Agenda of Howick Local Board - Thursday, 17 June 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 17 May 2021, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Auckland Brit & Euro Classic Car Show 2021

Te take mō te pūrongo

Purpose of the report

1. Richard Waugh and Laurie Hayward on behalf of the Auckland Brit & Euro Classic Car Show Committee will be in attendance to debrief the board on this year’s free community event held at Lloyd Elsmore Park on 11 April 2021 and to thank the Board for their support.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Auckland Brit & Euro Classic Car Show Committee and thank them for their presentation and attendance.

8.2 Howick Historical Village update to Howick Local Board

Te take mō te pūrongo

Purpose of the report

1. Krissy Perrett, General Manager and Marin Burgess, President of the Howick & Districts Historical Society will be in attendance to present to the Board the Strategic Plan 2021 – 2024 for the Howick Historical Village. In addition to presenting key transformational moves and the organisations new direction.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Howick & Districts Historical Society and thank them for their presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Off-lead area for dogs at Mangemangeroa Reserve

Te take mō te pūrongo

Purpose of the report

1. Anila Sing will be in attendance to raise her views with the Board for an off-lead area for dogs at Mangemangeroa Reserve within the Howick Local Board area.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Anila Sing for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

17 June 2021

Howick Quick Response Grants Round Two 2020/2021 grant allocations

File No.: CP2021/07035

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with information on applications for Howick Quick Response Round Two 2020/2021; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Howick Quick Response Round Two 2020/2021 (Attachment B).

3. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2020/2021 on 18 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $644,779 for the 2020/2021 financial year. There are three local grant and two quick response rounds in the 2020/2021 financial year. In Local Grants Round One and Multi Board Round One, a total of $184,617.14 was allocated, and a total of $72,440.22 was allocated in Local Grants Round Two and Quick Response Round One 2020/2021. A total of $98,000 was reallocated (HW/2021/40) to the grants budget from the Community Response Fund budget line. A total of $10,000 was reallocated (HW/2021/63) from the grants budget to the Parks, Sport and Recreation budget line. In Local Grants Round Three and Multi Board Round Two, a total of $152,475 was allocated leaving a total of $323,246.64 to be allocated in the remaining grant round.

5. Thirty-two applications were received for Howick Quick Response Round Two 2020/2021 requesting a total of $83,216.04.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Quick Response Round Two 2020/2021 listed in the following table:

Table One: Howick Quick Response Round Two 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2107-201	Pakuranga United Rugby Club Incorporated	Sport and recreation	Towards the purchase of a louvre roof aluminium pergola	$3000.00	Eligible
QR2107-202	Botany Chinese Association Incorporated	Arts and culture	Towards venue hire, performance fees, costume purchase and petrol subsidy for Mid-Autumn and Christmas celebrations	$2999.00	Eligible
QR2107-204	Combined Probus Club of Botany Downs	Community	Towards the venue hire of Highland Park Community House, Howick Croquet Club and Eastview Baptist Church for Probus activities.	$1000.00	Eligible
QR2107-205	Lloyd Elsmore Park Midweek Badminton Club	Sport and recreation	Towards the purchase of shuttlecocks for the midweek Badminton Club	$3000.00	Eligible
QR2107-206	Howick Village Business Association Incorporated	Environment	Towards the installation of festive flags in the Howick Village	$2480.00	Eligible
QR2107-207	Auckland Seniors Support and Caring Group Incorporated	Arts and culture	Towards food purchase, performance fees and venue hire for the “2021 Chinese Moon Festival” celebration	$2000.00	Eligible
QR2107-208	Karyn Gradon '"under the umbrella of" The Friends of Mangemangeroa Society Incorporated	Environment	Towards the purchase and delivery of native plants for “Friends of Lot 29” estuary project	$3000.00	Eligible
QR2107-210	Life Education Trust Counties Manukau	Community	Towards the costs of workbooks for the teaching of Life Education's Health and wellbeing programme at Howick schools	$3000.00	Eligible
QR2107-211	Howick Art Group Incorporated	Arts and culture	Towards venue hire, advertising, and prizes for the midwinter exhibition.	$3000.00	Eligible
QR2107-212	Howick Tennis Club Incorporated	Sport and recreation	Towards the purchase of 864 tennis balls	$2928.00	Eligible
QR2107-213	Howick Playcentre Incorporated	Community	Towards the purchase and installation of three basin mixer taps	$1027.00	Eligible
QR2107-214	Howick Parish in the Diocese of Auckland	Community	Towards training and resource manuals for “Seasons for Growth Grief and Loss” programmes	$3000.00	Eligible
QR2107-215	Mellons Bay School Board of Trustees	Sport and recreation	Towards the purchase of a new pool cover, delivery, installation, and removal of the old cover.	$2617.39	Eligible
QR2107-219	Howick Little Theatre Incorporated	Arts and culture	Towards replacement and upgrade of the control room switchboard	$3000.00	Eligible
QR2107-222	South East Auckland Senior Citizens' Association Incorporated	Community	Towards venue hire, set up, decorations, cleaning, and rubbish removal for Christmas celebrations	$3000.00	Eligible
QR2107-223	The Salvation Army East City Corps	Community	Towards catering costs for the “Family Experience” community event	$3000.00	Eligible
QR2107-224	Howick 175th Anniversary Charitable Trust	Community	Towards website creation and social media advertising for the Howick 175th Anniversary	$3000.00	Eligible
QR2107-225	Independent Living Charitable Trust	Community	Towards costs associated with the Mid-Autumn Festival celebration, including catering, venue hire, petrol vouchers, stationery	$1410.00	Eligible
QR2107-226	Cockle Bay School	Sport and recreation	Towards the purchase of outdoor educational toys	$3247.14	Eligible
QR2107-227	River of Life Christian Church Trust	Community	Towards toy hire, lollies, and prizes for the “Light Party at The River” event	$1216.75	Eligible
QR2107-228	The Uxbridge Community Projects Incorporated	Community	Towards the purchase of six meeting tables	$2808.68	Eligible
QR2107-229	The Toy Library Howick and Pakuranga Incorporated	Community	Towards covering five months’ of rent expenses.	$3000.00	Eligible
QR2107-230	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards advertising, printing flyers and certificates, turf markers, safety tape and activity equipment for the “Junior Track and Field Have A Go Day”	$2990.00	Eligible
QR2107-231	LifeKidz Trust	Community	Towards the purchase of a trampoline and a french door	$2694.00	Eligible
QR2107-232	Youthline Auckland Charitable Trust	Community	Towards the cost of support services and programme resources for Youthline programmes in the Howick area	$3000.00	Eligible
QR2107-233	New Zealand Blue Light Ventures Incorporated	Community	Towards Rainbow's End entry tickets for 150 disadvantaged and at-risk youth	$2774.20	Eligible
QR2107-237	Howick Pakuranga Netball Centre Incorporated	Sport and recreation	Towards the purchase of netballs, volunteer shirts, waste collection and advertising for the Upper North Island Secondary Schools tournament	$3000.00	Eligible
QR2107-238	Tread Lightly Charitable Trust	Environment	Towards costs of engaging qualified teachers to deliver the Tread Lightly Caravan programme at Point View School	$2160.00	Eligible
QR2107-239	Bucklands Beach Association Football Club Incorporated	Sport and recreation	Towards hireage of the artificial turf at Macleans College covering March to October 2021	$3000.00	Eligible
QR2107-240	The Uxbridge Community Projects Incorporated	Community	Towards legal expenses to establish the charitable trust status of the organisation	$2500.00	Ineligible due to the request for legal expenses
QR2107-241	Cession Community Trust	Events	Towards facilitation costs for the operation of two community events, including the car boot sale and xmas parties	$3000.00	Eligible
QR2107-242	Totara Hospice	Arts and culture	Towards printing and production of 1000 note cards for the "Cards for the Community" project	$1363.88	Eligible
Total				$83,216.04

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2020/2021 on 18 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Howick Local Board Plan 2017. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

11. As outlined in the Howick Grants Programme 2020/2021, staff have also assessed each application according to which applications demonstrate a clear commitment to one or more of the following objectives in support of the recovery from COVID-19:

a) strengthens business resilience and economic benefits

b) produces local benefits, caters for local participation and increased visitors to the area

c) show collaboration, the pooling of resources and benefits to multiple community groups and audiences

d) encourages and fosters increased resilience, connectedness and wellbeing in our communities and environment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

19. The Howick Local Board has set a total community grants budget of $644,779 for the 2020/2021 financial year.

20. There will be a total of three local grant, and two quick response rounds in the 2020/2021 financial year. In Local Grants Round One and Multi Board Round One, a total of $184,617.14 was allocated, and a total of $72,440.22 was allocated in Local Grants Round Two and Quick Response Round One 2020/2021. A total of $98,000 was reallocated (HW/2021/40) to the grants budget from the community response budget line. A total of $10,000 was reallocated (HW/2021/63) from the grants budget to the Parks, Sport and Recreation budget line. In Local Grants Round Three and Multi Board Round Two, a total of $152,475 was allocated. (It was previously stated as $149,976.08 in error). Leaving a total of $323,246.64 to be allocated in this remaining grant round.

21. Thirty-two applications were received for Howick Quick Response Round Two 2020/2021 requesting a total of $83,216.04

22. Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Howick Local Board allocation of funding for the Quick Response Grants Round Two 2020/2021, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board Grant Programme 2020/2021	21
b ⇨	Howick Quick Response Round Two 2020/2021 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Eugene Sutton - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/07921

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2. The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its 15 April and 3 June 2021 workshops.

3. The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

· improving the equity of funding allocation across local boards

· increasing the decision-making responsibility of local boards

· establishing minimum service levels

· implications of multi-board services.

4. The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5. The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide feedback using the attached template (Attachment B of the agenda report) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

Horopaki

Context

6. In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

· increase local board decision making responsibility

· increase equity of funding allocation between local boards

· establish minimum service levels where required

· address funding of multi-board services and decision-making on their service levels.

7. The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8. Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9. The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

· changes to local board decision-making responsibilities over local community services

· implementation of an equity-based funding allocation approach for local community services.

10. These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11. These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

· increase local board decision-making responsibilities over community services

· change the allocation of Asset Based Services (ABS) funding to local boards

· require collaboration between local boards on some multi-board service decisions

· have a high community interest

· not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12. Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13. The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-2034.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Providing feedback on the draft report does not have a direct impact on climate change.

15. Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17. Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19. Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20. This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21. More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22. As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

· demonstrate effective Māori involvement in the local board planning processes

· clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23. It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24. Introduction of the proposed policy would have several significant financial impacts, including:

· changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

· broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

· local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26. A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

· whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

· what alternative approaches might address the issues these proposals seek to address, should they not proceed

· developing alternative funding equity transition options including implications on local board funding and overall timing

· developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

· addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

· ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27. Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28. Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29. The Governing Body would undertake public consultation on its draft decisions as follows:

· under the Annual Plan 2022/2023, in the case of changes to the Allocation of Decision-making Responsibilities policy

· under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30. Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Equity of Service Levels and Funding Draft Report (Under Separate Cover)
b ⇩	Governance Framework Review - Service levels and funding - feedback template	29

Ngā kaihaina

Signatories

Author

Gary Pemberton - Programme Change Lead

Authorisers

Justine Haves - General Manager, Service Strategy and Integration

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/07049

Te take mō te pūrongo

Purpose of the report

1. To invite the local board to provide its views on the council initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.^{^[1]}

4. On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

(a) recognise land recently vested or acquired as open space

(b) correct zoning errors or anomalies (including rezoning land to better reflect its use)

(d) facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5. One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6. No iwi authority has made a submission in support or opposition to Plan Change 60.

7. This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b) ~~appoint a local board member to speak to the local board views at a hearing on Plan Change 60.~~

~~c) delegate authority to the chairperson of the~~ ~~Howick~~ ~~Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.~~

Horopaki

Context

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

9. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11. This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12. The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13. The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Plan Change 60 affects land across the Auckland region.

15. The purpose of the proposed plan change is to rezone land to either:

(a) recognise land recently vested or acquired as open space

(b) correct zoning errors or anomalies (including rezoning land to better reflect its use)

(d) facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16. The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

· section 32 Report that accompanies the plan change

· submissions and

· the views and preferences of the local board, if the local board passes a resolution.

17. Submissions were made by 106 people/organisations as outlined below.

Table One: Number of submissions received and their view

Submissions	Number of submissions
In support	15
In support but requesting change(s)	4
In opposition	85
Out of scope	2
Total	106

18. Key submission themes are listed below.

Oppose the rezoning of:

· 142 Triangle Road, Massey (Maps 4 & 37)

· 1-5 Lippiatt Road, Otahuhu (Map 73)

· 23 Waipuna Road, Mount Wellington (Map 75)

· 12R Rockfield Road, Ellerslie (Map 76)

· 11R Birmingham Road, Otara (Map 77)

· 2R Keeney Court, Papakura (Map 78)

· Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

· 45 Georgina Street, Freemans Bay (Map 81)

· 36 Cooper Street, Grey Lynn (Map 82)

· 13 Davern Lane, New Lynn (Map 85)

· 67 East Street, Pukekohe (Map 86)

· Princes Street West, Pukekohe (Map 87)

· R105 Stott Avenue, Birkenhead (Map 93)

· 26 Princes Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

· 2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

· 50 Mayflower Close, Mangere East (Map 100)

· 62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

· 1337 Whangaparaoa Road, Army Bay (Map 104).

19. The key reasons for submission opposing the plan change include:

· opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

· loss of valuable reserve land

· few parks in the area

· significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality

· park has significant cultural heritage associations and natural value

· contradicts Auckland Unitary Plan heritage policies

· inadequate public notification

· green areas needed in more intensive housing areas

· contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

· inconsistent with Auckland Unitary Plan objectives and policies

· park has trees which will be lost with rezoning and development

· site is an overland flow path and flood plain

· property values will be adversely affected

· loss of walkway and critical linkage

· sale of spaces is desperate revenue gathering/selling due to COVID-19 is short-sighted

· subsequent building will severely impact on sunlight and amenities of adjoining sites

· contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy

· site is a Significant Ecological Area and part of a wildlife corridor and refuge

· inconsistent with Local Boards goal of increasing tree canopy.

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if Plan Change 60:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25. In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26. Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27. Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

30. A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rational for them and the likely plan change timeframes.

31. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32. If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33. Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34. Comments were received from:

· Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

· Waikato Tainui – they will support manawhenua to take the lead role on such plan changes

· Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35. No iwi authorities made a formal submission.

36. The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[3]} The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[4]}

Ngā ritenga ā-pūtea

Financial implications

37. Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38. The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39. The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences if it so wishes

· the opportunity for a local board member to speak at a hearing.

41. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).^{^[5]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tony Reidy – Senior Policy Planner, Regional, North, West & Islands Planning

Authorisers

Eryn Shields - Team Leader, Regional, North West and Islands

John Duguid - General Manager, Plans and Places

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Economic Development Action Plan: Draft for feedback

File No.: CP2021/07825

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2. The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of the council and council-controlled organisation (CCO) activities.

3. The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of he tcouncil and all substantive council-controlled organisations.

4. The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5. There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) ~~receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.~~

b) provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Horopaki

Context

6. In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that the council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7. The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of COVID-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

· assets

· procurement

· land use and zoning

· regulatory processes

· travel network

· town centres

· pricing

· skills and investment attraction

· tourism attraction

· social support services

· coordination of responses through partnerships.

9. There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10. This background work formed the basis for six workstreams:

· Destination Tāmaki Makaurau: attracting people and investment

· Local Tāmaki Makaurau: enabling thriving local economies

· Skilled Tāmaki Makaurau: supporting quality jobs and skill development

· Future Tāmaki Makaurau: preparing businesses for the future

· Enabled Tāmaki Makaurau: infrastructure enabling economic development

· Enabled Tāmaki Makaurau: regulations that enable economic development.

11. Each workstream has both the council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13. The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14. The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The draft plan responds to the CCO review recommendation for the council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16. The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO.

17. The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19. The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20. A memo was distributed on 17 February 2021 to inform local board members of the development of the council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21. Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22. The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23. The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24. The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25. At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27. This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28. The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29. The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Economic Development Action Plan (Under Separate Cover)
b ⇨	Auckland's economic recovery and council's role (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson – Head of Strategy and Planning, Auckland Unlimited

Authorisers

Jacques Victor – General Manager, Auckland Plan Strategy and Research

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Adoption of the Howick Local Board Urban Ngahere Action Plan 2021

File No.: CP2021/07316

Te take mō te pūrongo

Purpose of the report

1. To adopt the Howick Urban Ngahere 10-Year Action Plan.

Whakarāpopototanga matua

Executive summary

2. The regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau/ Auckland’s Urban Forest Strategy responds to changes in ngahere canopy cover and potential climate change impacts. The strategy’s target is to increase tree canopy cover across all local board areas in Tāmaki Makaurau to 30 per cent by 2050.

3. In the 2018/2019 financial year, the Howick Local Board funded an implementation plan to understand the current canopy cover and plan for increasing ngahere cover in the local area. The three stages of the implementation plan are ‘knowing’, ‘growing’ and ‘protecting’.

4. The first part of the ‘knowing’ stage involved analysis of the 2013 Light Detecting and Ranging Technology (LiDAR) data for the Howick Local Board tree canopy cover. A report identifying cover of 16 per cent was adopted by the local board in 2019.

5. Comparative analysis work has been completed for the more recent LiDAR data. The findings show that net canopy coverage has remained at 16 per cent overall with a minor net decrease of 0.3 hectares between 2013 and 2016-2018 Howick Local Board.

6. The final part of the ‘knowing’ stage has been to develop a 10-year action plan that identifies target areas where trees can be planted to help increase canopy cover in the local board area.

7. This report is seeking adoption of the Howick Urban Ngahere 10-Year Action Plan (Attachment A).

8. The local board’s adoption of the action plan will set the direction for tree planting over the next 10 years and enable planning and preparation for the ‘growing’ phase to commence in June 2021.

9. It is recommended the action plan is reviewed every three years to align with local board plan development. This will update the board on planting progress and enable planning for maintaining existing and highlighting next steps to further increasing canopy cover.

10. Each year an annual planting plan, including site specific analysis, tree selection, soil and environmental condition analysis, will be prepared. The annual planting plan will require local board funding.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the Howick Urban Ngahere 10 Year Action Plan

b) request that Parks, Sport and Recreation staff review the Howick Urban Ngahere 10-Year Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan.

c) request that Parks, Sport and Recreation staff review the Howick Urban Ngahere Action Plan implementation work program annually and provide a report to the local board on the delivery of new tree plantings

d) delegate authority to the General Manager - Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Howick Urban Ngahere (Forest) 10-Year Action Plan’.

Horopaki

Context

11. In 2016 staff studied the extent of urban forest canopy coverage across Tāmaki Makaurau using information captured from an aerial flight using LiDAR survey technology.

12. A detailed tree canopy analysis report was developed by staff from the Research Investigation Monitoring Unit (RIMU) and a regional strategy was developed, which the Governing Body approved in October 2018.

13. The regional strategy’s objective is to increase regional tree canopy cover to 30 per cent, with no local board area having less than 15 per cent canopy cover by 2050.

14. Local boards’ role in reaching this target is to develop local implementation plans to address the canopy loss in their local board area. The local implementation plan has three stages: ‘knowing’, ‘growing’ and ‘protecting’.

15. The ‘knowing’ stage of this planning included analysis of the cover that currently exists across the local board area, and a comparison of net change over a three to five-year period. The percentage canopy cover analysis measures all vegetation on public and private land that is over three metres in height.

16. The Howick Urban Ngahere (Forest) Analysis Report was approved by the local board on 16 September 2019 resolution HW/2019/125. It found that the average tree canopy cover across the local board area was 16 per cent based on the findings of the 2013 LiDAR work.

17. The findings from the analysis report have been used to help inform development of the Howick Urban Ngahere 10-Year Action Plan, providing guidance on how to redress the canopy loss.

18. The action plan will provide long-term direction on planting new trees across the local board area with a goal to increase overall tree canopy coverage.

19. Adoption and implementation of the action plan will lead to:

· planting of new specimen trees

· undertaking enrichment planting in local parks

· working with Auckland Transport to increase tree cover in the road corridor

· providing guidance and direction for community groups and council departments undertaking or organising community planting events.

20. Targets and areas to focus planting efforts are outlined in the action plan. Planting trees in these areas will increase canopy cover, establish or enhance ecological corridors for wildlife and provide shade for key areas in parks and reserves.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The action plan has been informed by findings from the canopy analysis report. Findings in the analysis report were based on a LiDAR survey that was completed in 2013.

22. A follow up LiDAR survey was carried out in 2016-2018 and findings show a net decrease in canopy cover in the local board area between 2013 and 2016. The net decrease in overall tree canopy coverage equates to approximately 0.3 square hectares less tree canopy cover when compared to 2013. The overall net loss of canopy coverage took place on privately owned land mainly whilst there were some positive increases in tree coverage on publicly owned land.

23. The comparative findings are negative, revealing a net loss of larger trees and net overall coverage on privately owned land decreasing. Analysis of the 2018 data is finalised and will be reported to the local board in June 2021.

24. Site assessments have been carried out to investigate suitable locations for planting new specimen trees based on the information in the analysis report. The primary areas of assessment were parks with playgrounds and local streets that could provide green corridor connections between local parks.

25. These investigations, along with extensive site visits and subject matter expert input, have helped to inform the proposed locations and set the target for planting that is outlined in the action plan.

26. The target for the local board is to maintain existing and to increase tree canopy cover by three per cent in the road corridor and on public reserve land over a 10-year period. This will require the planting of a least two hundred large growing specimen trees annually. Doing this annually will increase overall tree canopy coverages on publicly managed land by 2030.

27. The adoption of the action plan and its implementation will (over a 30-year period), lead to incremental changes that will help work towards achieving above the regional target of 30 per cent canopy cover.

28. Reporting on implementation of the plan every three years aligns with local board plan development. This will enable the local board to review the target and planting strategy, plan for the next areas of planting and consider the allocation of budgets required.

29. Staff have recommended a realistic target for the local board to work towards in the action plan. It is forecast that with small increases in new planting and decreases in tree removal year on year; the current 16 per cent cover is at least maintained with potentially an incremental increase as the new plantings mature over the next 10 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. Implementation of the strategy and the action plan is an example of an integrated approach to help mitigate emissions, build resilience longer term and enable adaptation to the impacts of climate change to meet Auckland Council’s climate goals.

31. The strategy is identified as a key action in Te Tāruke-ā-Tāwhiri - Auckland’s Climate Plan 2020.

32. Increasing stock of trees and vegetation in Tāmaki Makaurau will increase carbon sequestration and contribute towards reducing net greenhouse gas emissions.

33. Increasing trees and vegetation also provides various natural functions that assist with adaptation to the climate change impacts for humans and other species, such as:

· providing a shading and cooling effect to counter rising temperatures

· slowing and reducing stormwater runoff to assist in managing increased rainfall events

· improve air quality by trapping particulates and filtering vehicle pollutants

· providing additional habitat for indigenous species to occupy, enhancing their resilience to climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Collaboration across Parks, Sport and Recreation (PSR), Infrastructure and Environmental Services (I&ES) and Community Facilities (CF) has been key to the development of the action plan.

35. Community Facilities has helped inform where the current maintenance and renewal programme for trees can be strengthened to improve the overall diversity and increase the extent of the tree canopy cover.

36. Parks Sport and Recreation will work with Community Facilities in developing the renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying or diseased trees are removed.

37. Staff will continue to collaborate and develop a tree planting programme and implementation plan for the delivery of new tree plantings in the 2021 planting season and beyond.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The early draft action plan was workshopped with the local board on 1 October 2020. At the workshop Board members were presented the draft plan and were asked to provide feedback.

39. The feedback received at the workshop has been incorporated into the final draft of the action plan on attachment A to this report.

Tauākī whakaaweawe Māori

Māori impact statement

40. The strategy was workshopped with mana whenua during its development in three workshops during 2017 and 2018. Feedback and views discussed at the hui helped to shape the final version of the strategy.

41. The use of native trees for all new tree planting is a strong view of mana whenua, and as such natives are the first choice for planting as outlined in the strategy. Native trees are also identified as the preference for planting in the action plan.

42. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

43. Mana whenua will be updated in the coming months on the local implementation programme and will be engaged to support tree planting advice and to provide a cultural narrative in the choice of species for local areas.

Ngā ritenga ā-pūtea

Financial implications

44. The adoption of the action plan will conclude the ‘knowing’ stage of the local board’s implementation of the strategy, which is funded by the Locally Driven Initiative (LDI) Operating Expenditure (OPEX) budget.

45. Delivery of the ‘growing’ stage will be funded by Capital Expenditure (CAPEX) from various budgets. These include LDI, Asset Based Services (ABS), the Natural Environment Targeted Rate (NETR) and the Mayor’s Million Trees budgets that are allocated by the Governing Body.

46. In the 2021/2022 financial year the local board has proposed to allocate $10,000 LDI CAPEX for the delivery of new tree planting. The adoption of the action plan will direct priorities for this funding and ensure the right trees are planted in the right place in the 2021-2022 planting season.

47. To ensure the target outlined in the action plan is met, it is recommended that a scaled approach to increasing the amount of LDI CAPEX annually through the local board’s Community Facilities annual work programme to increase the numbers of new trees being planted. The amount of funding required will be quantified annually based on priorities to advance new tree plantings in areas of need.

48. LDI OPEX will be required each year for development of site-specific plans, for board approval to enable delivery of the local board’s annual tree planting programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. The trajectory of loss of tree canopy cover across the local board area is expected to continue on private land as the area develops. New tree planting on public land is necessary to help offset these changes over the longer term.

50. Sufficient time is required to plan and prepare for planting. Should the local board not adopt the plan there is a risk that the ‘growing’ stage of the strategy will not be able to start in June 2021.

51. The 10-year action plan outlines a detailed ‘Planting Opportunities List’ to ensure the right tree is planted in the right place. Should the local board not adopt the action plan there is a risk that trees planted in 2021 will not be appropriate for their location.

52. There is a risk of poor maintenance of plants once they are in the ground. Adoption of the action plan will help mitigate this risk and enable staff to employ best practice tree planting and ongoing maintenance methods.

Ngā koringa ā-muri

Next steps

53. Following adoption of the action plan, annual planting plans will be completed that identify areas for planting in 2021, 2022 and 2023. These assessments will advise CF, Auckland Transport and other delivery partners on priorities for the ‘growing’ stage.

54. Annual updates on the ‘growing’ stage will be reported to the local board. These reports will be provided by departments that are leading the tree planting and collated by Parks Sports and Recreation staff to enable high level reporting on total numbers of new trees planted.

55. In 2023, staff will review the strategy, report to the board on successes and challenges and recommend direction for planting and funding allocation for the following three years.

56. The analysis of the 2018 data is complete which will enable the Howick Urban Ngahere (Forest) Analysis Report 2019 to be updated with an addendum. Staff will seek provide the addendum by the local board in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Howick Urban Ngahere Action Plan 2021 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Adoption of the Howick Local Board Agreement 2021/2022

File No.: CP2021/07448

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the 10-year Budget, which includes the Howick Local Board Agreement 2021/22, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2021/2022.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.

6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the local content for the 10-year Budget, which includes the Howick Local Board Agreement 2021/22, the message from the chair, and local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2021/2022 (Attachment B).

c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Howick Local Board Agreement 2021/22, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.

9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. One locally held event was held in the Howick Local Board area to engage with the community and seek feedback on both regional and local proposals.

10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 6 May 2021 business meeting agenda.

11. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A), including the Local Board Agreement 2021/2022, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.

15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.

Tauākī whakaaweawe Māori

Māori impact statement

18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20. Of those who submitted to the 10-year Budget 2021-2031 from the Howick Local Board area 2 per cent identified as Māori. Five mana whenua and two mataawaka entities made a submission on both the five Local Board priorities and the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2021/2022 financial year.

23. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24. Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25. A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.

Ngā koringa ā-muri

Next steps

27. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.

28. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Local content to support the 10-year Budget 2021-2031: • Local Board Agreement 2021/2022 • Message from the Chair • Local board advocacy (Under Separate Cover)
b ⇩	Local fees and charges schedule 2021/2022	57

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Local Board Advisor

Francis Martin – Advisor, Plans and Programmes

Authorisers

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Approval of the 2021/2022 Howick Local Board Customer and Community Services work programme

File No.: CP2021/07770

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Howick Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A).

Whakarāpopototanga matua

Executive summary

2. This report presents the 2021/2022 Howick Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3. The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Howick Local Board Plan 2020.

4. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.

6. The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across the council and the local board.

7. Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for the planning and design of these projects to commence during the 2021/2022 financial year, so that they are ready to be delivered early if approved projects for delivery in the 2021/2022 financial year are delayed for any unforeseen reason.

8. The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.

9. The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.

10. Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b) approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d) provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report).

Horopaki

Context

11. Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

12. The 2021/2022 Customer and Community Services work programme (included as Attachment A) outlines the local board’s priorities to be delivered within the financial year.

13. The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following Howick Local Board Plan 2020 outcomes:

· Outcome 1 - People in our communities feel safe, engaged and connected-

· Outcome 2 - Well-planned public spaces that support active, healthy and sustainable lifestyles

· Outcome 3 - Heritage, local arts and cultural diversity are valued

· Outcome 4 - Our natural environment is protected, restored and enhanced.

14. Development of the work programme is based on the understanding of:

· local community needs

· service and asset availability

· funding availability

· the work performed by other parties, including iwi partners, Council-controlled Organisations, community groups and commercial enterprises

· risks

· feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Howick Local Board Plan 2020.

16. The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.

17. Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.

18. The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:

· 2021/2022 (to be approved)

· 2022/2023 (to be approved in principle)

· 2023/2024 (to be approved in principle).

19. The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.

20. This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.

21. The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunities to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.

22. However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in the 2022/2023 or 2023/2024 financial years.

23. The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.

24. Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.

COVID-19 recovery is a priority for Customer and Community Services

25. A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:

· newly vulnerable communities

· council financial constraints

· building community resilience for recovery.

26. Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:

· safe and welcoming spaces

· inclusive events to bring the community back together

· community supports, including grants

· stronger connections with other organisations, including Council-controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.

Delivering outcomes for, and with, Māori

27. Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs the council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.

28. Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table One.

Table One: Kia ora Tāmaki Makaurau outcomes and objectives

Mana outcome	Outcome statement	Mahi objective
Kia ora te Marae	Marae are centres of excellence for whānau Māori and have an abundant presence in communities	Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community
Kia ora te Whānau	Empowered whānau Māori across Tāmaki Makaurau	The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate.
Kia ora te Reo	Ko te reo Māori te mauri o te mana Māori	The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau

29. The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:

· Kaitiakitanga

· Māori business, tourism and employment

· Māori identity and culture

· marae development

· papakāinga and Māori housing

· realising rangatahi potential

· te reo Māori

· whānau and tamariki wellbeing.

30. Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.

31. The Howick Local Board work programme includes 11 activities that are identified as delivering moderate to high outcomes for Māori.

32. Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.

Types of budget

33. Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.

34. Table Two outlines the different budget types and their purpose that fund the work programme.

Table Two: work programme budget types and purpose

Budget type	Description of budget purpose
Locally Driven Initiatives (LDI)	A development fund used to advance local operational and capital activities at the discretion of the local board
Asset Based Services (ABS)	Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services
Local renewals	A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities
Growth (local parks and sports field development)	Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs
Coastal	A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.
Landslide prevention	A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region
Specific purpose funding	Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects
One Local Initiative (OLI)	Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2018-2028
Long-term Plan discrete	Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure
Kauri Dieback Funding	As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards
External funding	Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

35. The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.

36. Attachment C demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.

37. Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.

38. Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

39. The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

40. Several Capital Expenditure (CapEx) projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.

41. Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.

Regionally funded activities included in the local board work programme

42. There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.

43. These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.

44. These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.

45. The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.

Process for changes to the approved work programme

46. Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.

47. The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

48. For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.

49. A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. In June 2019, the council declared a climate emergency and in response to this, the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51. Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

52. To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:

· natural environment

· built environment

· transport

· economy

· communities and coast

· food

· Te Puāwaitanga ō te Tātai

· energy and industry.

53. The work programme indicates which of these priorities each activity responds to.

54. Attachment E outlines the activities in the work programme identified to have a positive and negative climate change impact

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:

· Connected Communities

· Community Facilities

· Community and Social Innovation

· Parks, Sports and Recreation

· Regional Service Planning, Investment and Partnerships.

56. The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council-controlled Organisations. The integrated team developed the proposed work programme with the local board through a series of workshops.

57. Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58. Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Howick Local Board Plan 2020.

59. The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

60. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

61. In the local board area, 5.7 per cent of the total population identify as Māori.

62. The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

63. Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

64. Financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.

65. Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.

66. The 2021/2022 work programme activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.

67. The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

68. Table Three summarises the budget sources for each work programme financial year.

Table Three: Howick Local Board budget allocation

Local budgets	2021/2022 (approve)	2022/2023 (approve in principle)	2023/2024 (approve in principle)
Opex: Locally Driven Initiatives (LDI)	1,731,718	1,765,463	1,745,763
Opex: Asset Based Services (ABS)	23,625,083	23,625,083	23,625,083
Capex: Local Asset Renewals - Budget (ABS)	$4,122,525	$2,982,794	$3,090,547
Capex: Local Asset Renewals - Proposed Allocation (ABS)	$4,102,525	$2,977,000	$3,086,500
Capex: Local Asset Renewals - Unallocated budget (ABS)	$20,000	$5,794	$4,047
Capex: Locally Driven Initiatives (LDI) – Budget	$275,000	$275,000	$275,000
Capex: Locally Driven Initiatives (LDI) - Proposed Allocation	$275,000	$275,000	$275,000
Capex: Locally Driven Initiatives (LDI) - Unallocated budget	$0	$0	$0
Capex: Growth projects Allocation	$75,000	$1,075,000	$500,000
Capex: Coastal projects Allocation	$1,037,000	$0	$0
Capex: Landslide Prevention projects Allocation	$106,080	$177,500	$0
Capex: Specific Purpose Funding - Allocation	$0	$0	$0
Capex: External Funding Allocation	$467,500	$0	$0
Capex: One Local Initiative	$0	$0	$2,000,000
Capex: Long-term Plan discrete	$0	$0	$0
Capex: Natural Environment Targeted Rate	$0	$154,049	$0

69. The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.

70. Any 2020/2021 CapEx budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.

71. Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72. If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.

73. Table Four outlines the key risks and mitigations associated with the work programme.

Table Four: risks and mitigations

Risk	Mitigation
Non-delivery, time delays and budget overspend of activities that are managed through the work programme	Having agreed processes to amend the work programme if activities need to be changed or cancelled. Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.
Unknown risks associated with trialling a new activity for the first year	Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.
The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level	Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes. Some activities may be delayed but still deliverable within the agreed timeframes. Where activities need to be cancelled the local board can reallocate budget to other activities.

74. The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

75. Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.

Ngā koringa ā-muri

Next steps

76. Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.

77. Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.

78. Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Customer and Community Services Work Programme 2021/2022 (Under Separate Cover)
b ⇩	Howick Local Board Māori Outcomes	81
c ⇩	Howick Local Board Map	83
d ⇩	Howick Local Board - Regional Projects	85
e ⇩	Howick Local Board Climate Impacts	87

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager ,Service Strategy and Integration

Mace Ward - General Manager, Parks, Sports and Recreation

Mirla Edmundson - General Manager, Libraries & Information

Gael Surgenor – General Manager, Southern Initiative

Taryn Crewe - General Manager, Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Approval of the 2021/2022 Howick Local Board Infrastructure and Environmental Services work programme

File No.: CP2021/07053

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Howick Local Board’s Infrastructure and Environmental Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2. This report presents the Howick Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3. The work programme responds to the outcomes and objectives identified in the Howick Local Board Plan 2020.

4. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

5. The local board indicated its support for the following activities to be delivered in the 2021/2022 financial year, with budgets as listed below:

· Pest free Howick – $150,000

· Schools waste minimisation programme – $50,000

· Industrial Pollution Prevention Programme - $32,000

· Construction waste enforcement and leadership – $45,000

· Howick stream improvement programme – $130,300

· Sediment related water quality testing – $25,000

· Tāmaki Estuary Environmental Forum – $8000.

6. The proposed work programme has a total value of $440,300, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

7. The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

8. Updates on the delivery of this work programme will be provided through the Board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2021/2022 budget for approval
Pest free Howick	$150,000
Schools Waste Minimisation Programme	$50,000
Industrial Pollution Prevention Programme – East Tāmaki	$32,000
Construction waste enforcement and leadership	$45,000
Howick stream improvement programme	$130,300
Sediment related water quality testing	$25,000
Tāmaki Estuary Environmental Forum	$8000
Total	$440,300

b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

10. The proposed work programme responds to the outcomes and objectives identified in the Howick Local Board Plan 2020. The specific objectives reflected in the work programme are:

· empower the community to take environmental action

· protect the mauri / lifeforce of our awa / waterways

· protect and enhance our unique coastline

· our large natural areas are enhanced and protected.

11. The following adopted strategies and plans also guided the development of the work programme:

· Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

· National Policy Statement on Freshwater Management

· Te Mahere Whakahaere me te Whakaiti Tukunga Para i Tāmaki Makaurau / Auckland Waste Management and Minimisation Plan 2018

· Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau / Regional Pest Management Plan 2020-2030.

12. The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. These programmes contribute towards the delivery of the Howick Local Board Plan 2020 environmental objectives, as detailed above.

14. The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15. This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16. Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17. Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18. The proposed activities for delivery as part of the Board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Pest Free Howick – $150,000

19. The Board has indicated it would like to continue to support the development and implementation of pest-free Howick initiatives in the 2021/2022 financial year. The Board contributed $150,000 to this programme in the 202/2021 financial year.

20. It is recommended the Board allocate $150,000 to fund the following package of pest-free initiatives in 2020/2021:

· a part-time contractor to assist staff with planning and leading the facilitation and coordination of pest-free Howick activities ($35,000)

· ongoing animal control on Te Naupata Musick Point working with mana whenua ($12,000)

· community awareness and education initiatives to encourage and enable individuals and groups such as the Society Totally Against Moth Plant (STAMP) to control pest plants, host weed swaps, and operate a trap library ($10,000)

· empowering local students and community groups to control pest animals through local board assisted education programmes and equipment supply ($18,000)

· restoration and community assistant roles to deliver projects in conjunction with sustainable schools and community groups including conservation engagement with the Chinese community ($70,000)

· pest plant control and planting maintenance around Ōtara Creek to enhance biodiversity and improve water quality ($5000).

21. Approval in principle is also sought for $160,000 towards this in both the 2022/2023 and 2023/2024 financial years.

Schools waste minimisation programme – $50,000

22. The Board has indicated it would like to continue to support this programme to deliver environmental education and waste minimisation in local schools in the 2021/2022 financial year. The board contributed $45,000 to the second year of this programme in the 2020/2021 financial year.

23. The purpose of this programme is to support schools to develop and establish effective food waste management systems for reducing their waste to landfill. It is recommended the board allocate $50,000 to fund the following school waste minimisation initiatives in the 2020/2021 financial year:

· a part-time community waste coordinator (eight hours per week) to maintain the actions of 31 schools already engaged in the programme and increase the number of early childhood centres and new schools participating. The coordinator will also undertake data collection ($14,000)

· the purchase of equipment to establish waste management systems in schools such as bokashi bins, compost bins, worm farms, mulcher ($20,000)

· an education programme on carbon footprints for schools ($10,000)

· mentoring from schools who have made a significant reduction to their waste to share the process with new schools ($5000)

· a community waste-free event ($1000).

24. Approval in principle is also sought for $35,000 towards this programme in both 2022/2023 and 2023/2024.

Industrial Pollution Prevention Programme – East Tāmaki – $32,000

25. The Board has indicated it would like to continue to support this programme to educate and inform the industry about the impacts that their activities may be having on local waterways. It is recommended that the Board allocate $32,000 to this programme in the 2021/2022 financial year. The board has previously supported this programme between the 2014/2015 and 2019/2020 financial years.

26. This programme is primarily educational and informs industry about the impacts their activities may be having on local waterways. The programme includes a site inspection and discussion with business owners about potential issues around pollution as well as waste minimisation techniques and spill training. If changes are recommended, a report is sent to the business and a follow up is conducted (depending on budget, this is either a phone call or site visit).

27. The programme involves a Geographic Information System (GIS) mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways. This year the programme will focus on visiting industry in East Tāmaki.

28. Approval in principle is also sought for $32,000 towards this programme in both the 2022/2023 and 2023/2024 financial years.

Construction waste enforcement and leadership – $45,000

29. The Board has indicated it would like to continue to support this programme to address illegal dumping of construction and demolition waste in the 2021/2022 financial year. The Board contributed $46,000 to the first year of this programme in the 2020/2021 financial year.

30. It is recommended the Board allocate $45,000 to engage a construction and demolition waste advisor to work with builders and developers to improve site practices and act in a reporting function for compliance. The advisor will focus on:

· weekly surveillance and reporting of breaches of the Litter Act, the Solid Waste bylaw and the Building Act to the appropriate compliance teams in the council

· verbal engagement with builders and developers to promote installation of silt and security fences to prevent littering, and to encourage improving site waste practices related to littering and problematic materials such as polystyrene

· developing three examples of leading practice by builders and developers in the Howick Local Board area to promote through industry associations such as Master Builders.

31. Approval in principle is also sought for $45,000 towards this programme in both the 2022/2023 and 2023/2024 financial years.

Howick stream improvement programme – $130,300

32. The Board has indicated it would like to increase their support for initiatives that improve water quality and stream environments in the 2021/2022 financial year. The Board allocated $111,100 towards this programme in the 2020/2021 financial year.

33. It is recommended the Board allocates $130,300 to fund the following water improvement and stream restoration initiatives in the 2021/2022 financial year:

· to fund the Ōtara Waterways and Lake Trust to carry out stream restoration and engagement activities ($120,300). This includes budget for Ōtara Waterways and Lake Trust staff and resources required to deliver the activities.

· an educational industry education field day focused on water quality improvements and pollution prevention will also be held, targeting one of the different industries that operation in the local board area ($10,000).

34. Approval in principle is also sought for $147,500 towards this programme in the 2022/2023 financial year and $287,437 in the 2023/2024 financial year. The programme cost for years two and three are estimated, assuming that no other funding will be provided for this programme. However, the Ōtara Lake and Waterways Trust will continue to apply for other funds to reduce the funding needed from the local board.

Sediment related water quality testing – $25,000

35. The Board has indicated it would like to continue to support a water quality testing programme aimed at reducing sedimentation in receiving environments in the 2021/2022 financial year. The Board contributed $25,000 to this programme in the 2020/2021 financial year. It is recommended that the board allocate $25,000 towards the third year of this programme in the 2021/2022 financial year.

36. The purpose of the programme is to determine the levels of sediment contaminants being discharged into Howick waterways as a result of small building site development activity. Water quality data will need to be collected for at least three years and will provide input into the regional strategic approach to the sediment programme. This is the third year of this programme.

37. This programme will help to quantify of the impact of small sites development on sedimentation in Howick waterways. Testing and analysis will identify contaminants present in stormwater discharge and help to determine if soil or sedimentation is a vector for contaminants.

38. Approval in principle is also sought for $25,000 towards this programme in both the 2022/2023 and 2023/2024 financial years to continue water quality testing.

Tāmaki Estuary Environmental Forum – $8000

39. The Board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2021/2022 financial year.

40. The Tāmaki Estuary Environmental Forum includes the Maungakiekie-Tāmaki, Ōrākei, Howick, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. Members include local community groups, businesses and individual residents who have an interest in protecting and restoring the mauri of the Tāmaki Estuary.

41. In the 2020/2021 financial year, the five-member local boards each provided $9000 to co-fund the Tāmaki Estuary Environmental Forum. Staff recommend that each member local board contributes a further $8000 each towards the forum in the 2021/2022 financial year, allowing a total budget of $40,000.

42. This funding will enable continued coordinator support for 12 hours per week to progress the forum’s vision for the Tāmaki Estuary. The funding will also support Tāmaki Estuary Clean Stream Watch, a community stream monitoring and response programme, which will enable real time stream water quality data to be captured with community support and guardianship of each sensor.

43. Approval in principle is also sought for $8000 towards this programme from each member local board in both the 2022/2023 and 2023/2024 financial years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

45. Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

46. Table One outlines the key activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table One: Climate impact assessment of proposed activities

Activity name	Climate impact
Pest free Howick	Ecological restoration contributes to carbon sequestration and therefore contributes to greenhouse gas reduction. Management of exotic species’ impacts is one of the main ways in which we can improve resilience of Auckland’s biodiversity to climate change.
Schools waste minimisation programme	Reduction of waste to landfill will lower greenhouse gas emissions and change behaviour in communities both in waste minimisation practice and consumer choice. The education component of the schools programme will directly link student action to carbon measures linking adaptation behaviours and increasing community resilience for the future.
Construction waste enforcement and leadership
Industrial Pollution Prevention Programme – East Tāmaki	When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants. These programmes will increase healthy freshwater ecosystems.
Howick stream improvement programme
Tāmaki Estuary Environmental Forum
Sediment related water quality testing	This programme will inform industry about the amount of sediment leaving small building sites to ensure infrastructure, streams, and marine systems are not blocked with sediment which can result in flooding. This data will lead to an improvement in resilience for Auckland. Ensuring small building sites have appropriate erosion and sediment controls in place is important, as larger rain events are expected. The data collected through this programme will be shared with the Compliance Unit so that enforcement action can be taken on non-compliant small building sites to reduce sediment discharges in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

48. In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services, Healthy Waters and Waste Solutions.

49. The construction waste enforcement and leadership programme will include interaction with council compliance staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The programmes proposed for inclusion in the Board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Howick Local Board area. Particular focus areas for the 2021/2022 work programme include Te Naupata Musick Point, East Tāmaki, the Tāmaki Estuary, and Flat Bush.

51. The programmes noted above align with the Howick Local Board Plan 2020 outcome ‘Our natural environment is protected, restored, and enhanced’. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

52. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

53. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

54. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

55. Table Two outlines the activities in the 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.

Table Two: Māori outcome delivery through proposed activities

Activity name	Māori outcome	Māori outcome description
Pest free Howick	Kaitiakitanga	Part of the programme will be working with Ngāi Tai ki Tāmaki on Musick Point/Te Naupata. This site has significance to Ngāi Tai ki Tāmaki. They have expressed interest in carrying out work on this land. To date they have set up a bait station and trap network which they are actively managing, along with targeted pest plant control with the support of council staff.
Industrial Pollution Prevention Programme – East Tāmaki	Kaitiakitanga	This programme was designed in collaboration with mana whenua in 2013
Howick stream improvement programme	Te reo Māori; Māori business, tourism and employment; kaitiakitanga; and realising rangatahi potential	The Ōtara Lake and Waterways Trust has identified a critical need to consult and engage better with mana whenua in all aspects of the trust’s work. The Trusts is currently participating in Auckland Council’s community advisory programme – of which engagement with mana whenua may be a focus area identified for the trust.
Tāmaki Estuary Environmental Forum	Kaitiakitanga	A strategic focus for Tāmaki Estuary Environmental Forum is engaging with mana whenua to integrate overarching values and guiding principles that align and promote Te Ao Māori. Local iwi will be invited to participate in forum meetings.

56. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

57. The proposed environment work programme for the 2021/2022 financial year totals to $440,300 of the Board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the Board’s total draft budget for the 2021/2022 financial year.

58. Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

60. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

61. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

62. Table Three shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

Table Three: Key risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Pest free Howick	There is a risk of being unable to obtain the right contractor There is a risk of community change in demand and values (e.g. no longer supporting the use of herbicide in their area)	A suitable contractor is currently engaged and is able to continue and therefore this is considered a low risk This can be mitigated by using alternatives if necessary	Low Low
Schools waste minimisation programme	Change of staff or unavailability of contractor to continue A lack of school engagement, or commitment or change of staff may mean the programme is not delivered	A suitable contractor is currently engaged and is able to continue and therefore this is considered a low risk This is unlikely due to the relevance to schools’ curriculum topics and the existing relationships council has with schools in the area	Low Low
Industrial Pollution Prevention Programme – East Tāmaki	This programme is dependent on the business willing to cooperate. Success is measured by the number of recommendations that have been implemented, so a risk of no implementations does exist.	Enough businesses have been identified to ensure that there are sufficient businesses to engage with if not all are interested. There has been high uptake from businesses in previous financial years.	Low
Construction waste enforcement and leadership	There is a risk of lack of awareness or willingness by builders to engage with the programme There may also be issues with language barriers	Consistent presence will raise profile of problematic waste practices, and there have been high engagement in this programme in the past financial year therefore this is considered a low risk To mitigate this, brochure information has been translated and staff are working with the Chinese Conservation Education Trust	Low Low
Howick stream improvement programme	Weather is not suitable for planting events There is also a risk of lack of uptake from local community	Staff will build in contingency plans for adverse weather. The Ōtara Lake and Waterways Trust have worked with their local community for many years, so this is considered a low risk	Low Low
Tāmaki Estuary Environmental Forum	This programme is dependent on the sourcing of a suitable contractor to coordinate the forum	Several options have been identified for the Tāmaki Estuary Environmental Forum coordinator and therefore not finding a suitable contractor is considered a low risk	Low

63. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

64. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

65. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board Infrastructure and Environmental Services Work Programme 2021-2022	101

Ngā kaihaina

Signatories

Author

Prasanthi Cottingham - Relationship Coordinator

Authorisers

Barry Potter – Director, Infrastructure and Environmental Services

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Approval of the 2021/2022 Howick Local Board External Partnerships - Business Associations work programme

File No.: CP2021/07333

Te take mō te pūrongo

Purpose of the report

1. To approve the Howick Local Board External Partnerships - Business Associations work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s External Partnerships – Business Associations work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3. The work programme responds to the following outcomes and objectives that the local board identified in the Howick Local Board Plan 2020:

· Outcome 5: A prosperous local economy supporting business growth and opportunity

o Objective: Support local business recovery from the impact of COVID-19

o Objective: Grow the number of businesses locating in the Howick Local Board area’s key industrial and commercial areas.

4. The Board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Supporting BIDs – Howick Village Association (HVA) - $30,000.

· Supporting BIDs – Greater East Tamaki Business Association (GETBA) - $15,000

5. The proposed work programme has a total value of $45,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6. Updates on the delivery of this work programme will be provided through the Board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the External Partnerships – Business Association work programme 2021/2022 (Attachment A to the agenda report)

Horopaki

Context

7. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8. The work programme responds to the outcomes and objectives that the local board identified in the Howick Local Board Plan 2020. The specific outcome that are reflected in the work programme is:

· Outcome 5: A prosperous local economy supporting business growth and opportunity

o Objective: Support local business recovery from the impact of COVID-19

o Objective: Grow the number of businesses locating in the Howick Local Board area’s key industrial and commercial areas

Tātaritanga me ngā tohutohu

Analysis and advice

9. The proposed activities for delivery as part of the board’s External Partnerships – Business Associations work programme 2021/2022 are detailed below. See Attachment A for further detail.

Supporting Howick Village Association (HVA) – $30,000

10. To deliver support to their Business Improvement District (BID) members, implementing their post COVID-19 business support recovery plan. To monitor and measure the recovery plan by engaging with BID members. The information and feedback collected from BID members will guide the evolution of the recovery plan and ensure the plans activities meet the needs of the business community.

Greater East Tamaki Business Association (GETBA) – $15,000

11. To deliver BID member support to assist in the recovery from COVID-19 pandemic. This will include information and education positioning GETBA to respond to business needs as the post pandemic world unfolds.

Presenting proposals to the local board

12. Both the HVA and GETBA will present to the local board before the end of the first quarter (September 2021) their detailed proposals on how they propose to utilise the funds. After local board considerations and feedback has been received, funding agreements will be developed and forwarded to HVA and GETBA for signing.

13. The External Partnerships work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

16. The External Partnerships Team (BID Team) work collaboratively with the other council departments and Council-controlled Organisations (CCOs) who are working with business associations and or in the town centre space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The proposed External Partnerships – Business Associations work programme has been considered by the local board in a series of workshops from November 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

18. The activities in the proposed work programme align with the Howick Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

19. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their business area.

20. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

21. The proposed External Partnerships – Business Association work programme budget for the 2021/2022 financial year is $45,000 of the Boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. Table One shows the identified significant risks associated with activities in the proposed 2021/2022 work programme.

Table One: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Supporting Howick Village Association	Not implementing the planned initiatives.	Quarterly reporting on progress	Low
Supporting Greater East Tamaki Business Association	Not implementing the planned initiatives.	Quarterly reporting on progress	Low

23. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

24. Delivery of the activity in the approved work programme will commence on 1 July 2021 and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

25. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	External Partnerships Business Associations Work Programme 2021-2022 - Howick Local Board	109

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron – Manager, CCO Governance & External Partnerships

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Approval of the 2021/2022 Howick Local Board Auckland Unlimited work programme

File No.: CP2021/08176

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Howick Local Board Auckland Unlimited (AUL) work programme.

Whakarāpopototanga matua

Executive summary

2. This report presents the Board’s AUL work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3. The work programme responds to the following outcomes and objectives that the local board has identified in the Howick Local Board Plan 2020:

· People in our communities feel safe, engaged and connected

· A prosperous local economy supporting business growth and opportunity.

4. The Board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Young Enterprise Scheme Kick Start Days Sponsorship ($3500)

· Howick Tourism Development ($27,500).

5. The proposed work programme has a total value of $31,000, which can be funded from within the Board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6. Updates on the delivery of this work programme will be provided through the Board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the 2021/2022 Howick Local Board Auckland Unlimited work programme (Attachment A to the agenda report).

Horopaki

Context

8. The work programme responds to the outcomes and objectives that the local board identified in the Howick Local Board Plan 2020. The specific outcomes that are reflected in the work programme are:

· People in our communities feel safe, engaged and connected

· A prosperous local economy supporting business growth and opportunity.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The proposed activities for delivery as part of the 2021/2022 Howick Local Board’s Auckland Unlimited work programme are detailed below. See Attachment A for further detail.

Young Enterprise Scheme Kick Start Days Sponsorship- $3500

10. The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

11. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12. The funding from the local board will support through sponsorship, the delivery of the overall YES program, including the Kick Start days in February 2022 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick Start days are the first day students get to meet the Young Enterprise team, and find out about their 2022 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Howick Tourism Development - $27,500

13. East Auckland Tourism (EAT), in conjunction with the Howick Local Board and Auckland Unlimited, develops and delivers local interventions and strategies to attract, grow and retain visitors to the area.

14. EAT continues to work with local community and local businesses in the region to promote Howick as an enticing place to visit in the 2021/2022 financial year.

15. The budget allocation of $20,000 would be used by EAT to fund a coordinator (10 hours per week) in order to execute the plans and projects in the 2021/22 financial year. This coordinator position involves regular administrative duties and covers everything from the maintenance and reporting of EAT to facilitating and executing the series of events, promotions and functions EAT holds.

16. The budget allocation of $7500 would be used to cover EAT’s operational costs including hosting fees, domain name registration, IT maintenance, audit fees, and other expenses.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

20. The activities in the proposed work programme align with the Howick Local Board Plan 2020 outcomes specifically:

· People in our communities feel safe, engaged and connected

· A prosperous local economy supporting business growth and opportunity.

Tauākī whakaaweawe Māori

Māori impact statement

21. Table One outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table One: Māori impact assessment of proposed activities

Activity name	Māori impact
Young Enterprise Scheme Kick Start Days	Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES

Ngā ritenga ā-pūtea

Financial implications

22. The proposed Howick Local Board Auckland Unlimited work programme budget for 2021/2022 is $31,000 of the Boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the Board’s total draft budget for the 2021/2022 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

24. Table Two shows the identified significant risks associated with activities in the proposed 2021/2022 work programme.

Table Two: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the COVID-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

Howick Tourism Development

There is a risk that the current coordinator leaves the position held.

Maintain constant communication between the local board chair, local board, and the tourism group to see how projects and workload are progressing alongside each other.

Low

25. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

26. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2021/2022 Howick Local Board Auckland Unlimited work programme	115

Ngā kaihaina

Signatories

Author

Luo Lei – Local Economic Development Advisor

Authorisers

John Norman – Strategic Planning Manager

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Eke Panuku Development Auckland - Howick Local Board Six-Monthly Report to 31 March 2021

File No.: CP2021/06684

Te take mō te pūrongo

Purpose of the report

1. To update the Howick Local Board on Eke Panuku Development Auckland (Eke Panuku) activities within the local board area and the region, for the period from 1 September 2020 to 31 March 2021.

2. This report is for information only and no decision-making is required.

3. This report covers our urban regeneration programme in relation to the local board area from 1 September 2020 to 31 March 2021.

4. It also includes information on property management, purchases and sales in relation to the local board area, which Eke Panuku undertakes on behalf of Auckland Council.

5. Please note that this report is for seven months. This is to align future reports with other Eke Panuku reporting cycles.

Whakarāpopototanga matua

Executive summary

6. This report is a record of events for the Howick Local Board area during the stated period.

7. Eke Panuku is supporting the urban regeneration in Ormiston where we are using council-owned land to generate quality developments, required to accommodate growth and build more houses. Ormiston Town Centre was opened by Todd Property on 25 March 2021. Work on the library and community centre has been delayed.

8. While Eke Panuku is an urban regeneration agency, its other function within the Howick Local Board area is to manage properties owned by Auckland Council.

9. Eke Panuku currently manages 172 leases in the Howick Local Board area.

10. Eke Panuku has also purchased two properties on behalf of the council in the local board area during the reporting period.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the Eke Panuku Development Auckland - Howick Local Board Six-Monthly Report to 31 March 2021.

b) note this report is for information only and no decision-making is required for this report.

Horopaki

Context

11. Eke Panuku Development Auckland is the council-controlled organisation (CCO) that delivers urban regeneration in Tāmaki Makaurau (Auckland). Urban regeneration is the planning of neighbourhoods and the improvement of buildings and spaces to strengthen communities and the economy to make it an even better place to live.

12. Our city is facing rapid growth. Quality development is required to accommodate this growth and to ensure people love and can afford to live in Auckland. We imagine a city of strong neighbourhoods. We work across many neighbourhoods throughout our city from large, long-term urban regeneration plans to small projects on specific sites to meet the needs of the city’s long-term growth - including more types of homes people can afford. We work alongside the locals, other parts of the council and businesses to regenerate our city in ways that benefit both our local communities and Auckland as a whole.

13. We deliver returns for the council, and at the same time, we ensure our assets contribute positively to the neighbourhoods of Tāmaki Makaurau. We manage around $2.4 billion of land and buildings owned by the Auckland Council.

14. In the period 1 September 2020 to 31 March 2021, we continued our urban regeneration programme across the region, brought a $22.8m return to the council via property management, purchased six properties on behalf of the group, and sold nine properties as part of either our neighbourhood regeneration or as directed by Auckland Council.

Tātaritanga me ngā tohutohu

Analysis and advice

Urban regeneration – Howick Local Board area

15. Eke Panuku supports urban regeneration projects around the region, outside of our priority locations. These sites deliver new homes, quality design and urban regeneration outcomes.

16. The development of the Ormiston Town Centre is being delivered by Todd Property, working in partnership with Eke Panuku, on behalf of Auckland Council. Todd Property entered into a development agreement with Auckland Council in 2012 and is progressively developing Ormiston in stages, delivering on an agreed masterplan.

17. Previous stages that are now complete have included a Pak’n’Save, a medical centre and over 65 stand-alone homes. The future residential stages will be predominantly apartments, with over 195 homes.

18. The most recent stage is the development of the town centre retail mall, which officially opened in March 2021.

19. As part of the master plan agreed with Todd Property, the council was to build a library and community facility opposite one of the main entrances into the mall. The delivery of this community facility is subject to the Long-term Plan budget process, is strongly supported by the Howick Local Board and wider community groups.

20. Later this year Eke Panuku will provide a temporary placemaking intervention on the library/community facility site, while the planning for the permanent community facility continues.

21. A neighbouring site, 66 Flat Bush Road, was also purchased by Todd Property in 2015. This is also a staged delivery programme of over 300 new homes which will be completed by 2023.

22. The first stage settled in 2017 with 90 homes being delivered. Eke Panuku has also sold other sites in Flat Bush. Combining these sites. there will be over 700 new homes built through various development agreements.

23. 16 Fencible Drive and 34 Moore Street - These properties will be sold on the open market in mid-2021 and will be subject to quality design and urban regeneration outcomes.

24. Eke Panuku has worked closely with the Howick RSA to return a stone plaque from 16 Fencible Drive to the association. Eke Panuku was pleased to assist with the careful removal and return of the plaque, which commemorated the building’s original use as the Howick Returned Services Club Rooms and Community Hall.

Property management and properties of Howick Local Board interest

25. Eke Panuku manages 172 leases in the Howick Local Board area.

26. The Howick Local Board has expressed interest in updates on properties within the Eke Panuku property portfolio. The table below provides an update on matters of significance for the reporting period.

Table One: Property of significance to Howick Local Board and its status

Property

Status

Ostrich farm site

159 Murphys Road, and

231 Flat Bush School Road

Design work has begun, with the intent for this to be developed into playing fields, Eke Panuku is coordinating the development of Lot 5

Acquisitions

27. Eke Panuku has purchased two properties on behalf of the Auckland Council group in the Howick Local Board area, during the reporting period 1 September 2020 to 31 March 2021.

Table Two: Acquisitions within the Howick Local Board area

Address	Status	Settlement
51 McQuoids Road, Flat Bush	Settled	15/10/2020
80 Drumbuoy Drive, Flat Bush	Settled	3/12/2020

Disposals

28. On behalf of the Auckland Council, Eke Panuku sells properties that are no longer required by the Auckland Council group for service use.

29. The decision to sell these properties is made by Auckland Council’s Governing Body with advice from its finance team.

30. Eke Panuku does not have a decision-making role in the sale of properties that are surplus to the council’s requirements.

31. The role of Eke Panuku is to provide property transaction services. Proceeds from these sales are returned to Auckland Council to be reinvested in council services.

32. Work is underway on the following properties which have been approved for sale in principle by the Finance and Performance Committee:

Table Three: Disposals within the Howick Local Board area

Property

Status

65 Haddington Drive

Block B2

Commercial negotiations underway with potential purchaser.

2R Ti Rakau Drive, Pakuranga

9R Fortyfoot Lane, Sunnyhills

76R Aberfeldy Avenue, Highland Park

111R Golfland Drive, Howick

Eke Panuku is supporting Auckland Council through statutory processes to progress the sale of a number of properties following the Emergency Budget. The council, supported by Eke Panuku, undertook public consultation from February 2021 on the reserve revocation process on sites that were identified as not being required to deliver current and future parks and open space outcomes. The Parks, Arts, Community and Events (PACE) Committee will consider the reserve revocation and if the Committee resolves to revoke the reserve status the decision will then refer to the Department of Conservation for final approval.

33. There were no unconditional agreements for disposal reached in the Howick Local board area in the reporting period.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The Eke Panuku Priority Location programmes support the regeneration of existing town centres while also addressing climate mitigation and adaptation.

35. Mitigation of climate change involves reducing the carbon emissions that contribute to climate change. Our Priority Locations are transport-oriented communities that utilise existing infrastructure and transport links and we seek to make local walking and cycling safe and viable alternatives to the private vehicle. Eke Panuku has also adopted a Homestar-6 minimum standard to ensure we can reduce energy, water, and landfill waste. We are working to adopt similar standards for our public realm and commercial developments, whilst also taking guidance from precinct sustainability rating tools like Green Star Communities.

36. Adaptation to climate change involves planning for the changes to our climate and associated impacts that are already happening or are projected to happen, including sea-level rise, hotter temperatures, extreme weather events, flooding and droughts. Climate change is likely to subject the Howick Local Board area to hotter temperatures and more frequent flooding and drought. Eke Panuku seeks to future-proof our communities by:

· specifying that infrastructure and developments are designed to cope with warmer temperatures and extreme weather events

· the use of green infrastructure and water sensitive design to increase flood resilience and provide ecological and biodiversity benefits

· the provision of increased shade and shelter for storm events and hotter days

· initiatives to build community resilience

37. In October 2020, the Eke Panuku executive team agreed to a work programme of priority actions to help Eke Panuku deliver on the council’s sustainable procurement objectives which Eke Panuku has adopted. Targeting these objectives will help further leverage the economic, social and environmental benefits of Eke Panuku urban regeneration projects and the products and services we procure as a business. Implementation of these priority projects has commenced which focus on embedding sustainable procurement into Eke Panuku procurement processes and systems, including the inclusion of climate considerations into procurements for capital works and renewals.

38. The Eke Panuku Climate Change Strategy was adopted by the Eke Panuku Board in November 2020. The strategy guides how Eke Panuku will support the implementation of Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Eke Panuku cannot achieve its vision alone. Our complex operating environment means we need the expertise of others. Therefore, building and maintaining strong relationships and partnerships, and working together with others in general, is an ongoing focus for us.

40. Eke Panuku Development Auckland works collaboratively with other Auckland Council departments, CCOs and Crown agencies to deliver joined-up urban regeneration in our neighbourhoods.

41. Impacts and views are considered both on a programme and project level for the neighbourhoods we work in, to maximise community outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. Any local or sub-regional impacts are considered on a programme and project basis.

43. Eke Panuku regularly engages with local boards on its projects and programmes within local board areas.

Tauākī whakaaweawe Māori

Māori impact statement

44. Eke Panuku supports the aspirations described in the Auckland Plan 2050.

45. Eke Panuku has worked closely with our mana whenua partners to understand their priorities in Tāmaki Makaurau. Mana whenua have shared their top five aspirations with Eke Panuku. Below is a summary:

· Governance: We involve mana whenua in transparent decision-making

· Culture: We will increase our practice of kaitiakitanga (by all) and increase the visibility of Māori identity and culture in our projects

· Economic: We will create more commercial investment, procurement, and engagement opportunities for Māori

· Social: We will foster a sense of community and connectedness and help enhance the well-being of Māori here in Tāmaki Makaurau

· Natural environment: We will work together to ensure we are working towards significant improvements to te mauri o te taiao.

46. Eke Panuku continues to make progress on the Eke Panuku Mana Whenua Outcomes Framework actions and presented a six-month status report to mana whenua in February 2021.

47. Eke Panuku has achieved 36/40 significant initiatives in the 2020/2021 financial year. Highlights include the numerous whakawātea with our mana whenua partners to celebrate significant milestones to build the stage for the 2021 America’s Cup.

48. Following the Emergency Budget 2020/2021, Eke Panuku is still working with mana whenua to identify potential development and disposal opportunities. Eke Panuku has invited mana whenua to register commercial interests in properties Eke Panuku is preparing to dispose of on the market.

49. Eke Panuku has started a pilot programme focused on growing the capability of young leaders to enable placemaking activities. The programme, He Pia He Tauira, has hosted several wānanga with tauira to prepare for upcoming activities.

Ngā ritenga ā-pūtea

Financial implications

50. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. There are no risks associated with receiving this report.

52. This report must be received to meet the requirements of the Local Government Act 2002.

Ngā koringa ā-muri

Next steps

53. The next six-monthly report will cover the period of 1 April to 31 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Perin Gerrand - Engagement Coordinator

Authorisers

Joanna Glasswell - Head of Corporate Affairs

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Classification of The Sandspit Reserve, Shelly Park

File No.: CP2021/07106

Te take mō te pūrongo

Purpose of the report

1. To rescind resolution HW/2019/103 resolving to classify The Sandspit Reserve as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

2. To classify The Sandspit Reserve as recreation reserve pursuant to Section 16(1) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

3. In June 2019 Howick Local Board resolved to classify The Sandspit Reserve as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

4. On 15 September 2020 the Minister of Conservation (under delegated authority) executed a gazette notice declaring The Sandspit Reserve to be classified pursuant to Section 16(2A) of the Reserves Act 1977 as a recreation reserve. The gazette notice was then published in NZ Gazette on 21 September 2020 under reference 2020-In4301 (Attachment A).

5. Section 16(2A) of the Reserve Act 1977 is not the correct section for this classification. The correct section for this classification is Section 16(1) of the Reserves Act 1977.

6. Therefore, the resolution HW/2019/103 which classified The Sandspit Reserve under Section 16(2A) of the Reserves Act must be rescinded.

7. The gazette notice published in NZ Gazette will also need to be corrected. This will be done by publishing a Corrigendum to the notice 2020-In4201 in the NZ Gazette.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) rescind resolution HW/2019/103 classifying The Sandspit Reserve as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977

b) resolve pursuant to Section 16(1) of the Reserves Act 1977 to classify The Sandspit Reserve legally described as Allotment 305 Parish of Pakuranga as recreation reserve.

Horopaki

Context

8. This report considers rescinding of the resolution HW/2019/103 and classification of The Sandspit Reserve pursuant to Section 16(1) of the Reserve Act 1977 (the Act).

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Sandspit Reserve is located at 197R Sandspit Road, Shelly Beach. It is legally described as Allotment 305 Parish of Pakuranga and comprises an area of 7919m². It was vested in Auckland Council, in trust, for recreation purposes.

10. In June 2019, Howick Local Board passed a resolution classifying The Sandspit Reserve pursuant to Section 16(2A) of the Act as recreation reserve. Subsequently, a gazette notice classifying a reserve under Section 16(2A) of the Act was published in NZ Gazette under reference number 2020-In4201.

11. However, Section 16(2A) of the Act applies to classification of reserves when the underlining ownership of the reserve is not held by the Crown. The underlining ownership of Allotment 305 Parish of Pakuranga is held by the Crown (through the Department of Conservation). Therefore, the classification of The Sandspit Reserve under Section 16(2A) was incorrect. The Sandspit Reserve should have been classified under Section 16(1) of the Act.

12. In order to correct this error, staff recommends that:

a) the resolution HW/2019/103 be rescinded and The Sandspit Reserve classified under Section 16(1) of the Act as recreation reserve; and

b) a corrigendum to the gazette notice 2020-In4201 be published in NZ Gazette as required by Land Information New Zealand.

13. Public notification under the Act is not required as the proposed classification is substantially the same as the purpose for which the reserve has been held for.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Amending an earlier resolution by referring to correct section of the Reserves Act 1977 is administrative only and does not have any climate impact on the current or future use of The Sandspit Reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The proposed action has no identified impacts on other parts of the council group. The views of the council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. In 2019 the Howick Local Board passed a resolution supporting the classification of The Sandspit Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

17. There are no identified impacts on Māori and the proposed change to the earlier resolution does not alter the current or expected land use.

Ngā ritenga ā-pūtea

Financial implications

18. All costs involved in publishing a Corrigendum in NZ Gazette are borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Should the Howick Local Board resolve not to recent HW/2019/103, Auckland Council will be in breach of its obligations under the Reserves Act 1977

Ngā koringa ā-muri

Next steps

20. Subject to the local board’s decisions, staff will arrange for the Corrigendum to be published in NZ Gazette.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	NZ Gazette Notice 2020 - In4301	127

Ngā kaihaina

Signatories

Author

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Land classification and new community lease to Howick Sailing Club Incorporated at Howick Beach, 4R Granger Road, Howick

File No.: CP2021/06754

Te take mō te pūrongo

Purpose of the report

1. To classify the relevant parcels of land at Howick Beach Reserve and grant a new community lease to Howick Sailing Club Incorporated (Howick Sailing) for land at Howick Beach Reserve, 4R Granger Road, Howick.

Whakarāpopototanga matua

Executive summary

2. Howick Sailing seeks a new community lease for the land sited at Howick Beach Reserve, 4R Granger Road, Howick.

3. The operative lease for Howick Sailing commenced 1 April 2002 and expired 31 March 2012. The lease remains operative on a month-by-month basis until a new lease is granted.

4. Howick Sailing occupies a portion of Howick Beach Reserve, being legally described as Allot 7 Section 6 Town of Howick and Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 DP 26997 comprised in Record of Title NA678/280 all parcels held in fee simple by the Auckland Council as unclassified recreation reserve.

5. Classification of the reserve is required prior to a new lease being granted to Howick Sailing as per the provisions of the Reserves Act 1977.

6. Under section 16 of the Reserves Act 1977 to ensure the control, management, development, use, maintenance, and preservation of reserves for their appropriate purposes, reserves need to be classified under one of seven classifications. This report recommends that the Howick Local Board exercise its delegated authority under Section 16(2A) of the Reserves Act 1977 to classify the parts of Howick Beach Reserve as described in the recommendation as recreation reserve.

7. Subject to the classification being approved, this report also recommends that the Howick Local Board grant a new community lease to Howick Sailing.

8. In accordance with the Reserves Act 1977 and Section 4 of the Conservation Act 1987, Auckland Council has publicly notified and engaged with iwi on the intention to grant the proposed new community lease. No submissions opposing the proposal were received.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) resolve pursuant to Section 16 (2A) of the Reserves Act 1977 to classify parts of Howick Beach Park reserve legally described as Allot 7 Section 6 Town of Howick, Allot 6 Section 6 Town of Howick, Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 Deposited Plan 26997 comprised in title NZ678/280 as recreation reserve as shown outlined in red on Attachment A to the agenda report.

b) subject to the classification of the land being approved, grant a new community lease to Howick Sailing Club Incorporated for the areas of the land marked A on Attachment B comprising approximately 210m2, at Howick Beach Reserve 4R Granger Road, Howick and described as Allot 7 Section 6 Town of Howick and Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 DP 26997 is comprised in Record of Title NA678/280. On the following following terms and conditions:

i) term – an initial term of 10 years commencing 1 July 2021 with one 10-year right of renewal with final expiry 30 June 2041

ii) rent – one dollar ($1.00) plus GST per annum if requested

iii) approve the community outcomes plan (attachment C to the agenda report) to be attached to the lease as a schedule

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012

Horopaki

Context

9. This report considers the classification of Howick Beach Reserve and a proposed new community lease to Howick Sailing.

10. A new community lease for Howick Sailing and the land classification was discussed at a workshop held with the Howick Local Board on 8 April 2021. No objections to the proposal were raised at that time.

11. The Howick Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land and Buildings

12. Howick Sailing’s building and lawns are sited at Howick Beach Reserve, 4R Granger Road, Howick. The land is legally described as Allot 7 Section 6 Town of Howick and Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 DP 26997 is comprised in Record of Title NA678/280. Investigation into legal documents has revealed that both are held in fee simple by the Auckland Council as unclassified recreation reserves.

13. The Reserves Act 1977 requires Auckland Council as a reserve administering body, to classify all unclassified reserves. To align the activities on the land to the provisions of the Reserves Act 1977, council staff propose that Howick Beach Reserve be classified as a recreation reserve. It is a suitable classification considering the current activities and the reserve is intended for recreation purposes.

14. The purpose of recreation reserves as set out in Section 17 of the Reserves Act 1977, is to provide for “recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty of the countryside, with emphasis on the retention of open spaces and on outdoor recreational activities, including recreation tracks in the countryside”.

15. Classification of Howick Beach Reserve does not require public notification but a new lease to Howick Sailing requires public notification and engagement with iwi on council’s intention to grant the lease in accordance with the Reserves Act 1977 and Section 4 of the Conservation Act 1987, as there is no management plan for the reserve.

16. During a site visit in March 2019, it was found that the club’s storage building was in good condition, but the small clubrooms building had been affected by a king tide. Council staff undertook a building assessment where it was discovered that although the building was in a satisfactory condition, the assessment team raised concerns regarding the longevity of the building if it was to be subject to further king tide event.

17. The club have worked with their own structural engineers to alleviate these concerns. Works undertaken included replacement of the storm damaged basement wall including foundations, partial replacement of steel bearers and replacement of the first-floor deck. A new code of compliance certificate for the clubrooms building was issued in January 2021. Staff are now satisfied the buildings are of a good condition for a new ground lease.

Howick Sailing Club Incorporated

18. The Howick Sailing Club Incorporated is registered as an Incorporated Society under the Incorporated Societies Act 1908.

19. The club has operated in the Howick area since 1933. The club currently has 70 members and is affiliated to Yachting New Zealand.

20. 50-60 non-members sign up each year for the learn to sail programme.

21. The club promotes and encourages sailing across multiple class fleet within a wide age group.

22. The club works with local primary schools as part of the Waterwise programme where they supply both resources and facilities.

23. The club’s race fleet sailors are very competitive and represent the club in regional, national and recently international sailing competitions.

24. The club also actively supports other sailing events and initiatives in the wider Auckland area with race management expertise such as national qualified race officers and race management, resource, safety support craft and personnel.

25. Working with other local sailing clubs in the area, they have seen junior sailing number more than double in the past three seasons.

Tātaritanga me ngā tohutohu

Analysis and advice

26. The recommended term for a lease of tenant-owned buildings and improvements is ten years with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

27. Council staff have agreed on a Community Outcomes Plan with the Howick Sailing (Attachment C of the report) and this will be attached as a schedule to the lease deed.

28. Howick Sailing satisfies the requirements specified in the Community Occupancy Guidelines in the following ways:

a) it is a registered society

b) it has a history of delivering quality services to the local community

c) Howick Sailing has provided a copy of its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves

d) Howick Sailing is managed appropriately by its longevity and programmes offered

e) Howick Sailing holds all necessary insurance, including public liability cover.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The designated impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

30. Climate change will likely have the potential to impact the leased area as the site is in close proximity to the coast. However recent work on the clubroom building will help alleviate damage caused by rising sea levels and king tides. The site is not in a flood plain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, Parks and Places Specialist and Parks, Sport and Recreation and the area’s Strategic Broker to obtain feedback on the proposed lease to the club. No objections were received.

32. The proposed new ground lease to the club has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this memorandum’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This item is on the Community Facilities Work Programme for 2020/2021.

34. This item was discussed with the local board through a workshop 8 April 2021 to provide feedback.

35. Public notification commenced on 15 April and concluded on 21 May 2021, no objections were received.

36. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport, and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and individual local board plans.

38. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects. Additionally, it seeks to improve access to facilities and participation for Māori living in the Howick Local Board area.

39. Formal iwi engagement was undertaken between 13 April 2021 to 11 May 2021 with the iwi groups identified as having an interest in land in the Howick Local Board area.

40. Engagement included:

a) a mana whenua forum presentation held in November 2020

b) written advice of the proposal to classify the land to a recreation reserve and to grant a lease to Howick Sailing was sent to iwi groups with an interest in the Howick Local Board area.

41. The above meets the requirements of Section 4 of the Conservation Act 1987 that council consult with iwi.

42. No objection to either proposal was received.

Ngā ritenga ā-pūtea

Financial implications

43. Once the classification approval is resolved by the local board, staff will arrange for publication of notice in the New Zealand Gazette confirming the classification. The cost of this will be borne by Community Facilities.

44. Public notification costs of the intention to grant a new community lease will also be borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. Should the Howick Local Board resolve not to grant the croquet club a new community lease, this decision may materially affect the group’s ability to undertake its core activities.

46. Council staff advise that the benefits to the community as recommended outweigh any risks.

Ngā koringa ā-muri

Next steps

47. Subject to the local board approval to classify the land and grant a new community lease to the Howick Sailing Club, council staff will work with the group to formalise the lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Land classification - Howick Beach	135
b ⇩	Location Map and Lease Areas - Howick Beach	137
c ⇩	Community Outcomes Plan - Howick Sailing Club Inc	139

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Grant of a new community lease and landowner approval to Pakuranga United Rugby Club Incorporated at Lloyd Elsmore Park, Pakuranga, Auckland

File No.: CP2021/06800

Te take mō te pūrongo

Purpose of the report

1. To request the Howick Local Board to:

a) grant a new community ground lease to Pakuranga United Rugby Club Incorporated at Lloyd Elsmore Park, Pakuranga, Auckland, and

b) grant landowner approval to Pakuranga United Rugby Club Incorporated at Lloyd Elsmore Park, Pakuranga, Auckland.

Whakarāpopototanga matua

Executive summary

2. Pakuranga United Rugby Club Incorporated (PURC) have applied for a new lease for their existing facilities and buildings and proposed building extension to the Gymnasium building (the gym). The buildings and improvements on the site are owned by the tenant.

3. Pakuranga United Rugby Club Incorporated (PURC) have also applied for landowner approval to extend the existing gymnasium building owing to growing membership and to enable more participants to play badminton, basketball and make use of the gym.

4. The proposed extension includes an increase of 378m² to the badminton hall, 120m² to the basketball hall and 65m² for the gym extension.

5. The club holds a community lease for land at Lloyd Elsmore Park, Pakuranga. The final term will expire on the 31 December 2021.

6. The landowner approval does not replace any regulatory requirements for any proposed building work.

7. In accordance with the Reserves Act 1977 and Section 4 of the Conservation Act 1987, Auckland Council has publicly notified and engaged with iwi on the intention to grant the proposed new community lease. No submissions opposing the proposal were received.

8. Staff recommend that the Howick Local Board grant landowner approval to the club for the building extension, and a new lease incorporating the existing footprint and proposed extension subject to conditions to be included in the landowner approval letter.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant the landowner approval to Pakuranga United Rugby Club Incorporated for the construction of the building extension outlined in yellow and marked B on Attachment A to the agenda report, at Lloyd Elsmore Park, Pakuranga

b) grant a new community ground lease to Pakuranga United Rugby Club Incorporated at Lloyd Elsmore Park, Pakuranga comprising 5,000m² more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allotment 420 Parish of Pakuranga, subject to the following terms and conditions:

i) term – 10 years commencing 1 January 2022

ii) renewal term- 10 years commencing 1 January 2032

iii) final expiry 31 December 2041

iv) rent – $1.00 plus GST per annum if requested

v) approve the community outcomes plan (Attachment B to the agenda report) to be attached to the lease as a schedule

vi) note all other terms and conditions in accordance with The Reserves Act 1977 and the council Community Occupancy Guidelines 2012.

Horopaki

Context

9. The Howick Local Board is the allocated authority relating to local sport and community facilities, including community leasing and landowner approvals.

10. Pakuranga United Rugby Club Incorporated (PURC) has applied for a new lease to continue their activities at the park and landowner approval for an extension of one of their buildings.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and Buildings

11. PURC has two large tenant-owned buildings situated on Lloyd Elsmore Park. The larger original building houses the main club rooms, changing sheds, kitchen and dining area, public toilets, and offices. The second building houses badminton courts, a small gym, toilets, kitchen, and meeting rooms. This building also has a small badminton pro-shop.

12. The facilities are situated on land legally described as Part Allotment 420 Parish of Pakuranga, comprising 16.3065 hectares, and contained in Record of Title NA52B/745. Part Allotment 420 is currently held in fee simple by the Auckland Council, as a classified recreation reserve, and subject to the provisions of the Reserves Act 1977. The club’s activities are aligned to the classification.

13. During a site visit in February 2021, it was found both buildings are in excellent condition. The main clubrooms building has undergone a significant refurbishment of the reception area. The club plans to undertake further refurbishment of its changing rooms and associated facilities enabling the club to provide unisex facilities to cater for everyone.

Proposal

14. The club have also applied for landowner approval to extend the badminton building which will allow for both additional badminton courts, for part of the building to be used as a full-sized basketball court and an increase in the gym area. as indicated in Figure One. The extension includes an increase of 378m² to the badminton hall, 120m² to the basketball hall and 65m² for the gym extension (Attachment A).

15. There is one tree to be removed as shown in Figure One and circled with a darker green circle. This tree root system is currently damaging the existing building. The applicant will be required to submit a Tree Asset Owner Approval application to the council’s senior urban forest specialist who will advise on suitable replacement planting. All work on or near trees will be supervised by a qualified arborist.

Planning context

16. The proposal aligns with the Howick Local Board Plan 2020 Outcome 2: “Well-planned public spaces that support active, healthy and sustainable lifestyles” by providing facilities for sport and recreation for the club members and the local community including schools and for events.

17. The Indoor Court Facility Plan (2019) shows a significant shortage of indoor court space in the Howick Local Board area, and the project will have support from Regional Sport Organisation Auckland Basketball.

Figure One: Proposed extension (PDF attached as Attachment C)

Key: Blue and green area indicates the badminton and basketball extension

Pink area indicates the gym extension

Site details

18. The land classification and legal description are outlined in paragraph 12 above. The site is zoned Open Space - Sport and Active Recreation Zone in the Auckland Unitary Plan: Operative in Part. There are no identified sites or places of significance to mana whenua. The site is not a closed landfill or contaminated land and there are no identified heritage or special character layers identified in GeoMaps.

The Club

19. PURC currently has over 3000 members and has a long history in the area, being established in 1920. The club was originally at Howick Domain but having outgrown their premises moved to Lloyd Elsmore Park in 1975.

20. The current badminton/gymnasium building was originally built-in partnership with the Lloyd Elsmore Badminton Club (LEBC). PURC acquired full ownership and maintenance of the badminton building in 1980 as the badminton club struggled to provide governance for their club and uphold their responsibilities.

21. The Lloyd Elsmore Badminton Club as a legal entity was dissolved in 1994 and then reregistered in 2013 but was again dissolved in 2017. Now the badminton and basketball players are accommodated as associate members of PURC.

22. PURC and LEBC have a memorandum of understanding around use of the badminton courts including times and a reduced fee for members.

23. Currently all 11 courts are used at least 12 hours a day, every day. There is a growing demand for more courts as badminton grows in popularity. The courts are also open to the public.

24. PURC plan to spend between $1.5 million - $2 million on the proposed extension to the gymnasium building that will increase the number of badminton courts, basketball courts and increase the gym area. This will enable more members of the community to use the facility.

25. PURC also has associated membership for baseball players. In 2013 the PURC also started a netball group and now fields over 24 teams in the local competition.

26. PURC undertook a significant project in 2010 to rebuild their club rooms as part of hosting teams in the 2011 Rugby World Cup. The club has been chosen to host some of the 2021/2022 Women’s Rugby World Cup events and activities and will further update their clubrooms to cater for this event.

27. PURC supports school sports with events such as hosting in the previous two years, the Secondary Schools World Rugby Sevens. They also offer their facilities to local schools for sports events and to host school sport awards evenings.

28. PURC have an historic On Licence which allows the facility to be used for conferences and seminars and a function centre. These ancillary activities help support the club’s main objectives of supporting sport at Lloyd Elsmore Park

29. The club now hosts several other clubs and offers their facilities to more groups. The club’s executive has recommended to the members that the buildings are renamed “The Howick and Pakuranga Sports Community Centre”. The buildings will still be owned and managed by PURC, but the name change reflects the ever-growing use by other community sports groups and PURC’s wish for other groups to feel welcome.

Lease

30. The recommended term for a lease of tenant-owned buildings and improvements is ten years with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

31. Auckland Council staff have agreed a Community Outcomes Plan with the PURC (Attachment B of the report) and this will be attached as a schedule to the lease deed.

32. PURC satisfies the requirements specified in the Community Occupancy Guidelines in the following ways:

a) it is a registered society

b) it has a history of delivering quality services to the local community

c) PURC has provided a copy of its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves

d) PURC is managed appropriately by its longevity and programmes offered

e) PURC holds all necessary insurance, including public liability cover.

Landowner Approval

33. Staff recommend that the landowner approval application is supported to enable the extension to the building for badminton and basketball courts and the gym.

34. The following conditions will be included in the landowner approval letter, in addition to but not limited to other standard conditions:

a) a pre-start meeting must be held with the Howick facilities manager to discuss the work and expected level of reinstatement to the surrounding area

b) arboriculture conditions, including a pre-start meeting with the senior urban forest specialist, to ensure best practice tree protection measures are implemented and advice on future maintenance

c) a post-completion meeting must be held with the facilities manager to ensure any damage to council land is reinstated to council’s satisfaction.

35. Overall, the applicant’s proposal is acceptable to the Community Facilities Department because:

a) the relevant specialists have provided input and are supportive of the proposal

b) conditions will be placed on any landowner approval letter issued to mitigate any potential adverse effects of the proposal

c) the extension with the additional court and gym space will support the increasing number of members and use by the local community and add to the enjoyment of the facilities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. The designated impact level of the recommended decision on greenhouse gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

37. Climate change will not impact the lease as the site sits away from the coast and is well above sea level.

38. A small section of the building is located in a flood-sensitive area but the building’s foundations are raised which will help alleviate any flood risks (Attachment D).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The proposal has been reviewed by the Parks and Places Specialist, Senior Community Lease Advisor, and Parks, Sports and Recreation Lead. All staff are in support of a new lease and the building extension to provide additional court and gym space for members and the community groups using these facilities. The Parks and Places Specialist has confirmed that the proposed extensions will have minimal impact on the wider park.

40. The Parks, Sports and Recreation Lead understands the surrounding leisure centre spaces are also at capacity and supports the proposal and extended lease term.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. A new lease to PURC is contemplated in the Howick Community Lease Work Programme 2020/2021.

42. The recommendations within this report are within the local board’s delegated authority relating to local, sport and community facilities.

43. This item was discussed with the local board at a workshop 8 April 2021 to provide feedback.

44. Public notification commenced on 15 April and concluded on 21 May 2021, no objections were received.

45. The new lease and proposed building extension aligns with the Howick Local Board Plan 2020 Outcome 2: “Well-planned public spaces that support active, healthy and sustainable lifestyles” by providing facilities for sport and recreation for the club members and the local community including schools and for events.

Tauākī whakaaweawe Māori

Māori impact statement

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and individual local board plans.

47. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects. Additionally, it seeks to improve access to facilities and participation for Māori living in the Howick Local Board area.

48. Formal iwi engagement was undertaken between 13 April 2021 to 11 May 2021 with the iwi groups identified as having an interest in land in the Howick Local Board area.

49. Engagement included:

a) a mana whenua forum presentation held in November 2020

b) written advice of the proposal to grant a lease to PURC was sent to iwi groups with an interest in the Howick Local Board area.

50. The above meets the requirements of Section 4 of the Conservation Act 1987 that the council consult with iwi.

51. No objection to either proposal was received.

Ngā ritenga ā-pūtea

Financial implications

52. There are no financial operational implications for the local board over and above the existing maintenance requirements of this park. The applicant will be responsible for the maintenance of all buildings and improvements.

53. All costs relating to the granting of this renewal are borne by Auckland Council’s Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. There are no risks to the council as the building extension and on-going maintenance will be the responsibility of PURC.

55. Should the Howick Local Board resolve not to grant a renewal of the community lease to PURC this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

56. Subject to the local board’s approval, a decision will be communicated to the applicant with a formal landowner approval letter. Conditions will be placed on the landowner approval regarding (but not limited to):

· health and safety conditions

· arboriculture conditions

· reinstatement of council land and assets

57. Subject to the grant of a new community lease, council staff will work with the club to finalise the deed of lease.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - Pakuranga United Rugby Club	149
b ⇩	Draft Commuinty Outcomes Plan - Pakuranga United Rugby Club	151
c ⇩	Pakuranga United Rugby Club - Proposed Badminton Hall Extensions	153
d ⇩	Flood Plain - Pakuranga United Rugby Club	157

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Lease extension - Howick Bowling Club Incorporated, Nixon Centennial Park, Howick

File No.: CP2021/07322

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the local board to extend the lease to the Howick Bowling Club Incorporated, 33 Selwyn Road, Howick to allow for the club to construct two shade structures to the greens area.

Whakarāpopototanga matua

Executive summary

2. Howick Bowling Club Incorporated (the club) is planning the construction of two shade structures over both artificial greens.

3. External funders of the proposal have asked for a further right of renewal, to ensure the value of, and justify the investment, in this project.

4. The current lease to the club commenced 1 April 2015 for an initial term of 10 years which expires 31 March 2025 with a right of renewal for a further 10 years with final expiry 31 March 2035.

5. All the costs relating to the project will be borne by the club. The Howick Local Board earlier approved funding in the amount of $157,500, and the council’s Sport and Recreation Facility Investment Fund has contributed $350,000 toward the project.

6. During a workshop discussion on 25 February 2021 with the local board, options for extending the lease were considered. An extension to the lease will assist the club to provide an amenity that improves accessibility to bowling of the community.

7. Landowner approval has already been granted as there are footings to be located on the site to support the shade structures.

8. This report recommends that an extension be approved to the existing lease to the club to add an additional10 year term to the lease, subject to conditions.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant approval of a variation of the existing lease to Howick Bowling Club Incorporated to extend the lease dated 6 May 2016 for one further term of 10 years commencing 1 April 2035 subject to;

i) rent being one ($1) per annum or other amount determined by any change in council policy relating to community leases

ii) all other consents and approvals being granted for the project to proceed

iii) the club advising that all funding from external and other sources is available to complete the project

b) approve all other terms and conditions to be in accord with the lease dated 6 May 2016 and Auckland Council’s Community Occupancy Guidelines 2012.

Horopaki

Context

Nixon Park

9. Nixon Centennial Park is legally described as Allot 2 Section 3 Township of Howick, Allot 3 Section 3 Township of Howick, Lot 4, Lot 5, Lot 6 Lot 7, Lot 8 all on DP 8151, Part Allot N11 Section 7 Small Farms near Howick and is held by Auckland Council as classified Recreation Reserve under the Reserves Act 1977. There is an approved Park Management Plan adopted by the former Manukau City Council in May 2007 that recognises the bowling club activity and improvements on the site. The strategy for sports parks adopted at the time is “To provide high quality sports parks with multi-use facilities and surfaces that meet community needs for sport and recreation”.

Image One: Nixon Park, 33 Selwyn Road, Howick

Map

Description automatically generated with medium confidence

The Club

10. Howick Bowling Club Incorporated was formed in 1907 and became part of an Incorporated Society named Howick Bowling and Croquet Club Incorporated registered on 14 October 1913. The club remained registered under that name until it was changed in 1993 to Howick Bowling Club Incorporated.

11. The Howick Bowling Club (the club) has had formal occupancy agreements with the council since October 1959 for the portion of Nixon Park it currently occupies.

12. Club membership remains strong at approximately 210 adult members.

13. The club has an approved lease for their premises and the bowling green improvements.

14. The facility and greens are owned by the club. The facility is also provided for use by other community groups who use the facility monthly or on an ad hoc basis. The facility is used between three to eight hours daily by the club and the community and this is anticipated to increase once the shade structures are installed.

15. The club is affiliated with the national governing body Bowls New Zealand and Auckland Bowls. It holds free bowls coaching sessions, business house bowls and twilight bowls for the community in summer.

Tātaritanga me ngā tohutohu

Analysis and advice

The Proposal

16. The club is proposing to construct shade structures to the two artificial greens areas at the club. This will allow the club to extend the use of these greens.

17. The project is anticipated to cost $1,471,550. This is made up of;

Table One: Breakdown of anticipated costs

Item	Amount
Canopy construction	$1,365,200
Drilling work	$4,200
Survey work	$12,150
Engineering drawings	$30,000
Resource Consent & Consultancy	$10,000
Contingency	$50,000

18. Funding for the project is being provided from several sources as in the table below:

Table Two: Funding providers and amounts

Funder	Amount
Rawhiti Trust (Auckland Bowls)	$700,000
Auckland Council Sport and Recreation Facility Investment Fund	$350,000
Howick Local Board	$157,000
Howick Bowling Club	$200,550
Pub Charity	$4,000
Other budget sources - to be confirmed	$60,000

19. The major funder of the project is Rawhiti Trust - Auckland Bowls. The trust is responsible for investing monies in bowling clubs for the long-term benefit of Auckland Bowls. The trustees advise that a longer lease will fulfil their obligations as trustees and justify investing money in Howick Bowling Club rather than other projects in other areas that have been put forward for consideration.

Options considered

20. During the 25 February 2021 workshop with the local board the other options for extending the lease were considered as follows;

Table Three: Options for extending the lease

Options for extending the lease
1. Provide an additional renewal term to the lease as requested on the same terms and conditions of the current lease. The current term of the lease expires 31 March 2025 and there is a right of renewal for 10 years. With an additional renewal term that extends the term of the lease to have a final expiry of 31 March 2045. This is the request of the club and their funders.	Staff recommend Option 1. It meets the request made by the club and the lease term is only marginally longer than if the lease was surrendered now and a new lease provided with an initial term of 10 years with a right of renewal of 10 years as suggested in the Community Occupancy Guidelines 2012.
2. Surrender the current lease and provide a new community lease in accord with the councils Community Occupancy Guidelines for an initial term of 10 years with one right of renewal of 10 years. Assuming a report approving this could be considered by the board by 1 June 2021 it would provide a lease with all renewals to 31 May 2041.	Not recommended – does not extend the lease significantly beyond the term provided in option one.
3. Surrender the current lease and provide a new community lease varying the recommendations of the councils Community Occupancy Guidelines with an initial term of 10 years with two rights of renewal of 10 years each. Assuming a report approving this could be considered by the board by 1 June 2021 it would provide a lease with all renewals to 31 May 2051.	Not recommended - providing leases with significantly longer terms commits the land to an exclusive use for that period. In the ensuing period, community need and the use of council land may change and potentially these altered circumstances may not be able to be accommodated easily with a longer-term lease.

Example projects

21. At the 25 February 2021 workshop, the local board requested information on other examples of community leases where there was a term recommended longer than the terms recommended in the council’s Community Occupancy Guidelines 2012.

Table Four: Other examples of community leases where a longer lease term has been recommended

Group name	Local Board	Project type	Agreement	Term
Coastguard Kaipara Inc	Rodney	Construction of purpose designed coastguard shed	Lease	Initial terms 10 years with two rights of renewal of 10 years each
Warkworth Bridge Club Inc	Rodney	Club invested $160,000 for refurbishment of council-owned building.	Lease	Initial term of 10 years with two rights of renewal for five years each.
Mahurangi College Board of Trustees	Rodney	Investing in the construction of a $400,000 swing bridge across the Mahurangi River.	Licence to occupy	Usually, one term of five years with one right of renewal for five years. Initial term of 10 years with one right of renewal for 10 years approved.
Suburbs Rugby Club	Waitakere Ranges	Changing rooms development significant investment	Lease	Initial term of 33 with 17 year right of renewal
United North Piha Lifeguard Service	Waitakere Ranges	Lifeguard tower	Lease	Initial term 10 years with two 10-year rights of renewal.
Akarana Marine Sports Charitable Trust	Orakei	Redevelopment of the clubrooms	Lease	35 years

Process to extend the lease

22. The lease term can be extended by varying the lease to allow for the additional term. A Deed of Variation can be prepared to record the details of the variation to be executed by the club and council.

23. As there is an operative Park Management Plan for Nixon Park that contemplates the club at the location, no public notification or iwi consultation is required, as all the works are within the lease area and there is no change to the activity on the site.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Asset improvements and maintenance undertaken by the Howick Bowling Club will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

25. The proposed covers to the greens areas will not increase any greenhouse emissions from the site as no new activity will be introduced

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This project also requires landowner approval which has been granted as there is excavation of the land required and the provision of foundations to support the cover structure. This will be managed by staff as an administrative function and will be undertaken concurrently with the preparation with the Deed of Variation.

27. Staff have consulted with Parks Sport and Recreation, Sport and Recreation lead, who support the proposal and the extended lease term.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The proposal was discussed at a local board workshop on 25 February 2021. The Board was supportive of the proposed lease extension to improve the level of amenity in the community, but members sought advice on other examples where lease terms had been extended when investment was being made by a group. These examples are tabulated at paragraph 23.

29. The lease extension and the installation of the shade structures will support the Howick Local Board Plan 2020 outcome one “People in our communities feel safe, engaged and connected” and outcome two “Well-planned public spaces that support active, healthy and sustainable lifestyles”.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Howick Local Board Plan 2020.

31. The activities and services provided by the club create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

32. The risk of providing leases with longer terms is that it commits the land to an exclusive use for that period. In the ensuing period, community needs and the use of council land may change and potentially these altered circumstances may not be able to be accommodated easily with a longer-term lease.

33. However, these risks in this case are outweighed by the benefit that the improved amenity will provide to the community. The shade structures will allow play in all weathers and extend the availability of playing area for bowlers.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The risk of providing leases with longer terms is that it commits the land to an exclusive use for that period. In the ensuing period, community needs and the use of council land may change and potentially these altered circumstances may not be able to be accommodated easily with a longer-term lease.

35. However, these risks in this case are outweighed by the benefit that the improved amenity will provide to the community. The shade structures will allow play in all weathers and extend the availability of playing area for bowlers.

Ngā koringa ā-muri

Next steps

36. If the local board approves the report recommendation, staff will work with the club to document the lease extension within six weeks of the board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	167

Ngā kaihaina

Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Approval for a new public road name at 293 Flat Bush School Road, Flat Bush

File No.: CP2021/07208

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a new public road created by way of a new subdivision at 293 Flat Bush School Road, Flat Bush, Auckland 2016.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer, DDL Homes South Limited (the Applicant), had previously applied for a road name for the same subdivision. The applicant has been advised by Auckland Council’s Property Data Team that another new road name is required. Therefore, the Applicant proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new public road at 293 Flat Bush School Road, Flat Bush, are:

· Karoro Road (Applicant Preferred)

· Waoku Road (first alternative)

· Matomato Road (second alternative)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Karoro Road (Applicant’s preferred name) for the new public road created by way of subdivision at 293 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60292558 and approved variation SUB60292558-A, legacy consent references P51973, P51949 and P51950).

Horopaki

Context

6. Resource consent reference SUB60292558-A was issued in November 2019 (along with legacy consent references P51973, P51949 and P51950) for 19 new residential freehold lots, a drainage reserve and one new public road.

7. There is extensive new development in this area and on the surrounding sites, with many of the road’s interconnecting. The subject road will be extended to the south at a later stage.

8. Site and location plans of the development can be found in Attachment A.

9. In accordance with the Standards, any road including private ways, commonly owned access lots (COALs), and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering. Therefore, the new public road in this development requires a name.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The Applicant has sought input from all iwi groups within the areas and only one responded. Ngāi Tai Ki Tāmaki responded with three proposed names (with meanings), which the applicant has used for this road naming application. The proposed road names that relate to the natural features of the area, as detailed in the table below.

Table One: Proposed names and meanings

Proposed name	Meaning (provided by the Applicant)
Karoro Road (Applicant preferred)	The Karoro is a native seagull and was known to be a favoured pet of Tara Te Irirangi, Chief of the Ngati Tai people during the 1700s to 1800s. The area today is viewed as inland, away from the sea, however, in the time of Tara Te Irirangi the waterways were visible, our people traversing the landscape in waka and on foot. Karoro can still be seen today atop the light poles, new modern day forests. Ngai Tai describes themselves as “he uri Karoro inu tai”, a metaphor for a people accustomed to living by the sea.
Waoku Road (first alternative)	Waoku Road means dense forest, speaking to the ancient forests pre colonisation.
Matomato Road (second alternative)	Matomato means a descriptive of the lush green ngahere that once covered the whenua. The loss of this ngahere has had a significant impact on Ngai Tai and on the environment. The latter date marks the day the Treaty of Versailles came into force and the League of Nations came into existence. The tree and plaque can still be seen near the north-western boundary of what is now Central Park, within view of the Papakura-Karaka First World War memorial.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. ‘Road’ is an acceptable road type for the new public road, suiting the form and layout of the road, as per the Guidelines.

16. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance the process has been adhered to.

21. On 30 April 2021, mana whenua were contacted by the council on behalf of the Applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated).

22. By the close of the consultation period, only Ngāi Tai Ki Tāmaki responded with three road names proposed. The applicant has accepted these three names and has submitted them as the three names proposed for the new road.

23. This site is not listed as a site of significance to mana whenua and only Te Reo Māori road names are proposed.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The Applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site & Location Plans	173

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

17 June 2021

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

File No.: CP2021/07856

Te take mō te pūrongo

Purpose of the report

1. To formally delegate one local board member to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

Whakarāpopototanga matua

Executive summary

2. An Establishment Unit is being set up by the Cabinet to provide the public face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery. A key output of the unit will be to develop a business case over approximately six months which looks at the available options.

3. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty partners and an independent chairperson.

4. Minister of Transport Hon Michael Wood wrote to local board members in May 2021 inviting local board members to select a single representative to be appointed to the Establishment Unit Board. At the May 2021 Chairs’ Forum, Margi Watson was selected for this role.

5. The Establishment Unit now has until early September 2021 to gather the views of local boards, ward councillors, and the public.

6. Staff are requesting that local boards delegate a member to provide feedback on behalf of the local board, to ensure that feedback can be provided in a short timeframe after public feedback has been collated and provided to the local board.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) delegate one local board member to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

Horopaki

Context

7. In March 2021, the Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M).

8. To give effect to this, the Cabinet has directed that an Establishment Unit be set up to provide the public face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.

9. The Establishment Unit Board will be chaired by an independent chair appointed by the Minister of Transport and the Minister of Finance. Membership will comprise:

· a single representative (the chief executive or a senior delegate) from Auckland Council, Auckland Transport, Waka Kotahi, Kāinga Ora and the Ministry of Transport

· a representative from mana whenua

· a representative of Auckland Council’s local boards (Margi Watson)

· a representative of Auckland Council’s Governing Body (Chris Darby)

· Te Waihanga (the New Zealand Infrastructure Commission) and Treasury will support the work of the Establishment Unit Board as observers.

10. A key output of the unit will be to develop a business case over approximately six months which looks at the available options. This will enable quality decisions on key matters based on evidence, such as mode, route alignment and delivery.

11. The Mayor and Deputy Mayor have been invited to join Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of this project. This sponsors group will play an important function in ensuring political alignment on the project between central and local government and setting strategic direction.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Light Rail team will be engaging with local boards first so that local board members are clear about the scope and programme of engagement.

13. This will take place as follows:

· 11 June 2021: briefing the six local boards that are within the planned corridor for light rail - Waitematā, Albert-Eden, Puketāpapa, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu and Ōtara-Papatoetoe

· 14 June 2021: presentation to Chairs’ Forum

· 30 June 2021: inviting local board chairs or their delegate to attend a Planning Committee briefing

· further briefings will be organised to take place after the public consultation period in July/August 2021.

14. Staff will focus on providing local board members with an understanding of the approach being taken by the Establishment Unit and key constraints, so that local board members can respond to any queries they receive and champion the engagement process within their community.

15. Throughout the engagement period, the Establishment Unit will be seeking broad views, key themes (could be geographically based) and feedback on the outcomes the project is set to achieve. This will mirror the public engagement process that will also focus on outcomes and community experience.

16. In order to ensure that there is adequate time for local boards to review public feedback ahead of providing local board feedback, staff are recommending that local boards delegate a member to provide the local board’s feedback

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any quantifiable climate impacts.

18. The Establishment Unit Board will have an opportunity to consider climate impacts as part of making recommendations on the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Mayor and Deputy Mayor have been invited to join the Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of the project. The project sponsors will set the strategic direction for the project, including the project scope and engagement plans, and maintain political cooperation between central government and Auckland Council with regards to the project.

20. The Governing Body representative and the local board representative will be joined by the Chief Executive as the representatives of Auckland Council on the Establishment Unit Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This delegation will provide the opportunity for all local boards to provide formal feedback to the Establishment Unit Board within the given timeframe of this first stage of work.

22. Margi Watson, as the local board representative on the Establishment Unit Board, will develop good lines of communication with other local board members. Having a local board representative on the Establishment Unit Board is not a proxy for local board engagement on this project and does not replace the need to obtain feedback from local boards.

Tauākī whakaaweawe Māori

Māori impact statement

23. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty Partners and an independent chairperson.

24. A key function of the Establishment Unit will be to undertake high quality engagement with communities, stakeholders, mana whenua and mataawaka.

Ngā ritenga ā-pūtea

Financial implications

25. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. No risks have been identified for delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

27. The risks of not appointing a delegate may be that formal feedback is not able to be provided by the local board within the relevant timeframe or may need to be provided via the urgent decision mechanism.

Ngā koringa ā-muri

Next steps

28. Staff will work with the Establishment Unit to make arrangements for local board briefings ahead of public consultation.

29. Public consultation will take place in July and August 2021.

30. Further briefings to provide analysis of the public feedback received will be provided towards the end of August 2021.

31. Delegated local board members will provide feedback on behalf of their local board by 2 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead, Senior Policy Advisor, Local Board Services

Authorisers

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Victoria Villaraza - Local Area Manager