I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 28 June 2021

4.30pm

Ōrākei Marae
59b Kitemoana Street
Ōrākei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

 

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

28 June 2021

 

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Co-Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau – Karakia/mihi    

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Appointment of member to Ngāti Whātua Ōrākei Reserves Board                         7

6          Operations Report                                                                                                       11

7          Projects Report                                                                                                            31

8          Financial Update as at 31 May 2021                                                                          77

9          Consideration of Extraordinary Items

Whakawātea


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 April 2021 as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

Appointment of member to Ngāti Whātua Ōrākei Reserves Board

File No.: CP2021/09298

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve Alec Hawke’s appointment as a Member to the Reserves Board.

Whakarāpopototanga matua

Executive summary

2.       The Ngāti Whātua Ōrākei Trust have completed the recruitment process for one member of Ngāti Whātua Ōrākei to represent the Iwi on the Ngāti Whātua Ōrākei Reserves Board (Reserves Board).

3.       A letter outlining the process and appointment is appended as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve Alec Hawke’s appointment as a Member to the Reserves Board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter from Ngāti Whātua Ōrākei Trust

9

      

Ngā kaihaina

Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

Operations Report

File No.: CP2021/09293

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried out at Whenua Rangatira and Pourewa.

Whakarāpopototanga matua

Executive summary

2.       Watercare are seeking to obtain landowner approval for the Tāmaki Yacht Club Water Service Connection Replacement works (Attachment A)

3.       Update on the Hapimana Street proposal to the Ōrākei Local Board for Ngāti Whātua Ōrākei Kaitiaki Services team to undertake a trial 12-month contract has been received. The local board is supportive of exploring opportunities that would appropriately reflect the mana of Ngāti Whātua Ōrākei taking responsibility for the whenua.

4.       The current contract with Ngati Whatua Orakei is set to expire in June 2021. This contractual arrangement is currently under review and Auckland Council are considering moving to a Grant arrangement for this contract. The grant arrangement is similar to other agreements in place for Ngati Whatua to deliver services for the Ngati Whatua Reserve Board. An extension to the contract is required for 6 months while the review takes place and a variation of $600k to cover expenses from June to December is required.

5.       Refer to Operations Reports: Pourewa (Attachment B), Whenua Rangatira (Attachment C), Kaitiaki Services (Attachment D).

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve landowner approval for the Tāmaki Yacht Club Water Service Connection Replacement works being carried out by Watercare

b)      note the contract extension and approve the variation to maintenance contract resolution

c)      note the operations update and reports

·    Pourewa Operations

·    Whenua Rangatira Operations

·    Kaitiaki Service Operations

 


 

 

Operational Update

Tāmaki Yacht Club Water Service Connection Replacement

6.       Watercare seek landowner approval for the Tāmaki Yacht Club Water Service Connection Replacement project.

7.       The existing water pipe servicing the yacht club is being replaced with a new water pipe along the route identified by the red dashed line shown in Attachment A.

8.       This has been designed to minimise the impact to the Whenua Rangatira.

Hapimana Street Access Contract

9.       Responsibility for the procurement of a contract or service agreement for delivering such service levels as the opening and closing of the access gates is an operational matter.

10.     Auckland Council’s Community Facilities department will investigate further and begin discussions with Ngāti Whātua Ōrākei on how the contract could operate.

Pourewa

11.     The April 2021 and May 2021 report attached includes an update on maintenance and ecology, maara kai, landscaping, nursery, volunteers and community engagement.

12.     A new date for the official opening of Pourewa continues to be worked on. This event will coincide with the celebrations of the NWORB 30 years and Pukaki (Ōkahu Rākau) 20 years.

Whenua Rangatira

13.     The April 2021 and May 2021 report includes an update on pest animal control, turf maintenance, seed collection, orchard, bee-keeping, bird monitoring, biodiversity, parakore, kaimahi professional development, health and safety and other projects that Ōkahu Rākau are participating in.

Kaitiaki Service

14.     The report includes an update on community activity, engagement, health and safety, feedback and any needed improvements/ upgrades to equipment and service levels.

Health & Safety

15.     No incidents to report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Tāmaki Yacht Club Water Service Connection Replacement

15

b

Pourewa Operations Report

17

c

Whenua Rangatira Operations Report

21

d

Kaitiaki Service Operations Report

27

     

Ngā kaihaina

Signatories

Author

Tom Irvine – Chief Operating Manager, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

Projects Report

File No.: CP2021/09286

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Pourewa Activations, Takaparawhau Pathways and Urupā.

2.       To provide a final report to the Ngāti Whātua Ōrākei Reserves Board on the completed Whenua Rangatira WiFi and AC36 Activations projects. 

Whakarāpopototanga matua

Executive summary

3.       Refer to attached reports:

·    Combined Reserve Management Plan (Attachment A)

·    Pourewa Activations (Attachment B)

·    Takaparawhau Pathways (Attachment C)

·    Urupā (Attachment D)

·    Whenua Rangatira WiFi (Attachment E)

·    AC36 Activations (Attachment F)

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

·    Combined Reserve Management Plan

·    Pourewa Activations

·    Takaparawhau Pathways

·    Urupā

·    Whenua Rangatira WiFi

·    AC36 Activations

b)      approve extension for the draft Combined Reserve Management Plan approval at the next scheduled Ngāti Whātua Ōrākei Reserves Board meeting.

c)      approve delegation to management for the approval of the public notification and key messages in line with the Combined Management Plan Stakeholder Engagement Plan.

d)      approve delegation to management to begin work with the appointed Hearings Panel in preparation for the public notification and submissions process.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

33

b

Pourewa Activations

37

c

Takaparawhau Pathways

47

d

Urupā

51

e

Whenua Rangatira Wifi

55

f

AC36 Activations

59

     

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei

Tom Irvine – Technical Officer, Ngāti Whātua Ōrākei

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

 

 

 

 

Combined Reserve Management Plan

 

 

PROJECT STATUS REPORT

 

 

June 2021

 

 

 


PROJECT NAME:

Combined Reserve Management Plan

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$115,000

TO DATE COST:

$42,564 ($26,725 last financial year, $15,839 this financial year)

AS AT DATE:

21 June 2021

Prepared by:

Tom Irvine / Kristy Hill

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

21 June 2021

 

Recommendations

·       That the Ngāti Whātua Ōrākei Reserves Board agree for management to provide a consolidated document for approval at the 16 August hui to enable internal review of the Draft Strawman for the CMP including imagery and tikanga concepts.

·       That the Ngāti Whātua Ōrākei Reserves Board delegate to management the approval of the public notification and key messages in line with the Combined Management Plan Stakeholder Engagement Plan. 

·       That the Ngāti Whātua Ōrākei Reserves Board delegate to management to work with the appointed members to the Hearings Panel for preparation for the public notification and submission process.

Discussion

Draft Combined Reserve Management Plan (draft CMP)

·       At the February 2021 hui the Board agreed to consider the Draft Combined Reserve Management Plan for approval in June 2021.

·       The Board directed management to develop a draft CMP based on the Ōrākei Visual Framework document that had been approved by the Board as a framework.  While the OVF is the key content, it is an opportunity to enable the community to experience the values of the Reserves Board and the benefits of this partnership. 

·       In November 2020 the Board approved the principles and processes for compiling the draft Combined Management Plan.

·       The key principles for development of the draft CMP are provided for Board approval include: -

·        Provide a roadmap for delivering on the OVF over the next 5 – 10 year period

·        Align with the Reserves Board Long Term Plan and Ngāti Whātua Ōrākei 2050 Long Term Strategy

·        Increase awareness of how we have arrived at this point including key milestones for Ōrākei settlement and Treaty partnerships

·        Highlight the priorities on the reserve but also reflect the connections between the reserves and their wider contribution to Tāmaki.

·        Ensure the look and feel of the document – online and hardcopy – is uniquely Ngāti Whātua Ōrākei

·        A document that is consistent with the Reserves Board brand and identity

·        Te Reo me ōna tikanga of Ngāti Whātua Ōrākei is woven throughout the document and is a platform for Ngāti Whātua Ōrākei placenames, whakatauki and kupu.

·        A simple document that enables everyone to understand the vision, the road map and points where whānau and community can see themselves.

·       A key layout for the plan is in development to achieve these principles as follows:

PAGE

PURPOSE

COMPONENTS

Cover Page – full two pages

Showcase the reserves and respective connectivity

Fly over image of both reserves

Title of document

Dual language – Whakatauki

 

Inside Cover

Introduce Board and Plan

Introduction to Reserves Board

Purpose and structure of the plan

Opposite Page

Set out how we arrived at this point

Key milestones from arrival of Ngāti Whātua Ōrākei – Treaty signing – Treaty settlements – Reserves Board - Whenua Rangatira and Pourewa transfer of ownership – Plan 

Page 3

The vision for both reserves

Overview of OVF priorities and focus on what the Board is trying to achieve

Whakatauki and tikanga based themes

Page 4

Overview of OVF priorities

Key themes – Common principles across both reserves

Timing, space and content

4 pages maximum

Whenua Rangatira

Whenua Rangatira purpose and specific themes

Objectives and timing

Drawn directly from OVF and images

Maps to place the objectives and themes

4 pages maximum

Pourewa

Pourewa purpose and specific themes

Objectives and timing

Drawn directly from OVF and images

Maps to place the objectives and themes

1 page

Connecting the vision

Objectives that are relevant to both reserves that occur off the reserve but support

 

The ongoing partnership

Moving from today to tomorrow

Ongoing engagement with the Board

Opportunities for review

 

·       The Draft Strawman for the Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek Recreation Reserves is being worked on for internal review.  The drafting will be developed in line with the Board resolutions. 

·       In April 2021 it was advised that a workshop with HAUMI and internal cultural advisors to ensure that: -

·      …The look and feel of the document – online and hardcopy – is uniquely Ngāti Whātua Ōrākei

·      Te Reo me ōna tikanga of Ngāti Whātua Ōrākei is woven throughout the document and is a platform for Ngāti Whātua Ōrākei placenames, whakatauki and kupu.

·       This workshop is yet to take place and forms a key part of being able to ensure alignment with the wider Ngāti Whātua Ōrākei Strategy.  This will enable whānau to see themselves in the document more readily so that this document has a line of sight to the broader Ngāti Whātua Ōrākei Strategy.   

·       The timelines have been amended again to ensure that this can be done properly with a view to formal approval of the draft on 16 August 2021.

 

Hearings Panel

·       In November 2020 the Board approved that a panel comprising of 3-4 Board members be appointed as the Hearing Panel to hear public submissions on the draft Combined Management Plan and recommend to the full Board to adopt the final plan.  The full board will consider this recommendation and be responsible for adopting the final plan as the Minister’s delegate. 

·       Management seeks delegations now to work with the appointed members in the preparation of the public notification and submissions process.

 

Communication and Stakeholder Engagement Plan (Engagement Plan)

·       At the April 2021 hui the Board approved the Draft Communication and Stakeholder Engagement Plan for Combined Management Plan. The Engagement Plan deals with the notification process and seeks input from Members on any additional whānau and community engagements that is important.

·       Management advises the Board that with the approval of the Draft Combined Reserve Management Plan, the activities set out in this plan be initiated and delegations to management be approved to enable implementation.

·     


·       Management will also work with Ngāti Whātua Ōrākei cultural advisors and Council to identify an appropriate publisher who can support the completion of the online and hardcopy document.

 

Timelines

·       The timelines proposed for the CMP, taking into account the work required to confirm how the principles will be bought to life in the document, and the position of the Reserves Board are proposed as follows: -

Board approve Communication and Stakeholder Engagement Plan

April 2021

Board approve draft Reserve Management Plan

August 2021

Publicly notify draft RMP and two-month submission period

23 Aug – 23 Oct 2021

Implement Communication and Stakeholder Engagement Plan

Aug – Oct 2021

Submissions Close

25 Oct 2021

Hearings (2 days to be set aside)    

Nov 2021

Board consider Hearings Report and approve amendments to draft            

29 Nov 2021

Board adopt final amended plan, receive Decisions Report and resolve delegations   

Feb 2022

Seek Ministerial approval and CMP becomes operative

Apr 2022

 

 


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

 

 

 

 

Pourewa Activation Projects

 

 

STATUS REPORT

 

 

17 June 2021

 

 

 


 

PROJECT NAME:

Pourewa Activation Projects

PROJECT MANAGER:

Andrew Taylor / Tom Irvine

TOTAL BUDGET:

Mara Kai: $500,000 FY 20/21

Mahi Toi: $250,000 FY 20/21

Access and Pathways: $250,000 FY 20/21

Privet to Mushrooms: $47,000

TO DATE COST:

Mara Kai: $491,728

Mahi Toi: $157,156

Access and Pathways: $215,872

Privet to Mushrooms: $34,417

AS AT DATE:

End May 2021

Prepared by:

Andrew Taylor / Tom Irvine

Authorised by:

Jamie Sinclair/ Nicholas Turoa

Date:

17 June 2021

 

1            Highlights and Progress

Mara Kai:

·      Construction of mara kai beds and pathways complete.

·      Irrigation system installation complete and commissioned.

·      Watercress pond and feature rockery construction is complete.

·      Compost area, canopy and equipment storage is complete.

·      Lining of produce storeroom is complete.

 

Mahi Toi:

·      The overarching narrative, a unifying idea to establish a cohesive approach to mahi toi across Pourewa has been developed by Ngāti Whātua Ōrākei Whai Māia with whanau and hapū and with creative assistance from Haumi.  The whakapapa is derived from the interconnectedness of wellbeing (oranga), land (whenua), and our people (tangata). This whakatauki gives intention and direction to the next phase of development at Pourewa.

“Ko te toto o te tangata he kai, ko te oranga o te tangata he whenua”

While food provides the blood in our veins, our wellbeing is drawn from the land

·      Design and construction of the mara kai beds, based on the concept of the maramataka compass, is complete.

•      Design and construction of the water feature cascades is complete.

 

 

 

 

Access and Pathways:

·      Pathways to and around the mara kai are complete.

·      New access fencing to Kepa road boundary is underway.

·      Path connecting the mara kai to Kepa Road avoiding the car park is underway.

 

Privet to Mushrooms:

·      Growing room container installed, shelving erected.

·      Clean room delivered and in place.

·      Laminar flow hood ordered and due for delivery next week.

·      First set of inoculated substrate are growing mycelium in the growing room container.

 

1.1.1          Objectives/Deliverables Achieved

·      Projects on budget

·      Whanau engagement ongoing.

·      Mara kai construction complete.

·      Substantial kai harvests have been delivered by the Mara Kai.

 

1.1.2          Objectives/Deliverables Not Achieved

·      Scoping and commissioning of Mahi Toi for the Mara Kai has been delayed and will not be completed this FY.

 

1.1.3           Plan Schedule for next few weeks, up to end this FY

·      Complete the new Kepa Road post and rail fence.

·      Complete the pathway connecting the mara kai to Kepa Road avoiding the car park

·      Complete “Privet to Mushrooms” electrical wiring and equipment installations.

 

2            Plan Changes

·      N/A

 


 

3            Performance

3.1.1          Overall

 

 

3.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

*

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

*Full allocated budget for the Mahi Toi will not be spent this FY, as scoping of specific pieces has taken longer than anticipated.

 

 


 

4            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

1

Sept 2020

Whanau Communication: Prior to any work being undertaken, proposals for the garden communicated to the Ngāti Whātua Ōrākei whanau to promote understanding and support.  Dane and Wyllis have been progressing engagement with kaumātua and whanau with open days at Pourewa. 

Dane Tumahai

October 2020

October 2020

2

Sept 2020

Ground Conditions: There garden is to be constructed on the area of land that received excavated material from the nursery site construction.  This fill site may settle over time and in addition the nature of the steep slopes at Pourewa mean that gradual ongoing ground movement / creep over time is likely.  The gardens are designed and constructed so that any localised areas of settlement can be readily maintained and will not be detrimental to the gardens as a whole.

Rob Small

November 2020

November 2020

3

Sept 2020

Rock Supply: Free supply of rock from CRL Link Alliance work at Maungawhau may not be adequate to provide all that is required for the project.  Alternative sources of local volcanic rock have been sourced.

Tom Irvine

November 2020

November 2020

4

Oct 2020

Shallow Pond: Potential risk of drowning in the shallow watercress pond proposed to be built on the edge of the mara kai. Considered that fencing not required - there are many unfenced ponds and waterways in Domains and Reserves around Auckland. 

Tom Irvine

December 2020

Pond construction complete March 2021.
Additional hazard / warning signage to be installed.

 

 


 

5            Cost and Revenue

 

Planned to Date

Actual to Date

Estimate at Completion

Budget at Completion

Mara Kai

$500,000

$491,728

$499,000

$500,000

Pathways

$220,000

$215,872

$250,000

$250,000

Mahi Toi

$250,000

$157,156

$157,156

$250,000

Privet to Mushrooms

$40,000

$34,417

$47,000

$47,000

 

 

6            Project Milestones

Milestone

Completion Date

Status

Māra Kai

 

 

Approve Project Plan – approval to proceed

End September 2020

complete

Commence construction plant beds

October 2020

complete

Plant first vegetable plants

October 2020

complete

Complete first phase construction

March 2021

complete

 

 

 

Pathways

 

 

Approve Project Plan – approval to proceed

October 2020

complete

Commence construction Māra Kai pathways

October 2020

complete

Complete construction Māra Kai pathways

December 2020

complete

Confirm Design Māra Rongoā pathways

December 2020

complete

Complete pathway to Kepa Road

June 2021

underway

Complete new fence to Kepa Road boundary

June 2021

underway

 


 

7            Original Budget

Mara Kai

 

A

Drainage

22,000

 

B

Planting beds

225,000

 

C

Irrigation

60,000

 

D

Composting

70,000

 

E

Storage & Accom

30,000

 

F

Fencing

15,000

 

G

Services

28,000

 

H

Equipment

25,000

 

I

Professional – Survey, management, etc.

25,000

 

 

TOTAL

500,000

Mahi Toi

 

A

Professional Design and Advice to develop narratives

$50,000

 

B

Procurement and installation of mahi toi

$200,000

 

 

TOTAL

250,000

Pathways and Access

 

A

Māra Kai pathways

100,000

 

B

Māra Rongoā pathways

120,000

 

C

Professional – Design, Survey, management, etc.

30,000

 

 

TOTAL

250,000

 


 

8            Recent site images

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

 

 

 

 

Whenua Rangatira Takaparawhau Path

 

 

PROJECT STATUS REPORT

 

17 June 2021

 

 

 


PROJECT NAME:

Takaparawhau Pathway Project

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$100,000

TO DATE COST:

$100,000

AS AT DATE:

17 June 2021

Prepared by:

Tom Irvine

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

17 June 2021

 

1            Highlights and Progress

·      This project provides access for public from Kupe Street adjacent to Whai Maia offices to Hapimana street adjacent to the Michael Joseph Savage Memorial.

·      At the April 2021 NWORB hui the board review the Project Plan date 12 April 2021 and approved the CAPEX spend of $100,000 with a proposed completion date of 30 June 2021.

 

2            Objectives/Deliverables Achieved

·      Pricing and scope confirmed and proven contractor ready to proceed April

·      Approval by the NWORB 19 April 2021

·      Project kick off May 2021

·      Installation completed 18 June 2021

Objectives/Deliverables Not Achieved

·      N/A

3            Plan Schedule for Next 1-2 Months

·      Pricing and plan to be received for annual path maintenance (OPEX)

 

.4           Plan Changes

·      N/A CAPEX project completed

 

5            Performance

5.1.1          Overall

 

5.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

6            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

N/A

 

 

 

 

 

 

7            Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$100,000 CAPEX

 

$100,000

$100,000

Annual OPEX $ TBC

 

8            Timelines

·     Detailed design scope, quotation / BOM received (refer appendices)

April 2021

·     Project kick off

May 2021

·     Project completion

June 2021

 

 

 

 

 

9            Recent site images                                                                  

  

  

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

 

 

 

 

Urupā

 

 

PROJECT STATUS REPORT

 

 

17 June 2021

 

 

 


 

PROJECT NAME:

Urupā

PROJECT MANAGER:

Monique Pihema (Ngāti Whātua Ōrākei)

TOTAL BUDGET:

$50k

TO DATE COST:

$15k

AS AT DATE:

June 2021

Prepared by:

Jamie Sinclair

Authorised by:

Nicholas Turoa

Date:

17 June 2021

 

1            Highlights and Progress

·      Further testing over winter proposal received and being finalised

·      Resource consent to test at Pourewa in progress

2            Objectives/Deliverables Achieved

·      Resource consent at Pourewa lodged with Auckland Council

3            Objectives/Deliverables Not Achieved

·      Conceptualise urupā site – work is in progress

4            Plan Schedule for Next 2 Months

·      Geotech testing on Pourewa

·      12 month testing on sites, Whenua Rangatira and Pourewa

·      Further increase stakeholder engagement – age specific Urupā Whānau Hui

5            Plan Changes

·      N/A

6            Performance

6.1.1          Overall

 

 

6.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

7            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

April-20

Stakeholder/community interest and potential opposition could slow down the project.

JS

 

 

R02

April-20

Regulatory/legal considerations associated with developing an Urupa on Reserve land.

JS

 

 

R03

October-20

Geotech physical testing at Pourewa requires resource consent due to historical heritage overlay of the area and could slow down the project.

LD

 

 

R04

October-20

Competing Taumata interests could slow down the progress with increasing stakeholder and whānau engagement and development of a Ngāti Whātua Ōrākei whānau long term urupā plan. Due to the sensitivity of the project, the Taumata Kaumātua request patience to ensure we find the right solution for future generations.

LD

 

 

R05

April-21

Stakeholder engagement process with age specific groups could slow down the project. Due to sensitivity of the project, the Taumata Kaumātua request patience.

JS

 

 

R06

April-21

Legal process timeline cannot be determind and may take longer than 2 years.

JS

 

 

 

8            Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$20k

$15k

$50k

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

 

 

 

 

Whenua Rangatira Wifi Project

 

 

PROJECT STATUS REPORT

 

 

17 June 2021

 

 

 


PROJECT NAME:

Whenua Rangatira WiFi Project

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$30,000.00

TO DATE COST:

$30,978.95

AS AT DATE:

17 June 2021

Prepared by:

Tom Irvine

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

17 June 2021

 

1            Highlights and Progress

·      This project will enable a WiFi mesh and also Security Cameras in the vicinity of Michael Joseph Savage Memorial.

·      At the June 2020 NWORB hui the board approved the CAPEX spend and confirmed we needed Landowner approval from the Orakei Local Board.

·      The Wifi will allow public benefit for internet access and will enable visitor access to information about the immediate location or broader Tamaki Makaurau. The addition of security cameras will enable us to monitor appropriate areas of the Whenua.

·      The Wifi Mesh can be modified or extended (line of site) to other areas of the Whenua Rangatira (subject to an available power source).

·      In September 2020, the Orakei Local Board (the landowner) requested a formal letter from the NWORB. This request was passed onto Nick Turoa.

·      Landowner approval received November 2020.

 

2            Objectives/Deliverables Achieved

·      Pricing and scope confirmed and proven contractor ready to proceed

·      Approval by the NWORB in June 2020

·      Land-owner approval received in November 2020

·      Project kick off and equipment ordered in November 2020

·      Installation Completed January 2021

·      Camera’s and Wifi fully operational

Objectives/Deliverables Not Achieved

·      N/A

3            Plan Schedule for Next 1-2 Months

·      N/A

 

4            Plan Changes

·      Delay to original completion date. Originally November 2020, now January 2021

 

5            Performance

5.1.1          Overall

 

5.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

6            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

Aug-20

Landowner approval is not received. Scott Milne and Tom Irvine have met in July to review. In September Scott Milne has requested a formal letter from the NWORB. Nick Turoa is working on this request

Tom I / Scott M

October 2020

November 2020

 

7            Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$30,000.00 CAPEX

$513 / month OPEX

$30,978.95

$30,978.95 CAPEX,

$513 / month OPEX

 

8            Timelines

·     Detailed design scope, quotation / BOM received (refer appendices)

June 2020

·     NWORB Approval

June 2020

·     Landowner Approval

Oct 2020

·     Project kick off

Nov 2020

·     Project completion

Jan 2021

 

 

9            Live Camera Views

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

28 June 2021

 

 

Financial Update as at 31 May 2021

File No.: CP2021/09167

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 May 2021.

Whakarāpopototanga matua

Executive summary

2.       Operational expenditure was in-line with budget as at 31 May 2021. The forecast for end of June will also be on budget and the variance in repairs and maintenance cost for Whenua Rangatira and Pourewa will be offsetting each other.

3.       The urupa project cost was approved in FY20 and privet to mushroom project cost was approved in April this year. Both these will be funded out of the unallocated funds.

4.       Underspend in Opex (circa $290k) will be carried forward, unless resolved otherwise.  It should be noted that $102k is relating to the management plan project which has already started.

5.       Capex expenditure payment relating to the work programmes for Pourewa Creek developments was paid in December and these projects are currently underway and expected to be completed by June/July. The Takaparawhau shared pathway project was approved in April making the total capex spend forecast for FY21 to finish on budget.

 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 May 2021

b)      approve to carry forward any underspend in Opex budget to FY22

c)      approve payment of $350k from 2021/22 budget for nursery staff ($200k), administration support and technical officer ($100k) and kaitiaki services ($50k).

 

 

 


 

 

Financial update

6.       An overview of the operational and capital expenditure for the financial year is included in the table below.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council