I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday 16 June 2021 3.00pm Te Whare
Oranga ō Parakai |
Rodney Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Phelan Pirrie |
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Deputy Chairperson |
Beth Houlbrooke |
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Members |
Brent Bailey |
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Steve Garner |
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Danielle Hancock |
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Tim Holdgate |
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Louise Johnston |
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Vicki Kenny |
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Colin Smith |
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(Quorum 5 members)
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Robyn Joynes Democracy Advisor
11 June 2021
Contact Telephone: +64 212447174 Email: robyn.joynes@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Board Member |
Organisation |
Position |
Brent Bailey |
Central Shooters Inc Auckland Shooting Club Royal NZ Yacht Squadron |
President Member Member |
Steven Garner |
Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club |
President Member Member |
Louise Johnston |
Blackbridge Environmental Protection Society |
Treasurer |
Vicki Kenny |
International Working Holidays Ltd Nannies Abroad Ltd Waitemata Riding Club National Party Helensville Electorate |
Director/Owner/CEO Director/Owner/CEO Member Treasurer |
Danielle Hancock |
Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited |
Member
Pest Free Coordinator Operations Manager |
Tim Holdgate |
Landowners Contractors Protection Association Agricultural and Pastoral Society - Warkworth |
Vice Chairman
Committee member |
Beth Houlbrooke |
Kawau Island Boat Club Springboard Advisory Board Matakana Coast Trail Trust |
Member Member Contractor |
Phelan Pirrie |
Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated |
Officer in Charge Director Manager |
Colin Smith |
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Rodney Local Board 16 June 2021 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation: Kauri Dieback and Paper Road 5
8.2 Deputation: South Head Road issues 6
8.3 Deputation: Waioneke Culvert and flood plain 6
9 Public Forum 6
10 Extraordinary Business 6
11 To seek approval to grant a renewal and variation of the licence to occupy to Muriwai Environmental Action Community Trust for land at Muriwai Village Green, 451 Motutara Road, Muriwai 9
12 To seek approval to grant a renewal and variation of the lease to Kumeu and Districts Community Centre Incorporated for the council-owned Pomona Hall at 35 to 41 Access Road, Kumeū 29
13 Approval of the 2021/2022 Rodney Local Board Infrastructure and Environmental Services Work Programme 41
14 Approval of the 2021/2022 Rodney Local Board Customer and Community Services work programme 57
15 Rodney Local Board Work Programme reallocations FY2020/2021 69
16 Rodney Local Board Transport Targeted Rate - Omaha Drive footpath 75
17 Adoption of the Rodney Local Board Agreement 2021/2022 79
18 Approval for new public road names for subdivision at 57 Nobilo Road, Huapai 97
19 Approval for new private road name for subdivision at 35 Wilson Road, Warkworth 105
20 Approval for new road names for subdivision at 953 Matakana Road, Matakana 113
21 Feedback on Equity of Service Levels and Funding Proposals - Draft Report 121
22 Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project 125
23 Urgent Decision – Local board representation on the Establishment Unit Board of the City Centre to Māngere light rail project 129
24 Urgent Decision – Tamaki Makaurau Auckland Fire Plan 139
25 Rodney Ward Councillor update 221
26 Rodney Local Board workshop records 231
27 Governance forward work calendar 237
28 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Rodney Local Board: a) confirm the ordinary minutes of its meeting held on Wednesday 19 May 2021 as a true and correct record.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Te take mō te pūrongo Purpose of the report 1. Phil Perrott has requested a deputation to discuss Kauri Dieback on his and an adjoining property and a paper road that goes through the area.
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Ngā tūtohunga Recommendation/s That the Rodney Local Board: a) thank Mr Perrott for his attendance.
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Te take mō te pūrongo Purpose of the report 1. Ross Webber and Robbie Travers have requested a deputation to discuss issues on South Head Road.
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Ngā tūtohunga Recommendation/s That the Rodney Local Board: a) thank Mr Webber and Mr Travers for their attendance.
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Te take mō te pūrongo Purpose of the report 1. Ross Webber and Robbie Travers have requested a deputation to discuss the Waioneke Culvert and flood plain.
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Ngā tūtohunga Recommendation/s That the Rodney Local Board: a) thank Mr Webber and Mr Travers for their attendance.
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A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Rodney Local Board 16 June 2021 |
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To seek approval to grant a renewal and variation of the licence to occupy to Muriwai Environmental Action Community Trust for land at Muriwai Village Green, 451 Motutara Road, Muriwai
File No.: CP2021/08042
Te take mō te pūrongo
Purpose of the report
1. To seek approval to grant a renewal and variation of the licence to occupy agreement to Muriwai Environmental Action Community Trust for land at Muriwai Village Green, 451 Motutara Road, Muriwai.
Whakarāpopototanga matua
Executive summary
2. Muriwai Environmental Action Community Trust has a community licence to occupy land within the Muriwai Village Green, 451 Motutara Road, Muriwai. The purpose of the licence to occupy is for use as a plant nursery to enable progressive and sustainable landscaping of land within the Muriwai Village Green.
3. The licence to occupy commenced 21 September 2015 for one term of five years and provides for one option of renewal for five years at the complete discretion of the Rodney Local Board.
4. The Muriwai Environmental Action Community Trust has formally applied to council to exercise its option of renewal of the community licence to occupy. A variation of the licence agreement is required to record the following:
· Auckland Council’s Smoke Free Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smoke-free compliance in all community lease and licence agreements as they come up for renewal
· a minor amendment to the community outcomes plan to remove two currently unachievable targets.
5. The Muriwai Environmental Action Community Trust has agreed to the proposed variations to its licence agreement.
6. This report recommends that the Rodney Local Board grant a renewal and variation of the licence to occupy to the Muriwai Environmental Action Community Trust for 213.04 square metres of land within the Muriwai Village Green, 451 Motutara Road, Muriwai.
Recommendation/s
That the Rodney Local Board:
a) grant a renewal and variation of the community licence to occupy agreement to Muriwai Environmental Action Community Trust for 213.04 square metres (more or less) of land located within the Muriwai Village Green at 451 Motutara Road, Muriwai executed by both parties in 2015 (Attachment A to the agenda report) subject to the following terms and conditions:
i) term – five years commencing 21 September 2020 effecting final expiry 20 September 2025
ii) rent – one dollar ($1.00) plus GST if demanded
iii) inclusion of a clause prohibiting all users of the facility from smoking within the lease area
iv) an amendment to the community outcomes plan to remove two currently unachievable targets.
b) note that all other terms and conditions will accord with the existing licence agreement executed by both parties in 2015.
Horopaki
Context
7. This report considers the licensing issues with respect to the Muriwai Environmental Action Community Trust’s (the trust) occupation of land within the Muriwai Village Green, 451 Motutara Road, Muriwai.
8. The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing and licensing matters.
Tātaritanga me ngā tohutohu
Analysis and advice
Land, community licence to occupy and right of renewal
9. The Muriwai Regional Park is owned by the Crown and vested in trust, in council.
10. The Muriwai Village Green forms part of the Muriwai Regional Park and adjoins the coastal settlement of Muriwai. The land comprising the Muriwai Village Green is legally described as part Section N2 Blk IX Kumeu S D (part of Section 6 SO 69320). Muriwai Village Green is situated within an Auckland Regional Park and is accessed by vehicles off Coast Road or on foot, via Jack Butt Lane.
11. Historically, the former Rodney District Council administered and managed the Muriwai Village Green under a license agreement with the former Auckland Regional Council. A report to the Governing Body at its business meeting of 22 August 2013 sought clarification of the decision-making responsibilities for specific parks.
12. The Governing Body resolved that the decision making on regional parks would rest with the Regional Development and Operations Committee with the explicit exception of the Muriwai Village Green, which would remain with the Rodney Local Board (resolution number GB/2013/86).
13. At its business meeting of 7 September 2015, the Rodney Local Board, Parks and Recreation Committee granted the trust a new licence to occupy for land within the Muriwai Village Green (resolution number RODPC2015/58).
14. The existing licence to occupy is for a term of five years commencing 21 September 2015 and provides for one option to renew for five years at the complete discretion of the Rodney Local Board subject to the satisfaction of certain pre-conditions.
15. The table below details the pre-conditions and the subsequent satisfaction constituting a right of renewal.
Pre-conditions |
Satisfaction |
That the licensee has not been in breach of the terms of its licence to occupy agreement. |
The licensee has met the terms contained within its licence to occupy agreement. |
That the licensee gives the licensor (council) notice not more than six months or less than three months before the expiration of the current term that it wishes to exercise its right of renewal provided for under the licence to occupy agreement. |
The licensee formally applied to council as licensor to exercise its right of renewal within the set timeframe. |
That in the opinion of the licensor, the licence to occupy area is not required for other purposes. |
Council’s community leasing staff sought feedback on the proposal from the service and asset planning team. Staff feedback included; “we have environmental restoration activity contemplated in the draft lease/licence section for this park, which supports the proposal.” |
Requirements for a variation to the licence agreement
16. In 2017 Auckland Council adopted a Smokefree Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smokefree compliance clause in all community lease agreements as they come up for renewal (a clause has been included in all new lease agreements since that time). The clause means that all users of the facility would not smoke within the lease area.
17. The trust has a community outcomes plan appended as a schedule to its licence to occupy agreement. The purpose of the community outcomes plan is for the trust (licensee) to show the community the benefit it provides in exchange for the benefit it receives by way of the licence to occupy at a rental of $1.00 per annum if demanded. The plan contains relevant ‘outcomes’ from the Auckland Plan and the Rodney Local Board Plan, from which targets are set. The trust is to submit an annual report to council on how it has met the agreed targets.
18. During the first five years of the licence term, the trust met the majority of the targets set within its community outcomes plan (Attachment B to the agenda report) though the target relating to a ‘Muriwai Environmental Action Community Trust fosters a partnership with the Parole Board by way of working alongside people undertaking periodic detention’ is unachievable as it is overly burdensome on volunteers’ time.
19. Similarly, the requirement for the trust to provide six ‘composting classes per annum’ is unachievable as trust members are very recently in the process of engaging with a professional rodent exterminator about designing an appropriate composting facility. The variation to the lease agreement will record the amended community outcomes plan (Attachment C to the agenda report).
Muriwai Environmental Action Community Trust
20. The trust was established in 2011 by a group of environmental and community conscious locals. The trust’s aim is to encourage local residents of Muriwai to join in developing and implementing a wide variety of exciting projects to enhance its local environment for future generations to enjoy. Projects include planting, pest animal and weed control, gannet monitoring, “KidsGroup” and environmental education.
21. The trust was incorporated under the Charitable Trusts Act 1957 on 5 May 2011.
22. The trust’s environmental principles and activities align with the Muriwai Village Green Management Plan adopted 13 May 2010.
Stated under ‘development proposals’ (planting):
· Prioritise re-vegetation and amenity planting, including successional planting to compensate for the potential future loss of the pines as they mature.
Stated under ‘objectives’, objective 2 reads as follows:
· To manage, protect and enhance the natural values and amenity of the reserve.
Relevant policies aligning with the above are as follows:
(i) Protect indigenous habitats and ecosystems
(ii) Protect and enhance indigenous flora and fauna
Tauākī whakaaweawe āhuarangi
Climate impact statement
23. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions. Similarly, the nature of the trust’s activities (planting) is beneficial to the environment.
24. The licence to occupy area is located directly within a flood plain or flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment D to the agenda report). As the primary purpose of the licence to occupy is for a plant nursery, rainfall is welcomed.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
25. Staff from the Connected Communities, Parks, Sports and Recreation and Service Investment & Programming teams support the renewal of the trust’s licence to occupy for land at Muriwai Village Green.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. At its business meeting of 19 August 2020, the Rodney Local Board resolved to approve the Community Facilities Work Programme 2020 – 2023 (resolution number RD/2020/105). The renewal of the community licence to occupy to the trust for land within the Muriwai Village Green was included in the list of leasing projects to be progressed (line item 436).
27. The recommendations in this report support the Rodney Local Board Plan 2020 outcomes of:
· Our natural environment is healthy and protected
· Our local parks and recreation facilities meet the needs of our growing community
· Our communities are resilient and have access to what they need.
Tauākī whakaaweawe Māori
Māori impact statement
28. In 2015, council staff engaged with mana whenua about the proposed licence to occupy to the trust. During April 2015, Te Tari Tai Ao Te Pou Manahere (the environmental manager) for Ngā Maunga Whakahii o Kaipara Development Trust and council staff undertook a site visit.
29. Te Tari Tai Ao Te Pou Manahere subsequently furnished a Kaitiaki Report (Attachment E to the agenda report) in support of the licence to occupy to the trust. In accordance with the recommendations in the Kaitiaki Report, council staff will be providing the environment team at Ngā Maunga Whakahii o Kaipara Development Trust with a copy of the community outcomes plan.
Ngā ritenga ā-pūtea
Financial implications
30. There is no direct cost to council associated with the renewal and variation of the licence to occupy agreement.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
31. As the trust has met the pre-conditions to the renewal term provided for in its community licence to occupy with council, should the Rodney Local Board resolve not to grant the renewal this may be viewed as a lack of good faith.
32. Secondly, refusal to grant the renewal without good reason would constitute a breach of contractual obligations by council as licensor.
Ngā koringa ā-muri
Next steps
Attachments
No. |
Title |
Page |
a⇩ |
GIS aerial view showing licence to occupy area outlined in red |
15 |
b⇩ |
Current community outcomes plan |
17 |
c⇩ |
Amended community outcomes plan |
21 |
d⇩ |
GIS aerial view from Auckland Council's Hazard Viewer |
25 |
e⇩ |
Kaitiaki Report |
27 |
Ngā kaihaina
Signatories
Author |
Karen Walby - Community Lease Advisor |
Authorisers |
Taryn Crewe - General Manager Community Facilities Lesley Jenkins - Local Area Manager |
16 June 2021 |
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To seek approval to grant a renewal and variation of the lease to Kumeu and Districts Community Centre Incorporated for the council-owned Pomona Hall at 35 to 41 Access Road, Kumeū
File No.: CP2021/08020
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Rodney Local Board to grant a renewal and variation of the lease to Kumeū and Districts Community Centre Incorporated for the council-owned Pomona Hall located on land at 35 to 41 Access Road, Kumeū.
Whakarāpopototanga matua
Executive summary
2. Kumeū and Districts Community Centre Incorporated (Kumeū and Districts) has a community lease for the council-owned Pomona Hall at 35 to 41 Access Road, Kumeū. The lease commenced 1 October 2015 for one term of five years and provides for one right of renewal for five years expiring 30 September 2025.
3. Kumeū and Districts has formally applied to council to exercise its right of renewal of a community lease. A variation of the lease agreement is required to record the following:
· Auckland Council’s Smoke Free Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smoke-free compliance in all community lease agreements as they come up for renewal
· An amendment to the maintenance schedule to correctly record council’s responsibilities in terms of external and internal painting and roof maintenance.
4. Kumeū and Districts has agreed to the proposed variations to its lease agreement.
5. This report recommends that the Rodney Local Board grant a renewal and variation of the lease to Kumeū and Districts for the council-owned Pomona Hall at 35 to 41 Access Road, Kumeū.
Recommendation/s
That the Rodney Local Board:
a) grant a renewal and variation of the community lease agreement to Kumeū and Districts Community Centre Incorporated for the council-owned Pomona Hall located at 35 to 41 Access Road, Kumeū dated 3 December 2015 (Attachment A to the agenda report) subject to the following terms and conditions:
i) term – five years commencing 1 October 2020 effecting final expiry 30 September 2025
ii) rent – one dollar ($1.00) plus GST if demanded
iii) annual subsidised maintenance fee - $250 plus GST
iv) inclusion of a clause prohibiting all users of the facility from smoking within the lease area
v) an amendment to the maintenance schedule (Schedule Four to the lease agreement) to correctly record council’s responsibilities in terms of external and internal painting and roof maintenance of the hall
b) note that all other terms and conditions will accord with the existing lease agreement dated 3 December 2015.
Horopaki
Context
6. This report considers the leasing issues with respect to Kumeū and Districts occupation of the council-owned Pomona Hall located at 35 to 41 Access Road, Kumeū.
7. The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.
Tātaritanga me ngā tohutohu
Analysis and advice
Land, community lease and right of renewal
8. The land on which the Pomona Hall is located is held in fee simple by council, legally described as Lot 1 DP 95110, classified as a local purpose (community buildings) reserve and is subject to the provisions of the Reserves Act 1977. The land classification legally supports the lease to Kumeu and Districts.
9. During 2010, the former Rodney District Council sited the heritage status Pomona Hall on an area of land at 35 to 41 Access Road Kumeū adjacent to Kumeū and Districts owned community centre complex and within its lease area. In 2010, staff at the former council did not arrange a formal occupancy agreement between council and Kumeū and Districts.
10. At its business meeting of 7 September 2015, the Rodney Local Board, Parks and Recreation Committee granted Kumeū and Districts a new lease for the Pomona Hall (resolution number RODPC2015/55).
11. The lease to Kumeū and Districts for the Pomona Hall commenced 1 October 2015 for a term of five years and provides for one right of renewal for five years, effecting final expiry on 30 September 2025.
12. There are three pre-conditions to the renewal which have been satisfied and are detailed in the table below:
Table 1: pre-conditions to the renewal
Pre-conditions |
Satisfaction |
That the lessee has not been in breach of the terms of its lease agreement. |
The lessee has met the terms contained within its lease agreement. |
That the lessee gives the lessor (council) notice not more than six months or less than three months before the expiration of the current term that it wishes to exercise its right of renewal provided for under the lease. |
The lessee formally applied to council as lessor to exercise its right of renewal within the set timeframe. |
That in the opinion of the lessor, the lease area is not required for other purposes. |
Council’s community leasing staff sought feedback from the Regional Service Planning, Investment and Partnerships team about the proposal. Staff feedback included; “Staff haven’t raised any issues in relation to how the park is being managed. The draft omnibus plan would look to reinforce the board’s decision with this lease renewal. The lease proposal is also consistent with the land classification.” |
Requirements for a variation to the lease agreement
13. In 2017 Auckland Council adopted a Smokefree Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smokefree compliance clause in all community lease agreements as they come up for renewal (a clause has been included in all new lease agreements since that time). The clause means that all users of the facility would not smoke within the lease area.
14. Additionally, when council staff drafted the community lease agreement in 2015, a mistake was made in the maintenance schedule (Schedule Four to the lease agreement) in terms of the lessors and lessee’s responsibilities for external and internal painting and roof maintenance of the Pomona Hall.
15. An amendment to the maintenance schedule is required to correctly record council’s (as lessor) responsibility for external and internal painting and roof maintenance.
Pomona Hall
16. The Pomona Hall was constructed in 1876 for use as a community hall. The building was also used as a church and the district’s first school. In 2005 the former Rodney District Council acquired the building and in 2010 completed the restoration works and relocated it on the site within the Kumeū and Districts lease area adjacent to the community centre complex. No formal occupancy arrangement stating rights and responsibilities was put in place at that time.
17. The Pomona Hall is not insulated, does not have heating nor is it self-contained (no piped water and the electricity is sourced via the supply to the Kumeū and Districts other building situated on the site. The local Lions Club currently occupy the Pomona Hall by way of a rental arrangement with the Kumeū and Districts. The Huapai-Kumeū Lions Club utilise the Pomona Hall to operate ‘The Vintage Shop’. Profits from sales are channeled back into the local community.
Maintenance works to Pomona Hall
18. In February 2021 council’s community facilities maintenance coordinator and the heritage assets advisor undertook a site visit to assess the maintenance required on the Pomona Hall. A scope of maintenance works was subsequently drafted. As a result, budgeting for maintenance works on Pomona Hall is proposed to be included in Community Facilities Rodney Local Board work programme for 2022/2023 and 2023/2024, respectively.
Kumeū and Districts Community Centre Incorporated
19. The Kumeū and Districts Community Centre was incorporated under the Incorporated Societies Act 1908 on 10 December 1913. Included in the listed objects of the Kumeū and Districts Community Centre Incorporated set of rules are as follows: “To let the Kumeū and Districts Community Centre when erected for the purpose of public entertainments, concerts, meetings, dances and other purposes of a kindred nature.”
20. The Kumeū and Districts committee comprises nine volunteers from residents in the Kumeū, Huapai and Waimauku areas. Elections for the committee are held on an annual basis and it is tasked with overseeing the management and maintenance of the complex, accounting, auditing and cleaning services.
21. The Kumeū and Districts committee cooperates fully with the Kumeū Agricultural and Horticultural Society Incorporated who own the adjoining property. The community centre is made available to complement Kumeū Agricultural and Horticultural Society activities such as the annual Kumeū Show, Classic Car Show and Auckland Folk Festival.
Tauākī whakaaweawe āhuarangi
Climate impact statement
22. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.
23. The Pomona Hall is not located directly within a flood plain or flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment B to the agenda report).
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. Staff from the Connected Communities and Regional Service Planning, Investment and Partnerships team support the renewal of the lease to Kumeū and Districts Community Centre Incorporated for the Pomona Hall.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. At its business meeting of 19 August 2020, the Rodney Local Board resolved to approve the Community Facilities Work Programme 2020 – 2023 (resolution number RD/2020/105). The renewal of the community lease to Kumeū and Districts Community Centre Incorporated for the Pomona Hall was included in the list of leasing projects to be progressed (line item 438).
26. The recommendations in this report support the Rodney Local Board Plan 2020 outcomes of:
· Infrastructure and development meets the needs of our growing communities
· Our communities are resilient and have access to what they need.
Tauākī whakaaweawe Māori
Māori impact statement
27. In 2015, council staff engaged with mana whenua about the proposed community lease to Kumeū and Districts Community Centre Incorporated. On 9 July 2015, Te Tari Tai Ao Te Pou Manahere (the environmental manager) for Ngā Maunga Whakahii o Kaipara Development Trust and council staff undertook a site visit.
28. Te Tari Tai Ao Te Pou Manahere subsequently furnished a Kaitiaki Report (Attachment C) in support of the lease to Kumeū and Districts.
29. There are no changes in the term of the lease, use, or operational activities being conducted on the land. As such, council staff have not undertaken new engagement with mana whenua on the matter.
Ngā ritenga ā-pūtea
Financial implications
30. There is no direct cost to council associated with the renewal and variation of the lease.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
31. Kumeū and Districts have met the pre-conditions to the renewal term provided for in its community lease with council, should the Rodney Local Board resolve not to grant the renewal this may be viewed as a lack of good faith.
32. Secondly, refusal to grant the renewal without good reason would constitute a breach of contractual obligations by council as lessor.
Ngā koringa ā-muri
Next steps
33. Subject to the Rodney Local Board granting Kumeū and Districts Community Centre Incorporated the renewal and variation of its community lease, council staff will draft the necessary documentation for signing and sealing by the lessee and subsequent execution by council.
Attachments
No. |
Title |
Page |
a⇩ |
GIS aerial view showing Pomona Hall outlined in red |
35 |
b⇩ |
GIS aerial view from Auckland Council's Hazard Viewer |
37 |
c⇩ |
Kaitiaki Report |
39 |
Ngā kaihaina
Signatories
Author |
Karen Walby - Community Lease Advisor |
Authorisers |
Taryn Crewe - General Manager Community Facilities Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Approval of the 2021/2022 Rodney Local Board Infrastructure and Environmental Services Work Programme
File No.: CP2021/04298
Te take mō te pūrongo
Purpose of the report
1. To approve the 2021/2022 Rodney Local Board’s Infrastructure and Environmental Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes.
Whakarāpopototanga matua
Executive summary
2. This report presents the Rodney Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A to the agenda report).
3. The work programme responds to the outcomes and objectives identified in the Rodney Local Board Plan 2020.
4. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.
5. The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:
· Forestry ambassador programme - $50,000
· Helensville construction and demolition waste minimisation programme - $40,000
· Mahurangi College living classroom coordinator - $20,000
· Pest Free Coatesville animal pest control tools - $10,000
· Restore Rodney East coordinator - $5,000
· Rodney Healthy Harbours Riparian Restoration Fund - $200,000
· Rodney west coordinator - $75,000
· Shorebirds Trust coordinator - $20,000.
6. The proposed work programme has a total value of $420,000, which can be funded from within the local board’s draft locally driven initiatives budget for the 2021/2022 financial year.
7. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.
8. The Restore Rodney East coordinator programme has an additional $70,000 proposed to be carried forward from the 2020/2021 financial year.
9. The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.
10. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.
Recommendation/s
That the Rodney Local Board:
a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A):
Activity name |
2021/2022 budget for approval |
Forestry ambassador programme |
$50,000 |
Helensville construction and demolition waste minimisation programme |
$40,000 |
Mahurangi College living classroom coordinator |
$20,000 |
Pest Free Coatesville animal pest control tools |
$10,000 |
Restore Rodney East coordinator |
$5,000 |
Rodney Healthy Harbours Riparian Restoration Fund |
$200,000 |
Rodney west coordinator |
$75,000 |
Shorebirds Trust coordinator |
$20,000 |
Total |
$420,000 |
b) note that in addition to the $5,000 budget for the Restore Rodney East coordinator in 2021/2022, $70,000 is proposed to be carried forward for this programme from the 2020/2021 financial year
c) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A)
d) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.
Horopaki
Context
11. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme.
12. The proposed work programme responds to the outcomes and objectives identified in the Rodney Local Board Plan 2020. The specific objective(s) reflected in the work programme are:
· we have good water quality in our streams, rivers and harbours
· our natural environment is clean and healthy with thriving ecosystems.
13. The following adopted strategies and plans also guided the development of the work programme:
· Regional Pest Management Plan 2020-2030
· National Policy Statement for Freshwater Management
· Natural Environment Standards for Plantation Forestry
· Waste Management and Minimisation Plan.
14. The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.
Tātaritanga me ngā tohutohu
Analysis and advice
15. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Rodney Local Board Plan 2020 environmental objectives, as detailed above.
16. The work programme provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.
17. This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.
18. Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.
19. Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.
20. The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:
Forestry ambassador programme – $50,000
21. The local board has indicated it would like to continue to support its forestry ambassador programme in the 2021/2022 financial year. The local board allocated $50,000 towards this programme in the 2020/2021 financial year. This programme involves engagement with landowners and forestry representatives within the Rodney Local Board area through a forestry ambassador.
22. The ambassador has discussions with forestry industry representatives and forested land block owners to understand the barriers and benefits around managing sediment when felling trees, in accordance with the National Environmental Standards for Plantation Forestry. They will provide practical support for the forestry industry, to support them to follow best practice erosion and sediment controls.
23. The programme aims to improve water quality by limiting sediment entering the waterways through working with these key stakeholders. Strong relationships will be built with the forestry sector, with best practice examples being shared across Rodney (and potentially nationally).
24. Approval in principle is also sought for $50,000 in the 2022/2023 and 2023/2024 financial years.
Helensville construction and demolition waste minimisation programme – $40,000
25. The local board has indicated it would like to support a new Helensville construction and demolition waste minimisation programme in the 2021/2022 financial year to support local builders and developers minimise the volume of waste sent to landfill.
26. The programme will fund bins at the Helensville Community Recycling Centre for reusing, recycling and upcycling recovered materials from construction and demolition sites. It will also support education of builders and developers to understand and overcome barriers around waste diversion.
27. Builders and developers will have the opportunity to learn best practice around waste diversion. The programme is expected to eventually become self-sustaining through the fees associated with the collection service.
28. Approval in principle is also sought for $30,000 in the 2022/2023 financial year and $20,000 in the 2023/2024 financial year.
Mahurangi College living classroom coordinator – $20,000
29. The local board has indicated it would like to continue to support the Mahurangi College living classroom coordinator programme in the 2021/2022 financial year.
30. Mahurangi College is establishing a 'living classroom' on two council reserves covering 9.4 hectares with endangered kauri, forests and wetland on banks of Mahurangi River. This will be the second year the college receives funding from the board, with $20,000 allocated towards the programme in 2020/2021.
31. Students will form teams to trap pest animals, remove pest plants, form trap lines, establish teaching areas, monitor water quality and bird life, and when appropriate replant the forest and wetland.
32. Rodney Local Board funding will support a coordinator to:
· implement the existing pest control and restoration plans
· support students to study forest and wetland ecosystems on reserves
· establish a Rodney Sustainability Education Hub at Mahurangi College for other schools and community groups.
Pest Free Coatesville animal pest control tools – $10,000
33. The local board has indicated it would like to continue to support the Pest Free Coatesville programme in the 2021/2022 financial year. The local board allocated $8,500 towards this programme in the 2020/2021 financial year.
34. This programme will provide pest trapping tools to support landowners to set up trapping networks, as well as creating a defence line along two kilometres of the Riverhead Forest boundary.
35. Pest Free Coatesville has been operating for a year with the mandate to rid the Coatesville area (3,574 hectares) of animal pests. The Pest Free Coatesville group will collate a record of existing animal pest control efforts, manage the roll out of new traplines, engage with the community and coordinate all animal pest control activity in the area.
36. This programme will engage with local landowners to encourage them to protect native biodiversity on their own land through pest management activities.
37. Approval in principle is also sought for $15,000 in the 2022/2023 financial year and $20,000 in the 2023/2024 financial year.
38. Local board funding towards this programme will also be supplemented with natural environment targeted rate funding of $10,000 each year over the next three financial years to enable further biodiversity outcomes.
Restore Rodney East coordinator – $5,000
39. The local board has indicated it would like to continue to support the Restore Rodney East coordinator in the 2021/2022 financial year to support and enable landscape-scale community restoration activities in the eastern Rodney area.
40. Funding of $5,000 is requested for the 2021/2022 financial year, in addition to a $70,000 budget proposed to be carried forward from 2020/2021. The provision of this carry forward will be confirmed after 30 June 2021 (the end of the 2020/2021 financial year).
41. The coordinator will continue to support the individuals and restoration groups to undertake pest management activities from the Waiwera River up to Te Arai, to Ara Tūhono and State Highway 1 in the west.
42. Approval in principle is also sought for $75,000 in the 2022/2023 and 2023/2024 financial years.
Rodney Healthy Harbours and Waterways Fund – $200,000
43. The local board has indicated it would like to continue to support the Rodney Healthy Harbours and Waterways Fund in the 2021/2022 financial year to provide landowners with financial assistance to protect and restore their riparian margins. The local board allocated $240,000 towards this programme in the 2020/2021 financial year.
44. The programme enables landowners to apply for funds to support planting and stock exclusion works. Community groups are also eligible to apply for work in public areas. The work carried out by landowners and groups will improve the water quality, habitat and biodiversity in streams and riparian margins across the Rodney Local Board area.
45. Healthy Waters will continue leading and managing the delivery of the fund. This will ensure commitments described in the individual funding agreements are delivered as per agreement and on time. Grants are paid as soon as works are completed, invoices provided and works inspected.
46. The fund will be advertised through social media, OurAuckland and farming outlets across the Rodney region.
47. Due to the significant levels of central government funding going into the Kaipara and Mahurangi catchments, funding through the Rodney Healthy Harbours and Waterways Fund will be prioritised for applications in other catchments across the Rodney Local Board area.
48. Approval in principle is also sought for $200,000 in the 2022/2023 and 2023/2024 financial years.
Rodney west coordinator – $75,000
49. The local board has indicated it would like to support the new Rodney west coordinator programme in the 2021/2022 financial year to assist community-led initiatives for a Predator Free Kaipara.
50. The coordinator will encourage and support the many landowners and community groups to undertake pest animal control from Muriwai to the South Head Peninsula.
51. This programme will ensure collaboration and coordination between these groups, programmes and initiatives to achieve the Predator Free goals for South Kaipara Heads.
52. The work carried out by landowners and groups will improve the water quality, habitat and biodiversity in streams and riparian margins across the Rodney Local Board area.
53. Approval in principle is also sought for $75,000 in the 2022/2023 and 2023/2024 financial years.
Shorebirds Trust coordinator – $20,000
54. The local board has indicated it would like to continue to support the Shorebirds Trust coordinator programme in the 2021/2022 financial year to amplify community pest control efforts from Te Arai to Pākiri North.The local board allocated $10,000 towards this programme in the 2020/2021 financial year.
55. The Te Arai Shorebirds Trust are undertaking a programme to establish a predator control buffer zone from Mangawhai to Pākiri covering private and public land. This programme buffers the Tara Iti Wildlife Sanctuary, Te Arai Regional Park and the 700 hectares from part of the Ngāti Manuhiri Trust settlement redress.
56. This programme will provide 21 kilometres of coastal protection for shorebirds through predator control over 2,735 hectares. This buffer programme will contribute to the protection of significant wildlife including breeding habitat of the critically endangered fairy tern.
57. Local board funding will support the coordinator to:
· undertake community engagement to support the long-term vision for the sanctuary from landowners
· produce a 10-year strategic plan to guide the buffer programme, including three-year work programmes.
58. Local board funding in 2021/2022 will support the trust to increase the outreach and work of the coordinator, obtain landowner approvals and deploy traps.
59. The Te Arai Shorebirds Trust are currently developing a memorandum of understanding with Auckland Council. This work plays a significant role in achieving the outcomes of Pest Free Auckland 2050.
60. Approval in principle is also sought for $20,000 in the 2022/2023 and 2023/2024 financial years.
Tauākī whakaaweawe āhuarangi
Climate impact statement
61. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.
62. Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contribute towards climate change adaptation
63. Table 1 outlines the activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 1: Climate impact assessment of proposed activities
Activity name |
Climate impact |
Forestry ambassador programme |
This programme will build resilience and ensure that forestry operations have appropriate erosion and sediment controls in place to minimise water quality issues and sediment entering waterways, which can result in flooding. Flooding events are expected to become more frequent and severe due to climate change. |
Helensville construction and demolition waste minimisation programme |
The contribution of waste to overall greenhouse gas emissions in the Auckland region is approximately 3.1 per cent as per the Auckland Greenhouse Gas Inventory to 2016. The largest source of emissions within the waste sector in Aotearoa New Zealand is solid waste disposal to landfill. This programme will assist builders in taking practical steps to reducing a proportion of these waste-related emissions. |
Mahurangi College living classroom coordinator |
This programme will minimise greenhouse gas emissions through the planting of unvegetated areas. This will increase vegetative biomass and carbon sequestration. |
Pest Free Coatesville animal pest control tools |
These programmes will contribute to fewer native plants being browsed, hence the survival and regeneration of increasing amounts of native vegetation. Native vegetation is essential for biomass and carbon sequestration. |
Shorebirds Trust coordinator |
|
Rodney West coordinator |
|
Restore Rodney East coordinator |
|
Rodney Healthy Harbours and Waterways Fund |
The implementation of stream restoration and protection efforts will minimise the impact of flooding, improve native biodiversity and enhance carbon sequestration while protecting the stream banks from erosion caused by the increased rainfall events resulting from climate change. Riparian planting will sequester carbon dioxide emissions. |
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
64. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
65. In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services, Healthy Waters and Waste Solutions.
66. Biodiversity staff working on restoration programmes work closely with colleagues from Parks, Sports and Recreation as some of the restoration work happens on public land and public parks. These staff also work closely with Connected Communities staff to advertise programmes to local audiences and potential volunteers.
67. The forestry ambassadors programme will involve staff from Regulatory and Compliance. These compliance staff can fine or impose restrictions on people working in forested areas if they are not operating correctly and are causing excessive sediment to enter local waterways.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
68. The programmes proposed for inclusion in the local board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Rodney Local Board area. Particular focus areas for the 2021/2022 work programme include Te Arai, Mahurangi and Coatesville.
69. The programmes noted above align with the local board plan outcome ‘our natural environment is healthy and protected’. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.
Tauākī whakaaweawe Māori
Māori impact statement
70. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.
71. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.
72. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.
73. Table 2 outlines the activities in the 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.
Table 2: Māori outcome delivery through proposed activities
Activity name |
Māori outcome |
Māori outcome description |
Mahurangi College living classroom coordinator |
Kaitiakitanga
|
The college programme rests in a foundation of Te Ao Māori principles. The students follow a curriculum that draws from mātauranga Māori. Through liasing with tangata whenua, the school applies kaitiakitanga across five main areas (plant, bird, insect, awa and weather patterns). |
Shorebirds Trust coordinator |
Kaitiakitanga
|
The Shorebirds Trust are having ongoing discussions with both Te Uri o Hau and Ngāti Manuhiri regarding increasing their capability, training and experience to undertake their own landscape scale predator control project within their rohe – this discussion is happening parallel to this project. |
74. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
75. The proposed environment work programme for 2021/2022 totals to $420,000 of the local board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2021/2022.
76. In addition to the $420,000 budget for 2021/2022, a $70,000 carry forward is proposed for the Restore Rodney East coordinator from the 2020/2021 financial year. An overall LDI opex carry-forward provision for programmes to be carried forward from 2020/2021 to 2021/2022 was approved by the Finance and Performance committee as part of the 10-year budget adoption. Work programme activities to be carried forward from 2020/2021 will be finalised post 30 June 2021. Local boards will receive detail of carry forwards in their first scheduled performance report for 2021/2022.
77. Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
78. If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.
79. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.
80. The COVID-19 pandemic could have a further negative impact on the delivery of local board work programmes if the COVID-19 alert level changes (New Zealand’s 4-level alert system specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 alert level. Drought conditions may also lead to delays in any programmes which involve planting.
81. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.
82. Attachment B to the agenda report shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.
83. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.
Ngā koringa ā-muri
Next steps
84. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.
85. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
2021/2022 Rodney Infrastructure and Environmental Services work programme |
51 |
b⇩ |
Key risks and mitigations for activities |
55 |
Ngā kaihaina
Signatories
Author |
Hannah Brightley - Relationship Advisor |
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Approval of the 2021/2022 Rodney Local Board Customer and Community Services work programme
File No.: CP2021/07706
Te take mō te pūrongo
Purpose of the report
1. To approve the 2021/2022 Rodney Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).
Whakarāpopototanga matua
Executive summary
2. This report presents the 2021/2022 Rodney Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.
3. The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Rodney Local Board Plan 2020.
4. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.
5. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.
6. The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across council and the local board.
7. Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme. Approval is sought for the planning and design of these projects to commence during 2021/2022, so that they are ready to be delivered early if approved projects for delivery in 2021/2022 are delayed for any unforeseen reason.
8. The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.
9. The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.
10. Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.
Recommendation/s
That the Rodney Local Board:
a) approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A)
b) approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A)
c) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee
d) provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report).
Horopaki
Context
11. Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.
12. The 2021/2022 Customer and Community Services work programme outlines the local board’s priorities to be delivered within the financial year.
13. The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following 2020 Local Board Plan outcomes:
· Outcome 2 – Our natural environment is healthy and protected
· Outcome 3 – Infrastructure and development meets the needs of our growing communities
· Outcome 4 – Our communities are resilient and have access to what they need
· Outcome 5 – Our local parks and recreation facilities meet the needs of our growing community.
14. Development of the work programme is based on the understanding of:
· local community needs
· service and asset availability
· funding availability
· the work performed by other parties, including iwi partners, Council-controlled Organisations, community groups and commercial enterprises
· risks
· feedback received from the local board at workshops.
Tātaritanga me ngā tohutohu
Analysis and advice
15. Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Rodney Local Board Plan 2020.
16. The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.
17. Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.
18. The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:
· 2021/2022 (to be approved)
· 2022/2023 (to be approved in principle)
· 2023/2024 (to be approved in principle).
19. The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.
20. This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.
21. The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunity to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.
22. However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in 2022/2023 or 2023/2024.
23. The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.
24. Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.
COVID-19 recovery is a priority for Customer and Community Services
25. A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:
· newly vulnerable communities
· council financial constraints
· building community resilience for recovery.
26. Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:
· safe and welcoming spaces
· inclusive events to bring the community back together
· community supports, including grants
· stronger connections with other organisations, including Council-controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.
Delivering outcomes for, and with, Māori
27. Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.
28. Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table 1.
Table 1: Kia ora Tāmaki Makaurau outcomes and objectives
Mana outcome |
Outcome statement |
Mahi objective |
Kia ora te Marae |
Marae are centres of excellence for whānau Māori and have an abundant presence in communities. |
Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community. |
Kia ora te Whānau |
Empowered whānau Māori across Tāmaki Makaurau. |
The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate. |
Kia ora te Reo |
Ko te reo Māori te mauri o te mana Māori |
The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau. |
29. The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:
· Kaitiakitanga
· Māori business, tourism and employment
· Māori identity and culture
· marae development
· papakāinga and Māori housing
· realising rangatahi potential
· te reo Māori
· whānau and tamariki wellbeing.
30. Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.
31. The Rodney Local Board work programme includes 18 activities that are identified as delivering moderate to high outcomes for Māori.
32. Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.
Types of budget
33. Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.
34. Table 2 outlines the different budget types and their purpose that fund the work programme.
Table 2: work programme budget types and purpose
Budget type |
Description of budget purpose |
Locally Driven Initiatives (LDI) |
A development fund used to advance local operational and capital activities at the discretion of the local board |
Asset Based Services (ABS) |
Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services |
Local renewals |
A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities |
Growth (local parks and sports field development) |
Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs |
Coastal |
A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons. |
Landslide prevention |
A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region |
Specific purpose funding |
Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects |
One Local Initiative (OLI) |
Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2021-2031 |
Long-term Plan discrete |
Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure |
Kauri Dieback Funding |
As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards |
External funding |
Budget from external parties, not yet received and held by Customer and Community Services |
Capital projects and budgets
35. The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.
36. Attachment C to the agenda report demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.
37. Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.
38. Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.
Risk Adjusted Programme
39. The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.
40. Several capex projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.
41. Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.
Regionally funded activities included in the local board work programme
42. There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.
43. These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.
44. These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.
45. The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.
Process for changes to the approved work programme
46. Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.
47. The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.
48. For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.
49. A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.
Tauākī whakaaweawe āhuarangi
Climate impact statement
50. In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.
51. Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.
52. To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:
· natural environment
· built environment
· transport
· economy
· communities and coast
· food
· Te Puāwaitanga ō te Tātai
· energy and industry.
53. The work programme indicates which of these priorities each activity responds to.
54. Attachment E to the agenda report outlines the activities in the work programme identified to have a positive and negative climate change impact.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
55. The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:
· Connected Communities
· Community Facilities
· Community and Social Innovation
· Parks, Sports and Recreation
· Regional Service Planning, Investment and Partnerships.
56. The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council-controlled Organisations. The integrated team developed the proposed work programme with the local board through a series of workshops.
57. Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
58. Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Rodney Local Board Plan 2020.
59. The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.
Tauākī whakaaweawe Māori
Māori impact statement
60. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.
61. In the local board area, 11.4 per cent of the total population identify as Māori.
62. The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.
63. Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.
Ngā ritenga ā-pūtea
Financial implications
64. The financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.
65. Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.
66. The 2021/2022 activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.
67. The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.
68. Table 3 summarises the budget sources for each work programme financial year.
Table 3: Rodney Local Board budget allocation
Local budgets |
2021/2022 (approve) |
2022/2023 (approve in principle) |
2023/2024 (approve in principle) |
Opex: Locally Driven Initiatives (LDI) |
$1,439,098 |
$1,304,098 |
$1,309,098 |
Opex: Asset Based Services (ABS) |
$14,319,944 |
$14,319,944 |
$14,319,944 |
Capex: Local Asset Renewals - Budget (ABS) |
$4,981,569 |
$7,106,372 |
$8,080,291 |
Capex: Local Asset Renewals - Proposed Allocation (ABS) |
$4,940,000 |
$7,043,000 |
$8,055,000 |
Capex: Local Asset Renewals - Unallocated budget (ABS) |
$41,569 |
$63,372 |
$25,291 |
Capex: Locally Driven Initiatives (LDI) – Budget |
$225,000 |
$225,000 |
$225,000 |
Capex: Locally Driven Initiatives (LDI) - Proposed Allocation |
$225,000 |
$225,000 |
$225,000 |
Capex: Locally Driven Initiatives (LDI) - Unallocated budget |
$0 |
$0 |
$0 |
Capex: Growth projects Allocation |
$1,916,016 |
$1,522,305 |
$50,000 |
Capex: Coastal projects Allocation |
$2,179,193 |
$2,805,000 |
$1,800,000 |
Capex: Landslide Prevention projects Allocation |
$135,445 |
$0 |
$0 |
Capex: Specific Purpose Funding - Allocation |
$0 |
$0 |
$0 |
Capex: External Funding Allocation |
$0 |
$0 |
$0 |
Capex: One Local Initiative |
$0 |
$0 |
$0 |
Capex: Long-term Plan discrete |
$0 |
$0 |
$0 |
Capex: Natural Environment Targeted Rate |
$1,757,952 |
$882,096 |
$0 |
69. The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.
70. Any 2020/2021 capex budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.
71. Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
72. If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.
73. Table 4 outlines the key risks and mitigations associated with the work programme.
Table 4: risks and mitigations
Risk |
Mitigation |
Non-delivery, time delays and budget overspend of activities that are managed through the work programme. |
Having agreed processes to amend the work programme if activities need to be changed or cancelled. Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year. |
Unknown risks associated with trialling a new activity for the first year. |
Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board. |
The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level. |
Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes. Some activities may be delayed but still deliverable within the agreed timeframes. Where activities need to be cancelled the local board can reallocate budget to other activities. |
74. The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.
75. Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.
Ngā koringa ā-muri
Next steps
76. Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.
77. Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.
78. Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇨ |
Customer and Community Services Work Programme 2021-2022 (Under Separate Cover) |
|
b⇨ |
Rodney Māori Outcomes (Under Separate Cover) |
|
c⇨ |
Rodney Maps (Under Separate Cover) |
|
d⇨ |
Rodney - Regional Projects (Under Separate Cover) |
|
e⇨ |
Rodney Climate Impacts (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Authors |
Justine Haves - General Manager Service Strategy and Integration Mace Ward - General Manager Parks, Sports and Recreation Mirla Edmundson - General Manager Libraries & Information Gael Surgenor - GM - Southern Initiative Taryn Crewe - General Manager Community Facilities |
Authorisers |
Claudia Wyss - Director Customer and Community Services Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Rodney Local Board Work Programme reallocations FY2020/2021
File No.: CP2021/08229
Te take mō te pūrongo
Purpose of the report
1. To seek approval for reallocation of funding within the Rodney Local Board’s 2020/2021 operational work programme.
Whakarāpopototanga matua
Executive summary
2. The Rodney Local Board approved its Locally Driven Initiatives operational work programme 2020/2021 on 19 August 2020 (resolutions RD/2020/103; RD/2020/105 and RD/2020/104).
3. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.
4. The Rodney Local Board passed a resolution at its May 2021 business meeting to reallocate funding from seven initiatives within the work programme for the 2020/2021 financial year. There is one further initiative that has been identified within the work programme that will deliver an underspend. It is not being requested that the underspend is carried forward as the initiative has been completed in full, and therefore the remaining funding ($23,000) is available for reallocation.
5. The project identified as delivering an underspend is the Forestry Ambassadors programme which sits within the Infrastructure and Environmental Services department (Project ID 2024).
6. The local board allocated $50,000 towards this pilot initiative however delivery of the work for this project in this current financial year has been completed with less funding than originally allocated.
7. Underspend must be reallocated to projects that can be completed by the end of the 2020/2021 financial year. Any underspend that is not allocated will be treated as savings to Auckland Council.
8. Given the short timeframes, it is recommended that the local board consider reallocating the funding towards projects that span the financial year 2020/2021 and 2021/2022 work programmes, specifically Helensville town centre revitalisation and Green Road tree maintenance. This allows these projects to advance to the next phase of delivery within a slightly earlier timeframe.
9. These projects enable the allocated funding to be fulfilled prior to 30 June 2021 and have also been recommended due to their alignment with the local board’s priorities.
Recommendation/s
That the Rodney Local Board:
a) approve the reallocation of $23,000 of funding from the Forestry Ambassadors programme (Project ID 2024) towards the following initiatives, which is a transfer of funding within the operational work programme:
i) Community Facilities – Helensville town centre revitalisation (reallocation of $5,000)
b) Community Facilities – Green Road tree maintenance (reallocation of $18,000).
Horopaki
Context
10. The Rodney Local Board has an approved 2020/2021 work programme for the following operating departments:
· Arts, Community and Events.
· Parks, Sport and Recreation.
· Libraries and Information.
· Community Services: Service, Strategy and Integration.
· Community Facilities: Build Maintain Renew.
· Community Leases.
· Infrastructure and Environmental Services.
11. The work programme was approved on 19 August 2020, giving a shorter delivery timeframe than in previous years due to COVID-19 and the Emergency Budget.
12. The local board receives performance updates on the work programme throughout the year; the last report was presented at the April 2021 business meeting.
13. The Rodney Local Board passed a resolution at its May 2021 business meeting to reallocate funding from seven initiatives within the work programme for the 2020/2021 financial year.
14. Staff have identified one more initiative within the local driven initiatives (LDI) operational work programme that will deliver an underspend for the 2020/2021 financial year. This is the Forestry Ambassadors Programme delivered by the Infrastructure and Environmental Services team
15. The Forestry Ambassadors Programme was piloted by the local board during financial year 2021/2021 and the work this year has realised savings of $23,000. The initiative does not therefore require a carry forward of funds and the underspend is available for reallocation.
16. Reallocation of LDI opex funding can be done across departments, but the funding should remain as operational funding, and reallocation should be done on the basis that delivery can be achieved before the end of the financial year.
17. Any underspend remaining as of 30 June 2021 will be treated as savings by Auckland Council.
18. Reallocation at this late stage of the year is difficult to resource and deliver on however the local board has indicated its strong preference to reallocate the funds. Community Facilities staff have been able to identify options for the local board to consider which align with the local board’s priorities.
19. It is recommended that the local board reallocate the available underspend ($23,000) towards two initiatives that span the local board’s 2020/2021 and 2021/2022 work programme, specifically the Helensville town centre revitalisation, and Green Road tree maintenance.
20. It is prudent to note however, that not all initiatives spanning the two financial years provided a feasible option for reallocation. These specific initiatives are being recommended because they have transactional elements that can be resourced within the necessary timeframe, and without compromising the quality of delivery of the initiatives. They are also meet the requirements of operational funding.
Helensville town centre revitalisation
21. The Helensville town centre revitalisation project aims to improve civic spaces for the community to engage in and enjoy. The first stage of this work was completed in 2020/2021, and the second stage of this town centre upgrade plan is proposed to start during 2021/2022.
22. This project has been designed in collaboration with the local iwi and community to ensure the town’s culture has been taken into consideration within the design.
23. Reallocation of funding towards this project enables the next stage of delivery to commence at a slightly earlier date than would otherwise happen.
Green Road tree maintenance
24. The tree maintenance work required at Green Road park is informed by a site assessment funded from the local board’s 2020/2021 work programme (ID 3606 – Green Road Park – implement site assessments), and also aligns with the Green Road master plan which was adopted by the local board on 21 October 2020 (RD/2020/141).
25. A tree assessment carried out at Green Road in April 2021 identified a large number of trees that pose a health and safety risk. The trees are either dead, in such a poor condition that their health will not recover, a pest plant or within fall reach of proposed walkways, cycleways, boardwalks or an existing fence where farming activities occur. The assessment also included recommendation for replacement planting.
26. The estimated cost of the tree maintenance work is $182,000, and the reallocation of the underspend approved by the local board in May 2021 ($91,091) has allowed the work to commence in a phased manner. This additional reallocation of $18,000 of funding will specifically allow for plants to be purchased to be used as mitigation/replanting for the tree removal work currently underway.
27. Continued investment in Green Road park is proposed within the local board’s 2021/2022 draft work programme via two line items: ‘Green Road – deliver outcomes identified in the masterplan’ (ID 30864) and ‘Green Road – develop pathway plan’ (ID 31008).
28. Communities Facilities staff are confident the reallocation of funding towards these two initiatives can be utilised prior to 30 June 2021.
29. It is therefore recommended that the Rodney Local board supports the reallocation of the funding from the Forestry Ambassadors Programme (ID2024) towards the progression of the Helensville Town Centre Revitalisation project and Green Road tree maintenance.
Tātaritanga me ngā tohutohu
Analysis and advice
30. Given the timeframes involved and the need for any reallocated funding to be committed by 30 June 2021, staff believe the reallocation of funds to support initiatives within the local board’s proposed 2021/2022 work programme is the most viable option for completion by the end of the financial year for the local board to consider.
31. No other initiatives are being proposed by staff due to this requirement.
32. It is also felt that the reallocation of funds is prudent use of the local board’s funding due to its strong alignment with the local board’s work programme and Rodney Local Board Plan 2020, and it will also reduce the amount of funding required to carry out this work from within a future work programme.
33. The tree maintenance work will also support the local board’s ambition to work towards opening Green Road park to the public.
34. It is felt that given the short delivery timeframe (with work programmes being adopted in August due to the COVID-19 pandemic), and the disruption of COVID-19 on delivery of the work programme, achieving a low amount of underspend, and reallocation of this underspend is a positive outcome for the local board.
Breakdown of underspend
35. The following table provides a breakdown of the underspend.
Table 1: Work programme underspend
ID/Ref |
Work Programme Name |
Activity Name |
Reason for underspend |
Value of underspend |
2024 |
Infrastructure and Environmental Services |
Forestry Ambassador Programme |
This project was a pilot initiative. It was late starting due to a change in scope: initially staff aimed to engage forestry companies but changed focus to engage forestry block landowners to achieve better outcomes. Also, the contractors engaged to carry out the work were able to use their considerable expertise in forestry matters to deliver work in an efficient and cost-effective way. All of these factors led to work being done this year with less funding than was allocated.
|
$23,000 |
|
|
|
TOTAL |
$23,000 |
Tauākī whakaaweawe āhuarangi
Climate impact statement
36. Despite the underspend, delivery of the Forestry Ambassadors Programme for 2020/2021 has been completed, and there is therefore no comparable or offset climate impact to consider between the initiatives. The reallocation of funding is therefore not expected to negatively impact climate change.
37. The Green Road masterplan emphasises the importance of ecological restoration and includes actions to improve water quality and increase tree canopy.
38. These environmental initiatives being delivered through the reallocation of funding will improve habitat for insects, birds and bats, and help offset carbon emissions, but are dependent on funding and resources to implement.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
39. When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.
40. Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
41. The reallocation of funding within the local board’s LDI opex work programme supports strong delivery and optimisation of the local board’s available budget for 2020/2021.
42. The nature of the reallocation aligns with the local board’s work programme and the Rodney Local Board Plan 2020.
Tauākī whakaaweawe Māori
Māori impact statement
43. Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.
44. Mana whenua were involved in drafting the Green Road masterplan and this is expressed in the masterplan by increasing outcomes for Māori through:
· the park’s vision and principles, which celebrate the park’s Māori heritage, seek to protect the park’s rural and ecological character, and increased access to the park for all to enjoy
· acknowledging mana whenua’s role as kaitiaki (guardians) of the park.
45. It will be important to engage mana whenua throughout the life of the plan, and on future plans for the park, to ensure Māori outcomes remain a priority.
46. The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained to benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.
Ngā ritenga ā-pūtea
Financial implications
47. Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2020/2021 financial year.
48. It is noted that the two recipient initiatives (Helensville town centre revitalisation and Green Road tree maintenance) align with the Rodney Local Board Plan 2020, and the latter is informed by an assessment funded by the local board through its LDI opex budget in 2020/2021.
49. Should the local board choose not to support the reallocation of the funding from the initiatives identified above, the funding would be offered up as savings to Auckland Council.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
50. A risk exists that despite the reallocation of funding, the work is not able to be carried out leading to the loss of funding for the local board. This has been discussed with department staff and has been a key consideration of the initiatives put forward to the local board for consideration. Delivery staff from the Community Facilities team believe it is feasible to deliver this initiative within the timeframes required, and the risk of non-delivery is considered to be low.
51. Several other options have been considered by staff to support the reallocation of the underspend, but none have been considered feasible for delivery within the tight timeframe. No other reallocation options are therefore being presented to the local board for consideration.
Ngā koringa ā-muri
Next steps
52. The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.
CHANGE AUTHOR TO ANWEN
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Anwen Robinson – Senior Local Board Advisor |
Authorisers |
Louise Mason - GM Local Board Services Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Rodney Local Board Transport Targeted Rate - Omaha Drive footpath
File No.: CP2021/07905
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Rodney Local Board for additional funding from the Rodney Local Board Transport Targeted Rate for a footpath on Omaha Drive.
Whakarāpopototanga matua
Executive summary
2. This report covers:
· a summary of the Rodney Local Board Transport Targeted Rate
· advice on a footpath located at Omaha Drive that the local board wishes to progress
· advice on the financial implications of allocating additional funds to the Omaha Drive footpath.
Recommendation/s
That the Rodney Local Board:
a) request that Auckland Transport allocate from the Rodney Local Board Transport Targeted Rate an additional $223,200 to the previously approved $645,000 budget to deliver the footpath on Omaha Drive.
Horopaki
Context
Rodney Local Board Transport Targeted Rate
3. In May 2018, the local board recommended (resolution number RD/2018/61) that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area. The recommendation was accepted and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018 – 2028).
4. The local board are decision makers for funds raised through the rate, Auckland Council receives the rates payments, and Auckland Transport (AT) provides technical advice and administers the funds on behalf of the local board.
5. The local board has a delegated project lead for targeted rate matters who acts as the day-to-day contact for AT.
6. The RLBTTR is ring-fenced for transport projects in the Rodney Local Board area that are not included in the Regional Land Transport Plan 2018-2028. It was established on the basis that the fund is to support:
· new bus stops and bus services
· new park and ride community hub facilities
· new footpaths.
7. The targeted rate was established on the principle that each subdivision within the Rodney Local Board area receives a proportion of the benefits of the targeted rate that equate to the proportion of the revenue collected from that subdivision.
8. As the projects develop and firmer cost estimations are prepared, changes will be required to the projects proposed within each subdivision to ensure proportionality is maintained. The Rodney Local Board monitors the performance of the projects and determines whether to re-prioritise its expenditure based on the stated purposes of the funds raised.
Current local board decision making on the Transport Targeted Rate – Omaha Drive Footpath.
9. In November 2020 the local board resolved (resolution number RD/2020/162) to:
a) receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate – footpaths report November 2020
b) request that Auckland Transport allocate $645,000 from the Rodney Local Board Transport Targeted Rate to deliver Omaha Drive (Omaha) footpath.
Tātaritanga me ngā tohutohu
Analysis and advice
10. Following the local board’s November 2020 resolution, Auckland Transport completed the detailed design work for Omaha Drive footpath.
11. The detailed design layout plan of the proposed footpath and entry treatments is attached to this agenda report as Attachment A to the agenda report.
12. The tendering for the construction of the footpath was completed in May 2021.
13. The lowest priced tender received was $775,625.88, therefore the $645,000 previously allocated is insufficient to cover the construction costs for this project.
14. In addition to the construction contract there will be professional services required including amendments to the resource consent, arboricultural monitoring during construction, a post-construction road safety audit and designer input / design amendments as required. It is estimated that $15,000 should be sufficient to cover professional services costs.
15. In order for this construction contract to proceed, a total budget of $868,200 will be required (tendered price plus contingency plus professional services).
16. The proposed cost breakdown for the construction is outlined in the table below:
Table 1: Proposed cost breakdown for the construction of Omaha Drive footpath
Cost |
|
Site preparations: preliminary and general |
$76,652 |
Site work: including earthworks, drainage, civil works |
$581,974 |
Street works: including road marking, signage, landscaping and tree works |
$117,000 |
Professional services: including amendments to resource consent, arborist and road safety audit |
$15,000 |
Construction contingency |
$77,574 |
17. The footpath is ready for construction. A request to allocate an additional $223,200 to proceed with delivery is recommended in this report.
18. The reason for requesting additional funding is due to the market value of the tender prices received (outlined in table 1 above) being higher than the engineer’s estimate received in November 2020. The main cost increases are driven by traffic management, roading, stormwater, signage and road marking, and planting and tree works.
19. The footpath is expected to be completed by the end of October 2021. The proposed time frame could change due to unforeseen events such as bad weather and poor ground conditions.
Tauākī whakaaweawe āhuarangi
Climate impact statement
20. The RLBTTR contributes to the Long-term Plan 2018-2028 outcome of: “A green Auckland – By reducing our reliance on petrol, air pollution and green-house gas emissions” by providing for active modes of transport and public transport, noting that all new buses operated by Auckland Transport will be electric.
21. The RLBTTR also supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
22. The proposed decision of receiving this update report has no impacts on the wider council group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
23. The local board are decision makers for funds raised through the RLBTTR, Auckland Council receives the rates payments, and Auckland Transport provides technical advice and administers the funds on behalf of the local board.
24. Auckland Transport also receives regular guidance from the RLBTTR project lead.
Tauākī whakaaweawe Māori
Māori impact statement
25. The recommendation advised in this report has no impacts or opportunities for Māori.
Ngā ritenga ā-pūtea
Financial implications
Overall RLBTTR budget implications
26. Given the local board has the facility to borrow against future income from the RLBTTR it is also important to understand a high-level estimate of future income per subdivision:
Table 2: Rodney Local Board Transport Targeted Rate Programme
Programme Total Expenditure, Unspent Commitment and Estimated Income |
|||||
Subdivision |
Current expended (2018-April 2021) |
Current resolved unspent commitment by May 2021 |
Estimated total expenditure by 2028 (include bus services, bus stops, park & rides, footpaths |
Estimated total subdivision income by 2028 |
Estimated total remaining subdivision budget by 2028 |
Wellsford |
$432,789 |
$1,677,000 |
$4,168,110 |
$4,686,323 |
$518,213 |
Warkworth |
$1,047,659 |
$6,838,000 |
$9,943,980 |
$19,294,190 |
$9,350,210 |
Kumeū |
$3,147,424 |
$3,571,000 |
$19,679,730 |
$19,759,811 |
$80,081 |
Dairy Flat |
$552,022 |
$1,787,000 |
$4,891,041 |
$4,155,274 |
-$735,767 |
27. To conform with the principle that each subdivision within the Rodney Local Board area receives a proportion of the benefits of the targeted rate that equate to the proportion of the revenue collected from that subdivision, Auckland Transport and the local board will monitor the spend in all project areas to ensure that spend is equitably distributed.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
28. Auckland Transport provides regular updates on the Rodney Local Board Transport Targeted Rate with separate decision reports on specific projects. This is to ensure that the local board is fully informed before making any decisions with regard to the fund.
Ngā koringa ā-muri
Next steps
29. Following direction from the Rodney Local Board, Auckland Transport will take appropriate steps to enact that direction.
Attachments
No. |
Title |
Page |
a⇨ |
Omaha Drive footpath plan (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Susan Barakat – Rodney Transport Targeted Rates Programme Manager |
Authorisers |
Tarun Ahuja – Delivery Manager North/West Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Adoption of the Rodney Local Board Agreement 2021/2022
File No.: CP2021/07511
Te take mō te pūrongo
Purpose of the report
1. To adopt the local content for the 10-year Budget, which includes the Rodney Local Board Agreement 2021/2022, the message from the chairperson, and local board advocacy.
2. To adopt a local fees and charges schedule for 2021/2022.
Whakarāpopototanga matua
Executive summary
3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.
4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.
5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the chairperson, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.
6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, which includes 21 local board agreements.
Recommendation/s
That the Rodney Local Board:
a) adopt the local content for the 10-year Budget, which includes the Rodney Local Board Agreement 2021/2022, the message from the chairperson, and local board advocacy (Attachment A to the agenda report).
b) adopt a local fees and charges schedule for 2021/2022 (Attachment B to the agenda report).
c) delegate authority to the chairperson to make any final changes to the local content for the 10-year Budget 2021-2031 (the Rodney Local Board Agreement 2021/22, message from the chairperson, and local board advocacy).
d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.
Horopaki
Context
7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.
8. Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.
9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2021-2031. Two local events were held in the Rodney Local Board area as well as a joint event with two neighbouring local boards, to engage with the community and seek feedback on both regional and local proposals.
10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was provided as part of the 5 May 2021 business meeting agenda.
11. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā tohutohu
Analysis and advice
12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A), including the Local Board Agreement 2021/2022, the message from the chairperson, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.
14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress will be assessed as part of the relevant reporting requirements.
15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes inform the local board agreements.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.
Tauākī whakaaweawe Māori
Māori impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.
19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.
20. Of those who submitted to the 10-year Budget 2021-2031 from the Rodney Local Board area and responded to demographic questions, five per cent identified as Māori. The local board received submissions from seven mana whenua organisations on the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.
21. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.
Ngā ritenga ā-pūtea
Financial implications
22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2021/2022 financial year.
23. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also use LDI funding to increase local levels of service if they wish to do so.
24. Funding for asset-based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.
25. A local fees and charges schedule for 2021/2022 is adopted alongside the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.
Ngā koringa ā-muri
Next steps
27. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.
28. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chairperson to make any final changes if necessary.
29. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.
Attachments
No. |
Title |
Page |
a⇩ |
Rodney Local Board Agreement 2021/2022 |
83 |
b⇩ |
Rodney Local Board fees and charges schedules 2021/2022 |
95 |
Ngā kaihaina
Signatories
Author |
Francis Martin – Advisor Plans and Programmes |
Authorisers |
Louise Mason - GM Local Board Services Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Message from the Chair
Our work programme for 2021/2022, and the funding for it as laid out in this Local Board Agreement, will be the first year of delivery to begin implementing our 2020 Local Board Plan.
Our new Local Board Plan is largely consistent with the previous one. This is by design - it is driven by feedback from our communities, and the need to continue work.
Over the next financial year, we’ll focus on building and maintaining community facilities for our fast-growing population, enhancing our town centres and improving our environment mainly by enhancing water quality and through pest management.
While we are keen to get on and deliver our work programme projects, we are not where we’d like to be. Having come through the Emergency Budget, we are now in a Recovery Budget phase. Council’s resources are still incredibly constrained because of COVID-19.
Our local board advocated to the Governing Body on three key areas in this 10-year Budget.
We asked for enough funding for Auckland Transport to renew and maintain 12 per cent of Auckland’s roading network each year.
We also requested $121 million in funding over 10 years for Auckland Transport’s Unsealed Roads Improvement Programme to improve unsealed roads.
Maintaining, improving and sealing roads are important as Rodney has the highest rates of deaths and serious injuries on roads of any local board area. We know that the quality and safety of our roads are important to you and we will continue to advocate for investment in these areas.
Lastly, with the constraints on the council’s budget, funding to continue progressing the delivery of the Kumeū-Huapai indoor courts facility has not been prioritised. We know how important this facility is for our growing community, so we are looking at alternative options for delivery – such as how the facility could be delivered in partnership with the private sector. This is consistent with the direction Auckland Council is looking to take with its service delivery.
Phelan Pirrie
Chair of Rodney Local Board
Rodney Local Board area
Local Board Plan outcomes
The Rodney Local Board Plan 2020 sets out the aspirations the local board has for the area. The outcomes in the Rodney Local Board Plan are:
Whakaotinga tahi: Kei te tūhono ngā kōwhiringa ikiiki haumaru, pai ake i ō tātou hapori Outcome 1: Safe, improved transport options connect our communities Our transport infrastructure keeps pace with the needs of our communities, and public transport is accessible. People can access walkways, cycleways and bridleways close to where they live. Our roads are safe and well maintained. Whakaotinga rua: Kei te hauora tō tātou taiao, ā, kei te tiakina Outcome 2: Our natural environment is healthy and protected Our coast, waterways and natural environment are our taonga / treasures. They are healthy and clean, with thriving biodiverse ecosystems. Communities look after our environment by eradicating pests, carrying out restoration work, and minimising waste. They are active in reducing their carbon emissions and living sustainably to combat climate change. Whakaotinga toru: Ka ea ngā hiahia a ō tātou hapori tipu haere i ngā hanganga me te whanaketanga Outcome 3: Infrastructure and development meets the needs of our growing communities Our towns and villages are vibrant and attract people to shop and work locally. People are proud of their local area and its unique character. New development is planned carefully to consider current communities and meet future needs. |
|
Whakaotinga whā: He aumangea ō tātou hapori, ā, ka taea te pā atu ki tō rātou e hiahia ana Outcome 4: Our communities are resilient and have access to what they need Our communities are resilient, supportive of each other and prepared for emergencies. They take a lead in organising events and activities. Our facilities and programmes meet the needs of our growing and changing communities. Whakaotinga rima: Ka ea ngā hiahia o tō tātou hapori tipu haere i ō tātou pāka hapori me ngā ratonga ā-rēhia Outcome 5: Our local parks and recreation facilities meet the needs of our growing community Our local parks, sport and recreation facilities cater to a wide range of interests and abilities. They are enjoyable places to visit, and relax or be active in. They are easily accessible and meet the demands of our current and future generations. |
The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2021/2022 financial year. In addition, each local board carries out responsibilities delegated by the Governing Body in accordance with the delegated power, and with the general priorities and preferences in the local board plan.
Working with Māori
Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. The council is committed to meeting its responsibilities under Te Tiriti o Waitangi / the Treaty of Waitangi and its broader statutory obligations to Māori.
As a local board, we recognise the importance of building meaningful relationships with mana whenua and whānau in Rodney and the need to better understand their aspirations for the area. We hope to work together in areas of common interest. For example, we have established a partnership with local iwi Te Uri o Hau to grow native plants for our Rodney Healthy Harbours and Waterways Fund, which reflects their role as kaitiaki of the local whenua.
We have also collaborated with mana whenua to incorporate Māori design into local places so that their stories and heritage are visible and celebrated.
But we acknowledge that there is more that we need to do to connect the local board’s work with the aspirations of mana whenua, and we look forward to that journey.
Rodney Local Board Agreement 2021/2022
Priorities by activity area
Auckland Council’s 2021/2022 funding priorities for local activities which contribute to key community outcomes in the Rodney Local Board area are set out below under each local activity.
Local community services is a broad activity area, which includes:
· supporting local arts, culture, events and sport and recreation
· providing grants and partnering with local organisations to deliver community services
· maintaining facilities, including local parks, libraries and halls.
Our annual budget to deliver these activities includes operating costs of $15.8 million and capital investment of $9.4 million.
The key initiatives we have planned for 2021/2022 include:
· funding work to improve our town centres
· implementing the actions from the Green Road master plan
· funding plants and pest traps for ecological volunteers to carry out environmental work in our local parks
· providing funding for our two local arts centres to contribute to a vibrant local arts scene
· beginning research and engagement work as initial steps for a Warkworth Centre Plan
· supporting rural halls and venues for hire to provide spaces for locals to meet and enjoy activities
· providing funding for our volunteer libraries.
The local community services and key initiatives outlined above contribute towards achieving the following outcomes in the Rodney Local Board Plan:
· Outcome 2: Our natural environment is healthy and protected
· Outcome 3: Infrastructure and development meets the needs of our growing communities
· Outcome 4: Our communities are resilient and have access to what they need
· Outcome 5: Our local parks and recreation facilities meet the needs of our growing community.
Levels of Service
We measure our performance against the following measures for each local priority. The level of service statement is in bold below.
Performance measure |
Actual |
Annual Plan Target 2020/21 |
Long-term Plan Target 2021/22 |
Provide safe, reliable, and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities |
|||
Percentage of Aucklanders that feel their local town centre is safe - day time |
89% |
92% |
90% |
Percentage of Aucklanders that feel their local town centre is safe - night time |
51% |
60% |
54% |
Utilising the Empowered Communities Approach, we support Aucklanders to create thriving, connected and inclusive communities |
|||
The percentage of Empowered Communities activities that are community led |
71% |
50% |
65% |
The percentage of Empowered Communities activities that build capacity and capability to assist local communities to achieve their goals |
19% |
50% |
45% |
We provide safe and accessible parks, reserves, beaches, recreation programmes, opportunities and facilitates to get Aucklanders more active, more often1 |
|||
The percentage of park visitors who are satisfied with the overall quality of sportsfields |
80% |
70% |
70% |
The percentage of users who are satisfied with the overall quality of local parks |
77% |
69% |
69% |
The percentage of residents who visited a local park in the last 12 months |
84% |
83% |
83% |
We showcase Auckland's Māori identity and vibrant Māori culture |
|||
The percentage of local programmes, grants and activities that respond to Māori aspirations |
17% |
13% |
17% |
We fund, enable, and deliver services, programmes, and facilities (art facilities, community centres, hire venues, and libraries) that enhance identity, connect people, and support Aucklanders to participate in community and civic life1 |
|||
The number of internet sessions at libraries (unique sessions over public computing or public WIFI networks) |
152,111 |
230,000 |
130,200 |
The percentage of local community services, programmes and facilities that are community led |
New measure |
New measure |
Set Baseline2 |
The percentage of arts, and culture programmes, grants and activities that are community led |
100% |
95% |
90% |
The percentage of art facilities, community centres and hire venues network that is community led |
64% |
64% |
68% |
The number of participants for local community services, programmes, and facilities |
New measure |
New measure |
Set Baseline2 |
The number of participants in activities at art facilities, community centres and hire venues |
129,707 |
91,000 |
92,000 |
The number of visits to library facilities |
327,581 |
330,000 |
350,500 |
The percentage of customers satisfied with quality of local community services, programmes, and facilities |
New measure |
New measure |
Set Baseline2 |
The percentage of attendees satisfied with a nominated local community event |
0% |
75% |
75% |
Percentage of customers satisfied with the quality of library service delivery |
97% |
85% |
85% |
1 Some level of service statements have been combined to reflect the council's move toward new and integrated ways of delivering services. All levels of service and performance measures from previous years are included. There is no intended change to the level of service provided to the community. 2 Baselines and targets for these performance measures will be developed during the next few years. |
Local Planning and Development
This group of activities covers improvements to town centres, the local street environment as well as local environment and heritage protection. These activities also include working with business and community associations to improve local economic development and employment initiatives.
Our annual operating budget to deliver these activities is $315,000.
The key initiatives we have planned for 2021/2022 include:
· supporting our two business improvement district (BID) programmes to help promote local vibrant business communities.
The local planning and development activity, including the key initiatives outlined above contribute towards achieving the following outcome in the Rodney Local Board Plan:
· Outcome 3: Infrastructure and development meets the needs of our growing communities.
Levels of Service
We measure our performance against the following measures for each local priority. The level of service statement is in bold below.
Performance measure |
Actual 2019/20 |
Annual Plan Target 2020/21 |
Long-term Plan Target 2021/22 |
|
We help attract investment, businesses and a skilled workforce to Auckland |
||||
The percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations |
100% |
100% |
100% |
|
Local Environmental Management
Local boards work in partnership with local communities and iwi to deliver projects and programmes to improve local environments. Our focus is on indigenous biodiversity, healthy waterways and sustainable living.
These activities include stream restoration, waste minimisation programmes, supporting environmental volunteers and partnering with schools to provide a range of environmental initiatives.
Our annual operating budget to deliver these activities is $481,000.
The key initiatives we have planned for 2021/2022 include:
· continuing funding for our Rodney Healthy Harbours and Waterways Fund, which provides match-funding for landowners to improve waterways with riparian planting and fencing
· funding for local, community-led pest control work
· supporting a construction and demolition waste minimisation programme at the Helensville Community Recycling Centre.
The local environmental management activity and key initiatives outlined above contribute towards achieving the following outcomes in the Rodney Local Board Plan:
· Outcome 2: Our natural environment is healthy and protected
· Outcome 4: Our communities are resilient and have access to what they need.
Levels of Service
We measure our performance against the following measures for each local priority. The level of service statement is in bold below.
Performance measure |
Actual 2019/20 |
Annual Plan Target 2020/21 |
Long-term Plan Target 2021/22 |
We work with Aucklanders to manage the natural environment and enable low carbon lifestyles to build resilience to the effects of climate change1 |
|||
The percentage of local low carbon or sustainability projects that have successfully contributed towards local board plan outcomes2 |
N/A |
New measure |
70% |
The percentage of local water quality or natural environment improvement projects that have successfully contributed towards local board plan outcomes2 |
N/A |
New measure |
80% |
The percentage of local waste minimisation projects that have successfully contributed towards local board plan outcomes2 |
N/A |
New measure |
70% |
1 The level of service statement has been amended to include the growing focus on addressing climate change. There is no intended change to the level of service provided to the community. 2 New local environmental services performance measures have been introduced to track the delivery performance of local projects that contribute towards specific environmental outcomes in the local board plans. |
Local Governance
Activities in this group support our 21 local boards to engage with and represent their communities, and make decisions on local activities. This support includes providing strategic advice, leadership of the preparation of local board plans, support in developing local board agreements, community engagement including relationships with mana whenua and Māori communities, and democracy and administrative support.
The measures for this group of activities are covered under the Regional Governance group of activities in the Long-term Plan 2021-2031 which determine participation with Auckland Council decision-making in general. This includes local decision-making. There are no changes to the measures or targets for 2021/2022.
Our annual operating budget to deliver these activities is $1.1
million.
Funding Impact Statement
This prospective funding impact statement has been prepared to meet the requirements of Section 21(5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2021 to 30 June 2022 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.
$000 |
Annual Plan 2020/21 |
Long-term Plan 2021/22 |
Financial year ending 30 June |
||
Sources of operating funding: |
|
|
General rates, UAGCs, rates penalties |
19,612 |
19,573 |
Targeted rates |
315 |
314 |
Subsidies and grants for operating purposes |
5 |
9 |
Fees and charges |
140 |
142 |
Local authorities fuel tax, fines, infringement fees and other receipts |
566 |
515 |
Total operating funding |
20,638 |
20,553 |
|
|
|
Applications of operating funding: |
|
|
Payment to staff and suppliers |
16,513 |
16,247 |
Finance costs |
1,368 |
1,283 |
Internal charges and overheads applied |
1,775 |
2,880 |
Other operating funding applications |
0 |
0 |
Total applications of operating funding |
19,656 |
20,410 |
|
|
|
Surplus (deficit) of operating funding |
982 |
143 |
|
|
|
|
|
|
Sources of capital funding: |
|
|
Subsidies and grants for capital expenditure |
0 |
0 |
Development and financial contributions |
0 |
0 |
Increase (decrease) in debt |
3,364 |
9,294 |
Gross proceeds from sale of assets |
0 |
0 |
Lump sum contributions |
0 |
0 |
Other dedicated capital funding |
0 |
0 |
Total sources of capital funding |
3,364 |
9,294 |
|
|
|
Application of capital funding: |
|
|
Capital expenditure: |
|
|
- to meet additional demand |
516 |
1,545 |
- to improve the level of service |
1,039 |
623 |
- to replace existing assets |
2,790 |
7,269 |
Increase (decrease) in reserves |
0 |
0 |
Increase (decrease) in investments |
0 |
0 |
Total applications of capital funding |
4,346 |
9,437 |
|
|
|
Surplus (deficit) of capital funding |
(982) |
(143) |
|
|
|
Funding balance |
0 |
0 |
Appendix A: Advocacy initiatives
A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for in this 10-year Budget, but recognise the value it will add to the local community.
Key advocacy areas for this local board include:
Initiative |
Description |
Advocating to |
Sport and recreation |
Advocate for funding to continue progressing the delivery of the Rodney Local Board’s one local initiative, the Kumeū-Huapai indoor courts facility |
Auckland Council |
Safe, well-maintained roads |
Sufficient funding for Auckland Transport to renew and maintain 12 per cent of Auckland’s roading network each year to ensure safe, well-maintained roads |
Auckland Council Auckland Transport |
Safe, well-maintained roads |
$121 million in funding for Auckland Transport’s Unsealed Roads Improvement Programme to improve unsealed roads through strengthening and other methods |
Auckland Council Auckland Transport |
Appendix B: How to contact your Local Board
Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.
|
Phelan Pirrie, (Chair) 021 837 167 |
|
Beth Houlbrooke (Deputy Chair) 021 839 413 |
|
Brent Bailey 021 730 892 |
|
Danielle Hancock 021 195 9826 danielle.hancock@aucklandcouncil.govt.nz
|
|
Vicki Kenny 027 670 9968 vicki.kenny@aucklandcouncil.govt.nz |
|
Louise Johnston 021 729 739 louise.johnston@aucklandcouncil.govt.nz
|
|
Steven Garner 021 198 1582 |
|
Tim Holdgate 021 195 6366 tim.holdgate@aucklandcouncil.govt.nz
|
|
Colin Smith 021 731 051 colin.smith@aucklandcouncil.govt.nz
|
|
|
The board can be contacted at the address below:
Rodney Local Board office
50 Centreway Road
Orewa 0931
For general enquiries, assistance and information, phone 09 301 0101 any time or visit aucklandcouncil.govt.nz
Local board meetings, agendas and minutes are available on the Auckland Council website: aucklandcouncil.govt.nz > About council > Meetings and agendas
16 June 2021 |
|
Approval for new public road names for subdivision at 57 Nobilo Road, Huapai
File No.: CP2021/06858
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Rodney Local Board to name five new public roads within the subdivision being undertaken by Cabra Development Limited at 57 Nobilo Road, Huapai.
Whakarāpopototanga matua
Executive summary
2. Auckland Council Road Naming Guidelines, set out the requirements and criteria of the Council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.
3. Cabra Development Limited has proposed the names presented below for consideration by the local board:
Road No. 1 - Babina Avenue |
Road No. 2 - Cara Avenue |
Road No. 3 - Resnik Crescent |
Road No. 4 - Babos Avenue |
Road No. 5 - Kartolina Crescent |
The following names have been put forward as alternatives: |
Norvak Avenue |
Markovic Avenue |
Horvat Crescent |
4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by these guidelines.
Recommendation/s
That the Rodney Local Board:
a) approve Cabra Development Limited’s preferred road names ‘Babina Avenue (Road No 1), ‘Cara Avenue’ (Road No 2), ‘Resnik Crescent’ (Road No 3) ‘Babos Avenue’ (Road No 4) and ‘Kartolina Crescent’ (Road No 5) for the five new public roads within the subdivision being undertaken by Huapai Lifestyle Village Limited, in accordance with section 319(1)(j) of the Local Government Act 1974.
Horopaki
Context
5. The 85-lot subdivision, (Council Ref BUN20457154), currently under construction was approved on 28 October 2016.
6. Site and location plans of the subdivision can be found in Attachments A and B of the agenda report.
7. In accordance with the standards all public roads require a name.
Tātaritanga me ngā tohutohu
Analysis and advice
8. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval
9. The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:
· a historical, cultural, or ancestral linkage to an area
· a particular landscape, environmental or biodiversity theme or feature
· an existing (or introduced) thematic identity in the area.
10. Theme: Cabra Development Limited (the applicant) has chosen a suite of names they consider appropriate for the area. These names reflect the influence that the pioneers who originally settled in the locality had on the area.
11. In this regard the names and their relevance are detailed as below:
Proposed Names |
Babina Avenue Preference for Road 1 |
Cara Avenue Preference for Road 2 |
Resnik Crescent Preference for Road 3 |
Babos Avenue Preference for Road 4 |
Kartolina Crescent Preference for Road 5 |
The following names have been put forward as alternatives |
Novak Avenue |
Markovic Avenue |
Horvat Crescent |
Meaning - The applicant has described all of the above as paying homage to the significant number of Croatians who immigrated to the local Kumeū and Riverhead district. |
12. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.
13. Confirmation: Land Information New Zealand has confirmed that all of the proposed names are acceptable for use at this location.
14. Road type: The road types ‘Avenue’ and ‘Crescent,’ are acceptable for the new public roads, suiting their form and layout.
15. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
19. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.
20. On 15 April 2021, nine mana whenua groups with an interest in the general area were contacted by council on behalf of the applicant through the Resource Consent Unit’s central facilitation process as set out in the guidelines.
21. By the close of the consultation period one response had been received from Manuhiri Kaitiaki Charitable Trust who did not support the suggested names but did not make any recommendations.
22. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.
Ngā ritenga ā-pūtea
Financial implications
23. The road naming process does not raise any financial implications for the council.
24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
26. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.
Attachments
No. |
Title |
Page |
a⇩ |
57 Nobilo Road Scheme Plan |
101 |
b⇩ |
57 Nobilo Road Locality Map |
103 |
Ngā kaihaina
Signatories
Author |
Bruce Angove – Subdivision Advisor |
Authorisers |
Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Approval for new private road name for subdivision at 35 Wilson Road, Warkworth
File No.: CP2021/06999
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Rodney Local Board to name a new private road which is a right of way within the subdivision being undertaken by Michael Pezic, at 35 Wilson Road, Warkworth.
Whakarāpopototanga matua
Executive summary
2. Auckland Council Road Naming Guidelines, set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.
3. Michael Pezic has proposed the names presented below for Road 1, as referenced on the attached Scheme Plan, for consideration by the local board:
· Pezic Lane (applicant’s preference)
· Three Sisters Lane (alternative)
· Tarara Way (alternative)
4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.
Recommendation/s
That the Rodney Local Board:
a) approve the preferred road name ‘Pezic Lane’, for the new private road within the subdivision being undertaken by Michael Pezic, in accordance with section 319(1)(j) of the Local Government Act 1974.
Horopaki
Context
5. The seven-lot subdivision, (Council Ref SUB60318699), currently under construction was approved on 22 August 2018.
6. Site and location plans of the subdivision can be found in Attachments A and B of the agenda report.
7. In accordance with the standards any road including private ways, commonly owned access lots and rights of way, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering. The new private road serves seven lots.
Tātaritanga me ngā tohutohu
Analysis and advice
8. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The Auckland Council Road Naming Guidelines (guidelines) allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.
9. The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:
· a historical, cultural, or ancestral linkage to an area
· a particular landscape, environmental or biodiversity theme or feature
· an existing (or introduced) thematic identity in the area.
10. Theme: Michael Pezic (the applicant) has chosen a suite of names they consider appropriate for the area.
11. In this regard the names and their relevance are detailed as below:
Proposed Names |
Meaning (as described by the applicant) |
Pezic Lane (applicant’s preference) |
Developers’ family name. The Rodney and Northland area has a strong connection with the family. Family names can be seen on a large number of street signs in the Warkworth area which represents a map of the cultural diversity of the area. |
Three Sisters Lane (alternative) |
The developers three daughters were raised at the Warkworth property. |
Tarara Way (alternative)
|
Used by Māori in reference to the Yugoslav/Croatian gum diggers which the developer’s grandfather and his two brothers were. ‘Tarara’ is the Maori word for persons of Yugoslav descent. |
12. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.
13. Confirmation: Land Information New Zealand has confirmed that all of the proposed names are acceptable for use at this location.
14. Road type: The road types ‘Lane and Way’ are acceptable for the new private road, suiting its form and layout.
15. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
19. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.
20. On 22 February 2021, 12 mana whenua groups with an interest in the general area were contacted by council on behalf of the applicant through the Resource Consent Unit’s central facilitation process as set out in the guidelines.
21. By the close of the consultation period only one response had been received from Ngati Manuhuri who did not support the proposed names but did make any recommendations.
22. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.
Ngā ritenga ā-pūtea
Financial implications
23. The road naming process does not raise any financial implications for the council.
24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
26. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.
Attachments
No. |
Title |
Page |
a⇩ |
35 Wilson Road Scheme Plan |
109 |
b⇩ |
35 Wilson Road Locality Map |
111 |
Ngā kaihaina
Signatories
Author |
Bruce Angove – Subdivision Advisor |
Authorisers |
Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Approval for new road names for subdivision at 953 Matakana Road, Matakana
File No.: CP2021/07099
Te take mō te pūrongo
Purpose of the report
1. To approve two new public roads and one private road which is a commonly owned access lot within the subdivision being undertaken by Cabra Properties Limited, at 953 Matakana Road, Matakana.
Whakarāpopototanga matua
Executive summary
2. Auckland Council Road Naming Guidelines, set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.
3. Cabra Properties Limited has proposed the names presented below in order of preference for consideration by the local board:
Preferred Names |
Maeha Drive Public Road No. 1 |
Pyrus Grove Public Road No. 2 |
Puckett Lane Private Road No. 3 |
The applicant has offered the following as alternatives |
Tiaki Drive |
Kewhenne Grove |
Hawkeye Lane |
4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines
Recommendation/s
That the Rodney Local Board:
a) approve the preferred three public and private roads as follows in the Cabra Properties Limited subdivision at 953 Matakana Road, Matakana in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.
i) ‘Maeha Drive’ (Road No. 1)
ii) ‘Pyrus Grove’ (Road No. 2)
iii) ‘Puckett Lane’ (Road No. 3).
Horopaki
Context
5. The 37-lot subdivision, (Council Ref BUN60360749), currently under construction was approved on 16 October 2020.
6. Site and location plans of the subdivision can be found in Attachments A and B of the agenda.
7. In accordance with the standards any road including private ways that are commonly owned access lots (COALs) or rights of way, and serve more than five lots, generally require a new road name in order to ensure safe, logical and efficient street numbering. In this instance the new private road serves 10 lots.
Tātaritanga me ngā tohutohu
Analysis and advice
8. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The Auckland Council Road Naming Guidelines (guidelines) allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval
9. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:
· a historical, cultural, or ancestral linkage to an area
· a particular landscape, environmental or biodiversity theme or feature
· an existing (or introduced) thematic identity in the area.
10. Theme: Cabra Properties Limited (the applicant) has chosen a suite of names they consider appropriate for the area. These include a mix of English names reflecting the pre-development biodiversity of the wider area, and Māori names that are relevant to the area.
11. The applicant’s preference and their relevance as follow:
Proposed Names |
Meaning (as described by the applicant) |
Maeha Drive |
Maeha are whitebait which are found in the stream near the subdivision. |
Pyrus Grove |
The proposed name of the subdivision. The developer is planting Pyrus trees as street trees. |
Puckett Lane |
Family name of the former landowners. |
Tiaki Drive |
Rangatira of Ngati Manuhuri who are no longer with us. |
Kewhenne
Grove |
Rangatira of Ngati Manuhuri who are no longer with us. |
Hawkeye Lane |
According to a former landowner there were lots of hawks on the property. |
12. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.
13. Confirmation: Land Information New Zealand has confirmed that all of the proposed names are acceptable for use at this location.
14. Road type: The road types ‘Lane’, ‘Drive’ and ‘Grove’ are acceptable road types for the new road and private roads given their form and layout.
15. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.
Tauākī whakaaweawe āhuarangi
Climate impact statement
16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
19. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.
20. On 1 April 2021, 11 mana whenua groups with an interest in the general area were contacted by council on behalf of the applicant through the Resource Consent Department’s central facilitation process as set out in the guidelines.
21. By the close of the consultation period responses had been received from Ngāti Manuhiri, Ngāti Manuhiri Charitable Trust and Nga Maunga Whakahii o Kaipara. Nga Maunga Whakahii o Kaipara deferred to Ngati Manuhuri.
22. Ngati Manuhiri supported ‘Tiaki’ and ‘Kewhenne’ but did not support ‘Hawkeye’ and offered no further comment on the other names. Ngāti Manuhiri Charitable Trust offered the name ‘Maeha” and supported the applicant’s other names.
23. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance
Ngā ritenga ā-pūtea
Financial implications
24. The road naming process does not raise any financial implications for the council.
25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
27. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.
Attachments
No. |
Title |
Page |
a⇩ |
Matakana Road Scheme Plan |
117 |
b⇩ |
Matakana Road Locality Plan |
119 |
Ngā kaihaina
Signatories
Author |
Bruce Angove – Subdivision Advisor |
Authorisers |
Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Feedback on Equity of Service Levels and Funding Proposals - Draft Report
File No.: CP2021/07937
Te take mō te pūrongo
Purpose of the report
1. To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.
Whakarāpopototanga matua
Executive summary
2. The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.
3. The Draft Report (Attachment A to the agenda report) sets out the draft recommendations from the Joint Governance Working Party in relation to:
· improving the equity of funding allocation across local boards
· increasing the decision-making responsibility of local boards
· establishing minimum service levels
· implications of multi-board services.
4. The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.
5. The local board’s feedback on these proposals (refer Attachment B to the agenda report) has been prepared on the template provided.
Recommendation/s
That the Rodney Local Board:
a) provide feedback using the attached template (Attachment B) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.
Horopaki
Context
6. In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:
· increase local board decision making responsibility
· increase equity of funding allocation between local boards
· establish minimum service levels where required
· address funding of multi-board services and decision-making on their service levels.
7. The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).
8. Staff presented the draft report to local boards in workshops between 6 April and 6 May 2021.
9. The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:
· changes to local board decision-making responsibilities over local community services
· implementation of an equity-based funding allocation approach for local community services.
10. These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.
Tātaritanga me ngā tohutohu
Analysis and advice
11. These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:
· increase local board decision-making responsibilities over community services
· change the allocation of Asset Based Services (ABS) funding to local boards
· require collaboration between local boards on some multi-board service decisions
· have a high community interest
· not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.
12. Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.
13. The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.
Tauākī whakaaweawe āhuarangi
Climate impact statement
14. Providing feedback on the draft report does not have a direct impact on climate change.
15. Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.
17. Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.
19. Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.
20. This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.
21. More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.
Tauākī whakaaweawe Māori
Māori impact statement
22. As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:
· demonstrate effective Māori involvement in the local board planning processes
· clearly articulate Māori priorities in local board funding and delivery of asset-based services.
23. It is likely that these changes will result in more responsive services for Māori communities at the local level.
Ngā ritenga ā-pūtea
Financial implications
24. Introduction of the proposed policy would have several significant financial impacts, including:
· changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others
· broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery
· local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.
26. A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:
· whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted
· what alternative approaches might address the issues these proposals seek to address, should they not proceed
· developing alternative funding equity transition options including implications on local board funding and overall timing
· developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals
· addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase
· ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.
27. Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.
Ngā koringa ā-muri
Next steps
28. Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.
29. The Governing Body would undertake public consultation on its draft decisions as follows:
· under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy
· under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.
30. Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.
Attachments
No. |
Title |
Page |
a⇨ |
Equity of Service Levels and Funding Draft Report (Under Separate Cover) |
|
b⇨ |
Governance Framework Review - Service levels and funding - feedback template (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Gary Pemberton - Programme Change Lead |
Authorisers |
Justine Haves - General Manager Service Strategy and Integration Louise Mason - GM Local Board Services Manoj Ragupathy - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project
File No.: CP2021/07848
Te take mō te pūrongo
Purpose of the report
1. To formally delegate one local board member to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.
Whakarāpopototanga matua
Executive summary
2. An Establishment Unit is being set up by the Cabinet to provide the public face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery. A key output of the unit will be to develop a business case over approximately six months which looks at the available options.
4. Minister of Transport Hon Michael Wood wrote to local board members in May 2021 inviting local board members to select a single representative to be appointed to the Establishment Unit Board. At the May 2021 Chairs’ Forum, Margi Watson was selected for this role.
5. The Establishment Unit now has until early September 2021 to gather the views of local boards, ward councillors, and the public.
6. Staff are requesting that local boards delegate a member to provide feedback on behalf of the local board, to ensure that feedback can be provided in a short timeframe after public feedback has been collated and provided to the local board.
Recommendation/s
That the Rodney Local Board:
a) delegate one local board member to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.
Horopaki
Context
7. In March 2021, the Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M).
8. To give effect to this, the Cabinet has directed that an Establishment Unit be set up to provide the public face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.
9. The Establishment Unit Board will be chaired by an independent chair appointed by the Minister of Transport and the Minister of Finance. Membership will comprise:
· a single representative (the chief executive or a senior delegate) from Auckland Council, Auckland Transport, Waka Kotahi, Kāinga Ora and the Ministry of Transport
· a representative from mana whenua
· a representative of Auckland Council’s local boards (Margi Watson)
· a representative of Auckland Council’s Governing Body (Chris Darby)
· Te Waihanga (the New Zealand Infrastructure Commission) and Treasury will support the work of the Establishment Unit Board as observers.
10. A key output of the unit will be to develop a business case over approximately six months which looks at the available options. This will enable quality decisions on key matters based on evidence, such as mode, route alignment and delivery.
11. The Mayor and Deputy Mayor have been invited to join Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of this project. This sponsors group will play an important function in ensuring political alignment on the project between central and local government and setting strategic direction.
Tātaritanga me ngā tohutohu
Analysis and advice
12. The Auckland Light Rail team will be engaging with local boards first so that local board members are clear about the scope and programme of engagement.
13. This will take place as follows:
· 11 June: briefing the six local boards that are within the planned corridor for light rail - Waitematā, Albert-Eden, Puketāpapa, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu and Ōtara-Papatoetoe
· 14 June: presentation to Chairs’ Forum
· 30 June: inviting local board chairs or their delegate to attend a Planning Committee briefing
· Further briefings will be organised to take place after the public consultation period in July/ August 2021.
14. Staff will focus on providing local board members with an understanding of the approach being taken by the Establishment Unit and key constraints, so that local board members can respond to any queries they received and champion the engagement process within their community.
15. Throughout the engagement period, the Establishment Unit will be seeking broad views, key themes (could be geographically based) and feedback on the outcomes the project is set to achieve. This will mirror the public engagement process that will also focus on outcomes and community experience.
16. In order to ensure that there is adequate time for local boards to review public feedback ahead of providing local board feedback, staff are recommending that local boards delegate a member to provide the local board’s feedback
Tauākī whakaaweawe āhuarangi
Climate impact statement
17. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any quantifiable climate impacts.
18. The Establishment Unit Board will have an opportunity to consider climate impacts as part of making recommendations on the project.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The Mayor and Deputy Mayor have been invited to join the Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of the project. The project sponsors will set the strategic direction for the project, including the project scope and engagement plans, and maintain political cooperation between central government and Auckland Council with regards to the project.
20. The Governing Body representative and the local board representative will be joined by the Chief Executive as the representatives of Auckland Council on the Establishment Unit Board.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. This delegation will provide the opportunity for all local boards to provide formal feedback to the Establishment Unit Board within the given timeframe of this first stage of work.
22. Margi Watson, as the local board representative on the Establishment Unit Board, will develop good lines of communication with other local board members. Having a local board representative on the Establishment Unit Board is not a proxy for local board engagement on this project and does not replace the need to obtain feedback from local boards.
Tauākī whakaaweawe Māori
Māori impact statement
23. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty Partners and an independent chairperson.
24. A key function of the Establishment Unit will be to undertake high quality engagement with communities, stakeholders, mana whenua and mataawaka.
Ngā ritenga ā-pūtea
Financial implications
25. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. No risks have been identified for delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.
27. The risks of not appointing a delegate may be that formal feedback is not able to be provided by the local board within the relevant timeframe or may need to be provided via the urgent decision mechanism.
Ngā koringa ā-muri
Next steps
28. Staff will work with the Establishment Unit to make arrangements for local board briefings ahead of public consultation.
29. Public consultation will take place in July and August 2021.
30. Further briefings to provide analysis of the public feedback received will be provided towards the end of August 2021.
31. Delegated local board members will provide feedback on behalf of their local board by 2 September 2021.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Kat Ashmead, Senior Policy Advisor, Local Board Services |
Authorisers |
Louise Mason - GM Local Board Services Lesley Jenkins - Local Area Manager |
Rodney Local Board 16 June 2021 |
|
Urgent Decision – Local board representation on the Establishment Unit Board of the City Centre to Māngere light rail project
File No.: CP2021/06037
Te take mō te pūrongo
Purpose of the report
1. To inform the Rodney Local Board that an urgent decision was made and approved under delegation to the chairperson and deputy chairperson seeking local board endorsement for using the Chairs’ Forum as the selection panel to appoint a local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.
2. A staff report providing an overview of the proposed process to support local boards to appoint a single representative to the Establishment Unit Board of the City Centre to Māngere light rail project is contained in Attachment B to the agenda report.
Whakarāpopototanga matua
Executive summary
3. At the 20 November 2019 Rodney Local Board meeting the local board considered the urgent decision-making process and passed resolution RD/2019/147:
That the Rodney Local Board:
a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum
b) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board
c) agree that the relationship manager, chairperson and deputy chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo
d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED
4. An Establishment Unit is being set up by the Cabinet to provide the visible face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity. A key output of the unit will be to develop a business case, over approximately six months, which looks at the available options.
5. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty partners and an independent chairperson.
6. Minister of Transport Hon Michael Wood wrote to local board members earlier this month formally inviting local board members to select a single representative to be appointed to the Establishment Unit Board.
7. The Minister of Transport has set the expectation that the local board representative will develop good lines of communication with their peers, and that having a local board representative on the Establishment Unit Board is not a proxy for quality local board engagement on this project.
8. The Rodney Local Board is being asked to endorse the use of the Chair’s Forum on 17 May 2021 as the selection panel which is prior to the next business meeting on 19 May 2021 an urgent decision was required to formalise the local board’s position.
9. A staff report providing an overview of the proposed process to support local boards to appoint a single representative to the Establishment Unit Board of the City Centre to Māngere light rail project is contained in Attachment B to the agenda report.
Recommendation/s That the Rodney Local Board: a) note the endorsement to use the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project as approved by the Rodney Local Board chairperson and deputy chairperson under delegation (Attachment A to the agenda report). |
Attachments
No. |
Title |
Page |
a⇩ |
Rodney Local Board decision under urgency |
131 |
b⇩ |
Staff report |
135 |
Ngā kaihaina
Signatories
Author |
Justin Kary – Local Board Advisor |
Authoriser |
Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Urgent Decision – Tamaki Makaurau Auckland Fire Plan
File No.: CP2021/07513
Te take mō te pūrongo
Purpose of the report
1. To inform the Rodney Local Board that an urgent decision was made and approved under delegation to the chairperson and deputy chairperson to provide feedback on Auckland Council’s draft submission on the draft Auckland Fire Plan 2021-2024.
2. A staff memo providing information on council’s upcoming submission on the draft Auckland Fire Plan 2021-2024, the timeframes for developing Auckland Council’s submission and how local boards can provide feedback is contained in Attachment B to the agenda report.
Whakarāpopototanga matua
Executive summary
3. At the 20 November 2019 Rodney Local Board meeting the local board considered the urgent decision-making process and passed resolution RD/2019/147:
That the Rodney Local Board:
a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum
b) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board
c) agree that the relationship manager, chairperson and deputy chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo
d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED
4. Auckland Council prepared a submission on the draft Auckland Fire Plan 2021-2024 (Attachment C to the agenda report) and sought input from local boards.
5. Local boards have a role in representing the views of their communities on issues of local importance, such as proving feedback on the local effects of central government proposals in Auckland Council submissions.
6. As a result of local board feedback being due prior to the next business meeting an urgent decision was required.
Recommendation/s That the Rodney Local Board: a) note Rodney Local Board’s feedback on the draft Auckland Council submission on the draft Auckland Fire Plan 2021-2024 approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report). |
Attachments
No. |
Title |
Page |
a⇩ |
Rodney Local Board’s feedback on the draft Auckland Council submission |
141 |
b⇩ |
Staff memo |
143 |
c⇩ |
Draft Submission to FENZ on the Auckland Fire Plan |
145 |
d⇩ |
Draft FENZ Auckland Fire Plan (Attachment A to Attachment A) |
151 |
Ngā kaihaina
Signatories
Author |
Anwen Robinson – Senior Local Board Advisor |
Authorisers |
Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
File No.: CP2021/01375
Te take mō te pūrongo
Purpose of the report
1. The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.
Recommendation/s That the Rodney Local Board: a) receive Cr Sayers’ update on the activities of the Governing Body for May and June 2021. |
Attachments
No. |
Title |
Page |
a⇩ |
Ward Councillor report May 2021 |
223 |
b⇩ |
Ward Councillor report June 2021 |
227 |
Ngā kaihaina
Signatories
Author |
Robyn Joynes - Democracy Advisor |
Authoriser |
Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Rodney Local Board workshop records
File No.: CP2021/01632
Te take mō te pūrongo
Purpose of the report
1. Attached are the Rodney Local Board workshop records for 2 and 9 June 2021.
Recommendation/s That the Rodney Local Board: a) note the workshop records for 2 and 9 June 2021.
|
Attachments
No. |
Title |
Page |
a⇩ |
Workshop record 2 June |
233 |
b⇩ |
Workshop record 9 June |
235 |
Ngā kaihaina
Signatories
Author |
Robyn Joynes - Democracy Advisor |
Authoriser |
Lesley Jenkins - Local Area Manager |
16 June 2021 |
|
Governance forward work calendar
File No.: CP2021/02929
Te take mō te pūrongo
Purpose of the report
1. To present to the Rodney Local Board with a governance forward work calendar.
Whakarāpopototanga matua
Executive summary
1. This report contains the governance forward work calendar, a schedule of items that will come before the Rodney Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.
2. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local board priorities
· clarifying what advice is required and when
· clarifying the rationale for reports.
3. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.
Recommendation/s That the Rodney Local Board: a) note the governance forward work calendar.
|
Attachments
No. |
Title |
Page |
a⇩ |
Governance forward work calendar to August |
239 |
Ngā kaihaina
Signatories
Author |
Robyn Joynes - Democracy Advisor |
Authoriser |
Lesley Jenkins - Local Area Manager |