I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 22 June 2021

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

17 June 2021

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

22 June 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Environmental agency and community group reports                                                                    7

12        Approval of the 2021/2022 Aotea / Great Barrier Local Board Customer and Community Services work programme                                19

13        Approval of the 2021/2022 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme                                51

14        Approval of the Aotea / Great Barrier Local Board Auckland Emergency Management work programme 2021/2022                                        69

15        Feedback on Equity of Service Levels and Funding Proposals - Draft Report                     75

16        Auckland Transport June 2021 update to the Aotea / Great Barrier Local Board                  127

17        Eke Panuku Development Auckland - Aotea / Great Barrier Local Board Six-Monthly Report to 31 March 2021                                               135

18        Local Ward Area Councillor's Update            141

19        Local Board Correspondence                         165

20        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022              169

21        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                    173

22        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member V Toki will lead a karakia.

 

 

2          Apologies

 

An apology from Deputy Chairperson L Coles had had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, including the confidential section, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

22 June 2021

 

 

Environmental agency and community group reports

File No.: CP2021/08393

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the Agenda.

3.       Inclusion of items on the Agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)     Aotea / Great Barrier Natural Environment-Islands monthly update – May 2021

ii)    Windy Hill Rosalie Bay Catchment Trust report - The Social and Economic benefits to Aotea from the Windy Hill Sanctuary

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Natural Environment-Islands monthly update – May 2021

9

b

The Social and Economic benefits to Aotea from the Windy Hill Sanctuary

15

      

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

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Aotea / Great Barrier Local Board

22 June 2021

 

 

Approval of the 2021/2022 Aotea / Great Barrier Local Board Customer and Community Services work programme

File No.: CP2021/07865

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2021/2022 Aotea / Great Barrier Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       This report presents the 2021/2022 Aotea / Great Barrier Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3.       The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Aotea / Great Barrier Local Board Plan 2020.

4.       The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5.       The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.

6.       The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across council and the local board.

7.       Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme. Approval is sought for the planning and design of these projects to commence during 2021/2022, so that they are ready to be delivered early if approved projects for delivery in 2021/2022 are delayed for any unforeseen reason.   

8.       The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.

9.       The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.

10.     Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b)      approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d)      provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report).

 

Horopaki

Context

11.     Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

12.     The 2021/2022 Customer and Community Services work programme (included as Attachment A) outlines the local board’s priorities to be delivered within the financial year.

13.     The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to the Aotea / Great Barrier Local Board Plan 2020 outcome: Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient.

14.     Development of the work programme is based on the understanding of:

·        local community needs

·        service and asset availability

·        funding availability

·        the work performed by other parties, including iwi partners, Council Controlled Organisations, community groups and commercial enterprises

·        risks

·        feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Aotea / Great Barrier Local Board Plan 2020.

16.     The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.

17.     Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.

18.     The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:

·        2021/2022 (to be approved)

·        2022/2023 (to be approved in principle)

·        2023/2024 (to be approved in principle).

19.     The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.

20.     This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.

21.     The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunity to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.

22.     However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in 2022/2023 or 2023/2024.

23.     The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.

24.     Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.

COVID-19 recovery is a priority for Customer and Community Services

25.     A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:

·     newly vulnerable communities

·     council financial constraints

·     building community resilience for recovery.

26.     Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:

·     safe and welcoming spaces

·     inclusive events to bring the community back together

·     community supports, including grants

·     stronger connections with other organisations, including Council Controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.

Delivering outcomes for, and with, Māori

27.     Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.

28.     Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table 1.


 

 

Table 1: Kia ora Tāmaki Makaurau outcomes and objectives

Mana outcome

Outcome statement

Mahi objective

Kia ora te Marae

Marae are centres of excellence for whānau Māori and have an abundant presence in communities.

Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community.

Kia ora te Whānau

Empowered whānau Māori across Tāmaki Makaurau.

The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate.

Kia ora te Reo

Ko te reo Māori te mauri o te mana Māori

The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau.

29.     The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:

·     Kaitiakitanga

·     Māori business, tourism and employment

·     Māori identity and culture

·     marae development

·     papakāinga and Māori housing

·     realising rangatahi potential

·     te reo Māori

·     whānau and tamariki wellbeing.

30.     Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.

31.     The Aotea / Great Barrier Local Board work programme includes seven activities that are identified as delivering moderate to high outcomes for Māori.

32.     Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.

Types of budget

33.     Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.

34.     Table 2 outlines the different budget types and their purpose that fund the work programme.

Table 2: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Budget type

Description of budget purpose

Asset Based Services (ABS)

Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services

Local renewals

A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2018-2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

35.     The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.

36.     Attachment C demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.

37.     Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.

38.     Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

 

Risk Adjusted Programme

39.     The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

40.     Several capex projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.

41.     Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.

Regionally funded activities included in the local board work programme

42.     There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.

43.     These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.

44.     These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.

45.     The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.

Process for changes to the approved work programme

46.     Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.

47.     The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

48.     For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.

49.     A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51.     Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

52.     To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:

·     natural environment

·     built environment

·     transport

·     economy

·     communities and coast

·     food

·     Te Puāwaitanga ō te Tātai

·     energy and industry.

53.     The work programme indicates which of these priorities each activity responds to.

54.     Attachment E outlines the activities in the work programme identified to have a positive and negative climate change impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55.     The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:

·     Connected Communities

·     Community Facilities

·     Community and Social Innovation

·     Parks, Sports and Recreation

·     Regional Service Planning, Investment and Partnerships.

56.     The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council Controlled Organisations.  The integrated team developed the proposed work programme with the local board through a series of workshops.

57.     Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58.     Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Aotea / Great Barrier Local Board Plan 2020. 

59.     The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

60.     Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

61.     In the local board area, 20.5 per cent of the total population identify as Māori.

62.     The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

63.     Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

64.     The financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.

65.     Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.

66.     The 2021/2022 activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.

67.     The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

68.     Table 3 summarises the budget sources for each work programme financial year.

Table 3: Aotea / Great Barrier Local Board budget allocation

Local budgets

2021/2022 (approve)

2022/2023 (approve in principle)

2023/2024 (approve in principle)

Opex: Locally Driven Initiatives (LDI)

         478,000

         518,600

         518,600

Opex: Asset Based Services (ABS)

     1,547,257

     1,547,257

     1,547,257

Capex: Local Asset Renewals - Budget (ABS)

$150,000

$105,719

$180,517

Capex: Local Asset Renewals - Proposed Allocation (ABS)

$150,000

$105,719

$180,517

Capex: Local Asset Renewals - Unallocated budget (ABS)

$0

$0

$0

Capex: Locally Driven Initiatives (LDI) – Budget

$35,000

$35,000

$35,000

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

$33,775

$35,000

$0

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

$1,225

$0

$35,000

Capex: Growth projects Allocation

$0

$0

$0

Capex: Coastal projects Allocation

$69,000

$491,000

$0


 

Local budgets

2021/2022 (approve)

2022/2023 (approve in principle)

2023/2024 (approve in principle)

Capex: Landslide Prevention projects Allocation

$0

$0

$0

Capex: Specific Purpose Funding - Allocation

$0

$0

$0

Capex: External Funding Allocation

$0

$0

$0

Capex: One Local Initiative

$0

$0

$0

Capex: Long-term Plan discrete

$0

$0

$0

Capex: Natural Environment Targeted Rate

$0

$0

$0

69.     The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.

70.     Any 2020/2021 capex budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.

71.     Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.

73.     Table 4 outlines the key risks and mitigations associated with the work programme.

Table 4: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level.

Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes.

Some activities may be delayed but still deliverable within the agreed timeframes.

Where activities need to be cancelled the local board can reallocate budget to other activities.

74.     The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

75.     Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.

Ngā koringa ā-muri

Next steps

76.     Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.

77.     Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.

78.     Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Customer and Community Services Work Programme 2021/2022

29

b

Māori Outcomes - Customer and Community Services Work Programme 2021/2022 - Aotea / Great Barrier Local Board

41

c

Aotea Great Barrier capital works work programme - map

43

d

Aotea / Great Barrier Local Board Regional Work Programme Projects – For Feedback

45

e

Climate Change (Adaptation and Mitigation) - Customer and Community Services Work Programme 2021/2022 - Aotea / Great Barrier Local Board

47

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Service Strategy and Integration

Taryn Crewe - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Libraries & Information

Gael Surgenor - General Manager Southern Initiative

Authorisers

Claudia Wyss - Director Customer and Community Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

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22 June 2021

 

 

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22 June 2021

 

 

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22 June 2021

 

 

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22 June 2021

 

 

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Aotea / Great Barrier Local Board

22 June 2021

 

 

Approval of the 2021/2022 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2021/07407

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2021/2022 Aotea / Great Barrier Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report presents the Aotea / Great Barrier Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3.       The work programme responds to the objectives identified in the Aotea / Great Barrier Local Board Plan 2020. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

4.       The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:

·        Aotea ecology vision - $30,000

·        Aotea marine education programme - $18,000

·        Aotea pekapeka survey - $4,550

·        Argentine and Darwin’s ant surveillance - $19,000

·        Conservation advisor - $45,000

·        Freshwater management programme - $38,700

·        Natural environment ambassadors - $20,000

·        Ōkiwi ecology programme - $25,000

·        Responsible pet ownership - $10,000.

5.       The proposed work programme has a total value of $210,250, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

6.       The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

7.       In addition to the 2021/2022 budgets, $20,000 is proposed to be carried forward from 2020/2021 for planting and fencing initiatives to take place through the board’s freshwater management programme. Work programme activities to be carried forward from 2020/2021 will be finalised post 30 June 2021.

8.       The proposed work programme also includes a regional project being led by Healthy Waters in relation to an emergency water supply for Aotea / Great Barrier. Design for this project is currently underway, and construction is proposed to take place in 2021/2022. While no local board funding is required for this project, it has been included in the 2021/2022 work programme to enable the board and community to have visibility of progress throughout the financial year.

9.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2021/2022 budget for approval

Aotea ecology vision

$30,000

Aotea marine education programme

$18,000

Aotea pekapeka survey

$4,550

Argentine and Darwin’s ant surveillance

$19,000

Conservation advisor

$45,000

Freshwater management programme

$38,700

Natural environment ambassadors

$20,000

Ōkiwi ecology programme

$25,000

Responsible pet ownership

$10,000

Total

$210,250

b)      approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)       note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note that the attached environment work programme includes a regional Healthy Waters project related to an emergency water supply for Aotea / Great Barrier, to enable visibility on progress throughout the 2021/2022 financial year.

Horopaki

Context

10.     Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

11.     The proposed work programme responds to the outcomes and objectives identified in the Aotea / Great Barrier Local Board Plan 2020. The specific objectives reflected in the work programme are:

·        our community is resilient to the impacts of climate change

·        we have marine protection and conservation around our coastline

·        our environment is protected and enhanced

·        we reduce, reuse and recycle to achieve zero waste.

12.     The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The proposed work programme is made up of activities continuing from previous financial years, including ongoing environmental programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Aotea / Great Barrier Local Board Plan 2020 environmental objectives, as detailed above.

14.     The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15.     This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16.     Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17.     Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18.     The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Aotea ecology vision - $30,000

19.     The board has indicated it would like to continue funding its ecology vision programme in the 2021/2022 financial year. The board has supported the ecology vision programme since its development in 2016 and allocated $30,000 towards this project in the 2020/2021 financial year.

20.     This programme will enable the engagement of a facilitator to coordinate ecology vision workshops and events, maintain the ecology vision website and social media presence, and provide an ecosystem-based school education programme. In 2022/2023 and 2023/2024, the programme will expand to focus on waste minimisation, low carbon and planting activities.

21.     Staff recommend that the board allocates $30,000 towards this programme in the 2021/2022 financial year. Approval in principle is also sought for $30,000 towards this programme in both 2022/2023 and 2023/2024.

 

Aotea marine education programme - $18,000

22.     The board has indicated it would like to fund a new marine education programme in the 2021/2022 financial year. This programme aims to increase community understanding and coordinated monitoring of Aotea / Great Barrier’s marine environment. The project would begin with a hui with mana whenua, and possible initiatives could include a marine wānanga (community education day), a citizen science intertidal ‘marine metre squared’ project, and engagement via in-water activities. The project will be scoped in partnership with mana whenua.

23.     Benefits of the programme include increasing community awareness of marine research through coordinated involvement in monitoring and passive surveillance, increasing the likelihood of marine pests being detected early.

24.     This work will also increase the data collection and knowledge of marine ecosystems around Aotea. The programme will also create employment opportunities for locals in education, research, reporting and coordination.

25.     Staff recommend that the board allocates $18,000 towards this programme in the 2021/2022 financial year. Approval in principle is also sought for $6,500 towards the continuation of this programme in both 2022/2023 and 2023/2024.

Aotea pekapeka survey - $4,550

26.     The board has indicated support for a new pekapeka (long-tailed bat) monitoring programme in the 2021/2022 financial year. Acoustic monitoring of pekapeka will be undertaken alongside the community using handheld bat detectors and in-situ acoustic equipment. Monitoring will be undertaken in likely bat roost and foraging areas across Aotea. The data will be shared at two community meetings (one in the north and one in the south).

27.     This programme will provide community education around local biodiversity and the threatened bat species. Distribution and abundance data from the first year of the programme (2021/2022) will be used to guide pest management in years two and three.

28.     Staff recommend that the board allocates $4,550 towards the programme in 2021/2022. Less budget will be required in years two and three as the programme shifts to site management. As such, approval in principle is sought for $2,000 towards this programme in both 2022/2023 and 2023/2024.

Argentine and Darwin’s ant surveillance - $19,000

29.     The board has indicated it would like to continue to support Argentine and Darwin’s ant surveillance in the 2021/2022 financial year. The board has supported this project since 2016 and allocated $19,000 towards this initiative through its environment work programme in the 2020/2021 financial year. This budget also supported plague skink surveillance work, however local board budget is not required for this work in the 2021/2022 financial year.

30.     Argentine and Darwin’s ant surveillance work will inform decisions on the targeted control and management of these pest species at high-risk sites. Surveillance over the next three years will focus on residential areas, as well as any remote locations that have had recent builds or high-risk activities carried out onsite.

31.     Staff recommend that the board allocate $19,000 towards the continuation of this project in the 2021/2022 financial year. Approval in principle is also sought for $19,000 towards the continuation of this programme in both 2022/2023 and 2023/2024.

Conservation advisor - $45,000

32.     The board has indicated it would like to continue to contribute funding towards a conservation advisor role for Aotea / Great Barrier in the 2021/2022 financial year. The conservation advisor role will ensure the provision of specialist biodiversity advice, as well as support for biodiversity and marine projects, and community education on Aotea.

33.     The board established a part-time advisor position in 2017 and allocated $33,750 towards this role in the 2020/2021 financial year. Local board funding is complemented by regional funding, to enable a full-time position.

34.     In November 2020, the local board approved in principle the continuation of funding for the role over the 2021/2022, 2022/2023, and 2023/2024 financial years (up to $45,000 annually), noting that formal approval will be sought through the annual work programme processes (resolution GBI/2020/115). This commitment, alongside a staff commitment for regional funding towards the role over these years, will provide the coordinator with more job security over the three financial years.

35.     Due to recruitment delays in 2020/2021, $28,000 of the $33,750 conservation advisor budget was reallocated by the local board towards its ecology vision and Ōkiwi pest coordinator projects at the board’s April 2021 business meeting (GBI/2021/30). Staff have confirmed that the role will be filled at the end of May 2021.

Freshwater management programme - $38,700 (plus $20,000 carry forward from 2020/2021)

36.     The board has indicated it would like to continue to support water quality improvements in local waterways in the 2021/2022 financial year. The board has supported freshwater management initiatives for the past five financial years and allocated $30,000 towards this programme in the 2020/2021 financial year, in addition to a $1,500 carry forward from the 2019/2020 financial year.

37.     Due to delays in the start of this programme, an underspend of $9,800 was reallocated towards the Ōkiwi pest coordinator programme at the board’s November 2020 meeting to enable a new Asian paddle crab trapping initiative (resolution GBI/2020/115).

38.     The remaining $21,700 budget for 2020/2021 has supported onsite wastewater system inspections and education targeting the Tryphena, Ōkupu, Medlands and Claris catchments, and waterway restoration initiatives.

39.     In addition to its freshwater management programme, the board has indicated it would like to continue the provision of its waterways protection fund in the 2021/2022 financial year. This fund was established in 2019 to support community-led initiatives that improve water quality on Aotea / Great Barrier.

40.     The board allocated $20,000 towards this fund in the 2020/2021, however there was no uptake of the grants. The budget is proposed to be carried forward for planting and fencing through the freshwater management programme in 2021/2022 (resolution GBI/2021/34).

41.     The freshwater management programme and waterways protection fund have been combined into one programme for ease of reporting from the 2021/2022 financial year (known as the freshwater management programme). The programme will include an assessment of onsite wastewater survey data obtained over the past five years, onsite wastewater system checks, Wai Care education sessions, stream and wetland restoration, and advertising and provision of waterways protection grants.

42.     Staff recommend that the board allocate $38,700 towards this programme in the 2021/2022 financial year, in addition to the $20,000 carry forward for planting and fencing initiatives. Approval in principle is also sought for $50,000 towards the continuation of this programme in both 2022/2023 and 2023/2024.

Natural environment ambassadors - $20,000

43.     The board has indicated it would like to continue to support a natural environment ambassadors programme in the 2021/2022 financial year (previously known as pest pathways). The board has supported treasure island ambassador initiatives for several years and allocated $15,000 towards this programme in the 2020/2021 financial year.

44.     The ambassadors programme will support engagement with visitors and residents through surveys on biodiversity, biosecurity, marine protection, waste minimisation and low carbon topics at key entry points on Aotea. This programme will be delivered in collaboration with Destination Great Barrier Island, which will ensure that information on local facilities, businesses and resources is available to encourage people to reduce their environmental impact.

45.     Staff recommend that the board allocates $20,000 towards this project in the 2021/2022 financial year. Approval in principle is also sought for $15,000 towards this programme in both 2022/2023 and 2023/2024.

Ōkiwi ecology programme - $25,000

46.     The board has indicated it would like to continue funding an Ōkiwi pest coordinator in the 2021/2022 financial year, to encourage community-led pest control in Ōkiwi. The board has supported this project for several years and allocated $15,000 towards this programme in the 2020/2021 financial year.

47.     An additional $9,800 was reallocated towards the Ōkiwi pest coordinator programme from the local board’s 2020/2021 freshwater management programme budget in November 2020 to support an Asian paddle crab trapping initiative (GBI/2020/115).

48.     Activities for the 2021/2022 financial year will include five-minute bird counts, the continuation of rat trapping and Asian paddle crab trapping, and coordinator support for wider community initiatives such as Tū Mai Taonga.

49.     Staff recommend that the board allocates $25,000 towards this programme in the 2021/2022 financial year. Approval in principle is also sought for $24,000 towards this programme in both 2022/2023 and 2023/2024.

Responsible pet ownership - $10,000

50.     The board has indicated it would like to support a new responsible pet ownership programme in the 2021/2022 financial year. The programme will include bird aversion training for dogs, and the development of information pamphlets covering local rules, regulations and bylaws with a focus on cats and dogs.

51.     The programme will increase awareness around the new Regional Pest Management Plan, and the impacts that pets can have on the environment. Information will be provided to dog owners on dog exercise areas, places where dogs are required to be on-leash, and no-dog areas. Information on requirements that have to be met when bringing cats to Aotea will also be provided.

52.     In 2022/2023, the programme will expand to include information on other pets listed in the Regional Pest Management Plan such as parrots, and to include turtles and fish species in 2023/2024.

53.     Staff recommend that the board allocates $10,000 towards this programme in the 2021/2022 financial year. Approval in principle is also sought for $10,000 towards this programme in both 2022/2023 and 2023/2024.

Aotea / Great Barrier emergency water supply project (to be funded using regional budgets in 2021/2022 and 2022/2023)

54.     The board has requested the inclusion of an Aotea / Great Barrier emergency water supply project in its 2021/2022 environment work programme, to enable visibility of progress throughout the financial year.

55.     This project will involve the design of a small multi barrier water treatment system to be located in Claris. Upon completion of the construction works in 2021/2022, this will provide an emergency water supply source for Aotea / Great Barrier residents to access in times of extreme water shortages. Mana whenua engagement was undertaken in the 2020/2021 financial year, which confirmed the location near the Claris airport.

56.     An emergency water supply plan will also be developed, which will include (but is not limited to) the following:

·        details of previous rainfall and abstraction limits from the bore

·        trigger levels for activating the emergency water supply

·        processes for activating and deactivating Aotea / Great Barrier contingency water supplies

·        details around the operation of the contingency water supply site

Tauākī whakaaweawe āhuarangi

Climate impact statement

57.     In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

58.     Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

59.     Table 1 outlines the key activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Aotea ecology vision

Specialists and guest speakers flying to Aotea will be the main source of carbon emissions for this programme. The ecology vision website will be set up with a carbon offsetting scheme within the sustainability page, which will include information on how to reduce your carbon footprint.

Aotea emergency water supply

The provision of an emergency water supply source will enable residents on Aotea / Great Barrier to be more resilient in the event of extreme water shortages. Such events are expected to become more frequent and severe as a result of climate change.

Aotea marine education programme

Carbon emissions associated with this programme are primarily associated with vehicle use, which will be minimised by having localised projects around Aotea. A local contractor will be employed to eliminate flight emissions from travel to Aotea.

Aotea pekapeka survey

Carbon emissions associated with this programme will include travel by plane and car.

Argentine and Darwin’s ant surveillance

Carbon emissions associated with this programme are primarily associated with vehicle use. A local contractor will be employed to eliminate flight emissions from travel to Aotea.

Conservation advisor

Auckland Council staff flying to Aotea / Great Barrier to carry out work can produce a large carbon footprint. This project will support an Aotea-based conservation advisor, which will help to minimise Auckland Council’s greenhouse gas emissions.

Freshwater management programme

Freshwater ecosystems provide climate resilience services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian planting. The Freshwater Management Programme supports these services which are enhanced when ecosystems are restored. Local contractors will be engaged to undertake work wherever possible to decrease emissions through travel.

Natural environment ambassadors

This programme aims to educate residents and visitors to Aotea on the greenhouse gas emissions associated with freight to Aotea which also presents a biosecurity risk. Ambassadors will promote a ‘buy local’ campaign to minimise both biosecurity risks and greenhouse gas emissions.

Ōkiwi ecology programme

The Ōkiwi ecology programme works to protect native species that may be impacted by climate change.

Responsible pet ownership

Predator control has positive climate adaptation impacts, enabling indigenous species and ecosystems to be more resilient to climate change. Emissions will be limited where possible through the engagement of local suppliers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

61.     In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters, with support from Waste Solutions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

62.     The initiatives proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across Aotea / Great Barrier. Particular focus areas for the 2021/2022 work programme include Ōkiwi, Tryphena, Ōkupu, Medlands and Claris.

63.     The programmes noted above align with the local board plan objectives around climate change resilience, marine protection and conservation, environmental protection and waste minimisation.

64.     The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

65.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

66.     The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

67.     Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga. All programmes recommended for local board funding outlined in this report align with the Ngāti Rehua Ngātiwai ki Aotea hapū management plan, as they work to:

·        protect indigenous flora and fauna

·        protect awa, moana and wai through the waterway restoration projects

·        encourage kaitiakitanga and Mātauranga Māori.

68.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

69.     The proposed environment work programme for 2021/2022 totals to $210,250 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

70.     Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

71.     An overall locally-driven initiatives opex carry-forward provision for projects to be carried forward from 2020/2021 to 2021/2022 was approved by the Finance and Performance committee as part of the 10-year budget adoption.

72.     Work programme activities to be carried forward from 2020/2021 will be finalised post 30 June 2021. Local boards will receive detail of carry forwards in their first scheduled performance report for 2021/2022

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73.     If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

74.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

75.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

76.     Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

77.     Attachment B shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

78.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

79.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

80.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2021/2022 Aotea / Great Barrier Infrastructure and Environmental Services work programme

61

b

Key risks and proposed mitigations for the Aotea / Great Barrier Local Board environmental work programme

65

     

Ngā kaihaina

Signatories

Author

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator

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Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Aotea / Great Barrier Local Board

22 June 2021

 

 

Approval of the Aotea / Great Barrier Local Board Auckland Emergency Management work programme 2021/2022

File No.: CP2021/07162

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the Aotea / Great Barrier Local Board Auckland Emergency Management work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents the local board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2020:

·    Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient. 

·    Our community is resilient to the impacts of climate change.

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·    Fire risk prevention and emergency preparation – $2,000

·    Community emergency resilience programme - $1,000

·    Business emergency resilience programme - $1,500.

5.       The proposed work programme has a total value of $4,500, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve the Auckland Emergency Management work programme 2021/2022 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The board feedback in these workshops have informed the work programme.

·    The work programme responds to the outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2020. The specific outcome reflected in the work programme is Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient. 

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The proposed activities for delivery as part of the local board’s Auckland Emergency Management work programme 2021/2022 are detailed below. See Attachment A for further detail.

Fire risk prevention and emergency preparation – $2,000

9.       In partnership with Fire and Emergency New Zealand, Auckland Emergency Management will present the final approved Fire Plan to the Aotea / Great Barrier Island Emergency Management Committee and the local board for workshopping and guidance for next steps.

10.     The intent is to collaborate with the Department of Conservation, mana whenua and the wider community to increase the current and future knowledge of fire risk, mitigation and prevention strategies and increase community resilience to the impacts of fire.

Community emergency resilience programme - $1,000

11.     Delivery of the hazard awareness and emergency preparedness educational programme Kia Rite Kia Mau to children through the Learning Hub and primary schools.

Business emergency resilience programme - $1,500

12.     In partnership with Destination Great Barrier Island and the Emergency Response Team, Auckland Emergency Management will host resilience building workshops for Aotea / Great Barrier businesses and organisations. Information packs will be available for those business and organizations unable to attend the workshops and follow up activity undertaken, as required. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     Table 1 outlines the activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Fire risk prevention and emergency preparation

Positive impact on our resilience to climate change, as this work will increase our knowledge of current and future fire risk, mitigation and prevention strategies and increase community resilience.

Community emergency resilience programme

Positive impact on our resilience to climate change as this work will increase community resilience to emergencies and impacts of climate change.

Business emergency resilience programme

Positive impact on our resilience to climate change as this work will increase the business community’s resilience to emergencies and impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from November 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

16.     The activities in the proposed work programme align with the Aotea / Great Barrier Local Board Plan 2020 outcome.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Where aspects of the proposed 2021/2022 work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

18.     The proposed Auckland Emergency Management work programme budget for 2021/2022 is $4,500 of the local board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

20.     Delivery of the activity in the approved work programme will commence on 1 July 2021 and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

21.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Emergency Management work programme 2021/2022

73

     

Ngā kaihaina

Signatories

Author

Bridget Vercoe - Principal Business Resilience

Authorisers

Kate Crawford - General Manager Auckland Emergency Management

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator



Aotea / Great Barrier Local Board

22 June 2021

 

 

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/07966

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2.       The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.

3.       The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

·    improving the equity of funding allocation across local boards

·    increasing the decision-making responsibility of local boards

·    establishing minimum service levels

·    implications of multi-board services.

4.       The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5.       The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      provide feedback using the attached template (Attachment B) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

 

Horopaki

Context

6.       In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

·        increase local board decision making responsibility

·        increase equity of funding allocation between local boards

·        establish minimum service levels where required

·        address funding of multi-board services and decision-making on their service levels.

7.       The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8.       Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9.       The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

·        changes to local board decision-making responsibilities over local community services

·        implementation of an equity-based funding allocation approach for local community services.

10.     These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

·        increase local board decision-making responsibilities over community services

·        change the allocation of Asset Based Services (ABS) funding to local boards

·        require collaboration between local boards on some multi-board service decisions

·        have a high community interest

·        not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12.     Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13.     The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Providing feedback on the draft report does not have a direct impact on climate change.

15.     Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17.     Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19.     Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20.     This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21.     More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22.     As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

·        demonstrate effective Māori involvement in the local board planning processes

·        clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23.     It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24.     Introduction of the proposed policy would have several significant financial impacts, including:

·        changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

·        broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

·        local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26.     A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

·        whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

·        what alternative approaches might address the issues these proposals seek to address, should they not proceed

·        developing alternative funding equity transition options including implications on local board funding and overall timing

·        developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

·        addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

·        ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27.     Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28.     Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29.     The Governing Body would undertake public consultation on its draft decisions as follows:

·        under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy

·        under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30.     Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Equity of Service Levels and Funding Draft Report

81

b

Governance Framework Review - Service levels and funding - feedback template

121

     

Ngā kaihaina

Signatories

Author

Gary Pemberton, Programme Change Lead, Regional Service Planning, Investment and Partnerships

Authorisers

Justine Haves - General Manager Regional Service Planning, Investment and Partnerships

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

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Aotea / Great Barrier Local Board

22 June 2021

 

 

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Aotea / Great Barrier Local Board

22 June 2021

 

 

Auckland Transport June 2021 update to the Aotea / Great Barrier Local Board

File No.: CP2021/08502

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area.

2.       To provide updates on the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

3.       This report covers:

·     A general summary of operational projects and activities of interest to the board

·     An update on the board’s Transport Capital Fund

·     Other Auckland Transport news of interest to the board

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport June 2021 update report.

 

Horopaki

Context

4.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

5.       This report updates the local board on AT projects and operations in the local board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

6.       The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Update on Auckland Transport operations:

Activity

Update

Airfields

Aircraft movements at Claris 2021 (compared to 2020)

January – 1528 (1365)

February – 1341 (1141)

March – 1142 (741)

April – 1462 (174)

May – 820 (432)

Perimeter fencing

Wild pigs have been causing significant turf damage on the airfield, presenting a hazard to aircraft traffic and movement.

In accordance with Civil Aviation Authority requirements, Aotea Contractors are installing perimeter fencing around the airfield to prevent animals from entering the operational areas of the aerodrome.

Materials are being sourced through Future Post, a company which manufactures environmentally friendly fence posts from 100 percent recycled plastics.

Works expected to be complete during July.

Parking Enforcement

31 infringements issued for the month of May. The team will be heading back to visit the long term car park towards the end of the week.

They have noted that the long term parking was at full capacity so they will put a bit of focus on enforcement here.

Wharves

Routine inspections will be undertaken in late June. 

Road Maintenance

Work completed in February 2021:

·   Grading and metalling

o Whangaparapara Rd

o Schooner Bay Rd

·   Preseal Repairs

o Gray Rd

o Aotea Rd

·   Reseals

o Whangaparapara Rd

o Gray Rd

o Kaiaraara Bay Rd

·   Other Programmed Works

o Puriri Bay Culvert Replacement

Work completed in March 2021:

·   Grading and metalling

o Rosalie Bay Rd

o Cape Barrier Rd

o Schooner Bay Rd

o Motairehe Rd

o Kawa Rd

o Mabey Rd

o Karaka Bay Rd

o Harataonga Rd

o Blind Bay Rd

o Mitchener Rd

o Masons Rd

o Sugarloaf Rd

o Kaitoke Lane

·   Minor Safety

o Crossroads Bus Shelter and Planting

Work completed in April 2021:

·   Grading and metalling

o Whangaparapara Rd

·   Other Programmed Works

o Kaiaraara Bay Rd Water Tables

Work completed in May 2021:

·   Grading

o Curreen Rd

o Mabey Rd

o Kawa Rd

o Motairehe Rd

·   Other Programmed Work

o Cape Barrier Rd Culvert Replacement

Programmed work for June 2021:

·   Grading

o Harataonga Rd

o Whangaparapara Rd

o Cape Barrier Rd

o Rosalie Bay Rd

o Puriri Bay Rd

o Schooner Bay Rd

·   Minor Safety

o Karaka Bay Rd Passing Bays

o Hector Sanderson Sightlines

o Tryphena Bank Erosion Planting

8.       Update on Auckland Transport projects:

Activity

Issue reported

Expected completion

Summary of Previous updates

Update

Cowshed Bridge - river bank erosion around bridge

May 2018

Summer 2022

A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge.

Programmed for design/consenting in the 2020/2021 financial year.

Consultants have visited the site in November 2020.

Received the initial planning report and other information as per our programme.

Hui undertaken on 2 June. Landowner consultations to take place. Arborist, ecologist and archaeologist reviews completed. Extra Geotech investigations delayed by fully booked barge in winter. Prelim design to start after hui feedback with more design work and submission of road corridor and contractor pricing.

Aiming for construction summer 2022.

Slips on Puriri Bay Road

September 2018

TBC

Discussions regarding consents have been held with Auckland Council.  Proposed options have been put forward for community and Iwi consultation.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Resource Consent applications were lodged with Council on 4th and 18th November.

Resource Consent obtained in March 2021. Need to arrange construction works next financial year in line with new budget.

Slips on Aotea Road

March 2019

TBC

Consenting requirements prepared and documentation commencing.

Drilling investigations were carried out on site in December 2019. Designers report has been received.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Lodged applications. Resource Consent questions from AC answered and awaiting decision.

Need to arrange construction works next financial year in line with new budget.

Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café

March 2019

TBC

Holding remedial works priced by contractor.

As part of the design process, a specialist arborist and ecologist have visited the projects this month.

No budget confirmed for this Financial Year.

However the consultants fee offer received.

No progress – on hold.

Local Board Transport Capital Fund

9.       The emergency budget allocation for the financial year 2020/2021 was $47,000. The board resolved (GBI/2021/31) approving the use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

10.     The current amount of funding proposed in the draft Regional Land Transport Plan is $400,000.

11.     Please see below for a list of projects and the current status of these projects:

Project

Update

Resolution number GBI/2021/31 requesting that Auckland Transport use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

This project is being progressed by the project delivery team.

Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.

Road Safety Audit has been completed by an independent consultant. AT addressing a few issues raised by the safety audit.

Upon completion of this audit the scheme plan and rough order cost will be presented to the board.

The current board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

The rough order of cost for this has been estimated at $570k.

This project is on hold until a source of funding can be identified.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

13.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

19.     Auckland Transport will provide another update report to the local board at their next business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ben Halliwell - Elected Member Relationship Manager

Authorisers

Paul Patton - Acting Hub Manager – North.

Glenn Boyd - Local Area Manager

  


Aotea / Great Barrier Local Board

22 June 2021

 

 

Eke Panuku Development Auckland - Aotea / Great Barrier Local Board Six-Monthly Report to 31 March 2021

File No.: CP2021/06715

 

  

Te take mō te pūrongo

Purpose of the report

1.       To update the Aotea / Great Barrier Local Board on Eke Panuku Development Auckland (Eke Panuku) activities within the local board area, for the period from 1 September 2020 to 31 March 2021.

2.       This report is for information only and no decision-making is required.

3.       Please note that this report is for seven months. This is to align future reports with other Eke Panuku reporting cycles.

Whakarāpopototanga matua

Executive summary

4.       This report is a record of events for the Aotea / Great Barrier Local Board area during the stated period.

5.       While Eke Panuku is an urban regeneration agency, its main function within the Aotea / Great Barrier Local Board area is to manage properties owned by Auckland Council. Within the Aotea / Great Barrier Local Board area, Eke Panuku manages the Blackwells Quarry lease. The quarry operating agreement has recently been extended to 31 December 2022.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Eke Panuku Development Auckland – Aotea / Great Barrier Local Board Six-Monthly Report to 31 March 2021.

b)      note that the report is for information only and no decision-making is required for this report.

 

Horopaki

Context

6.       Eke Panuku is a council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau. Urban regeneration is the planning of neighbourhoods and the improvement of buildings and spaces to strengthen communities and the economy to make it an even better place to live.

7.       Our city is facing rapid growth. Quality development is required to accommodate this growth and to ensure people love and can afford to live in Auckland. We imagine a city of strong neighbourhoods. We work across many neighbourhoods throughout our city from large, long-term urban regeneration plans to small projects on specific sites to meet the needs of the city’s long-term growth - including more types of homes people can afford. We work alongside the locals, other parts of the council and businesses to regenerate our city in ways that benefit both our local communities and Auckland as a whole.

8.       We deliver returns for the council, and at the same time, we ensure our assets contribute positively to the neighbourhoods of Tāmaki Makaurau. We manage around $2.4 billion of land and buildings owned by the Auckland Council.

9.       In the period 1 September 2020 to 31 March 2021, we continued our urban regeneration programme across the region, brought a $22.8m return to the council via property management, purchased six properties on behalf of the group, and sold nine properties as part of either our neighbourhood regeneration or as directed by Auckland Council.

Tātaritanga me ngā tohutohu

Analysis and advice

Property management and properties of Aotea/Great Barrier Local Board interest

10.     Eke Panuku manages one lease in the Aotea / Great Barrier Local Board area, the Blackwells Quarry.

11.     The Blackwells Quarry site, on 25 Hector Sanderson Road, is privately owned by the Blackwells. Council leases the land from the Blackwells and have a quarry operating agreement with Fulton Hogan. The quarry operating agreement has recently been extended to 31 December 2022. Eke Panuku collects royalties from Fulton Hogan and subsequently pays royalties to the Blackwells.

Acquisitions

12.     Eke Panuku has purchased no properties on behalf of Auckland Council departments in the Aotea / Great Barrier Local Board area during the reporting period 1 September 2020 to 31 March 2021.

Disposals

13.     On behalf of the Auckland Council, Eke Panuku sells properties that are no longer required by the Auckland Council group for service use.

14.     The decision to sell these properties is made by Auckland Council’s Governing Body with advice from its finance team.

15.     Eke Panuku does not have a decision-making role in the sale of properties that are surplus to the council’s requirements.

16.     The role of Eke Panuku is to provide property transaction services. Proceeds from these sales are returned to Auckland Council to be reinvested in council services.

17.     There were no unconditional agreements reached in the Aotea / Great Barrier Local Board area during the reporting period.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The Eke Panuku Priority Location programmes support the regeneration of existing town centres while also addressing climate mitigation and adaptation.

19.     Mitigation of climate change involves reducing the carbon emissions that contribute to climate change. Our Priority Locations are transport-oriented communities that utilise existing infrastructure and transport links and we seek to make local walking and cycling safe and viable alternatives to the private vehicle. Eke Panuku has also adopted a Homestar-6 minimum standard to ensure we can reduce energy, water and landfill waste. We are working to adopt similar standards for our public realm and commercial developments, whilst also taking guidance from precinct sustainability rating tools like Green Star Communities.

20.     Adaptation to climate change involves planning for the changes to our climate and associated impacts that are already happening or are projected to happen, including sea-level rise, hotter temperatures, extreme weather events, flooding and droughts. Climate change is likely to subject the Aotea / Great Barrier Local Board area to hotter temperatures and more frequent flooding and drought. Eke Panuku seeks to future-proof our communities by:

·     Specifying that infrastructure and developments are designed to cope with warmer temperatures and extreme weather events

·     The use of green infrastructure and water sensitive design to increase flood resilience and provide ecological and biodiversity benefits

·     The provision of increased shade and shelter for storm events and hotter days

·     Initiatives to build community resilience.

21.     In October, the Eke Panuku executive team agreed to a work programme of priority actions to help Eke Panuku deliver on the council’s sustainable procurement objectives which Eke Panuku has adopted. Targeting these objectives will help further leverage the economic, social and environmental benefits of Eke Panuku urban regeneration projects and the products and services we procure as a business. Implementation of these priority projects has commenced which focus on embedding sustainable procurement into Eke Panuku procurement processes and systems, including the inclusion of climate considerations into procurements for capital works and renewals.

22.     The Eke Panuku Climate Change Strategy was adopted by the Eke Panuku Board in November. The strategy guides how Eke Panuku will support the implementation of Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Eke Panuku cannot achieve its vision alone. Our complex operating environment means we need the expertise of others. Therefore, building and maintaining strong relationships and partnerships, and working together with others in general, is an ongoing focus for us.

24.     Eke Panuku Development Auckland works collaboratively with other Auckland Council departments, CCOs and Crown agencies to deliver joined-up urban regeneration in our neighbourhoods.

25.     Impacts and views are considered both on a programme and project level for the neighbourhoods we work in, to maximise community outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Any local or sub-regional impacts are considered on a programme and project basis.

27.     Eke Panuku regularly engages with local boards on its projects and programmes within local board areas.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Eke Panuku supports the aspirations described in the Auckland Plan 2050.

29.     Eke Panuku has worked closely with our mana whenua partners to understand their priorities in Tāmaki Makaurau. Mana whenua have shared their top five aspirations with Eke Panuku. Below is a summary:

·     Governance: We involve mana whenua in transparent decision-making.

·     Culture: We will increase our practice of kaitiakitanga (by all) and increase the visibility of Māori identity and culture in our projects.

·     Economic: We will create more commercial investment, procurement, and engagement opportunities for Māori.

·     Social: We will foster a sense of community and connectedness and help enhance the well-being of Māori here in Tāmaki Makaurau.

·     Natural environment: We will work together to ensure we are working towards significant improvements to te mauri o te taiao.

30.     Eke Panuku continues to make progress on the Eke Panuku Mana Whenua Outcomes Framework actions and presented a six-month status report to mana whenua in February 2021.

31.     Eke Panuku has achieved 36/40 significant initiatives in the 2020-2021 financial year. Highlights include the numerous whakawātea with our mana whenua partners to celebrate significant milestones to build the stage for the 2021 America’s Cup.

32.     Following the Emergency Budget 2020/2021, Eke Panuku is still working with mana whenua to identify potential development and disposal opportunities. Eke Panuku has invited mana whenua to register commercial interests in properties Eke Panuku is preparing to dispose of on the market.

33.     Eke Panuku has started a pilot programme focused on growing the capability of young leaders to enable placemaking activities. The programme, He Pia He Tauira, has hosted several wānanga with tauira to prepare for upcoming activities.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There are no risks associated with receiving this report.

36.     This report must be received to meet the requirements of the Local Government Act 2002.

Ngā koringa ā-muri

Next steps

37.     The next six-monthly report will cover the period of 1 April to 30 September 2021.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Perin Gerrand - Engagement Coordinator

Authorisers

Joanna Glasswell - Head of Corporate Affairs

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

Local Ward Area Councillor's Update

File No.: CP2021/08763

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's update - June 2021

143

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

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Aotea / Great Barrier Local Board

22 June 2021

 

 

Local Board Correspondence

File No.: CP2021/08493

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Aotea / Great Barrier Local Board of key correspondence sent and received during the month of June 2021.

Whakarāpopototanga matua

Executive summary

2.       A letter signed by the chairperson on behalf of the local board was sent to the Regional School Bus Transport Manager, Ministry of Education on Thursday 10 June 2021 with regards to the decision by the Education School Transport Division to cancel Mulberry Grove School’s school bus service, appended as Attachment A.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)     note the letter sent on the 10th of June 2021 to the Regional School Bus Transport Manager, Ministry of Education as Attachment A to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter to the Regional School Bus Transport Manager, Ministry of Education

167

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator


Aotea / Great Barrier Local Board

22 June 2021

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2021/08438

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at June 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

June 2021 Aotea / Great Barrier Local Board governance forward work calendar

171

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 



Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator

PDF Creator


Aotea / Great Barrier Local Board

22 June 2021

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2021/08396

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 18th of May 2021, 1st of June 2021 and the 8th of June 2021 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on:

·     Tuesday 18 May 2021

·     Tuesday 1 June 2021 and

·     Tuesday 8 June 2021

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210518 Aotea / Great Barrier Local Board Workshop Record

175

b

20210601 Aotea / Great Barrier Local Board Workshop Record

177

c

20210608 Aotea / Great Barrier Local Board Workshop Record

179

     

Ngā kaihaina

Signatories

Authors

Guia Nonoy - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator

PDF Creator


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator


Aotea / Great Barrier Local Board

22 June 2021

 

 

PDF Creator

PDF Creator