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Resolution
number UH/2021/71
MOVED by Chairperson L Whyte, seconded by Deputy
Chairperson M Miles:
That
the Upper Harbour Local Board:
a) approve
the 2021/2022 Customer and Community Services work programme and associated
budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes
(Attachment A to the agenda report, pursuant to the following amendment by
way of addition to the Community Leases work programme:
i) activity
name: ‘Investigate proposal for a community ‘licence to occupy’
to the Sustainable Paremoremo Group at Sanders Reserve’
ii) activity
description: ‘Investigation of a community licence to occupy to the
Sustainable Paremoremo Group to support the Kai Rakau Project to establish a
community garden in Sanders Reserve, focusing on heritage fruit tree
production’.
b) approve
the Risk Adjusted Programme projects identified in the 2021/2022 Customer and
Community Services work programme (Attachment A to the agenda report).
c) note that funding for the Coastal Renewals, Landslide
Prevention, and Local Parks and Sports Field Development budgets are subject
to approval by the relevant Governing Body committee.
d) provide
the following feedback for consideration by the relevant Governing Body
committee on projects funded from the Coastal Renewals, Landslide Prevention,
and Local Parks and Sports Field Development budgets (Attachment D to the
agenda report):
i) strongly
support project ID 29151, activity name ‘Observation Green – develop
local park amenities’, as part of the Growth Programme, with a total
value of $760,033, as this project responds to urgent need as a result of
growth in the immediate area
ii) strongly
support project ID 16182, activity name ‘Scott Point – develop
sustainable sports park (Stage I)’, as part of the Growth Programme,
with a total value of $15,244,830, noting that this park will provide
much-needed sporting infrastructure for the wider north-west region.
e) confirm
that the decision of whether a variation to the approved 2021/2022 Customer
and Community Services work programme is minor or substantial is a decision
of the local board.
f) confirm
that any proposed minor variations to the approved 2021/2022 Customer and
Community Services work programme are to be confirmed as minor by the local
board prior to staff exercising a delegation to implement any minor
variations.
g) confirm
that any proposed major or substantial variations to the approved 2021/2022
Customer and Community Services work programme are to be reported to the
local board at a business meeting for a decision.
h) note
that variations that are considered to have a substantial impact on approved
projects or the overall work programme include:
i)
variations to project scope (activity
description) that impact on the approved project outcomes (activity benefits)
ii) variations in
project budget allocation that:
A)
impact on the scope
or timing of delivery of other projects
B)
require budget
allocation from local board discretionary budgets, including locally driven initiatives,
Local Board Transport Capital Fund, or other specific discretionary budgets
iii) variations to
the timing of delivery of projects that impact on the delivery of the
approved work programme within the approved budget envelope
iv)
variations to approved designs that
would result in a significant change to the functionality, appearance, or
life-cycle costs
v)
addition of new projects
vi) cancellation
of projects.
i) note
that variations that would not have a substantial impact on approved projects
or the overall work programme, and are therefore minor variations, include:
i) variations to
project scope (activity description) that do not impact on the approved
outcomes (activity benefits)
ii) variations in
project budget allocations that do not impact on the scope or timing of
delivery of other projects
iii) variations to the timing of delivery of projects that do
not impact on the delivery of the approved work programme within the approved
budget envelope
iv)
variations to approved designs that
do not result in a significant change to the functionality, appearance, or
life cycle costs
v) inclusion of additional projects in the Risk Adjusted
Programme where doing so will not
impact on the scope or timing of other approved projects and delivery of
overall programme.
CARRIED
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