Agenda of Ōrākei Local Board - Thursday, June 17, 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting held on Thursday, 20 May 2021, be confirmed as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Part 13 of the Board’s Standing Orders provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Nicky Heald - Frisbee Golf

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Nicky Heald will be in attendance to present to the local board on a proposal for a Frisbee Golf Course at Churchill Park.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Nicky Heald for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

17 June 2021

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05634

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

Whakarāpopototanga matua

Executive summary

2. The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3. The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4. The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5. There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

b) provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

Horopaki

Context

6. In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7. The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

· assets

· procurement

· land use and zoning

· regulatory processes

· travel network

· town centres

· pricing

· skills and investment attraction

· tourism attraction

· social support services

· coordination of responses through partnerships.

9. There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10. This background work formed the basis for six workstreams:

· Destination Tāmaki Makaurau: attracting people and investment

· Local Tāmaki Makaurau: enabling thriving local economies

· Skilled Tāmaki Makaurau: supporting quality jobs and skill development

· Future Tāmaki Makaurau: preparing businesses for the future

· Enabled Tāmaki Makaurau: infrastructure enabling economic development

· Enabled Tāmaki Makaurau: regulations that enable economic development.

11. Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13. The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14. The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16. The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO.

17. The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19. The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20. A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-2024 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21. Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22. The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23. The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24. The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25. At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27. This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28. The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29. The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Economic Development Action Plan	11
b ⇩	Auckland's economic recovery and council's role	45

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson - Head of Strategy and Planning, Auckland Unlimited

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Ōrākei Quick Response and Tree Protection, Round Two 2020/2021 grant allocations.

File No.: CP2021/07201

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Ōrākei Quick Response and Tree Protection, Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Ōrākei Quick Response and Tree Protection, Round Two 2020/2021 (Attachment B).

3. The Ōrākei Local Board adopted the Ōrākei Local Board Community Grants Programme 2020/2021 on 16 April 2020. The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $279,000 for the 2020/2021 financial year. A total of $254,223 was allocated in the Ōrākei Local Grants Round One, Quick Response Grants Round One, Local Grants Round Two 2020/2021.This leaves a total of $20,777 remaining to be allocated in one quick response round.

5. Fourteen applications have been received for Ōrākei Quick Response Round Two and two applications were received for the Tree Protection Round Two 2020/2021 requesting a combined total of $33,410.92

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in Ōrākei Quick Response and Tree Protection, Round Two, listed in Table One:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QRTP2112-201	Show Me Shorts Film Festival Trust	Arts and culture	Towards the costs of staging Show Me Shorts at Silky Otter Cinemas from 1 to 17 October 2021.	$1,956.96	Eligible
QRTP2112-202	Catherine Spence	Arts and culture	Towards equipment hire, professional tutoring fees, materials and venue hire for Claybenders 2021 "Feast"	$879.50	Eligible
QRTP2112-203	Katherine Winstone under the umbrella of Maungarei Community Christian Trust	Community	Towards venue hire for the “Drama Queens Programme” from 1 July 2021 to 30 June 2022.	$3,000.00	Eligible
QRTP2112-204	Citizens Advice Bureau Auckland City (CABAC)	Community	Towards marketing and promotion for the Citizens Advice Bureau in Ōrākei from 1 July 2021 to 30 June 2022.	$2,843.21	Eligible
QRTP2112-208	Ellerslie Combined Probus Club	Community	Towards venue hire of Ellerslie War Memorial Hall, speakers and microphone hire for regular meetings and guest speakers from 16 July 2021 to 17 June 2022.	$1,314.00	Eligible
QRTP2112-209	Remuera Chinese Association Incorporated	Community	Towards Christmas and an end of year celebrations on 18 December 2021.	$2,000.00	Eligible
QRTP2112-210	Bach Musica NZ Incorporated	Arts and culture	Towards venue hire at the Somervell Church auditorium for Bach Musica rehearsals for the period 1 July 2021 to 5 December 2021.	$2,000.00	Eligible
QRTP2112-211	Meadowbank Community Toy Library	Community	Towards rental of the basement at 'St Chads Church' from 1 September 2021 to 30 November 2021.	$725.00	Eligible
QRTP2112-212	Te Puawaitanga o Atareta Playcentre	Community	Towards the manufacture and fitting of a sandpit cover for the playcentre.	$2,000.00	Eligible
QRTP2112-214	Youthline Auckland Charitable Trust	Community	Towards costs of supervision and clinical support for volunteer counsellors.	$3,000.00	Eligible
QRTP2112-215	Mission Bay Business Association	Environment	Towards marquee hire, face painting, yoga instruction, printing and graphic design and gloves for the Mission Bay beach cleanup.	$2,884.30	Eligible
QRTP2112-216	New Zealand Blue Light Ventures Incorporated	Community	Towards Rainbows End entry tickets for 110 disadvantaged and at-risk youth and youth, participating in leadership roles, from primary and intermediate schools, in the Ōrākei Local Board area.	$2,774.20	Eligible
QRTP2112-218	YMCA North Incorporated	Community	Towards strength and balance equipment for seniors fitness classes.	$1,706.00	Eligible
QRTP2112-219	ZFNZ-Zionist Federation of New Zealand	Events	Towards a public address system, modular mobile stage and certified electrician for “Hanukkah in the Bays 2021”	$3,000.00	Eligible
QRTP2112-206	Clare and Michael Brooks	Tree Protection	Towards cutting back and shaping two large Oak trees.	$2,715.72	Eligible
QRTP2112-217	Janet Anderson	Tree Protection	Towards pruning a Pohutukawa tree	$612.03	Eligible
Total				$33,410.92

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Ōrākei Local Board adopted the Ōrākei Local Board Community Grants Programme 2020/2021 on 16 April 2020. The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Ōrākei Quick Response and Tree Protection, Round Two 2020/2021 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

20. The local board has set a total community grants budget of $279,000 for the 2020/2021 financial year. A total of $254,223 was allocated in the Ōrākei Local Grants Round One, Quick Response Grants Round One, Local Grants Round Two 2020/2021.This leaves a total of $20,777 remaining to be allocated in one quick response and one local grant round.

21. Fourteen applications have been received for Ōrākei Quick Response Round two 2020/2021 and two applications were received for Tree Protection Round Two 2020/2021 requesting a combined total of $33,410.92

22. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Ōrākei Local Board allocation of funding for the Quick Response and Tree Protection, Round Two 2020/2021, Grants and Incentives staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Grants Programme 2020/2021	71
b ⇩	Ōrākei Quick Response and Tree Protection Round Two 2020/2021 grant applications	75

Ngā kaihaina

Signatories

Author

Ruchita Patel - Grants Advisor

Authoriser

Marion Davies - Grants and Incentives Manager

Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Approval of the 2021/2022 Ōrākei Local Board Infrastructure and Environmental Services work programme

File No.: CP2021/07400

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Ōrākei Local Board’s Infrastructure and Environmental Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2. This report presents the Ōrākei Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3. The work programme responds to the outcomes and objectives identified in the Ōrākei Local Board Plan 2020.

4. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

5. The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:

· Eastern Bays Songbird Project - $90,000

· Eastern Bays Wildlink Network - $75,000

· Newmarket/Middleton Stream restoration - $10,000

· Ōrākei schools marine programme - $23,840

· Ōrākei sustainable schools moth plant competition - $15,000

· Tāhuna Tōrea shorebird habitat restoration - $10,000

· Tāmaki Estuary Environmental Forum - $8,000

· Waiata Reserve restoration - $48,000.

6. The proposed work programme has a total value of $279,840, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

7. The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

8. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2021/2022 budget for approval
Eastern Bays Songbird Project	$90,000
Eastern Bay Wildlink Network	$75,000
Newmarket/Middleton Stream restoration	$10,000
Ōrākei schools marine programme	$23,840
Ōrākei sustainable schools moth plant competition	$15,000
Tāhuna Tōrea shorebird habitat restoration	$10,000
Tāmaki Estuary Environmental Forum	$8,000
Waiata Reserve restoration	$48,000
Total	$279,840

b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

10. The proposed work programme responds to the outcomes and objectives identified in the Ōrākei Local Board Plan 2020. The specific objectives reflected in the work programme are:

· Pourewa Valley is the focus for environmental projects and becomes the new jewel Tāmaki Makaurau’s crown

· council-community partnerships are strengthened for the betterment of the environment

· our forest and bush habitats continue to be enhanced for future generations.

11. The following adopted strategies and plans also guided the development of the work programme:

· Auckland’s Urban Ngahere Strategy

· Regional Pest Management Plan

· Indigenous Biodiversity Strategy.

12. The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. These programmes contribute towards the delivery of the Ōrākei Local Board Plan 2020 environmental objectives, as detailed above.

14. The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15. This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16. Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. Approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17. Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18. The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Eastern Bays Songbird Project - $90,000

19. The local board has indicated that it would like to continue funding the Eastern Bays Songbird Project programme.

20. This programme will maintain a leadership role in the Eastern Bays community to support the vision of a biodiverse local environment, where current and future generations will continue to be surrounded by extraordinary and irreplaceable natural ecosystems.

21. Funding will be allocated to the Eastern Bays Songbird Project group to deliver the following activities:

· landscape scale pest control

· distributing pest control, monitoring and habitat enhancing equipment

· advocacy and community engagement activities

· collaboration and leadership.

22. In 2020/2021 the local board provided $70,000 to fund this programme. Staff recommend the board allocate $90,000 towards this programme in 2021/2022.

23. Approval in principle is also sought for $95,000 for 2022/2023 and $115,000 for 2023/2023 towards this programme to support its ongoing growth.

Eastern Bays Wildlink Network - $75,000

24. The local board has indicated that it would like to continue funding the Eastern Bays Wildlink Network. This programme will maintain its focus on regenerating landscape throughout Ōrākei, while fostering significant growth in collaboration between a range of community groups including Ngāti Whātua Ōrākei, enabling participation across the wider community.

25. Funding for this programme will support:

· native planting

· pest plant removal

· water quality testing

· community workshops.

26. Projects within the Eastern Bays Wildlink Network programme are collectively designed to contribute to the Ōrākei ecosystem, each adding value to the landscape-scale programme.

27. In 2020/2021, the local board provided $40,000 to fund this programme. To maintain momentum in the high level of interest and uptake from the community, staff recommend the board allocate $75,000 toward the programme in 2021/2022.

28. Approval in principle is also sought from the local board for $75,000 in both 2022/2023 and 2023/2024.

Newmarket/Middleton Stream restoration - $10,000

29. The local board has indicated it would like to continue to support the Newmarket/Middleton Stream restoration programme in the 2021/2022 financial year.

30. The work has been jointly funded with Waitematā Local Board as the stream passes through both local board areas. Waitematā Local Board has a lower proposed investment of $6,250 for the 2021/2022 financial year as more of the stream is in the Ōrākei Local Board area.

31. This programme supports a community-led initiative to implement the restoration plan for Newmarket Stream, which involves weed control, animal pest control and native planting. This restoration work will continue to improve biodiversity and enhance the waterway by mitigating issues such as contamination, erosion and sedimentation.

32. In 2020/2021 the Ōrākei Local Board provided $15,000 to co-fund this programme, while Waitematā Local Board contributed $8,250. Staff recommend that the Ōrākei Local Board allocate $10,000 towards this programme in 2021/2022.

33. Approval in principle is also sought for $10,000 towards this programme in both 2022/2023 and 2023/2024 from Ōrākei Local Board.

Ōrākei schools marine programme - $23,840

34. The local board has indicated that it would like to continue funding the schools marine programme in the 2021/2022 financial year.

35. This programme supports three schools in the Ōrākei Local Board area to learn about and actively participate in protecting their local marine environment. The programme provides experiential educational sessions that focus on identifying local marine issues in areas such as Ōkahu Bay, Kohimarama Beach, Tāhuna Tōrea and Pourewa Valley and explores potential solutions. Local experiences will connect students to the marine environment and surrounding catchment. At the conclusion of the project a student-led celebration will be held to share their learning with the wider Ōrākei community.

36. In 2020/2021, the local board provided $20,000 to fund this programme. Staff recommend the board allocate $23,840 towards this programme in 2021/2022.

37. Approval in principle is sought from the local board for $25,030 in 2022/2023 and $26,280 in 2023/2024 towards this programme.

Ōrākei sustainable schools moth plant competition - $15,000

38. The local board has indicated that it would like to continue funding the sustainable schools moth plant competition programme in the 2021/2022 financial year to engage with primary, intermediate and secondary schools in the Ōrākei Local Board area.

39. This programme will facilitate community action through education by informing students how to manage pest plants, increasing public awareness of pest plants, engaging with whānau and community to protect native species and encouraging active participation in enhancing biodiversity.

40. The moth plant competition will close with a weed swap where students bring in their moth plant pod photos and other weeds they have collected to be replaced with a native plant sourced from the Ngāti Whātua Ōrākei nursery.

41. Funding for this programme will support promotional material, weed bins and prize money for the top collectors. Ngāti Whātua Ōrākei Nursery will be contracted to supply native plants for the weed swap and there will be a celebration prizegiving event.

42. In 2020/2021 the local board provided $15,000 to fund this programme. Staff recommend the board allocate $15,000 towards this programme in 2021/2022.

43. Approval in principle is also sought from the board for $16,000 in 2022/2023 and $17,000 in 2023/2034 towards this programme.

Tāhuna Tōrea shorebird habitat restoration - $10,000

44. The local board has indicated that it would like to continue funding the Tāhuna Tōrea shorebird habitat restoration programme in the 2021/2022 financial year to improve roosting sites for declining shorebird populations within the nature reserve.

45. Tāhuna Tōrea has been identified as a biodiversity focus area and therefore is recognised as a high priority site for active management. The programme will preserve roosting sites, providing secure, undisturbed places for shorebirds to rest when their feeding grounds are submerged at high tide.

46. Infrastructure and Environmental Services staff delivering this project will work closely with Parks, Sports and Recreation and Community Facilities staff, as well as consult with the Tāhuna Tōrea Rangers community group.

47. In 2020/2021 the local board provided $15,000 to fund this programme. Staff recommend that the board allocate $10,000 towards this programme in 2021/2022.

48. Approval in principle is also sought from the local board for $10,000 towards this programme in both 2022/2023 and 2023/2024.

Tāmaki Estuary Environmental Forum - $8,000

49. The board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2021/2022 financial year.

50. The Tāmaki Estuary Environmental Forum includes the Howick, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki, Ōrākei and Ōtara-Papatoetoe Local Boards. Members include local community groups, businesses and individual residents who have an interest in protecting and restoring the mauri of the Tāmaki Estuary.

51. In 2020/2021, the five member local boards each provided $9,000 to co-fund the Tāmaki Estuary Environmental Forum. Staff recommend that each member local board contributes a further $8,000 each towards the forum in the 2021/2022 financial year, allowing a total budget of $40,000.

52. This funding will enable continued coordinator support for 12 hours per week to progress the forum’s the vision for the Tāmaki Estuary. The funding will also support Tāmaki Estuary Clean Stream Watch, a community stream monitoring and response project, which will enable real time stream water quality data to be captured with community support and guardianship of each sensor.

53. Approval in principle is also sought for $8,000 towards this programme from each member local board in both 2022/2023 and 2023/2024.

Waiata Reserve restoration - $48,000

54. The local board has indicated that it will continue funding the Waiata Reserve restoration programme in the 2021/2022 financial year. This programme will continue to support the implementation of the Waiata Reserve Operational Restoration Plan which was completed for the local board in 2019.

55. The restoration work includes weed control, site preparation and plant supply and a community planting day to connect existing islands of vegetation, buffer the stream and wetland areas and to encompass areas of wet ground that are difficult to mow in winter.

56. The project will also include control of several large crack willow specimens throughout the park, some of which will need to be controlled by a qualified contractor to prepare the planting sites for community planting.

57. In 2020/2021 the local board provided $37,200 to fund this programme. Staff recommend that the board allocate $48,000 towards this programme in 2021/2022.

58. Approval in principle is also sought from the board for $48,000 in 2022/2023 and $35,000 in 2023/2024 towards this programme.

Activities carried forward from 2020/2021:

Restoration on local parks - $35,000

59. Funding of $35,000 for the restoration on local parks programme from 2020/2021 is proposed to be carried forward to 2021/2022. This restoration programme which was funded from the local board’s locally driven initiatives operational (OPEX) budget has extended its schedule into the 2021/2022 financial year to allow time for regrowth between pest plant control visits and for critical maintenance over a longer portion of the year. This work is expected to be completed by September 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

60. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

61. Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

62. Table 1 outlines the activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Eastern Bays Songbird Project	The improved health of native biodiversity will improve the resilience of Auckland’s indigenous ecosystems against the impacts of climate change. Additionally, the increase of trees through planting and pest control will help reduce carbon in the atmosphere.
Eastern Bays Wildlink Network
Tāhuna Tōrea shorebird habitat restoration
Ōrākei sustainable schools moth plant competition
Ōrākei schools marine programme	63. These programmes will contribute to environmental resilience by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.
Newmarket / Middleton stream restoration
Waiata Reserve restoration - Hobson catchment
Tāmaki Estuary Environmental Forum

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

64. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

65. In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters.

66. Infrastructure and Environmental Services staff will work closely with Parks, Sports and Recreation and Community Facilities staff on programmes where restoration work is undertaken on public land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

67. The projects proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Ōrākei Local Board area. Particular focus areas for the 2021/2022 work programme include Hobson Bay, Kohimarama Beach, Newmarket/Middleton Stream, Ōkahu Bay, Pourewa Valley, Tāhuna Tōrea Nature Reserve and Waiata Reserve.

68. The projects noted above align with the local board plan outcome ‘our land, forests, waterways and marine environment are protected, restored and enhanced’. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

69. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

70. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

71. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

72. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

73. Ōrākei Local Board’s environmental work programme is strongly supported by Ngāti Whātua Ōrākei and will contribute to achieving kaitiakitanga outcomes. Programmes including Eastern Bays Songbird Project, Eastern Bays Wildlink Network, the Ōrākei sustainable schools moth plant competition and the schools marine programme will involve staff working closely with Ngāti Whātua Ōrākei and its Pourewa Valley Nursery, which will strengthen the partnership and identify further opportunities.

Ngā ritenga ā-pūtea

Financial implications

74. The proposed environment work programme for 2021/2022 totals to $279,840 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

75. Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

76. An overall locally driven initiatives operational carry-forward provision for projects to be carried forward from 2020/2021 to 2021/2022 was approved by the Finance and Performance Committee as part of the 10-year budget adoption. Work programmes activities to be carried forward from 2020/2021 will be finalised post 30 June 2021. Local boards will receive detail of carry forwards in their first scheduled performance report for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

77. If the proposed Infrastructure and Environmental Services Work Programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

78. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

79. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

80. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

81. Attachment B shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

82. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

83. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

84. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Infrastructure and Environmental Services work programme 2021/2022	159
b ⇩	Ōrākei Infrastructure and Environmental Services work programme risks and mitigations 2021/2022	163

Ngā kaihaina

Signatories

Author

Linh Tra - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

New community lease to Te Whānau Tupu Ngāti O Aotearoa

File No.: CP2021/07942

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa for the land situated at Hapua Reserve, 2 Hapua Street, Remuera.

Whakarāpopototanga matua

Executive summary

2. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (originally the Auckland Playcentres Association Incorporated) has a community lease with Auckland Council for the tenant-owned building at Hapua Reserve, 2 Hapua Street, Remuera. The lease commenced on 1 October 2004 for an initial term of five years with two rights of renewal of five years each, with final expiry on 30 September 2019. The lease is now continuing on a month-by-month basis on the same terms and conditions.

3. On 21 May 2019 the Auckland Playcentres Association Incorporated was amalgamated by court order into the charitable trust, the New Zealand Playcentre Federation Incorporated and was dissolved as an incorporated society. On 17 December 2019 the New Zealand Playcentre Federation Incorporated changed its name to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa now seeks a new community lease.

4. The lease is for the land comprising approximately 1530.6 m2 (more or less) shown hatched in red on Attachment A. The land is legally described as Lot 1 DP 98600, 1164 m2 and Section 1 SO 32543, 314 m2 - NA53C/1402 and CIR640236; held in fee simple by the Auckland Council under the Reserves Act 1977 as a classified local purpose (playcentre) reserve.

5. The playcentre has submitted a comprehensive application in support of the new lease request. Staff have assessed the application and are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

6. As the building is tenant-owned, calling for expressions of interest to occupy the site is not required.

7. The land is classified as a local purpose (playcentre) reserve under section 23 of the Reserves Act 1977, so the proposed lease does not require public notification. Iwi engagement is underway pursuant to section 4 of the Conservation Act 1987.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) grant, subject to the satisfactory completion of iwi engagement, a new lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa at Hapua Reserve, 2 Hapua Street, Remuera pursuant to section 61(2A) of the Reserves Act 1977, Lot 1 DP 98600, 1164 m2 and Section 1 SO 32543, 314 m2 - NA53C/1402 and CIR640236, shown hatched in red, in Attachment A of the report, subject to the following terms:

i) term – ten (10) years commencing on the resolution date of this business report with one (1) ten (10) year right of renewal

ii) rent – $250 plus GST per annum

iii) satisfactory completion with no objections of the Iwi engagement process

iv) all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

v) the approved Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa Community Outcomes Plan being attached to the lease document.

Horopaki

Context

8. The Ōrākei Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

9. The lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (formerly New Zealand Playcentre Federation Incorporated, and formerly the Auckland Playcentres Association) commenced on 1 October 2004 for an initial term of five years with two rights of renewal of five years each, with final expiry on 30 September 2019. The lease is currently operating on a month-by-month basis on the same terms and conditions.

10. An application has been received for a new lease to allow the playcentre to continue its activities at Hapua Reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and Building

11. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (formerly known as the Auckland Playcentres Association Incorporated) holds a community lease for the land situated at Hapua Reserve, 2 Hapua Street, Remuera, legally described as Lot 1 DP 98600, 1164 m2 and Section 1 SO 32543, 314 m2 - NA53C/1402 and CIR640236.

12. The land is held in fee simple by the Auckland Council under the Reserves Act 1977 and is classified local purpose (playcentre) reserve. The lease area is approximately 1530.6 m2 (more or less) and is shown in Attachment A hatched in red.

13. The building and improvements are owned by the tenant and used as a playcentre. Improvements made by the group include an outdoor playground and landscaping, a bike track and astro grass.

14. A site visit, completed in May 2020, showed that the building and leased area are well maintained.

Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa

15. The Auckland Playcentres Association was incorporated on 8 December 1949. On 21 May 2019, it was amalgamated by court order into the charitable trust, the New Zealand Playcentre Federation Incorporated, and was dissolved as an incorporated society on 14 August 2019. On 17 December 2019 the New Zealand Playcentre Federation Incorporated changed its name to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa.

16. The transition from an incorporated society to a charitable trust, under the provisions of the Charitable Trusts Act 1957, means that the group can undertake the charitable purpose of promoting education through "Whānau Tupu Ngātahi - Families Growing Together" set out in the board’s trust deed and rules. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa can undertake trading activities but any profits must be used solely for promoting education and cannot be distributed to its members. All other aspects relating to the group, its activities and purpose remain the same.

17. The former entity the Auckland Playcentres Association was an internationally recognised early childhood organisation that began in 1941. The movement started during World War II and spread throughout New Zealand with now 430 centres across the country.

18. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Newmarket playcentre) is a whanau-led, co-operative community-based, licensed early childhood centre, that has been operating from Hapua Reserve for more than 30 years.

19. The Newmarket playcentre is a family organisation where parents/caregivers and children are empowered to play, work, learn and grow together. Parents are valued and affirmed as the first and best educators of their children so that whānau are strengthened, and communities are enriched.

20. Complete early childhood education services for children aged 0-6 are provided on site. The playcentre aims to achieve the highest quality of care and protection for children through the following principles:

· Parents are the best first teachers

· Children learn by doing – through play

· Children’s sense of self is developed to its fullest extent when they feel empowered within safe limits provided by the centre’s high adult to child ratios and environment

· Children learn from exploration and experimentation

· Children learn in the context of their families and communities.

21. The playcentre is managed and governed by the parents of enrolled children. Each parent of an enrolled child is a member of the committee and decisions are made by consensus. Officers are elected from amongst the committee members.

22. Membership sits at 59, with 33 children and 26 adult part-time volunteers. There is one paid part-time staff member. 88 per cent of members are female, 12 per cent male, 50 per cent identify as New Zealand European, 35 per cent as Asian, and 15 per cent as other.

Lease Application

23. The Newmarket playcentre has submitted a comprehensive application and are able to demonstrate its ability to deliver services . The group is financially viable and audited accounts show proper accounting records have been kept. The group has all necessary insurance cover, including public liability insurance in place.

24. After assessing the lease application and meeting with the group’s representative, staff advise that the group qualifies for a new community lease by virtue of the following:

· Its activities support the Ōrākei Local Board Plan 2017 outcome one: Our local parks and open space areas are valued and enjoyed

· It is not in breach of the current occupancy agreement

· The financial accounts have sufficient reserves to cover its operating costs with no declared contingent liabilities

· It sustains its activities predominantly through a combination of government funding, member donations, fundraising activities and grants.

25. As noted earlier in the report, the lease is being held over on a monthly basis on the same terms and conditions as the expired lease. As the building is tenant-owned, calling for expressions of interest to occupy the site is not required. The playcentre is seeking a new lease to continue its activities and services.

26. The application for a new lease was workshopped with the Ōrākei Local Board in June 2020 and the Local Board informally indicated support for the group’s application for a new ten (10) year lease with one (1) ten (10) year right of renewal at $250 per annum plus GST.

27. This report recommends that a new lease be granted to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa for an initial term of ten (10) years with one (1) ten (10) year right of renewal, subject to conditions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. There is no impact on Green House Gas emissions as the proposal does not introduce any new source of emissions.

29. The playcentre is 500 metres south of Hobson Bay and 600 metres west of the Waitaramoa Reserve. Climate change may impact on the lease as the site sits in a flood-prone zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The proposed new lease has no identified impacts on other parts of the council group. As the building is owned by the current tenant, the group is responsible for maintenance of the building and improvements. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This is an approved item on the Community Facilities Work Programme for 2020/2021 as a deferred item from the 2019/2020 workplan. The application for a new lease was workshopped with the local board in June 2020.

32. The local board’s support included Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa and the earlier entities have proven themselves to be a long time and well-established community group, embraced by their local community and providing a valuable service needed by families within the community.

33. The Ōrākei Local Board is the allocated authority to approve the granting of a new community lease.

Tauākī whakaaweawe Māori

Māori impact statement

34. An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Ōrākei area.

35. Granting of the proposed new lease is subject to the satisfactory completion of iwi consultation with no objections from the iwi engagement process.

Ngā ritenga ā-pūtea

Financial implications

36. Staff have developed a direction for rentals until a governing body review of rental policies is completed. All new and renewed lease rentals should remain at the same level as the expiring lease, until the policy review is undertaken.

37. The proposed rental is $250 per annum. There is no change in rent between the former rent charged and the proposed rent for this lease. No maintenance fee is charged, as the group owns the building and is responsible for all maintenance costs.

38. The cost of iwi consultation is born by the Community Facilities Department.

39. Council staff sought advice and input from the local board’s Lead Financial Advisor on the report content and there are no financial implications for the board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. If a new community lease is not granted to the group, the current lease will continue to roll over on a monthly basis. This may adversely affect Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa financially as the group requires a confirmed lease arrangement to continue its activities as it depends on funding from central government, and member donations to continue operating.

41. Without a new lease, the group will not be able to plan and develop programmes for the future and will be inhibited in continuing to deliver its services to the local community.

Ngā koringa ā-muri

Next steps

42. Subject to the grant of a new community lease, staff will work with the group to finalise the Community Outcomes Plan and community lease arrangements.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan of Leased Premises	173

Ngā kaihaina

Signatories

Author	Valerie Vui - Community Lease Advisor
Authoriser	Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Approval for a new private road name at 349 College Road, St Johns

File No.: CP2021/07581

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Ōrākei Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 349 College Road, St Johns.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board Road Naming Policy and Guidelines (guidelines) set out the requirements and criteria of the Ōrākei Local Board for proposed road names.

3. The first page of the guidelines states that “Private roads and private ways are defined in section 315(1) Local Government Act 1974 (e.g. right-of ways, common access lots), are not included in this policy, but developers may wish to follow the guidelines”. This application is for the naming of a private commonly owned access lot.

4. The guidelines allow that where a new road or accessway needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

5. Developer and applicant, Vincent Chao of Fletcher Residential Limited has proposed the names presented below for consideration by the local board.

6. The proposed road names have been assessed against the guidelines and the National Addressing Standards for road naming. All technical standards are met and the name is not duplicated anywhere else in the region. Local community group and mana whenua were also consulted.

7. The proposed names for the new private road at 349 College Road are:

· Pōhatu Lane (applicant’s preference)

· Pihipihi Lane (alternative)

· Stoney Way (alternative)

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the name Pōhatu Lane (applicant’s preference) for the new private road created by way of subdivision at 349 College Road, St Johns, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60365841 and SUB60365843).

Horopaki

Context

8. Resource consent reference BUN60365841 (subdivision reference number SUB60365843) was issued in March 2021 for the construction of 28 new residential freehold units and one commonly owned access lot (COAL). The development is proposed over three stages.

9. Site and location plans of the development can be found in Attachment A.

10. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

11. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Ōrākei Local Board Road Naming Policy and Guidelines (guidelines) set out the requirements and criteria of the Ōrākei Local Board for proposed road names. Although the guidelines state that private roads and private ways are not included in this policy document, the developer has nevertheless endeavored to follow the guidelines.

13. The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. Theme: The development is located in Stonefields and the applicant draws reference to the history of the site, a quarry, and to the fauna present in the local area. For this reason, the applicant has chosen names as detailed in the table below:

Proposed name	Meaning (as described by applicant)
Pōhatu Lane (applicant’s preference)	Te Reo word meaning: (modifier) stone, stony, rocky. The word ‘stone’ needs recognition in the applicants street name to remind all of the history beneath these dwellings. The development is located in Stonefields.
Pihipihi Lane (alternative)	Te Reo word meaning: (noun) silvereye, waxeye, white-eye, Zosterops lateralis lateralis - a small, common, green bird with a conspicuous white eye-ring, olive-green head and upperparts, a grey back and creamy-white underparts with pinkish-brown flanks. Waxeyes are a common bird around the area and the applicant wishes to honour the beautiful fauna that they have in the Stonefields/St Johns community.
Stoney Way (alternative)	As above the word ‘stone’ needs recognition in the applicants street name to remind all of the history beneath these dwellings. The development is located in Stonefields.

15. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17. Road Type: ‘Lane’ and ‘Way’ are acceptable road types for the new private road, suiting the form and layout of the COAL.

18. Consultation: The Ōrākei Local Board Road Naming Policy and Guidelines expect that there will be consultation with the local residents’ and business associations, local special interest groups, historical societies and mana whenua. The applicant consulted with the Stonefields Residents Association, and had a ‘street name competition’, therefore hoping for greater feedback from the community. The applicant received 20 names, these were collated and several had to be discarded as they were already in use in other suburbs or didn’t meet road naming criteria. The three proposed names submitted by the applicant have been identified from the street naming competition.

19. The applicant also contacted Nick Hawke from Ngāti Whātua Ōrākei, who referred the applicant to contact Ngāti Pāoa. The applicant contacted Ngāti Pāoa twice for input on a name, however to date hasn’t heard back.

20. Mana whenua have been consulted, and additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Ōrākei Local Board Road Naming Policy and Guidelines (guidelines) set out the requirements and criteria of the Ōrākei Local Board for proposed road names.

24. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Ōrākei Local Board Road Naming Policy and Guidelines do not expressly require mana whenua consultation unless an ancestral linkage or name of significance to mana whenua is proposed (see paragraph (7) page 2, and Appendix A paragraph (2) of the guidelines).

26. Nevertheless, the developer contacted Nick Hawke from Ngāti Whātua Ōrākei, who referred the Applicant to contact Ngāti Pāoa. The applicant contacted Ngāti Pāoa twice for input on a name, however to date there has been no response to the matter.

27. On 18 May 2021 mana whenua were contacted by Council on behalf of the applicant, through the Resource Consent department’s central facilitation process. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara Development Trust)

· Ngāti Whātua Ōrākei (Ngāti Whātua Ōrākei Trust)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki (Te Kawerau Iwi Settlement Trust)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Te Rūnanga o Ngāti Whātua (Te Rūnanga o Ngāti Whātua)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho (Ngāti Tamaoho Trust).

28. By the close of the consultation period, no responses, comments, or feedback were received. No mana whenua have identified an interest or responded to the request for feedback to date and the applicant has signaled a desire to proceed to a decision on the basis of the names supplied.

29. Noting the scale of the development and that the site is not listed as a site of significance to mana whenua, it is considered that a suitable period of time has been made available to receive commentary from mana whenua and as no feedback has been received, it is considered that the road naming process can continue.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the Council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site & Location Plans	183

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Adoption of the Ōrākei Local Board Agreement 2021/2022

File No.: CP2021/07321

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the 10-year Budget, which includes the Ōrākei Local Board Agreement 2021/22, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2021/2022.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.

6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) adopt the local content for the 10-year Budget, which includes the Ōrākei Local Board Agreement 2021/22, the message from the chair, and local board advocacy (Attachment A).

b) adopt a local fees and charges schedule for 2021/2022 (Attachment B).

c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Ōrākei Local Board Agreement 2021/22, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.

9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. Three ‘Have Your Say’ and three drop-in locally held events were held in the Ōrākei Local Board area to engage with the community and seek feedback on both regional and local proposals.

10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 6 May 2021 business meeting agenda.

11. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A), including the Local Board Agreement 2021/2022, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.

15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.

Tauākī whakaaweawe Māori

Māori impact statement

18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20. Of those who submitted to the 10-year Budget 2021-2031 from the Ōrākei Local Board area 48 identified as Māori. Five mana whenua and two mataawaka entities from the Ōrākei Local Board rohe also made a submission to the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2021/2022 financial year.

23. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24. Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25. A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.

Ngā koringa ā-muri

Next steps

27. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.

28. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Local content to support the 10-year Budget 2021-2031: • Local Board Agreement 2021/2022 • Message from the Chair • Local board advocacy (Under Separate Cover)
b ⇩	Local fees and charges schedule 2021/2022	191

Ngā kaihaina

Signatories

Author

Francis Martin - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

No.	Title	Page
a ⇩	Auckland Unlimited quarterly report for the period ending 31 March 2021	195

Ōrākei Local Board

17 June 2021

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/08001

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2. The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.

3. The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

· improving the equity of funding allocation across local boards

· increasing the decision-making responsibility of local boards

· establishing minimum service levels

· implications of multi-board services.

4. The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5. The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) provide feedback using the attached template (Attachment B) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

Horopaki

Context

6. In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

· increase local board decision making responsibility

· increase equity of funding allocation between local boards

· establish minimum service levels where required

· address funding of multi-board services and decision-making on their service levels.

7. The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8. Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9. The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

· changes to local board decision-making responsibilities over local community services

· implementation of an equity-based funding allocation approach for local community services.

10. These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11. These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

· increase local board decision-making responsibilities over community services

· change the allocation of Asset Based Services (ABS) funding to local boards

· require collaboration between local boards on some multi-board service decisions

· have a high community interest

· not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12. Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13. The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Providing feedback on the draft report does not have a direct impact on climate change.

15. Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17. Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19. Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20. This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21. More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22. As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

· demonstrate effective Māori involvement in the local board planning processes

· clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23. It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24. Introduction of the proposed policy would have several significant financial impacts, including:

· changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

· broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

· local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26. A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

· whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

· what alternative approaches might address the issues these proposals seek to address, should they not proceed

· developing alternative funding equity transition options including implications on local board funding and overall timing

· developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

· addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

· ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27. Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28. Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29. The Governing Body would undertake public consultation on its draft decisions as follows:

· under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy

· under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30. Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Equity of Service Levels and Funding Draft Report	213
b ⇩	Governance Framework Review - Service levels and funding - feedback template	253

Ngā kaihaina

Signatories

Author

Gary Pemberton - Programme Change Lead

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Feedback on Te Waihanga New Zealand Infrastructure Commission's consultation document He Tūāpapa ki te Ora, Infrastructure for a Better Future, Aotearoa New Zealand Infrastructure Strategy

File No.: CP2021/08130

Te take mō te pūrongo

Purpose of the report

1. To enable the local board to provide formal input into Auckland Council’s submission on Te Waihanga New Zealand Infrastructure Commission's consultation document He Tūāpapa ki te Ora, Infrastructure for a Better Future, Aotearoa New Zealand Infrastructure Strategy.

Whakarāpopototanga matua

Executive summary

2. The New Zealand Infrastructure Commission, Te Waihanga, is an autonomous Crown entity with an independent board, officially formed on 25 September 2019. The Commission seeks to lift infrastructure planning and delivery to a more strategic level and by doing so, improve New Zealanders’ long term economic performance and social wellbeing.

3. A key function of the Commission is to produce a 30-year infrastructure strategy to replace the government’s current 30-year plan. In addition, the Commission has progressively developed a pipeline of infrastructure projects which is published quarterly.

4. The Commission has released its consultation document He Tūāpapa ki te Ora, Infrastructure for a Better Future, which sets out the approach that it proposes to take in developing its draft 30-year Infrastructure Strategy.

5. This consultation is open for public submission from 12 May 2021, with a closing date of 24 June 2021.

6. Local board formal feedback is due on 17 June 2021 to be included in the Auckland Council submission.

Summary of consultation document

7. The consultation document introduces the extent of New Zealand’s infrastructure problems and highlights the key issue of historic underinvestment in infrastructure. It recognises there is a significant gap between the infrastructure needed and what can be afforded. It notes there are limits to spending and that building all infrastructure desired by communities is not a viable option.

8. The consultation document sets out a proposed vision that “infrastructure lays the foundation for the people, places and businesses of Aotearoa New Zealand to thrive for generations” and guiding decision-making principles. The document also proposes three focus areas where change is needed:

· Building a better future - This section talks about preparing infrastructure for climate change, transitioning to renewable energy, adapting to technological change, responding to demographic change, partnering with Māori and ensuring security and resilience of critical infrastructure.

· Enabling competitive cities and regions - This section talks about how infrastructure can contribute to the success of New Zealand cities by enabling more affordable housing, higher levels of productivity, improved inter-regional and international connectivity, better quality of life and urban environments that provide greater connectivity with employment, social services and recreation opportunities.

· Creating a better system - This section looks at how New Zealand’s current systems and processes for planning, determining, delivering and operating infrastructure are being challenged, and can be improved. Four categories are discussed – governance and institutions; legislation, regulation and planning; funding and financing; and procurement and delivery.

9. The consultation document also identifies five areas that have potential to make the biggest difference to New Zealand’s infrastructure system:

· Institutional and governance reform - mentions better integration and coordination between local and central government infrastructure functions.

· Getting the price right - mentions congestion pricing, water metering, waste disposal charges and including full cost of carbon in infrastructure business case appraisals.

· Supporting housing supply - mentions options such as consistent national planning rules, regional spatial planning, merging regional and district plans, creating targets for new housing development in cities, setting housing requirements through national direction.

· Supporting zero-carbon economy and preparing for climate change - mentions electrification of transport, greater use of public transport and active travel, improving energy efficiency of process heat, investment in energy sector to meet growing demand, and a planning system that enables infrastructure necessary for climate change adaptation and mitigation.

· A digital future - mentions updating national digital strategy, better data collection and transparency to understand existing infrastructure performance, costs and impacts, as well as future requirements.

10. The consultation document proposes re-drawing of local and regional authority boundaries (particularly due to expanding labour markets and the ability of local government to provide / fund / maintain / operate social and economic infrastructure).

11. The consultation document proposes changes to local and central government roles and responsibilities, with more responsibility for councils in some areas (e.g. suggestion that councils could toll roads to manage congestion) and less in other areas (e.g. central government would have more control of housing and urban development outcomes).

12. The consultation document can be found here: https://infracom.govt.nz/assets/Uploads/Infrastructure-Strategy-Consultation-Document-May-2021.pdf

Further information on the consultation document can be found here: https://infracom.govt.nz/strategy/have-your-say/

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) provide feedback to input into the Auckland Council’s submission on Te Waihanga New Zealand Infrastructure Commission's consultation document He Tūāpapa ki te Ora, Infrastructure for a Better Future, Aotearoa New Zealand Infrastructure Strategy.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Kim Lawgun - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager

Ōrākei Local Board

17 June 2021

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

File No.: CP2021/07336

Te take mō te pūrongo

Purpose of the report

1. To formally delegate one local board member to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

Whakarāpopototanga matua

Executive summary

2. An Establishment Unit is being set up by the Cabinet to provide the public face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery. A key output of the unit will be to develop a business case, over approximately six months, which looks at the available options.

3. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty partners and an independent chairperson.

4. Minister of Transport Hon Michael Wood wrote to local board members in May 2021 inviting local board members to select a single representative to be appointed to the Establishment Unit Board. At the May Chairs’ Forum, Margi Watson was selected for this role.

5. The Establishment Unit now has until early September to gather the views of local boards, ward councillors, and the public.

6. Staff are requesting that local boards delegate a member to provide feedback on behalf of the local board, to ensure that feedback can be provided in a short timeframe after public feedback has been collated and provided to the local board.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) delegate one local board member to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

Horopaki

Context

7. In March 2021, the Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M).

8. To give effect to this, the Cabinet has directed that an Establishment Unit be set up to provide the public face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.

9. The Establishment Unit Board will be chaired by an independent chair appointed by the Minister of Transport and the Minister of Finance. Membership will comprise:

a) a single representative (the chief executive or a senior delegate) from Auckland Council, Auckland Transport, Waka Kotahi, Kāinga Ora and the Ministry of Transport

b) a representative from mana whenua

c) a representative of Auckland Council’s local boards (Margi Watson)

d) a representative of Auckland Council’s Governing Body (Chris Darby)

e) Te Waihanga (the New Zealand Infrastructure Commission) and Treasury will support the work of the Establishment Unit Board as observers.

10. A key output of the unit will be to develop a business case, over approximately six months, which looks at the available options. This will enable quality decisions on key matters such as mode, route alignment and delivery, based on evidence.

11. The Mayor and Deputy Mayor have been invited to join Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of this project. This sponsors group will play an important function in ensuring political alignment on the project between central and local government, and setting strategic direction.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Light Rail team will be engaging with local boards first, so that local board members are clear about the scope and programme of engagement.

13. This will take place as follows:

· 11 June: briefing the six local boards that are within the planned corridor for light rail - Waitematā, Albert-Eden, Puketāpapa, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu and Ōtara-Papatoetoe

· 14 June: presentation to Chairs’ Forum

· 30 June: inviting local board chairs or their delegate to attend a Planning Committee briefing

· Further briefings will be organised to take place after the public consultation period in July/ August.

14. Staff will focus on providing local board members with an understanding of the approach being taken by the Establishment Unit and key constraints, so that local board members can respond to any queries they received and champion the engagement process within their community.

15. Throughout the engagement period, the Establishment Unit will be seeking broad views, key themes (could be geographically based) and feedback on the outcomes the project is set to achieve. This will mirror the public engagement process that will also focus on outcomes and community experience.

16. In order to ensure that there is adequate time for local boards to review public feedback ahead of providing local board feedback, staff are recommending that local boards delegate a member to provide the local board’s feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any quantifiable climate impacts.

18. The Establishment Unit Board will have an opportunity to consider climate impacts as part of making recommendations on the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Mayor and Deputy Mayor have been invited to join the Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of the project. The project sponsors will set the strategic direction for the project including the project scope and engagement plans and maintain political cooperation between central government and Auckland Council with regards to the project.

20. The Governing Body representative and the local board representative will be joined by the Chief Executive as the representatives of Auckland Council on the Establishment Unit Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This delegation will provide the opportunity for all local boards to provide formal feedback to the Establishment Board within the given timeframe of this first stage of work.

22. Margi Watson, as the local board representative on the Establishment Unit Board, will develop good lines of communication with other local board members. Having a local board representative on the Establishment Unit Board is not a proxy for local board engagement on this project and does not replace the need to obtain feedback from local boards.

Tauākī whakaaweawe Māori

Māori impact statement

23. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty Partners and an independent chairperson.

24. A key function of the Establishment Unit will be to undertake high quality engagement with communities, stakeholders, mana whenua and mataawaka.

Ngā ritenga ā-pūtea

Financial implications

25. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. No risks have been identified for delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

27. The risks of not appointing a delegate may be that formal feedback is not able to be provided by the local board within the relevant timeframe or may need to be provided via the urgent decision mechanism.

Ngā koringa ā-muri

Next steps

28. Staff will work with the Establishment Unit to make arrangements for local board briefings ahead of public consultation.

29. Public consultation will take place in July and August 2021.

30. Further briefings to provide analysis of the public feedback received will be provided towards the end of August.

31. Delegated local board members will provide feedback on behalf of their local board by 2 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Chairperson	Mr Scott Milne, JP
Deputy Chairperson	Troy Elliott
Members	Troy Churton
	Colin Davis, JP
	Sarah Powrie
	Margaret Voyce
	David Wong, JP

No.	Title	Page
a ⇩	Ōrākei Local Board workshop record - 6 May 2021	295
b ⇩	Ōrākei Local Board workshop record - 13 May 2021	297
c ⇩	Ōrākei Local Board workshop record - 27 May 2021	299