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Strategic
Procurement Committee
08 June 2021
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1 Apologies
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Cr T Mulholland joined the meeting at
10.02am.
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Resolution
number STR/2021/16
MOVED by Cr G
Sayers, seconded by Cr L Cooper:
That the Strategic Procurement Committee:
a)
accept the apology
from Mayor P Goff for absence on council business, Cr C Casey for early
departure on council business, and Cr A Filipaina for absence.
CARRIED
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Note: subsequently, an apology for absence on council
business was received by Deputy Mayor Cr B Cashmore.
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2 Declaration
of Interest
Cr L Cooper subsequently declared an interest in Item C3
- CONFIDENTIAL:
Supplier recommendation for legal services contracts.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Summary of Strategic Procurement Committee
information memoranda and briefings (including the forward work programme) -
8 June 2021
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Resolution
number STR/2021/18
MOVED by Cr C Casey, seconded by IMSB Member K Wilson:
That
the Strategic Procurement Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
CARRIED
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9
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Supplier recommendations for Auckland
regional inorganic collection service
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Resolution
number STR/2021/19
MOVED by Cr T Mulholland, seconded by Cr G Sayers:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on supplier recommendations for the
inorganic services contracts, enables transparency on the topic due for discussion
in the public excluded part of the meeting
b) note
that the confidential report contains information that could prejudice the
council's position in negotiations with suppliers.
CARRIED
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10
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Enhanced tree and vegetation maintenance
around electricity network
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A PowerPoint presentation was provided. A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number STR/2021/20
MOVED by Cr L Cooper, seconded by Cr T Mulholland:
That the Strategic
Procurement Committee:
a) note the information
contained in this report, on enhanced tree and vegetation maintenance around
the electricity network, enables transparency on the topic due for discussion
in the public excluded part of the meeting.
b) note that the
confidential report contains information that, if made public, could
prejudice the council’s position in future negotiations with suppliers.
CARRIED
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Attachments
a 8 June 2021, Strategic Procurement Committee,
Item 10 - Enhanced tree and vegetation maintenance around electricity network
- PowerPoint presentation
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11
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Supplier recommendation for legal services
contracts
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A PowerPoint
presentation was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution
number STR/2021/21
MOVED by Cr T Mulholland, seconded by Cr G Sayers:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on Ngā Ratonga Ture / Legal
Services engaging in contracts with legal providers for external legal
services, enables transparency on the topic due for discussion in the public
excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice the
council’s position in future negotiations with suppliers.
CARRIED
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Attachments
a 8 June 2021, Strategic Procurement Committee, Item 11 -
Supplier recommendation for legal services contracts - PowerPoint
Presentation
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12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number STR/2021/22
MOVED by Cr T Mulholland, seconded by Cr G
Sayers:
That the Strategic Procurement Committee:
a) exclude the public from
the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Supplier recommendations for Auckland regional inorganic collection service
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Enhanced tree and vegetation maintenance around electricity network
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Supplier recommendation for legal services contracts
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.41am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.45pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Supplier recommendations for
Auckland regional inorganic collection service
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Resolution number STR/2021/23
MOVED
by Cr C Casey, seconded by Cr T Mulholland:
That the Strategic Procurement
Committee:
d) confirm
that there be no restatement of the confidential report, attachments or resolutions,
until the reasons for confidentiality no longer exist.
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C2
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CONFIDENTIAL: Enhanced tree and vegetation
maintenance around electricity network
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Resolution
number STR/2021/24
MOVED by Cr T Mulholland, seconded by Cr G Sayers:
That the Strategic
Procurement Committee:
c) confirm
that the agenda report, attachments of the agenda report, and resolutions will
remain confidential until reasons for confidentiality no longer exist.
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C3
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CONFIDENTIAL: Supplier recommendation for
legal services contracts
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Resolution
number STR/2021/25
MOVED by Cr G Sayers, seconded by Cr T Mulholland:
That the Strategic Procurement
Committee:
d) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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12.45pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
