I hereby give notice that an extraordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 29 June 2021

1.30pm

Woodside Room
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

24 June 2021

 

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōtara-Papatoetoe Local Board

29 June 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Re-allocation of unspent Locally Driven Initiatives Funding 2020/21 to support recovery from the tornado in Papatoetoe                                                                                            7

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 


Ōtara-Papatoetoe Local Board

29 June 2021

 

 

Re-allocation of unspent Locally Driven Initiatives Funding 2020/21 to support recovery from the tornado in Papatoetoe

File No.: CP2021/09313

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To re-allocate unspent locally driven initiatives opex (LDI) funding from the local board’s 2020/21 budget to support those affected by the tornado on 19 June 2021 in Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.       At its workshop on 22 June 2021 the Ōtara-Papatoetoe Local Board discussed the possibility of re-allocating some of its unspent locally driven initiatives opex (LDI) budgets from the 2020/2021 financial year to support residents in Papatoetoe affected by the tornado on 19 June 2021. These unspent funds would otherwise be returned to the regional budget as savings.

3.       A Mayoral Relief Fund has been set up consisting of $100,000 from Auckland Council and $100,000 from central government to support those affected by the tornado whose needs would not qualify for assistance from other funding sources. A fact sheet about the Mayoral Relief Fund is provided as Attachment A.

4.       The local board has an estimated $60,000 of unspent LDI opex funds to re-allocate to support the victims of the tornado if it chooses to do so. Final unspent figures will be available towards the end of June when all spending and budgets are reconciled.  

5.       The Mayoral Relief Fund provides the most efficient vehicle through which to distribute the funding to support the residents affected by the tornado. This is because the board’s funding will add to an already allocated budget and distributed through an electronic application system making use of established eligibility criteria, communications channels and a staff support network.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      allocate up to $60,000 from the board’s unspent 2020/2010 locally driven initiatives opex budget as detailed in the table below to the Mayoral Relief Fund to support residents affected by the tornado that occurred in Papatoetoe on 19 June 2021  

2020/2021 Work Programme ID #

Activity

Estimated amount underspent and available for re-allocation

948

Community grants

$51,000

859

Reducing harm from alcohol

$3,000

913

Māori responsiveness

$3,000

1589

Sustainable Schools Project

$3,000

 

 

Total: $60,000

 

Horopaki

Context

6.       A deadly and damaging tornado struck the Papatoetoe community and surrounding areas on 19 June 2021 at approximately 8.36am.

7.       One person was killed and one hospitalised when they were working at the Wiri container terminal in the neighbouring Manurewa Local Board area at the time of the incident.

8.       The tornado also caused significant damage to private and public property in the Papatoetoe and Manurewa areas. The streets in this local board area where a lot of the damage was concentrated are Puhinui Road, Hayward Road, Wallace Road and Fitzroy Street in Papatoetoe.  

9.       Auckland Emergency Management mobilised straight after the incident and coordinated the response. Emergency services and Auckland Council inspected more than 200 houses to ensure their safety, and a number of them were classified as uninhabitable or significantly damaged. A civil defence welfare centre was initially set up in Ōtara and then in Papatoetoe to support affected households.

10.     Auckland Council and utilities providers such as Vector have continued to clean up the damage from the storm, restore services and remediate public spaces as quickly as possible. 

11.     The incident has also mobilised community groups, non-governmental organisations such as the New Zealand Red Cross and individuals to assist in the clean-up and to provide support to the victims. 

12.     A Mayoral Relief Fund has been set up consisting of $100,000 from Auckland Council and $100,000 from central government. The fund has been established to provide essential items and to meet related costs of recovery that is not already provided through other agencies. Access to the fund is through an electronic application form at https://aucklandcouncil.smartygrants.com.au/AMRF.

13.     The Mayoral Relief Fund will accept applications until 19 July 2021 or until the fund is fully allocated. A fact sheet about the fund is provided as Attachment A. The membership of the panel that determines the outcome of any application is not available at the time of writing this report. This information will be provided to the local board as soon as it is available.  

14.     At its workshop on 22 June 2021 the Ōtara-Papatoetoe Local Board discussed options to support the affected residents. The board has unspent funds from its 2020/21 LDI opex budgets as outlined in the next section that was scheduled to be returned to regional budgets. The vast majority of the unspent budgets is from unallocated community grants.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The board is able to allocate its unspent LDI opex budgets to projects and initiatives that support its community and meet the outcomes in its Local Board Plan. Allocation of funding to assist recovery from the tornado best aligns with the Local Board Plan 2020’s Outcome 3: A thriving, inclusive and safe community.

16.     The board has the following budgets available for re-allocation:

2020/2021 Work Programme ID #

Activity

Estimated amount underspent and available for re-allocation

948

Community grants

$51,000

859

Reducing harm from alcohol

$3,000

913

Māori responsiveness

$3,000

1589

Sustainable Schools Project

$3,000

 

 

Total: $60,000

 

17.     The funding can be allocated to either the Mayoral Relief Fund or to one or more other recipients who are also supporting the victims of the tornado.

18.     Allocation to the Mayoral Relief Fund has the following advantages: 

·    the fund is already set up with council and government funding for the specific purpose the board wants to support

·    the existence of the fund has been communicated to the local and regional community

·    it has the necessary infrastructure to support applications through the electronic Smartygrants system, and local advisory services in council facilities to help applicants access the fund

·    there is an agreed level of support from council’s grants staff to distribute the funds to successful applicants.

19.     Allocation of the funding to existing community groups has the key advantage of using local groups who may have better insight and networks into the community, and access to residents who would not otherwise apply through council channels. However, this would require:

·    identifying the appropriate group(s)

·    negotiating the terms of the funding and distribution

·    agreeing appropriate accountability mechanisms.

20.     The distribution through community groups is therefore likely to result in a delay to make the funding available due to the required engagement with the target groups. This is likely to cause a subsequent delay in meeting the immediate needs of the victims.

21.     On balance staff recommend allocating any unspent budget to the Mayoral Relief Fund for distribution to the victims of the tornado

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The provision of funding for relief efforts from the tornado is unlikely to have a significant impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The allocation of funding to the mayoral fund will not have any effect on the wider council group.

24.     If the board chooses to allocate the funding through other community groups, the criteria for the funding and a funding agreement will be negotiated between council and the recipient group(s) through council’s Connected Communities team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The decision requested in this report will not have an impact beyond the local board area. The funding is for residents affected by the tornado in the Ōtara-Papatoetoe area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     According to the 2018 census Maori make up approximately 15.7% of the population of the Ōtara-Papatoetoe Local Board area.

27.     Data on the ethnic breakdown of affected households is not available at the time of writing this report. Funding is also yet to be fully allocated. Therefore, advice on current or future impact on Maori from the recommendations cannot be provided at this time. 

Ngā ritenga ā-pūtea

Financial implications

28.     The available budget referred to in this report is from the board’s LDI opex allocation and has been factored into council expenditure for the 2020/21 financial year. Any unallocated budget will be returned to regional budgets as savings. 

29.     The board’s Lead Financial Advisor has confirmed the availability of the funding for re-allocation outlined in this report.  

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     There are no significant risks in allocating this funding to support the victims of the tornado in Papatoetoe.

31.     The government has made other sources of funding available to support victims of the tornado. Private insurance will also play a part in absorbing the financial impact of the tornado. Therefore, there is a chance that the funding will be under-subscribed.

32.     It is anticipated that any unspent council funding will be absorbed regionally as savings.  

Ngā koringa ā-muri

Next steps

33.     Staff will implement the board’s decision and report on the progress of the distribution of the fund as data becomes available.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Fact Sheet Mayoral Relief Fund

11

      

Ngā kaihaina

Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

29 June 2021

 

 

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