Agenda of Aotea / Great Barrier Local Board

I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 15 June 2021

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

Aotea / Great Barrier Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

(Quorum 3 members)

Guia Nonoy

Democracy Advisor

4 June 2021

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Aotea / Great Barrier Local Board

15 June 2021

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Adoption of the Aotea / Great Barrier Local Board Agreement 2021/2022 7

12 Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project 15

13 Ratification of Aotea / Great Barrier Local Board feedback on the Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024 19

14 Consideration of Extraordinary Items

PUBLIC EXCLUDED

15 Procedural Motion to Exclude the Public 23

C1 Ratification of Aotea / Great Barrier Local Board feedback on Project Whakapai - Services provided by AIM (Amenities and Infrastructure Maintenance) Services 23

1 Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member V Toki will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 May 2021, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

15 June 2021

Adoption of the Aotea / Great Barrier Local Board Agreement 2021/2022

File No.: CP2021/07868

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the 10-year Budget, which includes the Aotea / Great Barrier Local Board Agreement 2021/22, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2021/2022.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.

6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) adopt the local content for the 10-year Budget, tabled at the meeting, which includes the Aotea / Great Barrier Local Board Agreement 2021/22, the message from the chair, and local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2021/2022 (Attachment B of the report).

c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Aotea / Great Barrier Local Board Agreement 2021/22, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.

9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. One locally held event was held in the Aotea / Great Barrier Local Board area to engage with the community and seek feedback on both regional and local proposals.

10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 04 May 2021 extraordinary business meeting agenda.

11. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A - to be tabled), including the Local Board Agreement 2021/2022, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.

15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.

Tauākī whakaaweawe Māori

Māori impact statement

18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20. Of those who submitted to the 10-year Budget 2021-2031 from the Aotea / Great Barrier Local Board area 18 per cent identified as Māori. Three mana whenua and two mataawaka entities made a submission on both the Aotea / Great Barrier Local Board priorities and the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2021/2022 financial year.

23. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24. Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks and libraries.

25. A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.

Ngā koringa ā-muri

Next steps

27. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.

28. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local content to support the 10-year Budget 2021-2031 (to be tabled): • Local Board Agreement 2021/2022 • Message from the Chair • Local board advocacy	11
b ⇩	Local fees and charges schedule 2021/2022	13

Ngā kaihaina

Signatories

Author

Francis Martin - Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

15 June 2021

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

File No.: CP2021/07968

Te take mō te pūrongo

Purpose of the report

1. To formally delegate one local board member to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

Whakarāpopototanga matua

Executive summary

2. An Establishment Unit is being set up by the Cabinet to provide the public face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery. A key output of the unit will be to develop a business case over approximately six months which looks at the available options.

3. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty partners and an independent chairperson.

4. Minister of Transport Hon Michael Wood wrote to local board members in May 2021 inviting local board members to select a single representative to be appointed to the Establishment Unit Board. At the May 2021 Chairs’ Forum, Margi Watson was selected for this role.

5. The Establishment Unit now has until early September 2021 to gather the views of local boards, ward councillors, and the public.

6. Staff are requesting that local boards delegate a member to provide feedback on behalf of the local board, to ensure that feedback can be provided in a short timeframe after public feedback has been collated and provided to the local board.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) delegate one local board member to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

Horopaki

Context

7. In March 2021, the Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M).

8. To give effect to this, the Cabinet has directed that an Establishment Unit be set up to provide the public face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.

9. The Establishment Unit Board will be chaired by an independent chair appointed by the Minister of Transport and the Minister of Finance. Membership will comprise:

· a single representative (the chief executive or a senior delegate) from Auckland Council, Auckland Transport, Waka Kotahi, Kāinga Ora and the Ministry of Transport

· a representative from mana whenua

· a representative of Auckland Council’s local boards (Margi Watson)

· a representative of Auckland Council’s Governing Body (Chris Darby)

· Te Waihanga (the New Zealand Infrastructure Commission) and Treasury will support the work of the Establishment Unit Board as observers.

10. A key output of the unit will be to develop a business case over approximately six months which looks at the available options. This will enable quality decisions on key matters based on evidence, such as mode, route alignment and delivery.

11. The Mayor and Deputy Mayor have been invited to join Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of this project. This sponsors group will play an important function in ensuring political alignment on the project between central and local government and setting strategic direction.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Light Rail team will be engaging with local boards first so that local board members are clear about the scope and programme of engagement.

13. This will take place as follows:

· 11 June: briefing the six local boards that are within the planned corridor for light rail - Waitematā, Albert-Eden, Puketāpapa, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu and Ōtara-Papatoetoe

· 14 June: presentation to Chairs’ Forum

· 30 June: inviting local board chairs or their delegate to attend a Planning Committee briefing

· Further briefings will be organised to take place after the public consultation period in July/ August 2021.

14. Staff will focus on providing local board members with an understanding of the approach being taken by the Establishment Unit and key constraints, so that local board members can respond to any queries they received and champion the engagement process within their community.

15. Throughout the engagement period, the Establishment Unit will be seeking broad views, key themes (could be geographically based) and feedback on the outcomes the project is set to achieve. This will mirror the public engagement process that will also focus on outcomes and community experience.

16. In order to ensure that there is adequate time for local boards to review public feedback ahead of providing local board feedback, staff are recommending that local boards delegate a member to provide the local board’s feedback

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any quantifiable climate impacts.

18. The Establishment Unit Board will have an opportunity to consider climate impacts as part of making recommendations on the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Mayor and Deputy Mayor have been invited to join the Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of the project. The project sponsors will set the strategic direction for the project, including the project scope and engagement plans, and maintain political cooperation between central government and Auckland Council with regards to the project.

20. The Governing Body representative and the local board representative will be joined by the Chief Executive as the representatives of Auckland Council on the Establishment Unit Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This delegation will provide the opportunity for all local boards to provide formal feedback to the Establishment Unit Board within the given timeframe of this first stage of work.

22. Margi Watson, as the local board representative on the Establishment Unit Board, will develop good lines of communication with other local board members. Having a local board representative on the Establishment Unit Board is not a proxy for local board engagement on this project and does not replace the need to obtain feedback from local boards.

Tauākī whakaaweawe Māori

Māori impact statement

23. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty Partners and an independent chairperson.

24. A key function of the Establishment Unit will be to undertake high quality engagement with communities, stakeholders, mana whenua and mataawaka.

Ngā ritenga ā-pūtea

Financial implications

25. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. No risks have been identified for delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

27. The risks of not appointing a delegate may be that formal feedback is not able to be provided by the local board within the relevant timeframe or may need to be provided via the urgent decision mechanism.

Ngā koringa ā-muri

Next steps

28. Staff will work with the Establishment Unit to make arrangements for local board briefings ahead of public consultation.

29. Public consultation will take place in July and August 2021.

30. Further briefings to provide analysis of the public feedback received will be provided towards the end of August 2021.

31. Delegated local board members will provide feedback on behalf of their local board by 2 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead, Senior Policy Advisor, Local Board Services

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

15 June 2021

Ratification of Aotea / Great Barrier Local Board feedback on the Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

File No.: CP2021/07914

Te take mō te pūrongo

Purpose of the report

1. To enable the local board to formalise by resolution feedback provided on Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024.

Whakarāpopototanga matua

Executive summary

2. Under the Fire and Emergency New Zealand Act 2017 (section 22), Fire and Emergency New Zealand (FENZ), must create fire plans for local areas/regions.

3. FENZ was consulting on fire plans throughout New Zealand from 28 April until 9 June 2021. The draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024, outlines policies and procedures specific to Auckland, for the management of public safety and risks relating to fire in the region.

4. Feedback received by local boards by 28 May 2021 were considered for incorporation into the council’s submission. Feedback received from local boards by 7 June 2021 were appended to the council’s submission.

5. A report was on the board’s 25 May 2021 business meeting to inform the local board of the consultation and preparation of formal feedback was delegated to Chairperson Izzy Fordham in consultation with all board members.

6. Formal local board feedback was submitted on Friday 28 May 2021 (Attachment A) to be referenced in Council’s submission and appended as a whole document.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) ratify the board’s feedback provided on Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024 submitted on 28 May 2021 (Attachment A of the report).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea Great Barrier local board feedback on Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024	21

Ngā kaihaina

Signatories

Author	Jacqui Fyers - Senior Local Board Advisor
Authoriser	Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

15 June 2021

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Ratification of Aotea / Great Barrier Local Board feedback on Project Whakapai - Services provided by AIM (Amenities and Infrastructure Maintenance) Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive material of a commercial nature that reflects
options being considered by the council that may place potential bidders at an unfair
advantage during negotiations.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.