Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 22 June 2021 at 1.04pm.

 

present

 

Chairperson

Izzy Fordham

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

ABSENT

 

Deputy Chairperson

Luke Coles

 

 

Member

Valmaine Toki

 

 

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager, Local Board Services

Jacqui Fyers

Senior Local Board Advisor, Aotea / Great Barrier Local Board

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

 

 


Aotea / Great Barrier Local Board

22 June 2021

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed attendees.

 

 

2          Apologies

 

Resolution number GBI/2021/45

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          accept the apologies from Deputy Chairperson L Coles and Member V Toki for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2021/46

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, including the confidential section, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Obituary – Gwen Burke and Jim Storey

 

The Aotea / Great Barrier Local Board acknowledged the passing of Gwen Burke and Jim Storey with a minute’s silence.

 

Resolution number GBI/2021/47

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)    express its condolences to the whanau and friends of Gwen Burke and Jim Storey who recently passed away.

CARRIED

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Environmental agency and community group reports

 

Judy Gilbert and John Ogden of Windy Hill Rosalie Bay Catchment Trust were in attendance to speak to the report at item a) ii).

 

Resolution number GBI/2021/48

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)     Aotea / Great Barrier Natural Environment-Islands monthly update – May 2021 and welcome the appointment of Annamarie Clough as Conservation Advisor.

ii)    Windy Hill Rosalie Bay Catchment Trust report - The Social and Economic benefits to Aotea from the Windy Hill Sanctuary.

CARRIED

 

 

12

Approval of the 2021/2022 Aotea / Great Barrier Local Board Customer and Community Services work programme

 

Resolution number GBI/2021/49

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)    approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report) with the following changes:

i)        lower the #155 Funding for connectivity improvements on Aotea / Great Barrier budget line from $8,000 to $4,000 in anticipation of a $4,000 carry forward from the 20/21 financial year.

ii)      increase the #1765 Food resilience and sustainability budget line by $4,000 to total $34,000 to assist with administration and capacity support for the project.

b)      allocate its transitional rates grants budget line to the #153 Community grants Great Barrier budget line (refer resolution GBI/2021/20).

c)      approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

d)      note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

e)      provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report), as follows:

i)     ensure that mana whenua input for the two Coastal Renewals projects is engaged and progressed in a timely manner.

ii)    when approved by the relevant Governing Body committee, request a copy of the forward work programme for each of the regional activities, in particular Natural Environment Targeted Rate programme, be provided to all local boards highlighting areas of delivery.

f)       thank Jestine Joseph, Mary Dawson, Katrina Morgan, Oliver Kunzendorff, Shane Hogg, Cynthia Delonge, Debra Langton and all other staff for their hard mahi, care and attention to detail in preparing the Customer and Community Services work programme for the 21/22 financial year

CARRIED

 

Note: Member P O’Shea declared an interest in line ID #156 – AoteaOra Community Trust administration support project and took no part in the discussion or voting on this line matter.

 

 

13

Approval of the 2021/2022 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number GBI/2021/50

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)         approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

 

Activity name

2021/2022 budget for approval

Aotea ecology vision

$30,000

Aotea marine education programme

$18,000

Aotea pekapeka survey

$4,550

Argentine and Darwin’s ant surveillance

$19,000

Conservation advisor

$45,000

Freshwater management programme

$38,700

Natural environment ambassadors

$20,000

Ōkiwi ecology programme

$25,000

Responsible pet ownership

$10,000

Total

$210,250

b)      approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note that the attached environment work programme includes a regional Healthy Waters project related to an emergency water supply for Aotea / Great Barrier, to enable visibility on progress throughout the 2021/2022 financial year.

e)      when approved by the relevant Governing Body committee, request a copy of the forward work programme for the Natural Environment Targeted Rate and Water Quality Targeted Rate activities, be provided to all local boards highlighting areas of delivery.

f)       thank Jaimee Maha and all staff for their hard mahi, care and attention to detail in preparing the Infrastructure and Environmental Services work programme for the 21/22 financial year

CARRIED

 

 

14

Approval of the Aotea / Great Barrier Local Board Auckland Emergency Management work programme 2021/2022

 

Resolution number GBI/2021/51

MOVED by Member P O'Shea, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          approve the Auckland Emergency Management work programme 2021/2022 (Attachment A to the agenda report)

b)          thank Melanie Hutton, Bridget Vercoe and all other staff for their hard mahi, care and attention to detail in preparing the Auckland Emergency Management work programme for the 21/22 financial year

CARRIED

 


 

 

15

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

 

Resolution number GBI/2021/52

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         note that this is a complex issue and suggests that the matter be revisited in two frames: firstly, governance and greater decision making for local boards, and secondly how do we establish what council’s core community service provisions are, and then to ensure equity of service provision and access across all of Auckland.

b)         delegate the chairperson in consultation with other board members, to provide feedback using the attached template (Attachment B to the agenda report) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

CARRIED

 

 

16

Auckland Transport June 2021 update to the Aotea / Great Barrier Local Board

 

Resolution number GBI/2021/53

MOVED by Member P O'Shea, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          receive the Auckland Transport June 2021 update report.

b)         thank Rhanae Ngawaka and Waka Kotahi Te Ara Haepapa for the good work they have done for our community with drivers licencing, baby seats and cycling support and acknowledge the funding support from Great Barrier Island Voluntary Fire Force.

CARRIED

 

 

17

Eke Panuku Development Auckland - Aotea / Great Barrier Local Board Six-Monthly Report to 31 March 2021

 

Resolution number GBI/2021/54

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the Eke Panuku Development Auckland – Aotea / Great Barrier Local Board Six-Monthly Report to 31 March 2021.

b)      note that the report is for information only and no decision-making is required for this report.

CARRIED

 


 

 

18

Local Ward Area Councillor's Update

 

Resolution number GBI/2021/55

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

 

19

Local Board Correspondence

 

Resolution number GBI/2021/56

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         note the letter sent on the 10th of June 2021 to the Regional School Bus Transport Manager, Ministry of Education as Attachment A to the agenda report.

b)         note that a response letter addressed to the principal of Mulberry Grove School was received from Iona Holsted, Secretary for Education on 16 June 2021 which confirmed the continuation of the school bus service.

CARRIED

 

 

20

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2021/57

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at June 2021.

CARRIED

 

 

21

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2021/58

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on:

·  Tuesday 18 May 2021

·  Tuesday 1 June 2021 and

·  Tuesday 8 June 2021

CARRIED

 

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

2.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................