Agenda of Franklin Local Board - Tuesday, June 22, 2021

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Life Education Trust Counties Manukau

Te take mō te pūrongo

Purpose of the report

1. Lincoln Jefferson, representing the Life Education Trust Counties Manukau, will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Lincoln Jefferson will be addressing the board on the work of Life Education Trust Counties Manukau.

8.2 Deputation - Drowning Prevention Auckland - Nicola Keen-Bigelaar

Te take mō te pūrongo

Purpose of the report

1. Drowning Prevention Auckland will be in attendance to address the Franklin Local Board on their work at Hūnua Falls.

Whakarāpopototanga matua

Executive summary

2. Nicola Bigelaar, the CE of Drowning Prevention Auckland is taking the opportunity to thank the Franklin Local Board for the funding towards the Hūnua Falls Water Safety Initiative which has been a collaborative project with Drowning Prevention Auckland, Water Safety New Zealand, YMCA and the Auckland Council Rangers.

3. Ants Lowe (Water Safety NZ Funding and Relationships Manager) and Dave Lockwood (YMCA Group Manager Outdoors and Fundraising) will also be in attendance.

4. This is the second year of highlighting water safety at the location. Drowning Prevention Auckland also gathered a lot of information including people’s perceptions of water safety at Hūnua Falls.

5. They will be presenting their findings to the board.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Nicola Keen-Bigelaar, CE of Drowning Prevention Auckland, Ants Lowe (Water Safety NZ Funding and Relationship Manager) and Dave Lockwood (YMCA Group Manager Outdoors and Fundraising) for their attendance and presentation on recent work on the Hūnua Falls Water Safety Initiative.

8.3 Deputation - Franklin Gymsports

Te take mō te pūrongo

Purpose of the report

1. Representatives of Franklin Gymsports will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Liz Roozendaal, Vanessa Craig and Michelle Miller (to be confirmed) from Franklin Gymsports will present to the board on the key findings of the Franklin Gymsports feasibility study, which was funded through the local board.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Liz Roozendaal, Vanessa Craig and Michelle Miller from Franklin Gymsports for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

22 June 2021

Franklin Quick Response Round Three and Coastal Rescue Grants 2020/2021 grant allocations

File No.: CP2021/07349

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Quick Response Round Three and Coastal Rescue Grants 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Quick Response Round Three and Coastal Rescue Grants 2020/2021 (refer to Attachments B and C).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2020/2021 on 24 March 2020 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

5. A total of $9,548 has been allocated to Quick Response Round One 2020/2021, $51,157 to Local Grants Round One and $15,385 to Quick Response Round Two. An underspend of $63,000 has also been reallocated to the community grants budget. A total of $62,417 was allocated to Local Grants Round Two. This leaves a total of $50,493, to be allocated to the remaining quick response round.

6. Franklin Local Board has a Coastal Rescue budget of $45,000 for the financial year. There is only one grant round a year for this fund.

7. Seventeen applications were received for Franklin Quick Response Round Three 2020/2021 totalling $30,099.66, and two Coastal Rescue applications were received, totalling $141,335.48.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Quick Response Round Three 2020/2021, listed in Table One below and in Franklin Coastal Rescue Grant 2020/2021, listed in Table Two below.

Table One: Franklin Quick Response Round Three 2020/2021 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2103-303	Pukekohe Playcentre	Community	Towards fruit trees, vegetables, a table and play equipment and planter boxes for the playcentre	$2,000.00	Eligible
QR2103-305	Youthline Auckland Charitable Trust	Community	Towards the annual cost for programme resources used by the youth worker team and counsellors from 1 July to 31 December 2021.	$2,000.00	Eligible
QR2103-306	Clevedon School Board of Trustees	Community	Towards ribbons, sashes, rosettes, trophies, badges and engraving for the Agricultural Day at Clevedon School	$2,000.00	Eligible
QR2103-309	Grafton Downs Limited	Events	Towards the event "Light Up TheTown" at Paerata Rise from 4 to 12 December 2021.	$2,000.00	Eligible
QR2103-310	Franklin Tourism Group Incorporated	Community	Towards desktop research, interviews with members and visitors, production of the report and infographics	$2,000.00	Eligible
QR2103-313	New Zealand Blue Light Ventures Incorporated	Community	Towards the Rainbow’s End Fun Days on 11 September 2021 for disadvantaged youth and youth leaders in the Franklin area.	$1,967.16	Eligible
QR2103-314	Franklin Tourism Group Incorporated	Community	Towards desktop research, design and conducting of the survey and uploading to the webpages	$2,000.00	Eligible
QR2103-315	Martin Roder	Sport and recreation	Towards venue hire and advertising signage for “Neurons Parkour Have a Go” programme	$965.00	Eligible
QR2103-316	Spud Union Singing Group	Community	Towards venue hire for singing rehearsals	$420.00	Eligible
QR2103-318	Anglican Parish of Clevedon	Arts and culture	Towards artists fees for a series of four concerts held at St James Church, Ardmore	$2,000.00	Eligible
QR2103-319	Trees for Survival Charitable Trust	Environment	Towards the purchase of two shade houses for Pukekohe North School for native trees.	$2,000.00
QR2103-323	People First New Zealand Incorporated	Community	Towards operational costs, wages, venue hire, meeting costs, resources, travel, and communications	$1,800.00	Eligible
QR2103-324	Beachlands Maraetai Pony Club Incorporated	Sport and recreation	Towards the purchase of arena filler to upgrade the arena surface	$2,000.00	Eligible
QR2103-325	Kokako Lodge Trust	Sport and recreation	Towards the purchase of climbing safety equipment, harnesses and helmets	$1,541.00	Eligible
QR2103-326	Waiuku Toy Library Incorporated	Events	Towards a bouncy castle and public address system rental, printing of flyers, entertainers, face painting and resources for the Family Fun Day	$1,448.00	Eligible
QR2103-328	Franklin Arts Festival Society Incorporated	Arts and culture	Towards the Franklin Arts Festival 2021 at the Pukekohe War Memorial Hall and Steel Gallery including graphic design for the Festival booklet, website, and branding, from 27 September to 10 October 2021.	$2,000.00	Eligible
QR2103-329	Drury United Football Club	Sport and recreation	Towards the purchase of 28 playing shirts for two junior teams	$1,958.50	Eligible
Total				$30,099.66

Table Two: Franklin Coastal Rescue Grant 2020/2021 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
CR21030001	Waiuku Search and Rescue Association Incorporated	Coastal Rescue	Towards the purchase of a new truck for towing rescue vessels	$101,335.48	Eligible
CR21030101	Coastguard Maraetai Incorporated	Coastal Rescue	Towards the annual operational expenses	$40,000.00	Eligible
Total				$141,335.48

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

10. Franklin Local Board adopted their grants programme for 2020/2021 on 24 March 2020. The document sets application guidelines for community contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

12. The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through 2020/2021 Franklin Quick Response Round Three is provided (refer to Attachment B), along with Coastal Rescue Grant applications (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Nine organisations applying in these rounds have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

23. The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

24. A total of $9,548 has been allocated to Quick Response Round One 2020/2021, $51,157 to Local Grants Round One and $15,385 to Quick Response Round Two. An underspend of $63,000 has also been reallocated to the community grants budget. A total of $62,417 was allocated to Local Grants Round Two. This leaves a total of $50, 493, to be allocated to the remaining quick response round.

25. Franklin Local Board has a Coastal Rescue budget of $45,000 for the financial year. There is only one grant round, a year, for this fund.

26. Seventeen applications were received for Franklin Quick Response Round Three 2020/2021 totalling $30,099.66, and two Coastal Rescue applications were received, totalling $141,335.48.

27. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29. Following the Franklin Local Board allocating funding for round three quick response, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Proramme 2020/2021	17
b ⇨	Franklin Quick Response Round Three 2020/2021 grant applications (Under Separate Cover)
c ⇨	Franklin Local Board Coastal Rescue Fund 2020/2021 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Eugene Sutton - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Franklin Waterways Protection Fund Round Two 2020/2021 grant allocations

File No.: CP2021/07923

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Franklin Waterway Protection Fund Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received under the Franklin Waterways Protection Fund Round Two 2020/2021 (refer Attachment B).

4. The Franklin Local Board has set a total waterway protection fund budget of $30,000 for the 2020/2021 financial year.

5. A total of $8,456 has been allocated to Franklin Waterway Protection Fund Round One. An underspend of $4,350 has also been reallocated to the Franklin Waterway Protection Fund. This leaves a total of $25,894, to be allocated to the remaining Franklin Waterway Protection Fund round.

6. Four applications were received for Franklin Waterway Protection Fund Round Two 2020/2021, requesting a total of $87,850.41.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund, or decline each application in the Franklin Waterways Protection Fund Round Two 2020/2021 listed in the following table:

Table One: Franklin Waterways Protection Fund Round Two 2020/2021 grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Eligibility
FWPF20-21	Islay Investments Limited	Towards the cost of fencing, earthworks, troughs and trough installation.	$33,365.50	Eligible
FWPF20-25	Romney Park Limited	Towards the cost of fencing materials, fencing labour, native plants, site preparation and planting labour.	$17,947.05	Eligible
FWPF20-26	Hopkinson Trust	Towards the cost of fencing, native plants and planting labour.	$22,028.26	Eligible
FWPF20-29	Grayleen Trust	Towards the cost of fencing, native plants and planting labour.	$14,509.60	Eligible
		Total	$87,850.41

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

9. Franklin Local Board adopted their grants programme for 2020/2021 on 24 March 2020. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

11. The Franklin Local Board has set a total waterways protection fund budget of $30,000 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy, the Franklin Local Board Grant Programme and the Franklin Local Board Waterway Protection Fund Guidelines 2020/2021 criteria.

13. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. All applications in this round respond to council’s commitment to address climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The focus of an application is identified as environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

20. A summary of each application received through round one of the Franklin Waterways Protection Fund Round Two 2020/2021 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

22. One organisation applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

23. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

24. The Franklin Local Board has set a total waterway protection fund budget of $30,000 for the 2020/2021 financial year.

25. A total of $8,456 has been allocated to Franklin Waterway Protection Fund Round One. An underspend of $4,350 has also been reallocated to the Franklin Waterway Protection Fund. This leaves a total of $25,894, to be allocated to the remaining Franklin Waterway Protection Fund round.

26. Four applications were received for Franklin Waterway Protection Fund Round Two 2020/2021, requesting a total of $87,850.41.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Ngā koringa ā-muri

Next steps

29. Following the Franklin Local Board allocating funding for the waterway protection fund, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2020/2021	27
b ⇩	Franklin Waterways Protection Fund Round Two 2020/2021 applications	41

Ngā kaihaina

Signatories

Author

Adam Abdeldayem - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Approval of the 2021/2022 Franklin Local Board Customer and Community Services work programme

File No.: CP2021/07815

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Franklin Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A).

Whakarāpopototanga matua

Executive summary

2. This report presents the 2021/2022 Franklin Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3. The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Franklin Local Board Plan 2020.

4. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.

6. The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across council and the local board.

7. Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme. Approval is sought for the planning and design of these projects to commence during 2021/2022, so that they are ready to be delivered early if approved projects for delivery in 2021/2022 are delayed for any unforeseen reason.

8. The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.

9. The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.

10. Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b) approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d) provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report).

Horopaki

Context

11. Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

12. The 2021/2022 Customer and Community Services work programme (included as Attachment A) outlines the local board’s priorities to be delivered within the financial year.

13. The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following 2020 Local Board Plan outcomes:

· Outcome 1 – Our strengths generate local opportunity and prosperity

· Outcome 2 – Improved transport options and fit for purpose roads

· Outcome 3 – Fit for purpose places and facilities

· Outcome 4 – Kaitiakitanga and protection of our environment

· Outcome 5 – Cultural heritage and Māori identity is expressed in our communities

· Outcome 6 – A sense of belonging and strong community participation

14. Development of the work programme is based on the understanding of:

· local community needs

· service and asset availability

· funding availability

· the work performed by other parties, including iwi partners, Council Controlled Organisations, community groups and commercial enterprises

· risks

· feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Franklin Local Board Plan 2020.

16. The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.

17. Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.

18. The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:

· 2021/2022 (to be approved)

· 2022/2023 (to be approved in principle)

· 2023/2024 (to be approved in principle).

19. The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.

20. This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.

21. The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunity to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.

22. However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in 2022/2023 or 2023/2024.

23. The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.

24. Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.

COVID-19 recovery is a priority for Customer and Community Services

25. A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:

· newly vulnerable communities

· council financial constraints

· building community resilience for recovery.

26. Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:

· safe and welcoming spaces

· inclusive events to bring the community back together

· community supports, including grants

· stronger connections with other organisations, including Council Controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.

Delivering outcomes for, and with, Māori

27. Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.

28. Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table 1.

Table 1: Kia ora Tāmaki Makaurau outcomes and objectives

Mana outcome	Outcome statement	Mahi objective
Kia ora te Marae	Marae are centres of excellence for whānau Māori and have an abundant presence in communities.	Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community.
Kia ora te Whānau	Empowered whānau Māori across Tāmaki Makaurau.	The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate.
Kia ora te Reo	Ko te reo Māori te mauri o te mana Māori	The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau.

29. The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:

· Kaitiakitanga

· Māori business, tourism and employment

· Māori identity and culture

· marae development

· papakāinga and Māori housing

· realising rangatahi potential

· te reo Māori

· whānau and tamariki wellbeing.

30. Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.

31. The Franklin Local Board work programme includes 15 activities that are identified as delivering moderate to high outcomes for Māori.

32. Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.

Types of budget

33. Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.

34. Table 2 outlines the different budget types and their purpose that fund the work programme.

Table 2: work programme budget types and purpose

Budget type	Description of budget purpose
Locally Driven Initiatives (LDI)	A development fund used to advance local operational and capital activities at the discretion of the local board
Asset Based Services (ABS)	Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services
Local renewals	A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities
Growth (local parks and sports field development)	Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs
Coastal	A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.
Landslide prevention	A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region
Specific purpose funding	Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects
One Local Initiative (OLI)	Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2018-2028
Long-term Plan discrete	Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure
Kauri Dieback Funding	As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards
External funding	Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

35. The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.

36. Attachment C demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.

37. Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.

38. Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

39. The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

40. Several capex projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.

41. Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.

Regionally funded activities included in the local board work programme

42. There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.

43. These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.

44. These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.

45. The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.

Process for changes to the approved work programme

46. Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.

47. The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

48. For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.

49. A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51. Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

52. To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:

· natural environment

· built environment

· transport

· economy

· communities and coast

· food

· Te Puāwaitanga ō te Tātai

· energy and industry.

53. The work programme indicates which of these priorities each activity responds to.

54. Attachment E outlines the activities in the work programme identified to have a positive and negative climate change impact

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:

· Connected Communities

· Community Facilities

· Community and Social Innovation

· Parks, Sports and Recreation

· Regional Service Planning, Investment and Partnerships.

56. The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council Controlled Organisations. The integrated team developed the proposed work programme with the local board through a series of workshops.

57. Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58. Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Franklin Local Board Plan 2020.

59. The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

60. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

61. In the local board area, 15 per cent of the total population identify as Māori.

62. The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

63. Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

64. The financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.

65. Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.

66. The 2021/2022 activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.

67. The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

68. Table 3 summarises the budget sources for each work programme financial year.

Table 3: Franklin Local Board budget allocation

Local budgets	2021/2022 (approve)	2022/2023 (approve in principle)	2023/2024 (approve in principle)
Opex: Locally Driven Initiatives (LDI)	$1,246,335	$1,327,846	$1,310,728
Opex: Asset Based Services (ABS)	$12,235,163	$12,235,163	$12,235,163
Capex: Local Asset Renewals - Budget (ABS)	$4,529,850	$4,755,161	$8,307,273
Capex: Local Asset Renewals - Proposed Allocation (ABS)	$4,479,850	$4,755,161	$8,277,273
Capex: Local Asset Renewals - Unallocated budget (ABS)	$50,000	$0	$30,000
Capex: Locally Driven Initiatives (LDI) – Budget	$212,000	$212,000	$212,000
Capex: Locally Driven Initiatives (LDI) - Proposed Allocation	$262,000	$212,000	$242,000
Capex: Locally Driven Initiatives (LDI) - Unallocated budget	-$50,000	$0	-$30,000
Capex: Growth projects Allocation	$1,694,663	$1,325,000	$0
Capex: Coastal projects Allocation	$2,100,373	$3,582,516	$1,450,000
Capex: Landslide Prevention projects Allocation	$80,214	$0	$45,000
Capex: Specific Purpose Funding - Allocation	$0	$0	$0
Capex: External Funding Allocation	$0	$0	$0
Capex: One Local Initiative	$0	$0	$0
Capex: Long-term Plan discrete	$0	$0	$0
Capex: Natural Environment Targeted Rate	$0	$0	$0

69. The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.

70. Any 2020/2021 capex budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.

71. Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72. If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.

73. Table 4 outlines the key risks and mitigations associated with the work programme.

Table 4: risks and mitigations

Risk	Mitigation
Non-delivery, time delays and budget overspend of activities that are managed through the work programme.	Having agreed processes to amend the work programme if activities need to be changed or cancelled. Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.
Unknown risks associated with trialling a new activity for the first year.	Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.
The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level.	Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes. Some activities may be delayed but still deliverable within the agreed timeframes. Where activities need to be cancelled the local board can reallocate budget to other activities.

74. The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

75. Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.

Ngā koringa ā-muri

Next steps

76. Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.

77. Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.

78. Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Customer and Community Services Work Programme 2021/2022 (Under Separate Cover)
b ⇨	Māori Outcomes (Under Separate Cover)
c ⇨	Franklin Map (Under Separate Cover)
d ⇩	Franklin - Regional Projects	55
e ⇨	Climate Impacts (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Service Strategy and Integration

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Libraries & Information

Gael Surgenor - GM - Southern Initiative

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Approval of the 2021/2022 Franklin Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2021/06708

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Franklin Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2. This report presents the Franklin Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3. The work programme responds to the outcomes and objectives identified in the Franklin Local Board Plan 2020.

4. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

5. The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:

· Manukau Harbour Forum – $7,400

· Waterways protection fund – $60,000

· Industrial Pollution Prevention Programme Pukekohe – $21,000

· Pest free Franklin Te Arahikoi – $30,000

· Te Korowai o Papatūānuku – $20,000

· The C.R.E.S.T Programme – $20,000

· Finding Franklin Bats: Te rapu nga pekapeka o Franklin – $10,000

· Papakura Stream landowner engagement – $14,600

· Waiuku Zero Waste business and community education programme – $60,000.

6. The proposed work programme has a total value of $243,000 which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

7. The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

8. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendations

That the Franklin Local Board:

a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2021/2022 budget for approval
Manukau Harbour Forum	$7,400
Waterways protection fund	$60,000
Industrial Pollution Prevention Programme Pukekohe	$21,000
Pest free Franklin Te Arahikoi	$30,000
Te Korowai o Papatūānuku	$20,000
The C.R.E.S.T Programme	$20,000
Finding Franklin Bats: Te rapu nga pekapeka o Franklin	$10,000
Papakura Stream landowner engagement	$14,600
Waiuku Zero Waste business and community education programme	$60,000
Total	$243,000

b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

10. The proposed work programme responds to the outcomes and objectives identified in the Franklin Local Board Plan 2020. The specific objectives reflected in the work programme are:

· protect and enhance the mauri (lifeforce) of our awa (waterways), moana (harbour) and ngāhere (indigenous forests)

· support community and iwi-driven initiatives that will protect and restore the natural environment and address the impacts of climate change

· support a local transition to circular economy approach to waste management and enable local climate action.

11. The following adopted strategies and plans also guided the development of the work programme:

· National Policy Statement for Freshwater Management

· Waste Management and Minimisation Plan

· Regional Pest Management Plan.

12. The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Franklin Local Board Plan 2020 environmental objectives, as detailed above.

14. The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15. This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16. Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17. Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18. The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Manukau Harbour Forum – $7,400

19. The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2021/2022 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). These local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the harbour.

20. In 2020/2021, each of the member local boards provided $1,750 to co-fund the Manukau Harbour Forum and $43,650 was carried forward from the 2019/2020 financial year. This was allocated to several activities including a Manukau Harbour Forum coordinator, a youth sustainability wānanga, and a youth freshwater monitoring training programme.

21. Staff recommend that each of the nine member boards contribute a further $7,400 each towards the forum in the 2021/2022 financial year, allowing a total budget of $66,600. Staff recommend that this funding supports:

· a Manukau Harbour Forum coordinator to assist with the delivery of the forum’s goals ($45,000)

· funding for a youth sustainability wānanga which would involve around 50 students from all member local board areas to develop leadership skills, sustainability knowledge, and collaborative action projects ($15,000)

· funding to develop a communications plan for the Manukau Harbour Forum ($6,600).

22. Approval in principle is also sought for $8,000 towards this programme from each member local board in both 2022/2023 and 2023/2024.

Waterways protection fund – $60,000

23. The board has indicated it would like to continue supporting a waterways protection fund in the 2020/2021 financial year and increase the scope to all landowners across the Franklin Local Board area. The board has supported this programme since 2016 and allocated $30,000 towards this fund in the 2020/2021 financial year, with an additional $4,350 reallocated to this programme later in the financial year (FR/2021/35).

24. The purpose of the fund is to enable community water quality improvement initiatives in critical locations across the local board area. Staff recommend that the board allocate $60,000 towards the continuation and expansion of this fund in 2021/2022. Approval in principle is also sought for $60,000 towards this programme in both 2022/2023 and 2023/2024.

25. This budget will support an annual funding round, administered by the council’s funding team alongside other Franklin community grants, with the support of Healthy Waters staff who will coordinate the assessment and allocation of funding, the funding recommendations will be presented to the local board for approval. If the entire budget is not spent in one funding round then an additional funding round will be held.

26. Funding may provide for fencing off waterways, planting riparian zones to reduce faecal sources and erosion impacts, and other restoration initiatives. This programme will protect and enhance land, wetlands and waterways within the catchment and reduce the potential for erosion and water contamination.

Industrial Pollution Prevention Programme Pukekohe – $21,000

27. The board has indicated it would like to continue to support the Industrial Pollution Prevention Programme in Pukekohe in the 2021/2022 financial year. The board contributed $21,000 to this programme in the 2020/2021 financial year.

28. This programme is primarily educational and informs industry about the impacts their activities may be having on local waterways. The programme includes a site inspection and discussion with business owners about potential issues around pollution as well as waste minimisation techniques and spill training. If changes are recommended, a report is sent to the business and a follow up is conducted (depending on budget, this is either a phone call or site visit).

29. The programme involves a GIS mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways. This year the programme will focus on a second stage of visits to industry in Pukekohe, targeting the engineering, retail, and hospitality businesses.

Pest free Franklin Te Arahikoi – $30,000

30. The board has indicated it would like to continue supporting community-led pest control across Franklin in the 2020/2021 financial year. This will be the fourth year of board support for this programme to which the board allocated $40,000 towards in the 2020/2021 financial year, including a $20,000 reallocation in April 2021 (FR/2021/35).

31. Funding for the 2020/2021 financial year will enable the provision of pest control equipment, such as rat traps and possum traps, to community conservation groups. The programme will also sponsor initiatives to support training for the community around pest control. Staff recommend that the board allocate $30,000 towards the continuation of this programme in 2021/2022. Approval in principle is also sought for $40,000 towards this programme in 2022/2023 and $50,000 in 2023/2024.

32. Working in conjunction with other related programmes such as Pest Free Auckland and Predator Free 2050, this programme will assist these groups to continue to reduce pest animal numbers as they work towards a shared vision of becoming pest free.

33. Staff expect the demand for further pest control equipment will grow in the 2022/2023 and 2023/2024 financial years, hence the proposed increase in funding for the programme.

Te Korowai o Papatūānuku – $20,000

34. The board has indicated it would like to continue supporting biodiversity and water quality improvements along the Awakura and Awaruaiti streams in the 2021/2022 financial year.

35. The board has supported this programme since 2017 and allocated $20,000 towards this initiative in the 2020/2021 financial year. The programme has been renamed to reflect the increased scope of work to the Awaruaiti stream.

36. This programme will continue the ecological restoration of the Awakura and Awaruaiti streams through pest control, fencing and planting. Funding for the 2020/2021 financial year will be used to continue restoration of the ancestral awa and cultural sites of Ngāti Te Ata on the Āwhitu Peninsula by building fences to exclude stock, controlling weeds, and planting native trees. A Ngāti Te Ata family business is currently contracted for this work, involving iwi and Reretēwhioi Marae in community planting days.

37. From 2021 to 2024 Ngāti Te Ata will have access to 40,000 free plants through the Āwhitu Landcare community nursery, funded by Te Uru Rakāu (1 Billion Trees) as part of the wider Te Korowai o Papatūānuku revegetation programme. Local board funding will allow Ngāti Te Ata contractors to prepare the sites, build fences, maintain plantings, and lead community planting days. Staff recommend that the board allocate $20,000 towards the continuation of this programme in 2021/2022. Approval in principle is also sought for $25,000 towards this programme in 2022/2023 and $30,000 in 2023/2024.

The C.R.E.S.T Programme– $15,000

38. The board has indicated it would like to continue supporting the protection of high priority shell barrier ecosystems along Franklin’s coastlines in the 2021/2022 financial year.

39. This will be the fourth year of board support for this programme, which the board allocated $15,000 towards in the 2020/2021 financial year. Staff recommend that the board allocate $20,000 towards the continuation of this programme in 2021/2022. Approval in principle is also sought for $25,000 towards this programme in 2022/2023 and $30,000 in 2023/2024.

40. This programme will support the Clarks, Rangiriri, Elletts, Seagrove Trappers (C.R.E.S.T) to undertake pest control to protect threatened wading birds and their shell barrier habitat from pest animals and pest plants. This habitat includes rare coastal ecosystems along the southern Manukau Harbour. The programme aims to reduce pest numbers by assisting and empowering local communities to directly control pests on the land they live on or close to.

41. Shell barrier protection will be achieved through a local coordinator who will provide advice and tools to private landowners to undertake pest control on their properties and in some local reserves. The coordinator will also run events, engage iwi and schools, monitor success, lead working bees, and carry out pest control. The programme area has recently been expanded inland to Waiau Pā and Kingseat to create a possum control area. Local board funded work will complement existing pest animal and plant control work on council land in the area.

New programme: Finding Franklin Bats: Te rapu nga pekapeka o Franklin – $10,000

42. The board has indicated it would like to support a new programme to find new populations of critically endangered long-tailed bats (pekapeka tou roa) in the 2021/2022 financial year.

43. In this programme, EcoQuest will work in partnership with Predator Free Franklin to engage with private landowners to place automatic bat monitoring devices to find out if bats are present. The 2021/2022 programme will focus particularly in Kohukohnui (Hunua Ranges) and Manukau lowland biodiversity focus areas. Staff recommend that the board allocate $10,000 to this programme in the 2021/2022 financial year. Approval in principle is also sought for $20,000 towards this programme in 2022/2023 and $30,000 in 2023/2024.

44. In future years, once bats have been identified on site, there is potential for catching and tracking bats to find out how they are travelling across the Franklin landscape.

Papakura Stream landowner engagement – $14,600

45. The board has indicated it would like to continue to support landowner engagement along the Papakura Stream in the 2021/2022 financial year. This will be the second year of this programme, which the board allocated $5,000 towards in the 2020/2021 financial year. Staff recommend that the board allocate $14,600 towards the continuation of this programme in 2021/2022.

47. The Papakura Stream catchment is shared between the Manurewa, Papakura, and Franklin Local Boards, and spans the Hunua Ranges to the Manukau Harbour. This programme seeks to restore five kilometres of the Papakura Stream over a three-year period. The Manurewa, Papakura, and Franklin Local Boards have each indicated that they would like to contribute equal funding for the programme (except Papakura Local Board which are contributing $5,900 extra for maintenance of existing planting in the Papakura Local Board area funded by the local board in previous years).

47. In the 2020/2021 financial year local board funding was used to conduct a landowner engagement survey. In 2021/2022 funding will be used for purchasing plants, community planting day events (two on public and four on private land), four community clean-up events, and landowner and business engagement. Additional funding for this programme will be sought by Conservation Volunteers New Zealand which will contribute to stock exclusion in the rural portion of the Papakura Stream catchment. Trees for Survival will provide trees for landowners who expressed interest in stream restoration in surveys carried out.

48. Approval in principle is also sought from each of these local boards for $13,000 towards this programme in 2022/2023 and $14,000 in 2023/2024. In 2022/2023 and 2023/2024, planting, clean-ups, and engagement will continue.

Waiuku Zero Waste business and community education programme – $60,000

46. The board has indicated it would like to continue to support the Waiuku Zero Waste business and community education programme in the 2021/2022 financial year. Staff recommend that the board allocate $60,000 towards the continuation of this programme in 2021/2022. Approval in principle is also sought for $60,000 towards this programme in both 2022/2023 and 2023/2024.

47. Funding for this financial year will help build greater zero waste capability of local businesses, residents and community organisations. The proposed budget will enable a waste education facilitator to deliver educational workshops and events, and to work with zero waste champions to promote best practice ($15,000).

48. Educational events will also be held ($45,000). These will include repair cafés and ‘junky monkey’ events which encourage reuse, school site visits, and discussion events. The facilitator will also present at environmental educational workshops held by local landcare groups, develop further learning opportunities such as tours to the Waiuku community recycling centre, and exploring option with mana whenua to support para kore aspirations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

50. Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

51. Table 1 outlines the key activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Manukau Harbour Forum	This programme will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.
Waterways protection fund	These programmes provide resilience to the community by ensuring that waterways are protected from stock and enhanced through native planting. Planting the right plant is important in ensuring that flooding and erosion impacts are minimised with the increased rainfall events as a result of climate change. Carbon sequestration will also be enhanced through more planting.
Papakura Stream landowner engagement
Industrial Pollution Prevention Programme Pukekohe	This educational programme will inform business owners on how to mitigate the risk of stormwater pollution, ultimately increasing healthy freshwater ecosystems. When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants.
Pest free Franklin Te Arahikoi	Having local hub days in local communities means that people will not have to drive far to pick up their pest control equipment, reducing carbon footprints. Management of exotic species’ impacts is one of the main ways in which we can improve resilience of Auckland’s biodiversity to climate change.
Te Korowai o Papatūānuku	The programme will plant at least 10,000 plants per year which will sequester a significant amount of carbon. This will also allow more native trees to regenerate and will reduce erosion of awa and sites of cultural significance.
The C.R.E.S.T Programme	Management of exotic species’ impacts is one of the main ways in which to improve resilience of Auckland’s biodiversity to climate change. This programme may also involve planting more trees in the programme area which will sequester carbon and help to reduce erosion.
Finding Franklin Bats: Te rapu nga pekapeka o Franklin	Engaging a Franklin-based organisation will mean less driving to sites, reducing the carbon footprint of this programme. Gaining knowledge and conservation management actions of our threatened species is one of the main ways to improve resilience of Auckland’s biodiversity to climate change.
Waiuku Zero Waste business and community education programme	This programme encourages diversion of waste from landfill. Diverting biodegradable waste from landfill reduces carbon emissions through the reduction of methane gas generation. Local reuse and recycling solutions also reduces the impact of transporting waste long distances.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

53. In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services, Healthy Waters and Waste Solutions.

54. Natural Environment Strategy staff will be coordinated with on work related to the Manukau Harbour Forum.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. The programmes proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Franklin Local Board area. Particular focus areas for the 2021/2022 work programme include Āwhitu, Pukekohe, Clarks Beach, Waiau Pā, Kingseat, and the Hunua Ranges.

56. The programmes noted above align with the local board plan outcome ‘kaitiakitanga and protection of our environment’. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

57. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

58. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

59. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

60. Table 2 outlines the activities in the 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori outcome delivery through proposed activities

Activity name	Māori outcome	Māori outcome description
Manukau Harbour Forum	Kaitiakitanga and realising rangatahi potential	Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.

Activity name	Māori outcome	Māori outcome description
Industrial Pollution Prevention Programme Pukekohe	Kaitiakitanga	This programme was designed in collaboration with mana whenua in 2013.
Pest free Franklin Te Arahikoi	Kaitiakitanga	The group have engaged with mana whenua including Ngāti Tama Oho, Ngāti te Ata, and Ngāi Tai ki Tāmaki around pest control and restoration work undertaken through this project.
Te Korowai o Papatūānuku	Māori business, tourism and employment, kaitiakitanga, Māori identity and culture, and realising rangatahi potential	The aim of this programme is to enable Ngāti Te Ata to restore the awa and areas of cultural significance within their rohe. This programme will provide employment opportunities for mana whenua, particularly rangatahi.
The C.R.E.S.T Programme	Kaitiakitanga	Ngāti Te Ata own an important area of wading bird habitat adjacent to the main project area. The Ngāti Te Ata Environment Team have been consulted regarding pest plant control on their land as well as the animal pest control in the wider landscape. Their team is also keen to preserve this habitat and have expressed support for the programme. The Whātāpaka Marae is in the project area and staff are looking to engage them in the programme.
Finding Franklin Bats: Te rapu nga pekapeka o Franklin	Kaitiakitanga	EcoQuest have spoken with Ngāti Pāoa iwi Trust, who have embraced this programme and are keen to have the local iwi involved from the outset. There will be a strong focus on mātauranga Māori both in the field aspect and in public education throughout this programme. Pekapeka are taonga and hold a special relevance to Māori which cannot be transferred into a Western paradigm. EcoQuest will hold a hui prior to commencement of this study, inviting iwi to formulate and determine outcomes of value to them.
Papakura Stream landowner engagement	Kaitiakitanga	The contractor acknowledges iwi as kaitiaki of Auckland's natural world and the importance of their involvement in restoration and protection of our natural taonga. They strive to connect with iwi on this initiative and will actively seek opportunities to collaborate.

Activity name

Māori outcome

Māori outcome description

Waiuku Zero Waste business and community education programme

Kaitiakitanga

Waiuku Zero Waste will be consulting with mana whenua and will also consult with Para Kore ki Tāmaki (the Māori-led programme working with marae, kura and Māori organisations to reduce waste to landfill).

61. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

62. The proposed environment work programme for 2021/2022 totals to $243,000 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

63. Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

65. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

66. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

67. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

68. Table 3 shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

Table 3: Key risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Manukau Harbour Forum Manukau Harbour Forum cont.	This programme is dependent on the sourcing of a suitable contractor to coordinate the forum and mana whenua contractor to co-deliver the wānanga.	The mana whenua contractor has worked on the programme for the past two years and has indicated they can continue to support the wānanga, subject to the forum’s agreement to continue to fund the programme. Several options have been identified for the Manukau Harbour Forum coordinator and therefore not finding a suitable contractor is considered a low risk.	Low
Waterways protection fund	There is a risk of no uptake from community for these grants.	The fund has been expanded to all landowners in the local board area and therefore this is considered a low risk.	Low
Industrial Pollution Prevention Programme Pukekohe	This programme is dependent on the business willing to cooperate. Success is measured by the number of recommendations that have been implemented, so a risk of no implementations does exist.	Enough businesses have been identified to ensure that there are sufficient businesses to engage with if not all are interested. There has been high uptake from businesses in previous financial years.	Low
Pest free Franklin Te Arahikoi	There is a risk of community groups not engaging.	This is a low risk due to high engagement of community groups with this programme in past years.	Low
Te Korowai o Papatūānuku	This programme is dependent on at least 40,000 free plants being provided by the Āwhitu Landcare community nursery to speed up and expand the programme.	If these plants are not provided, the programme can still go ahead, however at a much smaller scale than planned.	Low
The C.R.E.S.T Programme	The success of this programme is reliant on landowners participating in pest control activities on their own land.	Landowner engagement has been high for this programme in the past year, and therefore this is considered a low risk.	Low
Finding Franklin Bats: Te rapu nga pekapeka o Franklin	There is a risk that no bats will be found through the programme.	Bats have already been found in this area and therefore this is considered a low risk.	Low
Papakura Stream landowner engagement	There is a risk of the identified contractor being unavailable. To mitigate this staff will engage early.	Staff have already liaised with the contractor who is available and committed to doing the work on this programme.	Low
Waiuku Zero Waste business and community education programme	There is a risk that outreach into other areas of Franklin is difficult to sustain.	Waiuku Zero Waste are well-respected in the area and have a wide range of networks and relationships to build on and therefore this is considered a low risk.	Low
	There is also a risk that difficulties will be experienced in developing relationships with mana whenua and local Māori organisations.	Waiuku Zero Waste will build on existing relationships and also work with Para Kore ki Tāmaki to extend these relationships	Low

69. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

70. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

71. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2021/2022 local environmental work programme - Franklin Local Board (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Prasanthi Cottingham - Relationship Coordinator

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Approval of the Franklin Local Board Auckland Unlimited work programme 2021/2022

File No.: CP2021/07746

Te take mō te pūrongo

Purpose of the report

1. To approve the Franklin Local Board Auckland Unlimited (AUL) work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s AUL work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3. The work programme responds to the following outcomes and objectives that the local board has identified in the Franklin Local Board Plan 2020:

· Our strengths generate local opportunity and prosperity

o Facilitate local economic development opportunity, and recovery by protecting and promoting our natural resources, local narrative, and local talents

o Support our rangatahi (younger generation) to develop capability, access local employment and benefit from local development

4. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Franklin Economic Broker ($145,000)

· Franklin Tourism Fund ($30,000)

· Pukekohe Skills Lab ($20,000)

· Wairoa Work Experience Pilot ($20,000)

· Young Enterprise Scheme ($2000)

5. The proposed work programme has a total value of $217,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

7. Work programmes activities to be carried forward from 2020/2021 will be finalised post 30 June 2021. Local Boards will receive detail of carry-forwards in their first scheduled Performance Report for 2021/2022.

8. Projects proposed to be carried forward from 2020/21 to 2021/22, and current value, are:

· Hunua Trail Plan Implementation ($44,605)

· Franklin Economic Broker ($25,041)

· Clevedon Area Tourism Promotion ($35,000)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the AUL work programme 2021/2022 (Attachment A to the agenda report)

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

10. The work programme responds to the outcomes and objectives that the local board identified in the Franklin Local Board Plan 2020. The specific outcome(s) that are reflected in the work programme are/is:

· Our strengths generate local opportunity and prosperity

o Facilitate local economic development opportunity, and recovery by protecting and promoting our natural resources, local narrative, and local talents

o Support our rangatahi (younger generation) to develop capability, access local employment and benefit from local development

Tātaritanga me ngā tohutohu

Analysis and advice

11. The proposed activities for delivery as part of the board’s AUL work programme 2021/2022 are detailed below. See Attachment A for further detail.

Franklin Economic Broker

12. The primary purpose of this role is to champion Franklin businesses and facilitate them in identifying and taking advantage of economic opportunities - in order to grow local prosperity and employment.

13. The broker will be employed to help identify local economic opportunities and help Franklin businesses make the necessary connections to enable them to take advantage of those opportunities. The broker will utilise their links with relevant CCOs and departments within the Auckland Council family to ensure Franklin businesses are informed of relevant opportunities. The broker will have a small project delivery budget to allocate to local projects that meet certain criteria where these help seed initiatives with strong economic benefit potential.

14. The Local Economic Broker will deliver a work programme including, but not restricted to:

· Develop a “Skills Lab” with partners in industry, AUL, and education providers – this is a long-term project (separate budget for SharePoint #1745)

· Develop a Wairoa Work Experience Pilot (separate budget for SharePoint #1746)

· Develop a “Film Prospectus” and build relationships and the Franklin brand/awareness in the film industry

· Work with the AUL Investment Team to bring new companies to Franklin

· Work with AUL Major Events Team to bring events to the Franklin area

· Work with local residential and industrial developers for maximum results for Franklin

· Help support development of tourism products e.g. Glenbrook Railway, Hunua Trail and further development of Waikato/Auckland Tourism Strategy

15. The Local Board will fund the employment / contracting of a Local Economic Broker. The broker and their work programme will be managed through the Auckland Unlimited (AUL) Local Economic Development team but be dedicated to facilitating local economic initiatives and programmes in partnership with local businesses and other groups in the Franklin local board area. This would be supplementary to, not replacing, the work AUL do for the board and would provide a direct link into the various programmes and initiatives that AUL is responsible for.

16. Funding covers the salary of the Broker, $5,000 for expenses and $40,000 for delivery of projects that promote economic development.

Franklin Tourism Fund

17. The Franklin Tourism Fund will be a contestable fund to assist the groups within the tourism sector to collaborate to develop shared objectives and deliver shared outcomes for the benefit of the Franklin visitor economy.

18. It is envisaged tourism groups, business associations, community groups and Iwi would be likely bidders in to the fund.

19. Criteria for the distribution of the fund will be workshopped and agreed with the local board before the sector is invited to submit applications.Likely considerations include:

· The activity benefits a section of the Franklin visitor economy (either across the whole district, a particular geographic area within Franklin, or by activity type or interest group). The activity cannot solely benefit an individual privately owned business

· The activity leverages a characteristic that is particularly associated with the Franklin area i.e., an existing and known strength

· The activity leverages a particular opportunity e.g., is associated with a specific event taking place in the area

· The activity improves the ways in which visitors can get information about the Franklin area and the activities and services available from local businesses

· The activity promotes visitation to Franklin

· The activity increases visitation to Franklin in a way that stimulates economic activity

20. Details such as frequency and timing of bidding rounds will also be agreed with the local board.

Pukekohe Skills Lab

21. The Pukekohe Skills Lab initiative is a partnership approach to delivery of skills training that meets the needs of local industry. It is being developed in response to a lack of local tertiary training provision and a need to grow local skills to meet local employer needs. It is hoped a stronger local skills base will also make the area more attractive to other employers considering relocating to the area.

22. The Lab will be a joint venture between industry, Tertiary Institutions, the new Centres of Vocational Excellence (CoVE) and the Franklin Local Board. Other institutions such as TEC, Panuku, Te Pukenga, Otago Polytech and other interested parties will also be consulted as part of the project. The initiative will be industry led in order to develop skills that local employers need.

23. The Lab will serve a range of age groups including those who may wish to retrain or gain new skills.

24. Funds from the Franklin Local Board will be used to establish the Lab i.e. develop a detailed scope and Terms of Reference, bring partners on board, identify a site or sites and get the Lab into a position to take on the first cohort. The work will be coordinated by the Franklin Economic Broker.

25. Discussions are underway with several interested partners. The board will be kept informed through quarterly reporting on how the initiative is progressing.

Wairoa Work Experience Pilot

26. The Wairoa Work Experience Project is a pilot project to work with the Clevedon Community and Business Association to test the short term placement of young people in to local businesses to provide them with work experience and to foster a greater level of community connection.

27. The programme will be developed and supported by the Franklin Economic Broker and may involve employment of a part-time coordinator to run the programme as well as payment to students taking part.

Young Enterprise Scheme Kick Start Days Sponsorship

28. The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

29. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

30. The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2022 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2022 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The proposed AUL work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

34. The activities in the proposed work programme align with the Franklin Local Board Plan 2020 outcomes. Specifically:

· Support local business networks, business associations and BIDs to strengthen business resilience and economic prosperity.

Tauākī whakaaweawe Māori

Māori impact statement

35. Table 1 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 1: Māori impact assessment of proposed activities

Activity name	Māori impact
Franklin Economic Broker	The Franklin Economic Broker will, as a part of their work programme, consider the potential to leverage Māori economic development outcomes from the opportunities they identify and activities or initiatives they develop.
Franklin Tourism Fund	The Franklin Tourism Fund will be open to Iwi who have an interest in tourism focused economic development opportunities. Iwi will be notified of the existence of the fund and invited to submit an application.
Pukekohe Skills Hub	There is potential to work with local Māori organisations and groups to promote participation in the skills hub.
Wairoa Work Experience Pilot	There is potential to work with local Iwi and other Māori organisations to promote participation in the work experience pilot.
Young Enterprise Scheme Kick Start Days	Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

36. The proposed AUL work programme budget for 2021/2022 is $ 217,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Table 2 shows the identified significant risks associated with activities in the proposed 2021/2022 work programme.

Table 2: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Franklin Economic Broker	The broker has too few or too many projects or delivereables.	The broker has already identified a number of projects that can be delivered or developed further. The broker has the support of various teams in AUL as well as Auckland Council in order to identify opportunities, make connections, access resources and align to council family activities. A clear steer on focusing on small number achievable outcomes has been provided.	Low
Franklin Tourism Fund	The programme will not recruit the number of businesses envisaged.	Organisations known to have an interest in tourism in the Franklin area will be invited to submit applications and provided support to ensure their application provides all the information required.	Medium
Pukekohe Skills Lab	Industry and / education providers do not engage. Cost of delivering hub (e.g. for premises) too high	Discussions already underway and interest has been identified. Ensuring the project is scoped to accommodate the current directions of travel industry / education sector partnerships are going in will help align ther project with partner expectations. Engage with Auckland Council family to access council owned sites that can be used to help deliver Auckland Council and Franklin Local Board skills outcomes.	Medium
Wairoa Work Experience Pilot	Few work experience opportunities are made available or young people are unwilling to take part.	Engage with existing community and business groups to identify willing early particpants who’s experience of the project can be used to promote to other potential particpants.	Medium
Young Enterprise Scheme Kick Start Days	There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.	To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.	Medium

38. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

39. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Unlimited work programme 2021/2022 for Franklin Local Board (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jonathan Sudworth – Local Economic Development Advisor

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Local Board views on Notices of Requirement for the Drury Arterial Network

File No.: CP2021/07471

Te take mō te pūrongo

Purpose of the report

1. To invite the Franklin Local Board’s views on a five Notices of Requirement (NoRs) lodged by Supporting Growth Alliance (on behalf of Waka Kotahi NZ Transport Agency and Auckland Transport) for the Drury Arterial Network. The NoRs seek to designate land for future strategic transport corridors within Drury and Opāheke.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views on the Notice of Requirement, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. Supporting Growth Alliance, on behalf of Waka Kotahi NZ Transport Agency and Auckland Transport, has served five Notices of Requirement (NoRs) on Auckland Council for the Drury Arterial Network. The NoRs seek to designate land for future strategic transport corridors within Drury and Opāheke. The NoRs comprise an alteration to Designation 6707 State Highway 22 and four new designations.

5. The NoRs were publicly notified on 22 April 2021 and submissions closed on 21 May 2021. 76 submissions were received across the five NoRs, including from landowners, utility operators, and central government entities. The key themes arising from submissions include the spatial extent of the NoRs, the design and alignment of the NoRs, particular at key intersections, construction noise and vibration and the interface between future roads and adjoining sites.

6. This report is the mechanism for the local board to resolve and provide its views on the NoRs. Staff do not recommend a view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on the Notices of Requirement for the Drury Arterial Network, being an alteration to Designation 6707 and four new designations.

b) appoint a local board member to speak to the local board views at a hearing on the Notices of Requirement

c) delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

8. The Notices of Requirement are intended to alter Designation 6707 – State Highway 22 (sought by Waka Kotahi NZ Transport Agency) and add four new designations (sought by Auckland Transport) to the Auckland Unitary Plan. Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

9. If the local board chooses to provide its views, the planners include those views in the s42a hearing report. Local board views are included in the analysis of the NoR, along with all submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoRs.

11. Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

12. This report provides an overview of the NoRs and a summary of the key themes in submissions.

13. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

14. The Drury Arterial Network is a package of NoRs lodged by Supporting Growth Alliance, on behalf of Waka Kotahi NZ Transport Agency and Auckland Transport. The NoRs seek to provide for strategic transport corridors to support planned urban growth in Drury and Opāheke.

15. A summary of the NoRs is provided in Table 1 below.

Table 1: Description of Drury Arterials Network package of NoRs

Notice

Project Name

Description

Requiring Authority

Alteration to Designation 6707 – State Highway 22 Upgrade

· Widening of existing state highway from the Drury Interchange at State Highway 1 (SH1) to Oira Creek to a four-lane urban arterial with separated active transport facilities.

Waka Kotahi NZ Transport Agency

Notice	Project Name	Description	Requiring Authority
D2	Jesmond to Waihoehoe West FTN Upgrade	· Widening of the existing Jesmond Road from SH22 to near 256 Jesmond Road to a four-lane FTN urban arterial with separated active transport facilities. · A four-lane FTN urban arterial with separated active transport facilities from Jesmond Road to Norrie Road. It includes upgrading existing and constructing new transport corridors. · Widening of Waihoehoe Road from the Norrie Road/Great South Road intersection to Fitzgerald Road to a four-lane FTN urban arterial with separated active transport facilities.	Auckland Transport
D3	Waihoehoe Road East Upgrade	· Widening of Waihoehoe Road east of Fitzgerald Road to Drury Hills Road to a two-lane urban arterial with separated active transport facilities.	Auckland Transport
D4	Ōpāheke North-South FTN Arterial	· A new four-lane FTN urban arterial with separated active transport facilities from Hunua Road in the north to Waihoehoe Road in the south.	Auckland Transport
D5	Ponga Road and Ōpāheke Road Upgrade	· Widening of Ponga Road from Ōpāheke Road to Jack Paterson Road to a two-lane urban arterial with separated active transport facilities. · Widening of Ōpāheke Road from the extent of the FUZ in the north to Ponga Road in the south to a two-lane urban arterial with separated active transport facilities · Upgrade of the Ōpāheke Road / Settlement Road intersection to a roundabout with active transport facilities, including crossing facilities and re-grading of nine driveways.	Auckland Transport

16. The location of the NoRs are shown on Figure 1 below:

17. The indicative construction and implementation timeframes (subject to funding decisions) are reported by the requiring authorities for each project as follows:

• NoR D1 is estimated to take 2 to 2.5 years to construct and be implemented by 2028

• NoR D2: the Jesmond Road section is estimated to take 1 to 1.5 years to construct, and the Bremner Road section is estimated to take 3 to 3.5 years to construct. Both will be implemented by 2028

• NoR D3 is estimated to take 2 to 2.5 years to construct and be implemented by 2028

• NoR D4 is estimated to take 3.5 to 4 years to construct and be implemented by 2038

• NoR D5 is estimated to take 2 to 2.25 years to construct and be implemented by 2038.

18. The NoRs include technical reports that evaluate:

• Assessment of environmental effects

• Construction noise and vibration

• Operational traffic noise and vibration

• Transport effects

• Arboricultural effects

• Flooding effects

• Ecological effects

• Landscape and visual effects

19. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx

20. Council’s planners, and other experts, have evaluated and will report on:

• technical reports supplied by the applicant

• submissions

• views and preferences of the local board, if the local board passes a resolution.

21. Supporting Growth Alliance requested that the NoRs be publicly notified. The NoRs were publicly notified on 22 April 2021 and submissions closed on 21 May 2021.

Themes from submissions received

22. Submissions were made by 76 organisations/people, as summarised in Table 2 below:

Table 2: Submissions received on NoRs

Submissions	Support/support in part or with amendments	Neutral / unclear	Oppose/oppose in part
NoR D1 Alteration to Designation 6707 – State Highway 22 Upgrade	6	3	4
NoR D2 Jesmond to Waihoehoe West FTN Upgrade	5	3	19
NoR D3 Waihoehoe Road East Upgrade	1	1	10
NoR D4 Ōpāheke North-South FTN Arterial	3	1	8
NoR D5 Ponga Road and Ōpāheke Road Upgrade	2	2	10

23. Key submission themes are listed below.

NoR D1 Alteration to Designation 6707 – State Highway 22 Upgrade

· Opposition to the use of multi-lane roundabouts as proposed, instead preferring signalised intersections (Kiwi Property, Oyster Capital, Fletcher Residential);

· Opposition to the extent of the designation boundary, which is considered to extend beyond the area for road widening and associated works.

· Methods for disposing stormwater, future interface with adjoining sites, and noise conditions (local landowners)

· Effects of the NoR on 67 Mercer Street, which Fire and Emergency New Zealand seek to acquire for a fire station and regional headquarter.

· Protection of the North Island Main Trunk line, including through a suitable Network Utilities Management Plan [which is proposed through the designation conditions].

· Need for an archaeological assessment (Heritage NZPT)

NoR D2 Jesmond to Waihoehoe West FTN Upgrade

· Opposition to the extent of the designation boundary, which is considered to extend beyond the area required to accommodate proposed roading designs and associated construction works.

· Alignment of designation boundary, including:

o opposition to the Waihoehoe Road West alignment due to the majority of works impacting land north of the current alignment. The submitter seeks that the road be shifted south for a more equitable land take (Oyster Capital)

o integration with the Drury Central railway station

· Opposition to the proposed roundabout at Waihoehoe Road, Fitzgerald Road and the proposed Opāheke North-South Arterial (NoR D4), instead preferring a signalised intersection. Related to this, opposition to the overall extent of the designation boundary at this intersection (Kiwi Property, Oyster Capital and Fletchers)

· Effects of the NoR on existing and future landowners, including:

o extent of proposed land acquisition and effects on existing or anticipated land uses and rural/residential amenity values, and on the ongoing operation of commercial premises within the Drury township.

o steep gradient of land adjoining the upgraded road upon completion of works and consequential adverse stormwater effects and vehicle access constraints.

o ensuring that the extent of the designation used for construction works is removed expediently once works are completed, and that the NoR conditions specify a timeframe for the removal of the designations.

o submitters seeking land swaps, compensation or land offered back to them.

· Effects of the NoR on vehicle access from Great South Road to Tui Street (proposed to be a left turn in/out only), which provides access to the Drury and Districts Rugby Football and Recreation Club and community facilities (Drury community hall and library). Related to this, effects on existing on-street car parking on Tui Street.

· Climate change effects, including alignment with council’s climate emergency declared in 2019

· Insufficient consultation with landowners

NoR D3 Waihoehoe Road East Upgrade

· Opposition to the extent of the designation boundary, which is considered to extend beyond the area required to accommodate proposed roading designs and associated construction works.

· Opposition from several submitters affected by land acquisition proposed to accommodate a roundabout at the intersection of Waihoehoe Road, Appleby Road and Fielding Road, with submitters seeking that either the intersection be moved further north or the extent of land currently in their ownership being acquired to construct the intersection be reduced.

· Effects of the NoR on existing and future landowners, including:

o extent of proposed land acquisition and effects on existing or anticipated land uses and rural/residential amenity values

o adverse noise and dust effects, with one submitter seeking compensation for exposure to these effects

o vehicle access restrictions imposed by Waihoehoe Road (east of Fitzgerald Road) becoming an arterial

o possibility of further land acquisition being required to accommodate a suitably designed intersection with Drury Hills Road

o adverse transport effects resulting from proposing a roundabout at the intersection of Waihoehoe Road, Appleby Road and Fielding Road, compared with a signalised intersection.

o steep gradient of land adjoining the upgraded road upon completion of works and consequential adverse stormwater effects and vehicle access constraints.

• NoR D4 Ōpāheke North-South FTN Arterial

· Opposition to the extent of the designation boundary, which is considered to extend beyond the area required to accommodate proposed roading designs and associated construction works.

· Opposition to the proposed multi-lane roundabouts, with signalised intersections being preferred in terms of achieving better transport network outcomes.

· Opposition from several submitters directly affected by the proposed road footprint requesting that their land be excluded from the designation, or in the alternative, the road footprint be reduced in width from 30m to 27m to minimise land acquisition required to construct the road.

· Opposition from several submitters requesting that the proposed road designation and supporting designs be realigned and amended to:

o avoid a wetland area which qualifies for protection under the National Policy Statement for Freshwater Management; and

o relocate proposed stormwater ponds and wetlands to alternative locations for the purpose of minimising land acquisition effects on submitters and to achieve better environmental outcomes

· Effects of the NoR on existing and future landowners, including:

o extent of proposed land acquisition and associated construction effects on existing land uses, including large-scale industrial activities, with one submitter seeking compensation for land acquired to construct the road

o vehicle access restrictions imposed by construction of road and it’s arterial classification

o steep gradient of land adjoining the upgraded road upon completion of works and consequential adverse stormwater effects and vehicle access constraints

NoR D5 Ponga Road and Ōpāheke Road Upgrade

· Opposition to the extent of the designation boundary, which is considered to extend beyond the area required to accommodate proposed roading designs and associated construction works.

· Opposition from a number of submitters directly affected by the proposed road footprint requesting that their land be excluded from the designation, or in the alternative that compensation be provided for permanent land acquisition, while land temporarily acquired for construction purposes be appropriately remediated, including reinstatement of vehicle access.

· Effects of the NoR on existing and future landowners, including:

o extent of proposed land acquisition and effects on existing or anticipated land uses and rural/residential amenity values, including the proposed Bellfield Estate neighbourhood centre

o proposed stormwater works within Opaheke Park

o adverse noise, vibration and dust effects, with one submitter seeking conditions which specifically address these effects on their affected property

o vehicle access from the upgraded roads

o steep gradient of land adjoining the upgraded road upon completion of works and consequential adverse stormwater effects and vehicle access constraints

24. Information on individual submissions and the summary of all decisions requested by submitters, will be reported in the hearing report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

26. The local board could consider if the NoR:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the NoR elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Auckland Transport are the requiring authority that have lodged the NoRs in conjunction with Waka Kotahi New Zealand Transport Agency.

28. Watercare have not submitted on the NoRs.

29. The council’s Healthy Waters and Parks Services departments have specialists within the project team, who will contribute to the reporting planners’ hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The Notices of Requirement fall within both the Franklin and Papakura Local Board areas.

31. Factors the local board may wish to consider in formulating its view include:

• interests and preferences of people in local board area

• well-being of communities within the local board area

• local board documents, such as local board plan, local board agreement

• responsibilities and operation of the local board.

32. Supporting Growth Alliance advised that they have provided regular presentations to the Franklin, Papakura and Manurewa Local boards and Councillors in the project areas. Supporting Growth Alliance state that the purpose was to update the Local Members on the work undertaken in relation to the draft business case and share feedback to the local boards following engagement undertaken by Supporting Growth Alliance.

33. Feedback at that stage is informal. Restrictions on delegations prevent that informal feedback from being the views of the local board^{^[3]}.

34. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the NoR.

Tauākī whakaaweawe Māori

Māori impact statement

35. If the local board chooses to provide its views on the NoRs, it includes the opportunity to comment on matters that may be of interest or importance to Māori and the well-being of Māori communities. In the 2018 census results 11,247 residents in the local board area identify as Māori

36. SGA advise that they have engaged with local iwi to help identify key cultural issues associated with the project and address any potential effects this may raise. This includes multiple hui held with mana whenua groups, which has resulted in changes to the project alignments, and exploration of mitigation measures for stormwater and flooding, and stream enhancements.

37. No mana whenua groups have submitted on the NoRs.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications with the local board providing its views.

39. The local board is not exposed to any financial risk from providing its views.

40. The cost associated with processing the NoR requests is recoverable from Waka Kotahi NZ Transport Agency and Auckland Transport.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[4]} To avoid the procedural risk of an individual local board member expressing the views of the local board, this report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

42. The planners will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sanjay Bangs - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/07944

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2. The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.

3. The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

· improving the equity of funding allocation across local boards

· increasing the decision-making responsibility of local boards

· establishing minimum service levels

· implications of multi-board services.

4. The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5. The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide feedback using the attached template (Attachment B) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

Horopaki

Context

6. In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

· increase local board decision making responsibility

· increase equity of funding allocation between local boards

· establish minimum service levels where required

· address funding of multi-board services and decision-making on their service levels.

7. The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8. Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9. The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

· changes to local board decision-making responsibilities over local community services

· implementation of an equity-based funding allocation approach for local community services.

10. These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11. These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

· increase local board decision-making responsibilities over community services

· change the allocation of Asset Based Services (ABS) funding to local boards

· require collaboration between local boards on some multi-board service decisions

· have a high community interest

· not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12. Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13. The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Providing feedback on the draft report does not have a direct impact on climate change.

15. Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17. Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19. Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20. This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21. More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22. As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

· demonstrate effective Māori involvement in the local board planning processes

· clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23. It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24. Introduction of the proposed policy would have several significant financial impacts, including:

· changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

· broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

· local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26. A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

· whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

· what alternative approaches might address the issues these proposals seek to address, should they not proceed

· developing alternative funding equity transition options including implications on local board funding and overall timing

· developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

· addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

· ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27. Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28. Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29. The Governing Body would undertake public consultation on its draft decisions as follows:

· under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy

· under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30. Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Equity of Service Levels and Funding Draft Report (Under Separate Cover)
b ⇨	Governance Framework Review - Service levels and funding - feedback template (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Gary Pemberton - Programme Change Lead

Authorisers

Justine Haves - General Manager Regional Service Planning, Investment and Partnerships (RSPIP)

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

22 June 2021

Eke Panuku Development Auckland - Franklin Local Board Six-Monthly Report to 31 March 2021

File No.: CP2021/06699

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board on Eke Panuku Development Auckland (Eke Panuku) activities within the local board area and the region, for the period from 1 September 2020 to 31 March 2021.

Whakarāpopototanga matua

Executive summary

2. This report is for information only and no decision-making is required.

3. This report covers our urban regeneration programme in relation to the local board area from 1 September 2020 to 31 March 2021.

4. It also includes information on property management, purchases and sales in relation to the local board area, which Eke Panuku undertakes on behalf of Auckland Council.

5. Please note that this report is for seven months. This is to align future reports with other Eke Panuku reporting cycles.

6. This report is a record of events for the Franklin Local Board area during the stated period.

7. Eke Panuku continues to work preparing content and collateral for future community engagement of the Masterplan for Pukekohe, and the Unlock Pukekohe programme. We are working with the business association and the Pukekohe farmers market operator to explore how to activate the town square and King St over summer 2021. We are also using Innovating Streets to test and trial options for these ‘Eat Streets’ so people can see what the town center could be like.

8. Eke Panuku currently manages 29 leases in the Franklin Local Board area.

9. Eke Panuku has also purchased two and sold three properties, including one of Auckland Council’s corporate properties, on behalf of the council in the local board area during the reporting period.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Eke Panuku Development Auckland - Franklin Local Board Six-Monthly Report to 31 March 2021.

Horopaki

Context

10. Eke Panuku Development Auckland is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau (Auckland). Urban regeneration is the planning of neighbourhoods and the improvement of buildings and spaces to strengthen communities and the economy to make it an even better place to live.

11. Our city is facing rapid growth. Quality development is required to accommodate this growth and to ensure people love and can afford to live in Auckland. We imagine a city of strong neighbourhoods. We work across many neighbourhoods throughout our city from large, long-term urban regeneration plans to small projects on specific sites to meet the needs of the city’s long-term growth - including more types of homes people can afford. We work alongside the locals, other parts of the council and businesses to regenerate our city in ways that benefit both our local communities and Auckland as a whole.

12. We deliver returns for the council, and at the same time, we ensure our assets contribute positively to the neighbourhoods of Tāmaki Makaurau. We manage around $2.4 billion of land and buildings owned by the Auckland Council.

13. In the period 1 September 2020 to 31 March 2021, we continued our urban regeneration programme across the region, brought a $22.8m return to the council via property management, purchased six properties on behalf of the group, and sold nine properties as part of either our neighbourhood regeneration or as directed by Auckland Council.

Tātaritanga me ngā tohutohu

Analysis and advice

Urban regeneration – Franklin Local Board area

Unlock Pukekohe

14. The vision for Unlock Pukekohe is ‘Oranga Whakapapa, Oranga Whenua, Oranga Pukekohe, Oranga Whānau’. Our heritage and connections are strong, the land is flourishing, Pukekohe is prosperous, and our families are happy, healthy and thriving.

15. Eke Panuku continues to work with the three Waiohua mana whenua chairs to explore how they might seek to work with us on the Pukekohe programme. We have had an initial hui and hikoi and five meetings are planned for 2021. A close working relationship is also in place with the business association and the farmers market operator to explore how to activate the town square and King St over summer 2021.

16. Masterplan engagement - we continue to work with the team to prepare content and collateral for a future community engagement phase, although we are considering deferring this to FY22 or until Auckland Transport endorses our plans.

17. 180 Manukau Road - Lease terms for the site has been approved by the programme steering group.

18. Auckland Transport car parks - We are still seeking input, endorsement and approvals from Auckland Transport to release eight car parks in the centre of Pukekohe to enable our regeneration programme plans.

Placemaking

19. Placemaking is a process that fosters the creation of vital public spaces. At Eke Panuku this is done through:

· Supporting communities through ongoing change taking place

· Building trust and knowledge through relationships to ensure that regeneration fits with the characteristics of a place

· Develop an iterative, ‘do-learn-do’ process to inform, test, and foreshadow future design

· Foster reciprocal relationships between place and people

· Capacity-building towards socio-economic regeneration through sustainable procurement and regenerative economics

20. Pukekohe activations - These activations mark Eke Panuku Placemaking’s first time activating the space as part of Unlock Pukekohe. The Pukekohe Innovating Streets for People programme which has been accelerated. Activations provide another channel for feedback and socialisation of the concepts.

· 13 February, Pukekohe town square – Our first activation in Pukekohe where we collaborated with a local group, Toi-Mauri Collective, and began the ‘do-learn-do’ process for Pukekohe.

· 13 March, Pukekohe town square – We continued to build on our presence in the space and received good feedback from locals interested in activations and Eke Panuku projects.

Innovative Streets for People

21. This is a project to trial temporary changes to improve safety, vibrancy and connectivity. This project has been initiated and co-design workshops have commenced and continue to progress with three community workshops completed and workstreams are progressing well towards initial implementation in April 2021.

22. Eat Streets, a project to strengthen the town square as being a central meeting place for food and community activities has been slowed due to resources being prioritised to the Innovating Streets initiative.

Service Property Optimisation

23. Service Property Optimisation is a self-funding development approach targeting sub-optimal service assets, approved in 2015. The process involves an agreement between Community Services, Eke Panuku and local boards and is led by Eke Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration, with no impact on existing rate assumptions.

24. Using service property optimisation, underperforming assets will have increased utility and efficiency, lower maintenance, and operating costs, as well as improved service delivery benefiting from the co-location of other complementary services or commercial activities. Optimisation will free up a range of undercapitalised development opportunities such as air space, full sites, or part sites.

25. Using service property optimisation as a redevelopment and funding tool, the local board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all that property for sale or development.

26. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds under the service property optimisation approach.

27. In the Franklin Local Board area, the reserves at 39R Pohutukawa Road and 17W Hawke Crescent in Beachlands have been through the public consultation process for the proposed reserve revocation. The results of the notification of the proposals to revoke the reserve status under S.24 of the Reserves Act 1977 will be reported to the PACE Committee in mid-May seeking approval to submit a request to the Minister of Conservation to uplift the reserve status on each property.

Property management and properties of Franklin Local Board interest

28. Eke Panuku manages 29 leases in the Franklin Local Board area.

Acquisitions

29. Eke Panuku has purchased two properties on behalf of Auckland Council departments in the Franklin Local Board area, during the reporting period 1 September 2020 to 31 March 2021.

Address	Status	Settlement
137 Park 1 Clarks Beach Road, Pukekohe	$246k balance remaining	21-Sep-2020
137 Park 2 Clarks Beach Road, Pukekohe	$154k balance remaining	21-Sep-2020

Disposals

30. On behalf of the Auckland Council, Eke Panuku sells properties that are no longer required by the Auckland Council group for service use.

31. The decision to sell these properties is made by Auckland Council’s Governing Body with advice from its finance team.

32. Eke Panuku does not have a decision-making role in the sale of properties that are surplus to the council’s requirements.

33. The role of Eke Panuku is to provide property transaction services. Proceeds from these sales are returned to Auckland Council to be reinvested in council services.

34. Work is underway on the following properties which have been approved for sale in principle by the Finance and Performance Committee:

Property

Status

72R Karaka Road, Beachlands

8 Magnolia Drive, Waiuku

Eke Panuku is supporting Auckland Council through statutory processes to progress the sale of a number of properties following the Emergency Budget. The council, supported by Eke Panuku, undertook public consultation from February 2021 on the reserve revocation process on sites that were identified as not being required to deliver current and future parks and open space outcomes. The PACE Committee will consider the reserve revocation and if the Committee resolves to revoke the reserve status the decision will then refer to the Department of Conservation for final approval.

35. The following unconditional agreements in the Franklin Local Board area were reached in the reporting period:

Address

Details

Settlement

161 Maraetai Dr, Maraetai

Vested in the local authority for a recreation reserve on a subdivision in 1947.

No longer required.

28-Oct-2020

8 John Street Patumahoe

Declared abandoned by the Court in 1991.

No longer required.

24-Feb-2021

36. Eke Panuku undertakes the sale and development transactions on behalf of Auckland Councils Corporate Property team for properties that have been declared surplus to council requirements. The sales proceeds are reinvested back into the Corporate Accommodation network to provide a more fit for purpose accommodation network. For transactions within the Eke Panuku priority locations, the development outcomes align with the programme objectives agreed one corporate property was sold in the local board area, and the proceeds returned to the council during the reporting period. That property is 82 Manukau Station Road, Pukekohe and is a standalone corporate property site and forms part of the Corporate Property Disposals programme. It was cleared for sale by the Finance and Performance Committee in May 2018 and the sale went unconditional on 21 September 2020. The sale is subject to development outcomes that align with the Unlock Pukekohe programme objectives. The development partner has early plans to develop the site to provide health services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. The Eke Panuku Priority Location programmes support the regeneration of existing town centres while also addressing climate mitigation and adaptation.

38. Mitigation of climate change involves reducing the carbon emissions that contribute to climate change. Our Priority Locations are transport-oriented communities that utilise existing infrastructure and transport links and we seek to make local walking and cycling safe and viable alternatives to the private vehicle. Eke Panuku has also adopted a Homestar-6 minimum standard to ensure we can reduce energy, water and landfill waste. We are working to adopt similar standards for our public realm and commercial developments, whilst also taking guidance from precinct sustainability rating tools like Green Star Communities.

39. Adaptation to climate change involves planning for the changes to our climate and associated impacts that are already happening or are projected to happen, including sea-level rise, hotter temperatures, extreme weather events, flooding and droughts. Climate change is likely to subject the Devonport-Takapuna Local Board area to hotter temperatures and more frequent flooding and drought. Eke Panuku seeks to future-proof our communities by:

· Specifying that infrastructure and developments are designed to cope with warmer temperatures and extreme weather events

· The use of green infrastructure and water sensitive design to increase flood resilience and provide ecological and biodiversity benefits

· The provision of increased shade and shelter for storm events and hotter days

· Initiatives to build community resilience.

40. In October, the Eke Panuku executive team agreed to a work programme of priority actions to help Eke Panuku deliver on the council’s sustainable procurement objectives which Eke Panuku has adopted. Targeting these objectives will help further leverage the economic, social and environmental benefits of Eke Panuku urban regeneration projects and the products and services we procure as a business. Implementation of these priority projects has commenced which focus on embedding sustainable procurement into Eke Panuku procurement processes and systems, including the inclusion of climate considerations into procurements for capital works and renewals.

41. The Eke Panuku Climate Change Strategy was adopted by the Eke Panuku Board in November. The strategy guides how Eke Panuku will support the implementation of Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Eke Panuku cannot achieve its vision alone. Our complex operating environment means we need the expertise of others. Therefore, building and maintaining strong relationships and partnerships, and working together with others in general, is an ongoing focus for us.

43. Eke Panuku Development Auckland works collaboratively with other Auckland Council departments, CCOs and Crown agencies to deliver joined-up urban regeneration in our neighbourhoods.

44. Impacts and views are considered both on a programme and project level for the neighbourhoods we work in, to maximise community outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. Any local or sub-regional impacts are considered on a programme and project basis.

46. Eke Panuku regularly engages with local boards on its projects and programmes within local board areas.

Tauākī whakaaweawe Māori

Māori impact statement

47. Eke Panuku supports the aspirations described in the Auckland Plan 2050.

48. Eke Panuku has worked closely with our mana whenua partners to understand their priorities in Tāmaki Makaurau. Mana whenua have shared their top five aspirations with Eke Panuku. Below is a summary:

· Governance: We involve mana whenua in transparent decision-making.

· Culture: We will increase our practice of kaitiakitanga (by all) and increase the visibility of Māori identity and culture in our projects.

· Economic: We will create more commercial investment, procurement, and engagement opportunities for Māori.

· Social: We will foster a sense of community and connectedness and help enhance the well-being of Māori here in Tāmaki Makaurau.

· Natural environment: We will work together to ensure we are working towards significant improvements to te mauri o te taiao.

49. Eke Panuku continues to make progress on the Eke Panuku Mana Whenua Outcomes Framework actions and presented a six-month status report to mana whenua in February 2021.

50. Eke Panuku has achieved 36/40 significant initiatives in the 2020-2021 financial year. Highlights include the numerous whakawātea with our mana whenua partners to celebrate significant milestones to build the stage for the 2021 America’s Cup.

51. Following the Emergency Budget 2020/2021, Eke Panuku is still working with mana whenua to identify potential development and disposal opportunities. Eke Panuku has invited mana whenua to register commercial interests in properties Eke Panuku is preparing to dispose of on the market.

52. Eke Panuku has started a pilot programme focused on growing the capability of young leaders to enable placemaking activities. The programme, He Pia He Tauira, has hosted several wānanga with tauira to prepare for upcoming activities.

53. Eke Panuku is engaging directly with the chairs of the Te Waiohua iwi on the programme governing our work in Pukekohe. We intend to commission a shared cultural values assessment for the Te Waiohua iwi we can use to guide our work.

Ngā ritenga ā-pūtea

Financial implications

54. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. There are no risks associated with receiving this report.

56. This report must be received to meet the requirements of the Local Government Act 2002.

Ngā koringa ā-muri

Next steps

57. The next six-monthly report will cover the period of 1 April to 30 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Perin Gerrand - Engagement Coordinator
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, Part 1A, clause 36D

[4] Local Government Act 2002, Schedule 7, clause 36D

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole

No.	Title	Page
a ⇩	4 May 2021 Franklin Local Board workshop record	111
b ⇩	11 May 2021 Franklin Local Board workshop record	113
c ⇩	18 May 2021 Franklin Local Board workshop record	115
d ⇩	25 May 2021 Franklin Local Board workshop record	117

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura