A board member will lead the meeting in prayer.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Papakura Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 May 2021, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of time
(approximately 30 minutes) is set aside for members of the public to address
the meeting on matters within its delegated authority. A maximum of 3 minutes
per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Papakura Local
Board
16 June 2021
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Adoption
of the Papakura Local Board Agreement 2021/2022
File No.: CP2021/07410
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the local content for the 10-year Budget, which includes
the Papakura Local Board Agreement 2021/22, the message
from the chair, and local board advocacy.
2. To
adopt a local fees and charges schedule for 2021/2022.
Whakarāpopototanga matua
Executive summary
3. Each
financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board
area.
4. From 22 February to 22 March 2021, council consulted on the proposed
10-year Budget 2021-2031. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 12 May 2021 on
regional issues, community feedback, and key local board initiatives and
advocacy areas.
5. Local boards are now considering local content for the 10-year
Budget 2021-2031 which includes
a local board agreement, a message from the chair, and local board advocacy, as
well as a local fees and charges schedule for 2021/2022.
6. On 29 June 2021, the Governing Body will meet to adopt Auckland
Council’s 10-year Budget 2021-2031, including 21
local board agreements.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) adopt
the local content for the 10-year Budget, which includes the Papakura Local Board Agreement 2021/22, the message from the chair, and
local board advocacy, which will be tabled at the meeting and attached to the
minutes.
b) adopt
a local fees and charges schedule for 2021/2022 (Attachment A).
c) delegate authority to the Chair to make any final changes to the
local content for the 10-year Budget 2021-2031 (the Papakura Local Board Agreement 2021/22, message from the chair, and local
board advocacy).
d) note that the resolutions of this meeting
will be reported back to the Governing Body when it meets to adopt the 10-year
Budget 2021-2031, including each Local Board Agreement, on 29
June 2021.
Horopaki
Context
7. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and
intended levels of service over a 10-year period. For
each financial year, Auckland Council must also have a local board agreement,
as agreed between the Governing Body and the local board, for each local board
area.
8. Throughout the development of the 10-year Budget 2021-2031, local
board chairs (or delegated local board representatives) have had the
opportunity to attend Finance and Performance Committee workshops on key topics
and provide local board views on regional issues being considered as part of
the 10-year Budget 2021-2031.
9. From 22 February to 22 March 2021, the council consulted with the
public on the 10-year Budget 2018-2028. One hearing style locally held event
was held in the Papakura Local Board area to engage with the community and seek
feedback on both regional and local proposals.
10. A report analysing
the feedback on local board priorities, as well as feedback from those living
in the local board area related to the regional issues, was included as an
attachment on the 5 May 2021 business meeting agenda.
11. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee at a workshop on 12 May 2021 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. Both staff
and the local board have reviewed the local feedback received as part of
consultation on 10-year Budget 2021-2031 and local boards have received a
report analysing the local feedback. It is now recommended that local boards
adopt local content for the 10-year Budget 2021-2031 (which will be tabled at
the meeting), including the Local Board Agreement 2021/2022, the
message from the chair, and local board advocacy, as well as a local
fees and charges schedule for 2021/2022 (Attachment A).
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
14. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The climate
impacts of any projects Auckland Council chooses to progress with will be
assessed as part of the relevant reporting requirements.
15. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impact, build resilience to climate impacts,
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. Local boards
worked with council departments to develop their local board work programmes
for 2021/2022 that will be adopted at June business meetings. The local board
work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report seeks local board adoption of
its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board
Agreement 2021/2022.
Tauākī whakaaweawe
Māori
Māori impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
10-year Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
19. Local board plans, which were developed in 2020 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
20. Of those who submitted to the 10-year Budget 2021-2031 from the Papakura
Local Board area 27 identified as Māori.
Five iwi entities from the Papakura Local Board rohe also made a submission to
the 10-year Budget 2021-2031. These submissions were
provided to the local board for consideration at local board workshops during
the development of their local board agreement.
21. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial implications
22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset based services (ABS) funding to projects and services for the
2021/2022 financial year.
23. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy (included in the 10-year Budget), which local boards can spend
on priorities for their communities. Local boards can also utilise LDI funding
to increase local levels of service if they wish to do so.
24. Funding
for asset based services (ABS) is allocated by the Governing Body to local
boards based on current levels of service to run and maintain local assets and
services including parks, pools and recreation facilities, community
facilities, and libraries.
25. A local fees and charges schedule for 2021/2022 is adopted alongside
of the Local Board Agreement 2021/2022. The fees and
charges have been formulated based on region-wide baseline service levels and
revenue targets. Where fees and charges are amended by a local board that
results in lower revenue for the council, the shortfall will need to be made up
by either allocating LDI funds or reducing expenditure on other services to
balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
26. Decisions on
the local content of the 10-year Budget 2021-2031, including the Local Board
Agreement 2021/2022 and a local fees and charges schedule for 2021/2022,
are required by 17 June 2021 to ensure the Governing Body can adopt the final
10-year Budget 2021-2031, including each Local Board
Agreement, at its 29 June 2021 meeting.
Ngā koringa ā-muri
Next steps
27. The
resolutions of this meeting
will be reported to the Governing Body on 29 June 2021 when it meets to adopt
the 10-year Budget 2021-2031, including
21 local board agreements.
28. It is possible that minor changes may need to be made to the
attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make any final changes if necessary.
29. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2021.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local fees and charges schedule 2021/2022
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11
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Ngā kaihaina
Signatories
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Author
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Francis Martin - Advisor Plans & Programmes
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Authorisers
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Louise Mason - GM Local Board Services
Carol McKenzie-Rex - Local Area Manager Franklin,
Manurewa, Papakura
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