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Ōtara-Papatoetoe
Local Board
15 June 2021
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1 Welcome
Chair Apulu
Reece Autagavaia led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
The following members declared an interest in
item 18 Ōtara-Papatoetoe Quick Response Grant
Round Three 2020/2021 grant allocations:
Deputy Chair Trenberth declared a conflict in application: QR2113-307
– Papatoetoe Garden and Floral Art
Society Incorporated
Member Robertson
declared a conflict in application QR2113-301 Papatoetoe Association
Football Club Incorporated as he is the club patron and a conflict in application: QR2113-307
– Papatoetoe Garden and Floral Art
Society Incorporated.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
The Chair Apulu
Rece Autagavaia acknowledged:
Reverend Victor Siaosi Pouesi - for services to the Samoan community
Reverend Victor
Pouesi has been minister of the Congregational Christian Church of Samoa in
Mangere East since 2002.
Reverend Pouesi
set up a homework centre in the church hall, which has run since 2008. The
centre is supported by the University of Otago, which has offered scholarship
opportunities for year 12 and 13 students. He also initiated a playgroup in the
church hall, volunteering with others to provide education and care for
families in the Mangere community who could not afford the local preschools.
The Taeaofou i
Puaseisei Playgroup was established in 2006 and has since grown into two
purpose-built licensed buildings with more than 100 families attending each
year. He played a key role in sourcing funding for these Early Childhood
Education Centres to be established. These two Samoan bi-lingual preschools
help provide opportunities for children to embrace their Samoan culture and
heritage, while providing local employment opportunities. The local board
recently granted an extension to the leased area for one of the Early Childhood
Education buildings at Aorere Park.
For 12 years
Reverend Pouesi has coordinated the ’13 Days of Christmas’ event, a
programme of nightly performances by church and choir groups, with meals also
provided for the performers and the community. In 2019 Reverend Pouesi hosted
an Institutional and Careers Expo at the church with 30 agencies attending and
more than 300 families.
Matua Ted Ngataki - for Services to
Māori and the community.
Acknowledge and
congratulate Matua Ted Ngataki for being awarded a New Zealand Order of Merit
for Services to Māori and the community.
Matua Ted is a
Tohunga Whakairo – Master Carver of more than 45 years. We are fortunate
to be able to enjoy his carvings across key locations in our rohe and across
Auckland, including the Auckland Airport, Middlemore Hospital and the Auckland
Southern Motorway. He also played a key role in the design of the Vodafone
Events Centre. In addition, he is a strong advocate for, and mentor to,
rangatahi in the community.
James Jim
Sinclair - Passed away 7 June 2021.
Studied at
Wanganui Technical College and then at Canterbury University. A history teacher
who taught in Niue High School, Pakuranga College, and later at Sir Edmund
Hillary Collegiate School. Jim had a passion for Ōtara, and in particular the cleanup of the Ōtara lake and waterways. He was a Trustee of the Ōtara Network Committee and continued to advocate for environmental
protection throughout the suburb. A community memorial will be held at Te Puke
O Tara Community Centre, Wednesday 30 June, 6pm.
Member Lotu Fuli
endorsed the acknowledgement for Reverend Victor Siaosi Pouesi, Matua Ted
Ngataki and Jim Sinclair.
Member Ross
Robertson added his acknowledgement for Jim Sinclair.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Len Brown Skatepark, Otara
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Aaron Martin from the East Skate Club was in attendance to
present to the board on the Len Brown Skatepark in Otara.
A copy of his
presentation has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2021/80
MOVED by Chairperson R Autagavaia, seconded by Member L
Fuli:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Aaron Martin from
the East Skate Club Incorporated for his attendance and presentation.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board –
Item 8.1 Deputation – Len Brown Skatepark, Otara – presentation.
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8.2
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Deputation - Failoa Famili Trust
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Naomi Saluni Tavau, Executive Director from the Failoa
Famili Trust was in attendance to present to the board.
A copy of her
presentation has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2021/81
MOVED by Member O Dewes, seconded by Member L Fuli:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Naomi Saluni Tavau from
the Failoa Familia Trust for their attendance and presentation.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board –
Item 8.2 Deputation – Failoa Famili Trust – presentation.
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
Note: apology from Councillor
Collins.
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14
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Auckland Transport Innovating Streets Pilot
Fund Retention Decision Report to the Ōtara-Papatoetoe Local Board
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Resolution
number OP/2021/85
MOVED by Chairperson R Autagavaia, seconded by Deputy
Chairperson D Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) receive
the attached report titled “Auckland Transport Innovating Streets Pilot
Fund Retention Decision Report to the Ōtara-Papatoetoe Local Board
b) support option 3 – “Modify”
that is to modify modal filters (for example, single lane entry/exit, or
modal filter only on Sumner Street and Park Avenue) and retain all speed
calming. This option is preferred as the early feedback and contact in the
community shows there is value in retaining the features for speed calming
and modifying the modal filters is a good compromise as there is some support
(35 per cent)
c) request
Auckland Transport put in place, with urgency, a communications plan with
facts, timelines and planned milestones for Papatoetoe West and that effective, clear and timely messaging is put out to
the local community.
CARRIED
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15
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New community lease to Papatoetoe Softball
Club Incorporated at Robert White Park, 49R Pah Road, Papatoetoe
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Resolution
number OP/2021/86
MOVED by Member L Fuli, seconded by Deputy Chairperson D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) note
the public notification of the intention to lease 410m2 (more or
less) of Robert White Park described as Lot 14 Deposited Plan 40185 comprising
1,300 square metres and Lot 34 Deposited Plan 13843 comprising 8,094 square
metres and contained in NA1919/15 and NA631/47 (as outlined in red and
hatched in Attachment A)
b) nominate the Chair and Deputy Chair for a
hearing panel to consider any objections received following the public
notification and iwi engagement, and make a decision
c) grant,
under Section 54 (1) (b) of the Reserves Act 1977, subject to any objections
being resolved, a new community ground-lease to Papatoetoe Softball Club
Incorporated for the land at 49R Pah Road, Papatoetoe (outlined in red and
hatched in Attachment A) and described as Lot 14 Deposited Plan 40185
comprising 1300 square metres and Lot 34 Deposited Plan 13843 comprising 8094
square metres and are contained in NA1919/15 and NA631/47, subject to the
following terms and conditions:
i) term – ten
(10) years commencing 1 July 2021 with a single 10-year right-of-renewal and
final expiry on 30 June 2041
ii) rent – one dollar
($1.00) plus GST per annum, if requested
iii) rent review date – on
renewal
iv) permitted use –
purposes of, and associated with, a softball club
v) the approved community
outcomes plan (Attachment B), to be included in the lease agreement as
Schedule 3
vi) specific amendment clause
– “The tenant will conduct the leased area in a quiet and orderly
manner so as not to cause a nuisance or annoyance to the occupiers of any
neighbouring premises and will ensure that use of the building ceases no
later than the following times:
Monday to Thursday 10.30 pm
Friday and Saturday 12.00 am
Sunday 8.30
pm”
d) all
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines 2012 and the Reserves Act 1977.
CARRIED
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16
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Manukau Sports Bowl master plan vision and
objectives
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Resolution
number OP/2021/87
MOVED by Member L Fuli, seconded by Deputy Chairperson D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the vision for Manukau Sports Bowl master plan - An accessible, inviting and inclusive destination park
for everyone in our community
b) approve
the objectives for Manukau Sports Bowl master plan:
i) foster
stronger community ownership, and interactions with the park
ii) design
the park to be safe, vibrant, provide easy connections, and reflect the
community
iii) minimise
the environmental impact of development and use of the park and enhance
environmental outcomes
iv) provide
opportunities which meet local community needs to learn, develop, participate,
and have fun
v) maximise
use of, and community benefits, arising from the park.
CARRIED
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18
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Ōtara-Papatoetoe Quick Response Grant
Round Three 2020/2021, grant allocations
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Deputy Chair
Trenberth declared a conflict in application: QR2113-307 – Papatoetoe
Garden and Floral Art Society Incorporated.
Member Robertson
declared a conflict in application QR2113-301 Papatoetoe Association
Football Club Incorporated as he is the club patron and a conflict in application: QR2113-307
– Papatoetoe Garden and Floral Art
Society Incorporated.
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Resolution
number OP/2021/89
MOVED by Chairperson R Autagavaia, seconded by Member O
Dewes:
That the
Ōtara-Papatoetoe Local Board:
a)
agree to fund each application in Ōtara-Papatoetoe Quick Response Grant Round Three 2020/2021, outlined in Table One:
Table
One: Ōtara-Papatoetoe
Quick Response Grant Round Three 2020/2021 applications:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Amount Approved
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QR2113-301
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Papatoetoe Association
Football Club Incorporated
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Towards the ceiling renovation at Murdoch Park from 1
to 9 July 2021
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$2,000.00
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$2,000.00
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QR2113-302
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S Double S Services
Limited
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Towards spray paint, bike parts and a laptop for
community bicycle repair from 2 July 2021 to 31 December 2022
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$2,000.00
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$2,000.00
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QR2113-304
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Te Pua Inano
Incorporated
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Towards materials for an annual show at Te Puke O
Tara Community Centre on the 22 November 2021
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$1,500.00
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$1,500.00
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QR2113-307
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Papatoetoe Garden and
Floral Art Society Incorporated
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Towards venue hire, advertising, engraving,
stationary, judging and vouchers for the Papatoetoe Ward Garden Competition
and the Rose and Floral Art Show from 1 October 2021 to 13 November 2021
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$2,000.00
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$2,000.00
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QR2113-310
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A.B.K Sports Management
Limited
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Towards the purchase of mixed martial art mats from 1
July 2021 to 1 July 2022
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$2,000.00
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$2,000.00
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QR2113-312
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Papatoetoe Chess Club
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Towards competition chess sets and clocks for the
Papatoetoe Chess Club
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$2,000.00
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$2,000.00
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QR2113-314
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Ladies Probus Club of Papatoetoe
West
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Towards catering for the Ladies Probus Club of
Papatoetoe West celebrations at Wesley Methodist Church Hall from 3
September 2021 to 3 December 2021
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$1,864.00
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$1,864.00
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QR2113-315
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Life Education Trust
Counties Manukau
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Towards the purchase of a tablet from 2 July
2021 to 30 July 2021
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$1,061.65
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$1,061.65
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QR2113-316
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The TYLA Trust
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Towards hygiene items for low-income families in
Ōtara from 1 July 2021 to 31 August 2021
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$2,000.00
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$2,000.00
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QR2113-317
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South East Auckland
Senior Citizens' Assoc Inc
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Towards venue hire and cleaning of the Texas Smoke
House on the 11 December 2021
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$2,000.00
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$2,000.00
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QR2113-319
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Independent Living
Charitable Trust
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Towards catering, transport, stationery and event
coordination at either the Acadia Court Hall or Whitehaven Court Hall from
1 September 2021 to 29 October 2021
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$1,000.00
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$500
Tagged to catering
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QR2113-320
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The Otara Rugby League
Football Club
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Towards the purchase of hoodies, water bottles and
t-shirts for the Otara Rugby League Football Club from 1 July 2021
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$2,000.00
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$2,000.00
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QR2113-322
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Independent Living
Charitable Trust
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Towards catering, transport, stationery and event
coordination for mid-autumn celebrations at Otara Court from 1 September
2021 to 29 October 2021
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$1,150.00
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$600.00
Tagged to catering
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QR2113-324
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Totara Hospice
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Towards clinical care packages at Totara Hospice from
2 July 2021 to 16 July 2021
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$1,708.40
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$1,708.40
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QR2113-326
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Papatoetoe Adolescent
Christian Trust
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Towards exercise equipment and a blender for the
girls bootcamp from 1 July 2021 to 31 December 2021
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$507.44
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$507.44
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QR2113-327
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Youthline Auckland
Charitable Trust
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Towards programme resources for Youthline from 1 July
2021 to 31 December 2021
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$2,000.00
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$2,000.00
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QR2113-329
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Blue Light Ventures
Incorporated
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Towards entry to Rainbow's End from 11 September 2021
to 12 September 2021for disadvantaged youth from the Ōtara-Papatoetoe
area.
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$1,967.16
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$1,967.16
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Total
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$28,758.65
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$27,708.65
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b)
decline each application in Ōtara-Papatoetoe Quick Response Grant Round Three 2020/2021, outlined in Table Two:
Table
Two: Ōtara-Papatoetoe
Quick Response Grant Round Three 2020/2021 applications:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Declined
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QR2113-321
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The Renaissance School
of Dance
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Towards dance teachers at the Renaissance School of
Dance from 16 July 2021 to 12 December 2021
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$1,000.00
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Decline
low alignment with the local board’s priorities
and/or community outcome(s)
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QR2113-323
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Baby Luv
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Towards bags, cleaning, delivery and transport at
Aorere College from 21 May 2021 to 24 September 2021
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$1,500.00
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Decline
low alignment with the local board’s priorities
and/or community outcome(s)
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Total
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$2,500.00
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c)
agree to fund $1,000 for
application QR2113-331 from Arogya
Mantra towards performances and venue hire at Ōtara Town Centre on 15
August 2021 on condition of receipt of the letter of support from the Otara
Business Association.
CARRIED
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19
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Approval of the 2021/2022
Ōtara-Papatoetoe Local Board Customer and Community Services work
programme
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A revised copy of the 2021/2022 Customer and Community
Services work programme and associated budget was tabled at the meeting - Attachment
A.
The feedback for consideration by
the relevant Governing Body committee on projects funded from the Coastal
Renewals, Landslide Prevention, Local Parks and Sports Field Development and
the Natural Environment Targeted Rate budgets provided in Attachment D was
also tabled at the meeting.
A copies have been placed
on the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2021/90
MOVED by Member L Fuli, seconded by Deputy Chairperson D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the 2021/2022 Customer and Community Services work programme and associated
budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes
provided in Attachment A with the
following amendments:
i) work
line #651 Activation of Parks, places and open spaces is amended by adding
“Continue to increase the provision of community -led activations,
partnerships and collaborations, and use local providers for programme
delivery”
ii) request
that for work programme lines #1450 – Pasifika Voices, #380 -
Activation of community places Ōtara-Papatoetoe, #381 -
Programming in community places Ōtara-Papatoetoe , #369 –
Operational expenditure for Ōtara Music Arts Centre, #60 - Otara Pool
and Leisure Centre Operations, #61 – Papatoetoe Centennial Pool
(Operations) and #62 - Allan Brewster Leisure Centre (Operations) that the
following wording is added to column 5, ‘Further decision Points for
Local Board’, “Staff will present the annual programme to
the local board in Quarter One for oversight and discussion”
iii) work line #1660
ŌP: Auckland Teaching Gardens programme is updated to show indicative
ABS Opex budget as “0” (zero) for the outer years of financial
years 2023 and 2024
iv) work line #1030
(Community Leases), column 2, “Activity Description” is updated
to remove Auckland Radio Control Car Club Incorporated, Counties Manukau Off
road Racing Club Incorporated, Manukau Taniwha BMX Club Incorporated, as
these leases are all situated on Colin Dale Park and the governance over this
area now sits with the Governing Body
b) approve
the Risk Adjusted Programme projects identified in the capital work programme
section of the 2021/2022 Customer and Community Services work programme
provided in Attachment A
c) note that funding for the Coastal Renewals, Landslide
Prevention, Local Parks and Sports Field Development and the Natural
Environment Targeted Rate budgets are subject to approval by the relevant
Governing Body committee
d) provide
feedback for consideration by the relevant Governing Body committee on
projects funded from the Coastal Renewals, Landslide Prevention, Local Parks
and Sports Field Development and the Natural Environment Targeted Rate
budgets provided in Attachment D, tabled at the meeting.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board - Item 19
Approval of the 2021/2022 Ōtara-Papatoetoe Local Board Customer and
Community Services work programme – revised work programme.
b 15 June 2021: Ōtara-Papatoetoe Local Board - Item 19
Approval of the 2021/2022 Ōtara-Papatoetoe Local Board Customer and
Community Services work programme - feedback on Attachment D of the agenda.
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20
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Approval of the 2021/2022
Ōtara-Papatoetoe Local Board Infrastructure and Environmental Services
Work Programme
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Resolution
number OP/2021/91
MOVED by Deputy Chairperson D Trenberth, seconded by
Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
its 2021/2022 Infrastructure and Environmental Services work programme and
associated budgets, as summarised in the table below and provided in
Attachment A:
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Activity Name
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2021/2022 budget for approval
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Manukau Harbour Forum
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$7,400
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Ope phase two: building sustainable community
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$44,200
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Ōtara Waterways and Lake Trust projects
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$151,280
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Ōtara-Papatoetoe Industrial
Pollution Prevention Programme
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$21,000
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Pest Free Urban South
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$30,000
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Tāmaki Estuary
Environmental Forum
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$8,000
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Total
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$261,880
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b) approve
in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services
work programmes in Attachment A
c) note
that the indicative programmes and budgets for 2022/2023 and 2023/2024 are
subject to change, and will be confirmed on an annual basis through the
approval of the respective work programmes.
CARRIED
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24
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Approval of the Otara-Papatoetoe Urban
Ngahere Action Plan 2021
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Resolution
number OP/2021/95
MOVED by Chairperson R Autagavaia, seconded by Deputy
Chairperson D Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) adopt
the Ōtara-Papatoetoe Urban Ngahere 10 Year Action Plan in Attachment A
b) request
that Parks, Sport and Recreation staff review the Ōtara-Papatoetoe Urban
Ngahere 10-Year Action Plan every three years and provide a report updating
the local board on progress of delivery of the action plan
c) request
that Parks, Sport and Recreation staff review the Ōtara-Papatoetoe Urban
Ngahere Action Plan implementation work programme annually and provide a
report to the local board on the delivery of new tree plantings
d) delegate
authority to the General Manager - Parks, Sport and Recreation, to make minor
changes and amendments to the text and design of the Ōtara-Papatoetoe
Urban Ngahere (Forest) 10-year Action Plan.
CARRIED
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26
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Adoption
of the Ōtara-Papatoetoe Local Board Agreement 2021/2022
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The local content for the 10-year
Budget, which includes the Ōtara-Papatoetoe
Local Board Agreement 2021/22, the message from the chair, and local board
advocacy, was tabled at the meeting.
A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2021/97
MOVED by Chairperson R Autagavaia, seconded by Deputy
Chairperson D Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) adopt
the local content for the 10-year Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2021/22, the message from the
chair, and local board advocacy (Attachment A tabled at the meeting)
b) adopt
a local fees and charges schedule for 2021/2022 provided as Attachment B
c) delegate authority to the Chair to make any
final changes to the local content for the 10-year Budget 2021-2031 (the Ōtara-Papatoetoe Local Board Agreement 2021/22, message from the chair,
and local board advocacy)
d) note that the resolutions of this meeting will be reported
back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board
Agreement, on 29 June
2021.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board –
Item 26 Adoption of the Ōtara-Papatoetoe Local Board Agreement 2021/2022
– Ōtara-Papatoetoe Local Board Agreement 2021/22, message from the
chair, and local board advocacy
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Member L Fuli left the meeting at 7.15
pm.
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27
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Feedback
on Equity of Service Levels and Funding Proposals - Draft Report
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The local board
feedback on the Equity of Service
Levels and Funding Proposals - Draft Report was tabled at the meeting.
A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2021/98
MOVED by Chairperson R Autagavaia, seconded by Member O
Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a)
endorse the
feedback to the Joint Governance Working Party on the funding and
decision-making proposals set out in the Equity of Service Levels and Funding
Proposals – Draft Report, tabled at the meeting
b) authorise the
chairperson Apulu Reece Autagavaia or deputy chairperson Dawn Trenberth with
the support of the full board to communicate their feedback on the funding
and decision-making proposals set out in the Equity of Service Levels and
Funding Proposals- Draft Report to the Governing Body.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board – Item
27 Feedback on Equity of Service Levels and Funding Proposals - Draft Report
– feedback.
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28
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Economic
Development Action Plan: Draft for feedback
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This report was deferred from the 10
April 2021 business meeting. An extension to provide the feedback by 17
June 2021 was approved to allow the board to resolve their feedback.
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The local board
feedback on the draft Economic
Development Action Plan: Council’s role in Auckland’s recovery
2021-24 will be tabled at the meeting.
A copy will be placed
on the official minutes and is available on the Auckland Council website as a
minute attachment.
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Resolution
number OP/2021/99
MOVED by Member R Robertson, seconded by Deputy
Chairperson D Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) receive
the draft Economic Development Action Plan: Council’s role in
Auckland’s recovery 2021-24
b) endorse
the feedback for consideration in the final draft Economic Development Action
Plan: Council’s role in Auckland’s recovery 2021-24, tabled at
the meeting
c) authorise
chairperson Apulu Reece Autagavaia to speak to the Parks, Arts, Community and
Events Committee on 8 July 2021.
CARRIED
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Attachments
a 15 June 2021: Ōtara-Papatoetoe Local Board –
Item 28 Economic Development Action Plan: Draft for feedback –
feedback.
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29
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Urgent Decision - Representative to the
Establishment Unit Board of the City centre to Mangere light rail project
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Resolution
number OP/2021/100
MOVED by Chairperson R Autagavaia, seconded by Deputy
Chairperson D Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) note the
endorsement of the use of the Chairs’ Forum as the selection panel to
appoint the local board representative to the Establishment Unit Board of the
City Centre to Māngere light rail project (Attachment A)
b) note that the delegation to chair and deputy
(as per the urgent decision mechanism) was used as the decision was required
prior to the 18 May 2021 business meeting.
CARRIED
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33 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.19 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
