Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Thursday, 17 June 2021 at 4.06pm.

 

present

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

Via electronic link

 

Bo Burns

 

 

David Collings

 

 

Bruce Kendall

 

 

Mike Turinsky

 

 

Bob Wichman

Via electronic link

 

ABSENT

 

Member

Peter Young, JP

 

 

 

ALSO PRESENT

 

Councillor

Cr Paul Young

Via electronic link

Until 5:16pm, Item 13

 

 


Howick Local Board

17 June 2021

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed those present.

 

2          Apologies

 

Resolution number HW/2021/74

MOVED by Member M Turinsky, seconded by Member B Burns:  

That the Howick Local Board:

a)         accept the apology from Member P Young for absence.

CARRIED

 

 

3          Declaration of Interest

 

Member M Turinsky declared a perceived conflict of interest in Item 13 – Howick Quick Response Grants Round Two 2021/2021 grant allocations clause b) QR2107-241 – Cession Community Trust.

 

4          Confirmation of Minutes

 

Resolution number HW/2021/75

MOVED by Chairperson A White, seconded by Member B Burns:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 17 May 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

The Chair acknowledged five people in the community and read the following acknowledgement:

I wish to acknowledge three men from our wider community who were honoured in the Queens Birthday Awards.

 

The first is East Tamaki Business Leader Michael Daniell, a former managing director and CEO, and current board member of Fisher and Paykel who was made a Knight Companion of the New Zealand Order of Merit for services to business, healthcare and governance.

A professor at the forefront of anticancer drug research, Pakuranga resident Distinguished Professor William Denny, was also made a Knight Companion of the New Zealand Order of Merit in recognition of his services to medical research.

Golflands’ Police Officer Sergeant Gurpreet Arora was acknowledged for his services to the New Zealand Police and Ethnic Communities and receives the New Zealand Order of Merit.

Our congratulations to Sir Michael, Sir William and Sergeant Arora for your service and significant contribution to New Zealand society.

 

Can I also acknowledge Pakuranga Rugby Club Operations Manager Amanda Dyason. For the last few years Amanda has very efficiently organized and run the Howick Local Boards Sports Awards. She does a great job from coordinating nominations, organizing awards, managing the guest list, organizing a speaker and MC - and then making the venue look and run to a high standard on the night. Our thanks to Amanda.

 

Finally, it is with sadness that I acknowledge the passing of Jim Sinclair, of the Otara Network Action Committee and Otara Waterways and Lake community forum leader. Jim was a very important member of the community and advocated for the clean-up of Otara Lake, Creek, and tributaries. He was a champion for the environment and for the Otara Creek catchment. Board members have interacted with Jim in his role with the Otara Lake and Waterways Forum which he has held since its inception, and also with TEEF. Rest peacefully Jim. Thank you for your work in our community.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Auckland Brit & Euro Classic Car Show 2021

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2021/76

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      receive the deputation from the Auckland Brit & Euro Classic Car Show Committee and thank them for their presentation and attendance.

CARRIED

 

Attachments

a     17 June 2021, Howick Local Board, Item 8.1 - Deputations, Auckland Brit & Euro Classic Car Show 2021

 

8.2

Howick Historical Village update to Howick Local Board

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2021/77

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)      receive the deputation from the Howick & Districts Historical Society and thank them for their presentation and attendance.

CARRIED

 

Attachments

a     17 June 2021, Howick Local Board, Item 8.2 - Deputations, Howick Historical Village update to Howick Local Board

 

 

9          Public Forum

 

9.1

Off-lead area for dogs at Mangemangeroa Reserve

 

This item was withdrawn.

 

 

Adjournment of Meeting

Resolution number HW/2021/78

MOVED by Member B Kendall, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)         agree to adjourn the meeting for 15 minutes until 4.55pm.

The meeting adjourned at 4.40pm and reconvened at 4.55pm.

CARRIED

 

 

10        Extraordinary Business

            There was no extraordinary business

 

 

11

Chairperson's Report

 

A written report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2021/79

MOVED by Chairperson A White, seconded by Member B Kendall:  

That the Howick Local Board:

a)      note the chairperson’s written report.

CARRIED

 

Attachments

a     17 June 2021, Howick Local Board, Item 11 - Chairperson's report

 

 

12

Governing Body Member update

 

Resolution number HW/2021/80

MOVED by Member M Turinsky, seconded by Member B Kendall:  

That the Howick Local Board:

a)      receive the verbal report from Cr Paul Young.

CARRIED

 


 

 

13

Howick Quick Response Grants Round Two 2020/2021 grant allocations

 

Marion Davies, Grants & Incentives Manager was in attendance to speak to this report.

Member M Turinsky declared a perceived conflict of interest in clause b) QR2107-241 – Cession Community Trust.

 

MOVED by Member D Collings, seconded by Member M Turinsky:  

That the Howick Local Board:

a)         agree to fund all eligible applications received in Howick Quick Response Round Two 2020/2021.


Note:   After discussion of the original motion, Member D Collings withdrew his motion.

 

The motion was put in parts.

 

Resolution number HW/2021/81

MOVED by Member B Kendall, seconded by Member B Burns:  

That the Howick Local Board:

a)      agree to fund, part-fund, or decline each application in Howick Quick Response Round Two 2020/2021 listed in the following table:

Table One: Howick Quick Response Round Two 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2107-201

Pakuranga United Rugby Club Incorporated

Sport and recreation

Towards the purchase of a louvre roof aluminium pergola

$3000.00

Fund

QR2107-202

Botany Chinese Association Incorporated

Arts and culture

Towards venue hire, performance fees, costume purchase and petrol subsidy for Mid-Autumn and Christmas celebrations

$2999.00

Fund

QR2107-204

Combined Probus Club of Botany Downs

Community

Towards the venue hire of Highland Park Community House, Howick Croquet Club and Eastview Baptist Church for Probus activities

$1000.00

Fund

QR2107-205

Lloyd Elsmore Park Midweek Badminton Club

Sport and recreation

Towards the purchase of shuttlecocks for the midweek Badminton Club

$3000.00

Fund

QR2107-206

Howick Village Business Association Incorporated

Environment

Towards the installation of festive flags in the Howick Village

$2480.00

Fund

QR2107-207

Auckland Seniors Support and Caring Group Incorporated

Arts and culture

Towards food purchase, performance fees and venue hire for the “2021 Chinese Moon Festival” celebration

$2000.00

Fund

QR2107-208

Karyn Gradon

“under the umbrella of" The Friends of Mangemangeroa Society Incorporated

Environment

Towards the purchase and delivery of native plants for “Friends of Lot 29” estuary project

$3000.00

Fund

QR2107-210

Life Education Trust Counties Manukau

Community

Towards the costs of workbooks for the teaching of Life Education's Health and wellbeing programme at Howick schools

$3000.00

Fund

QR2107-211

Howick Art Group Incorporated

Arts and culture

Towards venue hire, advertising, and prizes for the midwinter exhibition.

$3000.00

Fund

QR2107-212

Howick Tennis Club Incorporated

Sport and recreation

Towards the purchase of 864 tennis balls

$2928.00

Fund

QR2107-213

Howick Playcentre Incorporated

Community

Towards the purchase and installation of three basin mixer taps

$1027.00

Fund

QR2107-214

Howick Parish in the Diocese of Auckland

Community

Towards training and resource manuals for “Seasons for Growth Grief and Loss” programmes

$3000.00

Fund

QR2107-215

Mellons Bay School Board of Trustees

Sport and recreation

Towards the purchase of a new pool cover, delivery, installation, and removal of the old cover.

$2617.39

Fund

QR2107-219

Howick Little Theatre Incorporated

Arts and culture

Towards replacement and upgrade of the control room switchboard

$3000.00

Fund

QR2107-222

South East Auckland Senior Citizens' Association Incorporated

Community

Towards venue hire, set up, decorations, cleaning, and rubbish removal for Christmas celebrations

$3000.00

Fund

QR2107-223

The Salvation Army East City Corps

Community

Towards catering costs for the “Family Experience” community event

$3000.00

Part fund

$2700

QR2107-224

Howick 175th Anniversary Charitable Trust

Community

Towards website creation and social media advertising for the Howick 175th Anniversary

$3000.00

Fund

QR2107-225

Independent Living Charitable Trust

Community

Towards costs associated with the Mid-Autumn Festival celebration, including catering, venue hire, petrol vouchers, stationery

$1410.00

Fund

QR2107-226

Cockle Bay School

Sport and recreation

Towards the purchase of outdoor educational toys

$3247.14

Part fund $2821.60 excluding GST component

QR2107-227

River of Life Christian Church Trust

Community

Towards toy hire, lollies, and prizes for the “Light Party at The River” event

$1216.75

Part fund $1000

QR2107-228

The Uxbridge Community Projects Incorporated

Community

Towards the purchase of six meeting tables

$2808.68

Fund

QR2107-229

The Toy Library Howick and Pakuranga Incorporated

Community

Towards covering five months’ of rent expenses.

$3000.00

Fund

QR2107-230

Pakuranga Athletic Club Incorporated

Sport and recreation

Towards advertising, printing flyers and certificates, turf markers, safety tape and activity equipment for the “Junior Track and Field Have A Go Day”

$2990.00

Fund

QR2107-231

LifeKidz Trust

Community

Towards the purchase of a trampoline and a french door

$2694.00

Part-fund $2342.61 excluding GST component

QR2107-232

Youthline Auckland Charitable Trust

Community

Towards the cost of support services and programme resources for Youthline programmes in the Howick area

$3000.00

Fund

QR2107-233

New Zealand Blue Light Ventures Incorporated

Community

Towards Rainbow's End entry tickets for 150 disadvantaged and at-risk youth

$2774.20

Fund

QR2107-237

Howick Pakuranga Netball Centre Incorporated

Sport and recreation

Towards the purchase of netballs, volunteer shirts, waste collection and advertising for the Upper North Island Secondary Schools tournament

$3000.00

Fund

QR2107-238

Tread Lightly Charitable Trust

Environment

Towards costs of engaging qualified teachers to deliver the Tread Lightly Caravan programme at Point View School

$2160.00

Fund

QR2107-239

Bucklands Beach Association Football Club Incorporated

Sport and recreation

Towards hireage of the artificial turf at Macleans College covering March to October 2021

$3000.00

Fund

QR2107-240

The Uxbridge Community Projects Incorporated

Community

Towards legal expenses to establish the charitable trust status of the organisation

$2500.00

Ineligible due to the request for legal expenses

QR2107-242

Totara Hospice

Arts and culture

Towards printing and production of 1000 note cards for the "Cards for the Community" project

$1363.88

Fund excluding GST component

Total

 

 

 

$80,216.04

 

CARRIED

 

Resolution number HW/2021/82

MOVED by Deputy Chairperson J Spiller, seconded by Member B Burns:  

That the Howick Local Board:

b)      agree to fund each application in Howick Quick Response Round Two 2020/2021 listed in the following table:

Table Two: Howick Quick Response Round Two 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2107-241

Cession Community Trust

Events

Towards facilitation costs for the operation of two community events, including the car boot sale and xmas parties

$3000.00

Fund

Total

 

 

 

$3000.00

$3000.00

CARRIED

 

 

14

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

 

Resolution number HW/2021/83

MOVED by Member B Wichman, seconded by Member B Burns:  

That the Howick Local Board:

a)         provide the following feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report:

i)               support maintaining the status quo for the following reasons:

A)        it is not acceptable to increase rates for local residents whilst reducing funding for maintenance of local assets.

B)        the status quo maintains the benefit gains of combining eight local authorities into one, eg one rating policy, minimum levels of service for libraries and free entry to swimming pools for under 16s.

C)        there are strategic plans in place that direct where major investment is needed in the region which addresses service needs of a growing area.

D)        the funding formula does not take into account the needs of growing multicultural communities such as Flat Bush.

CARRIED

 


 

 

15

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

 

Resolution number HW/2021/84

MOVED by Deputy Chairperson J Spiller, seconded by Member B Burns:  

That the Howick Local Board:

a)         provide the following local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters:

i)          express concern that Panuku has already started the disposal process for some of the pocket reserves in the Howick Ward even before the Howick Local Board had a chance to submit on Plan change 60. This is contrary to paragraph 3 of the item under ‘Executive Summary’ which clearly states that “Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes.

ii)         Panuku needs to define its ‘surplus to requirements’ rationale when referring to land parcels proposed for sale. The proposed sale of pocket reserves across the city appears to be based solely on what Panuku determines are as ‘surplus to requirements’ and does not take into account public opinion or feedback. These reserves are owned by the public, not Panuku, and therefore the public’s opinion on whether or not they are surplus to local needs should have been canvassed prior to Panuku making any decision to sell them.

iii)       if Auckland Council / Panuku has funding available to acquire additional land parcels, for whatever intended purpose, then there is no need, or justification, for Panuku to sell off pocket reserves that are clearly valued by local residents, for the purpose of plugging financial gaps in the council’s budget.

iv)       generally supports the feedback comments provided in paragraph 19 of the agenda item.

v)         provide views on Plan Change 60 relating to the Climate Impact Statement, relating to paragraph 23 of the item. Disposal of pocket reserves and the ensuing  changes to land classification to enable residential development will certainly lead to the loss of tree canopy. This will contribute negatively to climate change by reducing the potential for CO2 absorption across the city. Additionally, the inevitable increase in impermeable surface areas will elevate the risk of flooding, and both stream bank and coastal erosion.

vi)       does not support the sale of Public Open Space (POS) land but accepts that some parcels of land previously set aside for other purposes should be able to be sold if required. We think that Plan Change 60 is too ‘all encompassing’ and needs specific measures and procedures to protect local reserves and pocket parks that are consistently well utilised and valued by the community.

b)      request a copy of these resolutions be forwarded to all local boards for their information.

CARRIED

 


 

 

16

Economic Development Action Plan: Draft for feedback

 

Resolution number HW/2021/85

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)      provide the following feedback for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024:

i)          request that ‘Tāmaki Makaurau – Auckland’ is used instead of ‘Tāmaki Makaurau’ in the Draft Economic Action Plan for consistency.

ii)         acknowledge the Chief Economists' document on regulatory processes (Auckland’s economic recovery and council’s role Attachment B of the agenda report) but would like to highlight that common local community feedback suggests that there are current issues that have already been identified around regulatory systems ultimately not being fit for purpose. This affects businesses in many ways from delays in opening, maintaining or growing their brand or business. The Howick Local Board believes there needs to be some grace period for compliance given in different regulatory processes to enable businesses to thrive and operate. 

iii)       support the transition to an Auckland wide goal of a low carbon economy, but would like to see initiatives and programmes structured for our key stakeholders Greater East Tamaki Business Association (GETBA), Howick Village Association (HVA) and East Auckland Tourism to enable a cost effective way for businesses to become carbon effective. Right now this is cost prohibitive and a difficult process for many to achieve. 

With regards to the section headed ‘Destination Tāmaki Makaurau’

iv)       does not support pure focus and finance to be based solely on the Central Business District.

v)         support an equal split approach to all regional areas / tourism groups focussing budget and internal / external engagement strategy for increased visitor reach and spend.  

vi)       support working with Central Government to smooth the way for re-entry of students, skilled workers and investors.

vii)      action point 1.1.1 completion timeline should be brought forward.

viii)     action point 1.1.2 is ambiguous and does not demonstrate measurable outcomes, refers to ‘Te Aratohu Tāmaki Makaurau – the Auckland Playbook’. However, on the Auckland Unlimited website it is referred to as ‘He Aratohu Tāmaki Makaurau – the Auckland Playbook’ [emphasis added].

ix)       action point 1.1.3 completion timeline should be brought forward, and more localised destination digital media be available for different suburbs of the city.

x)         action point 1.1.4 needs to include direct engagement with each local board to seek localised knowledge.

With regards to the section headed ‘Local Tāmaki Makaurau’

xi)       ensure a strong strategy is developed between Auckland Unlimited and key stakeholders: Business Improvement Districts (BIDs) – Greater East Tāmaki Business Association (GETBA) and Howick Village Association (HVA) and East Auckland Tourism to deliver funding and innovative programmes through already developed associations like the Chamber of Commerce that are able to facilitate/activate/educate and deliver useful courses and tools to local business.

xii)      prioritise developments at a local level for growing communities. ie Ormiston Town Centre and Flat Bush Community Centre and Library.

xiii)     request local procurement strategies set in place, to ensure local projects are completed by local businesses (locally and nationally).

xiv)     action point 2.1.1 Implement urban regeneration programmes in Panuku priority town centres. Bring timeline forward.

xv)      action point 2.1.2 Create and consistently apply Town Centre Guidelines for Panuku Town Centre locations. Request direct engagement with local board’s on this and ensure a localised flexibility and variation in Guidelines is possible.

xvi)     support 2.2.4 .

With regards to the section headed Skilled Tāmaki Makaurau

xvii)   ensure closer relationships are built and strategies planned between Auckland Unlimited and Business Improvement Districts (BID’s) – Greater East Tāmaki Business Association (GETBA) and Howick Village Association (HVA) Educational Facilities, so as to ultimately connect people and youth to local employment utilising a deliverable approach.

xviii)  request Auckland Unlimited to work with Key stakeholders such as Greater East Tāmaki Business Association (GETBA), Howick Village Association (HVA) and East Auckland Tourism to identify local level skill sets that are decreasing and in high demand. By introducing simple programmes and courses this would enable schools and educational facilities to train or upskill local people and youth into jobs that are needed locally and Auckland wide. 

With regards to the section headed Future Tāmaki Makaurau

xix)     request Auckland Unlimited to identify and/or develop programmes and courses needed by local businesses to support them mentally, physically and financially, as the more support local and regional business get, the more productive they are which increases local prosperity.

xx)      request an easier procurement application system put in place to promote and use more local suppliers/businesses. By enabling local businesses opportunities.

xxi)     request better access to much needed useful tools and resources to support those businesses that don’t have the means to do so. 

b)        support Franklin Local Board’s feedback around disappointment of lack of focus towards rural economy (and other identified localised economies such as Greenmount / Greater East Tāmaki Business Association (GETBA). These areas have huge benefits and a positive knock on effect for the East and South with increased employment and business opportunities. 

c)         request that our Economic Development plan feedback and additional notes are shared with all other local boards. 

CARRIED

 


 

 

17

Adoption of the Howick Local Board Urban Ngahere Action Plan 2021

 

Howell Davies, Senior Advisor – Urban Forest was in attendance to speak to this report.

 

Resolution number HW/2021/86

MOVED by Member B Wichman, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      adopt the Howick Urban Ngahere 10 Year Action Plan

b)      request that Parks, Sport and Recreation staff review the Howick Urban Ngahere 10-Year Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan.

c)      request that Parks, Sport and Recreation staff review the Howick Urban Ngahere Action Plan implementation work program annually and provide a report to the local board on the delivery of new tree plantings

d)      delegate authority to the General Manager - Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Howick Urban Ngahere (Forest) 10-Year Action Plan’.

CARRIED

 

 

18

Adoption of the Howick Local Board Agreement 2021/2022

 

Attachment A was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   changes were made to the original recommendation with new clause e) being added as a Chair’s recommendation.

 

Resolution number HW/2021/87

MOVED by Member B Burns, seconded by Member B Wichman:  

That the Howick Local Board:

a)      adopt the local content for the 10-year Budget, which includes the Howick Local Board Agreement 2021/22, the message from the chair, and local board advocacy (Attachment A - tabled at the meeting).

b)      adopt a local fees and charges schedule for 2021/2022 (Attachment B of the agenda report).

c)      delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Howick Local Board Agreement 2021/22, message from the chair, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

e)         request the Governing Body approve the remaining balance of budget from the 2020/2021 ‘Community Grants Howick’ activity (ID 732) be carried forward to the 2021/2022 year due to unforeseen circumstances in that the amount of grant applications and the amount of budget applied for have both reduced significantly.

CARRIED

 

Attachments

a     17 June 2021, Howick Local Board, Item 18 - Adoption of the Howick Local Board Agreement 2021/2022, Attachment A

 

 

19

Approval of the 2021/2022 Howick Local Board Customer and Community Services work programme

 

Tessa Dymond, Work Programme Lead was in attendance to speak to this report.

Attachment A was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   changes to the original motion were made to clause d) with the agreement of the meeting.

 

Resolution number HW/2021/88

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)      approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A - tabled at the meeting).

b)      approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A - tabled at the meeting).

c)      note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d)      endorse projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

CARRIED

 

Attachments

a     17 June 2021, Howick Local Board, Item 19 - Approval of the 2021/2022 Customer and Community Services work programme, Attachment A

 


 

 

20

Approval of the 2021/2022 Howick Local Board Infrastructure and Environmental Services work programme

 

Resolution number HW/2021/89

MOVED by Chairperson A White, seconded by Member B Burns:  

That the Howick Local Board:

a)      approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2021/2022 budget for approval

Pest free Howick

$150,000

Schools Waste Minimisation Programme

$50,000

Industrial Pollution Prevention Programme – East Tāmaki

$32,000

Construction waste enforcement and leadership

$45,000

Howick stream improvement programme

$130,300

Sediment related water quality testing

$25,000

Tāmaki Estuary Environmental Forum

$8000

Total

$440,300

b)      approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

CARRIED

 

 

21

Approval of the 2021/2022 Howick Local Board External Partnerships - Business Associations work programme

 

Resolution number HW/2021/90

MOVED by Member B Burns, seconded by Member B Wichman:  

That the Howick Local Board:

a)      approve the External Partnerships – Business Association work programme 2021/2022 (Attachment A to the agenda report).

CARRIED

 


 

 

22

Approval of the 2021/2022 Howick Local Board Auckland Unlimited work programme

 

Resolution number HW/2021/91

MOVED by Member B Kendall, seconded by Member B Burns:  

That the Howick Local Board:

a)      approve the 2021/2022 Howick Local Board Auckland Unlimited work programme (Attachment A to the agenda report).

CARRIED

 

 

23

Eke Panuku Development Auckland - Howick Local Board Six-Monthly Report to 31 March 2021

 

Resolution number HW/2021/92

MOVED by Member B Wichman, seconded by Member B Burns:  

That the Howick Local Board:

a)      receive the Eke Panuku Development Auckland - Howick Local Board Six-Monthly Report to 31 March 2021.

b)      note this report is for information only and no decision-making is required for this report.

CARRIED

 

 

24

Classification of The Sandspit Reserve, Shelly Park

 

Resolution number HW/2021/93

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)      rescind resolution HW/2019/103 classifying The Sandspit Reserve as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977

b)      resolve pursuant to Section 16(1) of the Reserves Act 1977 to classify The Sandspit Reserve legally described as Allotment 305 Parish of Pakuranga as recreation reserve.

CARRIED

 


 

 

25

Land classification and new community lease to Howick Sailing Club Incorporated at Howick Beach, 4R Granger Road, Howick

 

Resolution number HW/2021/94

MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      resolve pursuant to Section 16 (2A) of the Reserves Act 1977 to classify parts of Howick Beach Park reserve legally described as Allot 7 Section 6 Town of Howick, Allot 6 Section 6 Town of Howick, Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 Deposited Plan 26997 comprised in title NZ678/280 as recreation reserve as shown outlined in red on Attachment A to the agenda report.

b)      subject to the classification of the land being approved, grant a new community lease to Howick Sailing Club Incorporated for the areas of the land marked A on Attachment B comprising approximately 210m2, at Howick Beach Reserve 4R Granger Road, Howick and described as Allot 7 Section 6 Town of Howick and Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 DP 26997 is comprised in Record of Title NA678/280. On the following following terms and conditions:

i)    term – an initial term of 10 years commencing 1 July 2021 with one 10-year right of renewal with final expiry 30 June 2041

ii)   rent – one dollar ($1.00) plus GST per annum if requested

iii)  approve the community outcomes plan (attachment C to the agenda report) to be attached to the lease as a schedule

iv)  all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 


 

 

26

Grant of a new community lease and landowner approval to Pakuranga United Rugby Club Incorporated at Lloyd Elsmore Park, Pakuranga, Auckland

 

Resolution number HW/2021/95

MOVED by Member B Burns, seconded by Member B Wichman:  

That the Howick Local Board:

a)      grant the landowner approval to Pakuranga United Rugby Club Incorporated for the construction of the building extension outlined in yellow and marked B on Attachment A to the agenda report, at Lloyd Elsmore Park, Pakuranga

b)      grant a new community ground lease to Pakuranga United Rugby Club Incorporated  at Lloyd Elsmore Park, Pakuranga comprising 5,000m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allotment 420 Parish of Pakuranga, subject to the following terms and conditions:

i)       term – 10 years commencing 1 January 2022

ii)      renewal term- 10 years commencing 1 January 2032

iii)     final expiry 31 December 2041

iv)     rent – $1.00 plus GST per annum if requested

v)      approve the community outcomes plan (Attachment B to the agenda report) to be attached to the lease as a schedule

vi)     note all other terms and conditions in accordance with The Reserves Act 1977 and the council Community Occupancy Guidelines 2012.

CARRIED

 

 

27

Lease extension - Howick Bowling Club Incorporated, Nixon Centennial Park, Howick

 

Resolution number HW/2021/96

MOVED by Chairperson A White, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      grant approval of a variation of the existing lease to Howick Bowling Club Incorporated to extend the lease dated 6 May 2016 for one further term of 10 years commencing 1 April 2035 subject to;

i)       rent being one ($1.00) per annum or other amount determined by any change in council policy relating to community leases

ii)      all other consents and approvals being granted for the project to proceed

iii)     the club advising that all funding from external and other sources is available to complete the project

b)      approve all other terms and conditions to be in accord with the lease dated 6 May 2016 and Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

 


 

 

28

Approval for a new public road name at 293 Flat Bush School Road, Flat Bush

 

Resolution number HW/2021/97

MOVED by Member B Wichman, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      approve the name Karoro Road (Applicant’s preferred name) for the new public road created by way of subdivision at 293 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60292558 and approved variation SUB60292558-A, legacy consent references P51973, P51949 and P51950).

CARRIED

 

 

29

Urgent Decision to provide a response from Howick Local Board to endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project

 

Resolution number HW/2021/98

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)      note the urgent decision made on 13 May 2021 to provide feedback on the report of the independent panel’s review of Auckland Council’s CCO’s.

b)      note the decision provided as follows:

i)       endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.

CARRIED

 

 

30

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

 

Resolution number HW/2021/99

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      delegate Member M Turinsky to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

CARRIED

 


 

 

31

Howick Local Board feedback on the Draft Statement of Expectations for Council-controlled Organisations

 

Resolution number HW/2021/100

MOVED by Member B Burns, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      note the local board’s feedback on the Draft Statement of Expectations for Council-controlled Organisations as follows:

i)       support the issuance of a Statement of Expectations to Council-controlled Organisations (CCOs) pursuant to Section 64B of the Local Government Act 2002, and particularly notes the following areas:

A)     CCOs must implement the strategic direction and objectives set by the council as its shareholder

B)     note that the Governing Body is responsible for developing plans and strategies that CCOs must give effect to

C)     CCOs are expected to act in the best interest of the council group for the benefit of all Aucklanders

D)     the Board of the CCO is accountable to the Governing Body

E)      the council ensures that the strategies are deliverable and funded

F)      CCOs must have a clear understanding of the council’s priorities and objectives

G)     CCOs should make operational decisions that are aligned with council’s expectations and strategic direction

H)     CCOs must have a strong awareness of the public service ethos, recognising the organisations public ownership and the obligations this creates

I)       all members of the council group should work with each other to promote council’s vision, and build collaborative relationships built on communication and respect; and

J)      CCOs should deliver services efficiently and effectively in a way that displays prudent use of resources and assets and provide value for money for Aucklanders.

ii)      request that a more collaborative development process is designed so local boards are provided more meaningful opportunities to engage in the creation of the inaugural Statement of Expectations for CCOs.

iii)     there is an expectation that local boards will be treated as “clients” with regards to the provision of expert advice and notes that such advice should avoid officer opinion.

iv)     request that CCOs be more responsive to local board concerns and seek real input into project design rather than merely informing boards of projects in their areas. Local bard feedback should be treated as a priority, as often the right decision for the local community is not always the best commercial one.

v)      local boards are governors, not stakeholders and the Statement of Expectations should reflect that.

vi)     more consideration needs to be given as to what direction needs to be provided to CCOs pursuant to Section 64B of the Local Government Act 2002 in developing plans to support local board governance, for example, via annual work programmes and community engagement plans, and in the provision of more access to project updates via media or face to face meetings.

vii)    request that a joint panel of Independent Maori Statutory Board members, local board members and Governing Body members is urgently established to develop the Statement of Expectations further and review the Governance Manual for substantive CCOs, so they can be adopted as soon as possible.

viii)   all CCOs must take accountability for projects – particularly contentious projects, or where issues occur, rather than let the public assume that these projects and/or issues are local board led. In addition, CCOs must front any issues via media and/or meetings.

ix)     strongly support the “no surprises” principle.

x)      CCOs must be even more aware of providing value for money in this current COVID-19 recovery environment.

xi)     levels of remuneration should be in accord with the current budgetary constraints.

CARRIED

 

 

32

Governance forward work calendar

 

Resolution number HW/2021/101

MOVED by Member B Wichman, seconded by Member B Burns:  

That the Howick Local Board:

a)      note the governance forward work calendar included as Attachment A of the agenda report.

CARRIED

 

 

33

Workshop records

 

Resolution number HW/2021/102

MOVED by Chairperson A White, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      note the workshop records for workshops held on 6, 13, 20 and 27 May 2021 and included as attachments to the agenda report.

CARRIED

 


 

 

34        Consideration of Extraordinary Items

 

 

 

 

 

5.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................