Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 17 June 2021 at 2.00pm

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

 


Hibiscus and Bays Local Board

17 June 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2021/59

MOVED by Member J Fitzgerald, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday 20 May 2021 as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

7.1

Acknowledgement - Sir Wayne Shelford

 

Resolution number HB/2021/60

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      acknowledge the appointment of Sir Wayne Shelford, Ngapuhi, KNZM, MBE, as a Knight Companion of the New Zealand Order of Merit, for services to rugby and the community. As a resident of Hibiscus Coast, Sir Wayne has distinguished himself not only as a member of the community, but a worker for the community,  witnessed by his mahi at Te Herenga Waka o Orewa Marae.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum: Merv Huxford - Problematic parking at Metropark East

 

Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number HB/2021/61

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Huxford for his attendance.

CARRIED

 

Note: Member J Parfitt requested that a report be given by staff on the solutions available to avoid tracking clay onto the artificial courts.  Kris Bird – Manager Area Operations who was in attendance provided a brief verbal update, and a follow up report will be given during the monthly Community Facilities workshop item with the local board.

 

Attachments

a     17 June 2021 - Hibiscus and Bays Local Board, Item 9.1 - Merv Huxford information

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Approval of the 2021/2022 Hibiscus and Bays Local Board Infrastructure and Environmental Services Work Programme

 

Hannah Brightley – Relationship Advisor was in attendance (online) for this item.

 

Resolution number HB/2021/62

MOVED by Member J Fitzgerald, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below:

Activity name

2021/2022 budget for approval

EcoNeighbourhoods

$30,000

Īnanga spawning sites – survey and restoration

$25,000

Ko te wai he taonga: Water is a treasure

$25,000

Pest Free Hibiscus Coast

$53,560

Pest plans on private land Okura

$15,000

Restore Hibiscus and Bays

$133,120

Sediment related water quality testing – year three

$25,000

Te ao Māori and community led conservation

$5000

Trash free Taiaotea (Browns Bay waste minimisation)

$20,000

Zero waste early childhood education programme

$25,200

Total

$356,880

b)      approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes

d)      request that staff inform the local board at the earliest opportunity of any potential risks, underspend or inability to deliver the Infrastructure and Environmental Services work programme projects to allow consideration of options on how to address any issues, including the reallocation of funding to other Infrastructure and Environmental Services work programme projects, other departments or community groups.

CARRIED

 

 

12

Approval of the Hibiscus and Bays Local Board External Partnership - Business Associations work programme 2021/2022

 

Gill Plume – BID Senior Advisor was in attendance (online) for this item.

 

Resolution number HB/2021/63

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the External Partnerships – Business Association work programme 2021/2022 (Attachment A to the agenda report).

CARRIED

 

 

13

Approval of the 2021/2022 Hibiscus and Bays Local Board Customer and Community Services work programme

 

Kris Bird - Manager Area Operations and the Melissa Johnston - Work Programme Lead were in attendance for this item.

 

Resolution number HB/2021/64

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b)      approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A).

c)      confirm that any minor or major variations to the approved Customer and Community Services 2021/2022 work programme is a decision of the local board.

d)      confirm that any proposed minor variations to the approved Customer and Community Services 2021/2022 work programme are to be agreed by the local board prior to staff exercising a delegation to implement any minor variations.

e)      confirm that all major or substantial variations to the approved Customer and Community Services 2021/2022 work programme will be reported to the local board at a business meeting for a decision.

f)       note that funding for the Coastal Renewals, Landslide Prevention, and Local Parks and Sports Field Development budgets are subject to approval by the relevant Governing Body committee.

g)    provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets:

i)     acknowledge that Hibiscus and Bays is currently experiencing significant growth and supports continued funding from regional budgets

ii)    support the use of the regional Coastal Renewals, Slip Prevention and Local Parks and Sports Field Development budgets to deliver the following projects that are identified within the work programme including:

A)   line item 30299 Fishermans Rock Reserve – renew seawall and boat ramp

B)   line item 30774 Gulf Harbour Marina Hammerhead Reserve – renew seawall

C)   line item 30775 Hatfields Beach Reserve – renew seawall

D)   line item 30576 Matakatia Parade Beachfront Reserve – renew seawall

E)   line item 30698 Orewa Wharf, Western Reserve – renew timber wharf

F)    line item 30337 Stanmore Bay – renew boat ramp

G)   line item 30298 Wade River Road Reserve – renew timber wharf

H)   line item 26066 Waiake Beach Reserve – renew seawall

I)     line item 30776 Waiwera Beach – renew seawall

J)    line item 26010 86 Harvest Ave, Orewa – develop new neighbourhood park

K)   line item 16686 Metro Park West – develop reserve

L)    line item 27992 Island View Drive – plant reserve vegetation

iii)   note the significant growth in Silverdale/Millwater and growth in the neighbouring subdivision of Dairy Flat within the Rodney Local Board area applying pressure on Hibiscus and Bays services and facilities and a requirement for increased funding to meet the community needs.

CARRIED

 

 

14

Adoption of the Hibiscus and Bays Local Board Agreement 2021/2022

 

Resolution number HB/2021/65

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      adopt the local content for the 10-year Budget 2021-2031, which includes the Hibiscus and Bays Local Board Agreement 2021/22, the message from the chair, and local board advocacy (refer Attachment A to the agenda report).

b)      adopt a local fees and charges schedule for 2021/2022 (refer Attachment B to the agenda report).

c)      delegate authority to the chairperson to make any final changes to the local content for the 10-year Budget 2021-2031 (the Hibiscus and Bays Local Board Agreement 2021/2022, message from the chairperson, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each local board agreement, on 29 June 2021.

CARRIED

 

 

15

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

 

Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number HB/2021/66

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      provide feedback using the attached template (Attachment B to the agenda report) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

CARRIED

 

Attachments

a     17 June 2021 - Hibiscus and Bays Local Board, Item 15 - Feedback on Equity of Service Levels and Funding Proposals - Local Board Feedback

 

 

16

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

 

Resolution number HB/2021/67

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      delegate Member J Parfitt to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

CARRIED

 

 

17

Approval for new private road name for Subdivision at Jack Hawken Lane, Silverdale

 

Resolution number HB/2021/68

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the preferred road name ‘Breeze Lane’ (Road 1) for the new private road within the subdivision being undertaken by Hawken Lane Development Limited, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

18

New public road name in the Neil Construction Limited subdivision at 455 Whangaparaoa Road, Stanmore Bay

 

Resolution number HB/2021/69

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      approve the name ‘Anehana Place’ for the new road in the Neil Construction Limited subdivision at 455 Whangaparaoa Road, Stanmore Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

CARRIED

 

 

19

Urgent decision: Endorse the use of the Chairs' Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project

 

Resolution number HB/2021/70

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      endorse the urgent decision to use the Chair’s Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project made on 12 May 2021 as set out in Attachment A of this agenda report.

CARRIED

 

 

20

Eke Panuku Development Auckland - Hibiscus and Bays Local Board six-monthly report to 31 March 2021

 

Resolution number HB/2021/71

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Eke Panuku Development Auckland - Hibiscus and Bays Local Board six-monthly report from 1 September 2020 to 31 March 2021.

CARRIED

 

 

21

Allocation of the remaining 2020/2021 Local Contestable Grants and Facilities Grants budget

 

Resolution number HB/2021/72

MOVED by Member J Parfitt, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      agree to fund a one-off grant allocation of $6000 for operational and equipment renewals (a total of $30,000) for each group including; The Stillwater Community Association Incorporated (Stillwater Hall), Stoney Homestead Trust (Stoney Homestead), Okura Residents and Ratepayers Association (Okura Community Hall), Silverdale Hall Committee (Silverdale Community Hall) and Murrays Bay Residents Association Incorporated (Outram Hall - Murray Bays) from the Local Contestable Grants and Facilities Grant Hibiscus and Bays for the 2020/2021.

b)      agree to fund a one-off grant allocation of $6000 to the Silverdale Business Association for the installation of CCTV cameras in Silverdale village from the Local Contestable Grants and Facilities Grant Hibiscus and Bays for the 2020/2021.

c)      agree to fund a one-off grant allocation of $44,006.36 to the Hibiscus Men’s Shed Trust for the fit-out of the new building at Silverdale War Memorial Park from the Local Contestable Grants and Facilities Grant Hibiscus and Bays for the 2020/2021.

CARRIED

 

 

22

Members' Reports

 

Resolution number HB/2021/73

MOVED by Chairperson G Brown, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members A Dunn and V Short.

CARRIED

 

 

23

Deputations update

 

Resolution number HB/2021/74

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update for 6 May 2021.

CARRIED

 

 

24

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2021/75

MOVED by Member A Poppelbaum, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the workshop record for 13 and 27 May 2021.

CARRIED

 

 

25

Governance forward work calendar

 

Resolution number HB/2021/76

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      receive the governance forward work calendar for June 2021.

CARRIED

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

2.46pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................