I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 21 June 2021

5.30pm

Boardroom, Ground Floor
Auckland Town Hall
301-305 Queen Street
Auckland

 

Ngā Hui a te Rōpū Kaitohutohu Take Hapori

Iwi Takatāpui /

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-chair

John Kingi

 

Co-chair

Aych McArdle

 

Members

Jack Byrne

 

 

Tux Hika

 

 

Fale Andrew Lesā, JP

 

 

Teresa Platt

 

 

Max Tweedie

 

 

Julie Watson

 

 

 

 

Liaison Councillor

Cr Richard Hills

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 4 members)

 

 

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere /

Governance Advisor

 

16 June 2021

 

Contact Telephone: 09 890 2656

Email: Duncan.Glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Panel members' and liaison councillor's updates                                                     7

6          Auckland Unlimited's support for LGBTQ+ events                                                   9

7          Stats NZ Tatauranga Aotearoa - preparations for the 2023 Census                      11

8          Rob Sykes (He/Him/Ia) – Diversity & Inclusion Principal Advisor                         13

9          Panel advocacy to the council and additional work                                                15

10        Future meeting dates for the Rainbow Communities Advisory Panel 2021-2022 17

11        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 April 2021, as a true and correct record.

 

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rainbow Communities Advisory Panel

21 June 2021

 

 

Panel members' and liaison councillor's updates

File No.: CP2021/08101

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive updates from Liaison Councillors and Rainbow Communities Advisory Panel members on recent activities.

Whakarāpopototanga matua

Executive summary

2.       Rainbow Communities Advisory Panel members will provide updates on their recent work and activities relevant to the panel’s work.

3.       The liaison councillor to the panel, Cr Richard Hills, will provide an update of recent council business relevant to the panel’s work.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note the liaison councillor and panel members’ updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer

 

 

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

Auckland Unlimited's support for LGBTQ+ events

File No.: CP2021/08106

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive feedback from the Rainbow Communities Advisory Panel on Auckland Unlimited’s support for LGBTQ+ events.

Whakarāpopototanga matua

Executive summary

2.       Auckland Tourism, Events and Economic Development (ATEED), prior to 2019 supported the Rainbow Pride Parade with investment into the event.

3.       In 2019 and 2020 ATEED did not invest into any LGBTQ+ events following the split of members from Auckland Pride to form Rainbow Auckland.

4.       In 2021 the newly formed Auckland Unlimited invested into both the Auckland Pride Party and Rainbow Parade as part of our National Programme as well as providing a discount on venue hire for Aotea Square for the Pride Party.

5.       Auckland Unlimited is seeking feedback from the panel on the best way to support and grow LGBTQ+ events in Auckland in the future with a focus on economic development and tourism.

6.       Four potential ways to support are:

·     continue investing into both the Pride Party and the Rainbow Parade

·     invest into city dressing, marketing and communications for Pride Month

·     invest into Auckland Pride Festival as a whole

·     invest into other key events during Pride Month.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the presentation from Auckland Unlimited

b)      provide feedback on how Auckland Unlimited can support LGBTQ+ events.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

Stats NZ Tatauranga Aotearoa - preparations for the 2023 Census

File No.: CP2021/08107

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for representatives of Stats NZ Tatauranga Aotearoa to engage with the panel.

Whakarāpopototanga matua

Executive summary

2.       Representatives of Stats NZ Tatauranga Aotearoa will present to the panel regarding preparations for the 2023 Census.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the presentation from representatives of Stats NZ Tatauranga Aotearoa.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

Rob Sykes (He/Him/Ia) – Diversity & Inclusion Principal Advisor

File No.: CP2021/08235

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an introduction to the internal focussed mahi for Diversity, Equity & Inclusion over the coming year, including:

·        introduction to Rob Sykes (He/Him/Ia)

·        the inclusion of ‘Equity’, making our mahi focussed on Diversity, Equity & Inclusion

·        an overview of the mahi planned generally

·        an overview of specific mahi relating to our Rainbow Staff.

Whakarāpopototanga matua

Executive summary

2.       Rob Sykes (He/Him/Ia) is the new Diversity & Inclusion Principal Advisor.

3.       Joining Council in April, he has pulled together a high-level paper that will guide the mahi within Council to support our people to bring their true authentic selves to work.

4.       This paper is based on conversations with our Staff Support Networks, insights from handover material and a number of key stakeholder meetings.

5.       The latest two quarterly engagement surveys have also helped bring the voice of our people into this paper.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the presentation from Rob Sykes Diversity & Inclusion Principal Advisor

b)      support the creation and running of Rainbow competency training of all frontline Council Staff

c)      support with running development workshops with our Rainbow Staff Network members to help them progress into their careers.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer

 

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

Panel advocacy to the council and additional work

File No.: CP2021/08710

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note any other advocacy the panel has recently provided to the council and agree whether it should be compensated.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Demographic Advisory Panels Terms of References notes that, as one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

·    Auckland Council’s regional policies, plans and strategies

·    regional and strategic matters including those that Council-Controlled Organisations deal with

·    any matter of particular interest or concern to diverse communities.

3.       As per the terms of reference, the panel is able to request an hourly rate to support key pieces of work which require additional work outside the scheduled panel meetings. This can be defined as work performed (services and contributions) by individual members that is essential to meet the panel’s purpose and work programme.

4.       The panel should consider if it feels that the hourly rate should be requested in acknowledgement of the work carried out by members of the panel to provide advice to the Auckland Council on any issues.

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note any other recent advocacy to the council

b)      agree to request additional compensation for work carried out.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Carol Hayward - Principal Advisor Panels

Authoriser

David Gurney – Lead Officer

 


Rainbow Communities Advisory Panel

21 June 2021

 

 

Future meeting dates for the Rainbow Communities Advisory Panel 2021-2022

File No.: CP2021/08099

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To agree meeting dates for the remainder of this term and consider possible community engagement opportunities for the Rainbow Communities Advisory Panel.

Whakarāpopototanga matua

Executive summary

2.       For the remainder of the term, the panel is expected to meet approximately every six weeks excluding December and January. This equates to 10 meetings during 2021 and 2022.

3.       Of these 10 meetings, the panel should have a maximum of three meetings and up to seven workshops. Scheduled meetings are open to the public and any elected members of Auckland Council. Workshops are used for discussion between panel members, governing body members and relevant council staff.

4.       Proposed meeting dates have been circulated to panel members to cover the remainder of 2021 and 2022.  These are:

Proposed meeting dates (Mondays, 5.30pm-8.30pm)

26 July 2021

6 September 2021

18 October 2021

29 November 2021

21 February 2022

4 April 2022

16 May 2022

27 June 2022

8 August 2022

19 September 2022

 

5.       The panel is requested to confirm the suitability of these dates and consider which should be open meetings.

6.       While the Rainbow Communities Advisory Panel is not required to communicate or engage with their communities, it is recommended that the panel aims to engage with their communities at least once a year and identify ways that they can inform their communities of the activities the panel is involved with.

7.       Open meetings can be used as opportunities for community engagement and the format can be adapted as necessary to ensure that it is inclusive for rainbow communities and at a place and time that would be most convenient for members of the community to attend.

8.       Alternatively, the panel may wish to arrange for separate community engagement activities in addition to these planned meetings.

9.       The panel could create its own agenda for these activities or use them as an opportunity to feed into the council’s existing work programme, for example:

·        Significance and Engagement Policy – consultation on the draft policy is expected to take place in August / September 2021.

·        Thriving communities – consultation on the draft Thriving Communities Policy is expected to take place in the later part of 2021.

·        Annual Plan – the annual budget consultation is likely to take place in February 2022.

·        Elections – the campaign to encourage voters to participate will take place from mid-2022.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      confirm meeting dates for the remainder of 2021 and 2022

b)      identify one of the remaining 2021 dates to be an open meeting plus a further two open meetings for 2022

c)      consider opportunities for community engagement over the remainder of their term.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

David Gurney – Lead Officer