Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 15 June 2021 at 1.07pm.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager, Local Board Services

Jacqui Fyers

Senior Local Board Advisor, Aotea / Great Barrier Local Board

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

 


Aotea / Great Barrier Local Board

15 June 2021

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed attendees. Member V Toki led the meeting in a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2021/62

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 25 May 2021, including the confidential section, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Adoption of the Aotea / Great Barrier Local Board Agreement 2021/2022

 

A copy of the draft Aotea / Great Barrier Local Board Agreement 2021/22 was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2021/63

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      adopt the local content for the 10-year Budget, tabled at the meeting, which includes the Aotea / Great Barrier Local Board Agreement 2021/22, the message from the chair, and local board advocacy (Attachment A).

b)      adopt a local fees and charges schedule for 2021/2022 (Attachment B of the report).

c)      request that the local board agreement performance measures for carbon reduction and climate change response are developed and set across all activity areas in 2022/23.

d)      delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Aotea / Great Barrier Local Board Agreement 2021/22, message from the chair, and local board advocacy).

e)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

 

CARRIED

 

Attachments

a     15 June 2021 Aotea / Great Barrier Local Board, item 11 - Adoption of the Aotea / Great Barrier Local Board Agreement 2021/2022 report, draft Local Board Agreement - Aotea / Great Barrier Local Board 2021/2022

 

 

12

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

 

Resolution number GBI/2021/64

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      delegate Member S Daly in consultation with other local board members, to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

 

CARRIED

 

 

 

 

13

Ratification of Aotea / Great Barrier Local Board feedback on the Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

 

Resolution number GBI/2021/65

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      ratify the board’s feedback provided on Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024 submitted on 28 May 2021 (Attachment A of the report).

 

CARRIED

 

Note: As per Aotea / Great Barrier Local Board revised standing order 1.9.7 Deputy L Coles and Member Toki requested that their dissenting votes against line #8 of the Aotea / Great Barrier Local Board feedback on Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024, be recorded.

As per Aotea / Great Barrier Local Board revised standing order 1.9.7 Deputy L Coles requested that his dissenting vote against line #2 of the Aotea / Great Barrier Local Board feedback on Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024, be recorded.

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

15        Procedural motion to exclude the public

Resolution number GBI/2021/66

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Ratification of Aotea / Great Barrier Local Board feedback on Project Whakapai - Services provided by AIM (Amenities and Infrastructure Maintenance) Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive material of a commercial nature that reflects options being considered by the council that may place potential bidders at an unfair advantage during negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

1.22pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.27pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Ratification of Aotea / Great Barrier Local Board feedback on Project Whakapai - Services provided by AIM (Amenities and Infrastructure Maintenance) Services

 

Resolution number GBI/2021/67

That the Aotea / Great Barrier Local Board:

b)          agree that the decision and report remain confidential until reasons for confidentiality are no longer relevant.

 

 

1.27 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................