I hereby give notice that an extraordinary meeting of the Whau Local Board will be held on:
Wednesday, 16 June 2021
Whau Local Board
Ulalemamae Te'eva Matafai
(Quorum 4 members)
10 June 2021
Contact Telephone: 021 02185527
Whau Local Board
16 June 2021
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
10 Adoption of the Whau Local Board Agreement 2021/2022 7
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Whau Local Board
16 June 2021
File No.: CP2021/07491
Te take mō te pūrongo
Purpose of the report
1. To adopt the local content for the 10-year Budget, which includes the Whau Local Board Agreement 2021/2022 and the message from the Chair. It also includes a schedule setting out local board advocacy for 2021/2022, which is already adopted.
2. To adopt a local fees and charges schedule for 2021/2022.
3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.
4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.
5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the Chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.
6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.
That the Whau Local Board:
a) adopt the local content for the 10-year Budget, which includes the Whau Local Board Agreement 2021/2022 and the message from the Chair (Attachment A).
b) note that the Whau Local Board adopted its advocacy, also included in the local content for the 10-year Budget, on 5 May 2021 (resolution number WH/2021/1).
c) adopt a local fees and charges schedule for 2021/2022 (Attachment B).
d) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Whau Local Board Agreement 2021/2022, message from the Chair, and local board advocacy).
e) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.
7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.
8. Throughout the development of the 10-year Budget 2021-2031, local board Chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.
9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. Two locally held events were held in the Whau Local Board area to engage with the community and seek feedback on both regional and local proposals.
10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was considered at the 5 May 2021 extraordinary business meeting of the Whau Local Board.
11. Local boards considered this feedback and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.
Tātaritanga me ngā tohutohu
Analysis and advice
12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A), including the Local Board Agreement 2021/2022, the message from the Chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.
14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.
15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts and restore the natural environment.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.
Tauākī whakaaweawe Māori
Māori impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.
19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi and, where relevant, the wider Māori community.
20. Of those who submitted to the 10-year Budget 2021-2031 from the Whau Local Board area 7 per cent identified as Māori.
21. One mana whenua entity, Ngati Tamaterā, made a submission on the Whau Local Board’s consultation content.
22. A mataawaka engagement event focused on the three western local board areas was held (electronically due to COVID-19 restrictions) on 8 March 2021. Elected members were invited to attend and hear feedback verbally.
23. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.
Ngā ritenga ā-pūtea
24. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2021/2022 financial year.
25. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.
26. Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.
27. A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
28. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.
Ngā koringa ā-muri
29. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.
30. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.
31. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.
Local content to support the 10-year
Local fees and charges schedule 2021/2022
Francis Martin – Advisor Plans and Programmes – Local Board Services
Louise Mason – General Manager Local Board Services
Adam Milina – Local Area Manager