Agenda of Whau Local Board - Wednesday, 23 June 2021

Whau Local Board

23 June 2021

Avondale Library and Community Hub Concept Plan

File No.: CP2021/08573

Te take mō te pūrongo

Purpose of the report

1. To approve the finalised concept design of the new Avondale Library and Community Hub (including public realm) located 1971-1987 Great North Road, Avondale.

Whakarāpopototanga matua

Executive summary

Whakarāpopototanga matua

Executive summary

2. Eke Panuku and Community Facilities are working in collaboration to deliver the new Avondale town square, library and community hub. Community Facilities leads the delivery of the building and has engaged Athfield Architects as the design lead. Eke Panuku leads the delivery of the surrounding town square and public realm upgrade and has engaged The Isthmus Group as the design lead.

3. Public consultation was held between 21 April to 20 May 2021 with feedback received on the proposed final concept plans (consultation document). Overall, the response was positive particularly around room sizes, views of the surrounding area and the modern design. However, four key themes were identified as areas for further consideration:

Four Key Themes	Issue	Proposed Response
Car parking	The majority of submitters indicated that the proposed 16 carparks maybe insufficient to service the facility.	Eke Panuku to progress an opportunity to create 34 new public car parks at the end of Racecourse Parade that could service the facility.
Playground	The feedback received on the outdoor space queried the lack of a dedicated playground.	Play activities of equivalent value will be incorporated into the outdoor space. This will be detailed further in the next stage of the design.
Size of facility	The feedback received indicated that many submitted queried the size of the facility is sufficient to meet Avondale’s growing population.	The proposed size of the facility was determined through data modeling that takes into account the future growth of Avondale. One of the advantages of this location is the potential for future expansion.
The kitchen and its location	Overall, the feedback was positive on the inclusion of a commercial kitchen. However, there were queries around how it will be serviced and how access will be provided to the community spaces.	In response to the feedback the design was reviewed. The layout of the reserve level has been adjusted to accommodate external equipment and an additional simple kitchenette facility adjacent to the Community Hall (MPS2). The full catering kitchen remains adjacent to the Community Room (MPS3).

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approve the finalised concept design of the new Avondale Library and Community Hub.

Horopaki

Context

4. In August 2016 the Central West Community Needs Assessment and Facilities Investigation report was presented to the Whau Local Board. The assessment confirmed declining service provision at the Avondale Community Centre due to its poor condition and identified demand for a quality multi-purpose space for a range of community, leisure, and arts activities.

5. The new Avondale Library and Community Centre was identified as a priority in the Whau Local Board Plan 2017 under Outcome 1: Well-planned towns, facilities, and housing. The expected benefits of the new facility include improved service, enhanced community wellbeing, improved social connectedness and urban renewal.

6. In September 2017 the Whau Community Facilities Indicative Business Case was presented to the Environment and Community Committee in a confidential report. The indicative business case recommended a new integrated library and community centre be built in the heart of Avondale Town Centre. The expected benefits of the new centre include urban renewal, improved service, enhanced community wellbeing and improved social connectedness. Funding of $21 million was allocated to the new Avondale Library and Community Hub (formerly known as the multi-purpose community facility) in the 2018-28 Long Term Plan.

7. In 2017 Eke Panuku identified Avondale as a priority location area. Eke Panuku is tasked with enabling urban renewal, primarily this is a result of significant opportunities for urban intensification in the town centre. The Whau Local Board endorse Eke Panuku’s High Level Project Plan (HLPP) for Avondale in October 2017.

8. In 2018 Auckland Council, Eke Panuku and Auckland Transport undertook a process to identify a preferred location for a new facility. The identified site was chosen to maximise the benefits of co-locating a new library and community facility, town square and open space and best created a new heart to the town centre. This site is also well located to support future growth in Avondale. The Whau Local Board approved the preferred site location in December 2018.

9. The approved site location required the acquisition of four privately-owned properties from 1971-1987 Great North Road, Avondale using the Public Works Act 1981 (PWA). Eke Panuku was requested to lead this process and these properties have now been secured. Three of the four properties were required through willing agreement and the fourth property located at 1971-1973 Great North Road was acquired through compulsory acquisition.

10. In 2019 community engagement to determine the community’s requirements and aspirations for the new multi-purpose facility was undertaken by council. The consultation with the community was conducted in two phases, the initial phase of formal consultation ran from 19 March to 9 May. The second phase used community discussion groups to build on and refine the findings of the initial consultation to inform the design brief for the multi-purpose facility. The design brief vision and key provisions were approved by the Whau Local Board on 28 August 2019.

11. Eke Panuku and Auckland Council have continued to collaborate. The Eke Panuku Unlock Avondale Programme includes a project to deliver a town square and surrounding public realm upgrade to complement the new multi-purpose facility and enhance the wider regeneration benefits for Avondale.

12. In October 2020, Athfield Architects were engaged by Community Facilities as the design lead for the multipurpose facility and The Isthmus Group were engaged by Eke Panuku as the design lead for the upgraded town square and public realm (surrounding outside spaces).

Tātaritanga me ngā tohutohu

Analysis and advice

13. Community Facilities and Eke Panuku are working in collaboration with each other and closely with:

· Connected Communities, Auckland Council

· Regional Service Planning, Investment and Partnerships, Auckland Council

· Parks, Sport and Recreation (PSR), Auckland Council

· Auckland Transport

· Mana whenua.

14. On 31 March 2021, the Whau Local Board endorsed the consultation plan to obtain community feedback on the proposed concept design. The public consultation was held between 21 April to 20 May 2021 where feedback was received on the concept plan (consultation document) and the following specific questions.

· What do you like about the design plans?

· If there was one thing you could change to make it better, what would that be?

· How will you and your whanau use the new building?

· How will you and your whanau use the outdoor spaces?

· Do you have any other comments about the design plans?

Figure 1

15. A total of 315 pieces of feedback were received with over 80 per cent of feedback received digitally. The general public were engaged through two library drop-in sessions, two town square activation events, and specific groups directly; including a Pasifika Talanoa, Whau Pasifika Komiti, Avondale Intermediate School students, Plunket, Citizens Advisory Bureau, the Whau Ethnic Collective and the Avondale Library staff.

16. The analysis of the feedback is summarised below. See attachments for the full report.

Avondale town square, library and community hub consultation feedback summary
Q1 What do you like about the design plans?	Q2 If there was one thing you could change to make it better, what would that be?	Q3 How will you and your whanau use the new building?	Q4 How will you and your whanau use the outdoor spaces?	Q5 Do you have any other comments about the design plans?
Overall, the most liked aspect of the design was the building and layout. There was positivity around the room sizes, the views of the surrounding area and the modern design it incorporated. A recurring criticism was that the building wasn’t big enough for Avondale’s growing population	Overall, the majority of submitters believed the design needs more parking spaces, to accommodate the growing population and number of visitors. Comments tended to have a negative connotation around only 16 proposed parking bays.	Overall, submitters said they were going to use the new building with their whānau for the library. Key reasons included that they enjoyed taking their kids to library days and looked forward to sitting with a book in one of the quiet areas and enjoying the good views.	Overall, people indicated they would use the outdoor space with their whānau for recreation purposes, activities like sitting and enjoying the views, having BBQ’s and just relaxing in the area.	Most responses related to an idea they had for the building layout that were not in the current plans. These range from altered building designs to changing the sizes of the rooms and amending the kitchen plans.
Feedback was received on a wide range of topics relating to detailed aspects that will be addressed in later design stages. Overall, the response was positive particularly around room sizes, views of the surrounding area and the modern design. However, four key themes were identified as areas for further consideration: A. Car parking B. A dedicated playground C. Size of facility D. The kitchen and its location.

17. A. Car parking

There are 133 public off-street car parks available in Avondale - refer Figure 2 below. Seventy-six of these car parks are part of the current library and community facility site earmarked for future development. In addition, there is an area of informal parking on the Avondale Central site (6 Racecourse Parade) adjacent to the project site which is also a future development site. The remaining 57 car parks in the council managed car park located on Rosebank Road will be retained.

Diagram

Description automatically generated with medium confidence Map

Description automatically generated with low confidence

Figure 2 - Current public off-street car parking Figure 3 - Proposed future off-street car parking

In response to the feedback received, Eke Panuku reviewed the options to provide more car parks. There is an opportunity to create a new car park for approximately 34 car parks on a site at the end of Racecourse Parade (see Figure 3 above). Discussions are also continuing with Auckland Transport to increase the amount of parking in the slipway (the parking bay in front of the proposed facility on Great North Rd) from 16 to 20. Eke Panuku has confirmed that the Racecourse Parade carpark could be incorporated into the Unlock Avondale Programme. The timeline for completion would align with the completion of the town square, library and community hub.

18. B. Playground

The feedback commentary focused on retaining or including the playground in some form.

Diagram

Description automatically generated

The adjacent figure shows the potential future provision of a play space in the reserve. The design team have undertaken further work to ensure play value or playground activities can be incorporated alongside ‘play along the way’ features e.g., stepping stones, balancing beams, sound tubes, etc. The next stage of the design will focus on detailing these activities.

19. C. Size of Facility

Community Facilities undertook an assessment on the size of the facility required for the current and future needs of the Avondale community. This involved using a data modelling tool to determine the required capacity. The current size allocated in the concept plan is consistent with the planning work undertaken, meets the Community Facilities Network Plan provision guidelines and the funding approved by the Governing Body. It recognises that the new facility is part of a wider network of community spaces. One of the advantages of the chosen location is the opportunity for future expansion. No change in size is recommended at this point in time.

20. D. Kitchen and its location

Overall, the feedback was positive on the inclusion of a commercial kitchen. However, there were queries around how it will be serviced and how access will be provided to the community spaces.

The layout of the reserve level has been adjusted to accommodate external equipment and an additional simple kitchenette facility adjacent to the Community Hall (MPS2). The full catering kitchen remains adjacent to the Community Room (MPS3), refer Figure 5 below.

Diagram, engineering drawing, map

Description automatically generated

Figure 5 – Existing Layout Figure 6 – Revised Layout

In Figure 6 above, the proposed plan shows how the ‘catering’ kitchen can be used for serving both spaces as well as separate teaching, community meetings and connection to the external gardens. This layout enables a lobby to be added to MPS2, improves the shape and proportion of the space as well as the efficiency of the mechanical plant area at street level. This design change has been incorporated into the finalised concept plans.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Building and public realm operational emissions are to be minimised through the design of the building. Renewable energy will be utilised to off-set any remaining operational emissions. The project will increase greenhouse gas emissions through construction activity and the use of materials. These embodied emissions will be reduced, but not eliminated through design changes via lifecycle analysis of building form. The selection of materials within the public realm will seek to limit the use of high emissions materials e.g., concrete and where possible use lower carbon alternatives. The project aims to minimise transport emissions through its town centre location and close proximity to active and public transport connections.

22. Climate change is likely to subject Avondale to increased temperatures, increased frequency and severity of drought conditions, and increased flood risks. Additionally, heat vulnerability will likely be exacerbated due to low tree canopy cover levels. This project aims to protect significant trees and to increase the site's net tree canopy cover. Through these actions, materials choices in the public realm, and water sensitive design strategies, the project aims to reduce the project's vulnerability to and contribution towards the urban heat island effect and the effects of flooding. The building will utilise passive design principles of daylighting and natural ventilation. Paired with renewable energy generation and reduced potable water consumption, the project aims to further reduce its vulnerability during potential severe climate events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Community Facilities and Eke Panuku are in collaboration to deliver two separate but integrated projects: Community Facilities leads the delivery of the new Avondale Library and Community Hub, and Eke Panuku the delivery of the surrounding upgraded town square and public realm. Both projects will be viewed as one by most stakeholders and described collectively as the new Avondale Town Square, Library and Community Hub in this document and community consultation. There is regular and ongoing communication between the two teams which have separate budgets, project managers and design leads but shared outcomes, milestones, project governance, regulatory processes, and community and stakeholder engagement.

24. The project has been accepted by the Auckland Council Premium Resource Consents team due to its complexity and political importance. This process facilitates early regulatory engagement with asset owners including Auckland Transport to ensure better strategic alignment and a smoother consenting process.

25. Auckland Transport has strategic interest in the project and has participated in the location selection process. The slip lane adjoining Great North Road is currently road reserve, and the concept design of town square includes a redesign of this space. It is essential that Auckland Transport’s future planning and the redesign of this space for the facility are aligned. The project team proposed the road stopping of the slip lane and negotiations through the premium team are underway. Auckland Transport has indicated it would be more likely to support a shared space between Auckland Transport and Auckland Council. Auckland Transport has also been advised that the lane from Great North Road to access future development of the racecourse (running to the East of the facility) will be a walking and cycling facility only. There is no room for vehicular access which if pursued would also have negative impacts on the outcome of the design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Community involvement has included defining the service requirements, input into the design brief and feedback on the concept plan. A new, integrated, fit-for-purpose community facility and public realm will have positive impacts on the services, programmes and activities available to the Avondale community.

27. The Whau Local Board endorsed the findings of the community consultation and resulting Avondale Multi-purpose Community Facility and Public Realm Design Brief - 28 August 2019.

28. The design teams will continue to work with key service providers e.g., CAB and Plunket as they work through detailed design.

29. Engagement with the Whau Local Board during the concept design phase in Nov 2020, March 2021 and June 2021. The results of the community consultation were presented to the Whau Local Board in June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

30. The community needs assessment (2016) engaged with both mana whenua (Te Rūnanga o Ngāti Whātua) and residents within the community who identify as Māori. Over 200 people who identified as Māori participated in the community needs assessment.

31. The comments provided by Māori were reflective of the rest of the community feedback and are reflected in the analysis and development of options.

32. Māori would like to see activities that support the health and wellbeing of whānau. The primary activities requested were those that support whānau spending time together.

33. Māori were interested in seeing a stronger connection between communities and education to support more children and young people to reach their potential. For them this means community values, priorities and ways of learning being much more strongly integrated into educational settings, and valuing learning in different settings such as community settings.

34. Following the needs assessment, a mana whenua working group (including representatives from Te Ākitai and Te Kawerau ā Maki) was set up with regular meetings from May 2019. A mana whenua vision for the project was developed and is included in the design brief and informed the concept design. It includes the underlying principle of hononga – connection, relationship and bond. Hononga underpins the project in its entirety, from how we work together, the services and design of the facility through to how the facility is operated when it opens.

35. The mana whenua working group reviewed the concept design prior to public consultation and there continues to be ongoing engagement on how the design of the facility will:

· remember and celebrate the local and wider cultural landscape

· express cultural identity and sense of place

· provide for cultural welcoming processes and protocol.

36. The concept design was also presented on 29 March 2021 to the Eke Panuku mana whenua forum.

37. There is a shared commitment with mana whenua for ongoing involvement as the project progresses.

Ngā ritenga ā-pūtea

Financial implications

38. Funding of $21 million for the Library and Community Centre is approved in the 2018-2028 Long term Plan. The Finance and Performance Committee resolved at its November 2017 committee meeting [FIN/2019/168] to sell the current library and community facility site located at 93-99 Rosebank Road subject to it no longer being required by Community Facilities. The proceeds of sale will be ring-fenced and made available to implement this project.

39. Funding of $7 million for a public realm upgrade including a town square and access lane is provided for in the approved Avondale Programme Business Case. The business owner (Auckland Council) has confirmed that budget is available for ongoing consequential costs and is prepared to accept these costs as part of the future operational budget subject to LTP funding.

40. The acquisition of land for the new facility has been completed and funded by Eke Panuku to ensure a smooth transition of services.

41. The ongoing operating costs will be reviewed once the new facility has been completed and transferred from the existing library and community centre to the new facility.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There are a number of risks and uncertainties in respect to the delivery of the new facility.

Project Risks
Site risk to property acquisition	Risk of increased costs, timeline and negative public exposure.	This risk is mitigated. All four shops are now owned by Auckland Council. It is noted that the lease terms of some of the properties may need to be amended to protect construction timetable, Compensation may need to be provided in some cases.
Changes in open space provision around the town centre	Reduction in open space on Avondale Central Reserve.	The new library and community hub abutting the town square and Avondale Central Reserve will activate, and improve the quality and safety, of the spaces. The local board and Eke Panuku are advocating for additional open space in Avondale on the Avondale Racecourse. Increase in civic space and public realm on both sides of the building.
Service delivery in Avondale is disrupted by the sale of the existing site	Community needs and expectations regarding community services in Avondale are not met	Continuity of services will be maintained.
Community opposition to location or design process	Delivery will take longer. More resource will be required to work with community.	Community Facilities and Eke Panuku have a joint communications and engagement plan. Community consultation took place in April/May 2021 with generally positive feedback see Analysis and Advice Section for main themes and proposed response.
Proceeds of sale from existing site are less than anticipated	Funding shortfall for the purchase of the new site.	Eke Panuku will manage the sale of the existing site. If there is a funding shortfall in the sale, then solutions will be further explored through a business case.
Site specific conditions are not favourable e.g., geotechnical constraints, contamination	Cost and time required to remediate may impact overall project budget and timelines.	GWE (Geotech Consultations) has been engaged to do detailed a site investigation to further explore the design options.
Cost escalations from previous project estimates	Available funding is not sufficient to complete project.	Management through design and project delivery such as value engineering and Project Steering Group review.
Covid impacts of material supply chain, timeline and resource uncertainty	Increase of costs and delay in delivery.	Ongoing risk, some of which must be accepted and mitigated by contract management and planning.
Current design not within budget	Available funding is not sufficient to complete project.	Value engineering and Project Steering Group review.
Site risk - revocation of part of Avondale Central Reserve not being approved	If an objection to the revocation is found to be valid then it could be upheld and risk the revocation of the reserve. If revocation can’t proceed then then there will be significant cost and design implications.	Timeline for public objections has been considered within the timeline. Mitigated through early consultation and approval in principle with Local Board, Parks and relevant local authorities which support the revocation. Unlikely to have a valid objection as the area of reserve to be revoked will continue to be community space.
Road stopping of slip lane (AT road reserve) adjacent to GNR	Quality of the design will be negatively affected if the slip lane cannot be included in the design, i.e. town square and access to the main library. If Auckland Transport retains strategic control of the slip lane a risk remains that future strategies will not align and negatively impact the building.	Early discussions with Auckland Transport have indicated that they do not support the stopping of the road and but would support a shared space. A shared space allows for a bespoke agreement of shared ownership. Negotiations are ongoing.
Public realm scope increased in size	Original budget may not be sufficient to accommodate the increase in civic space.	Budgets may need to be revised to deliver larger public realm. This will be progressed once additional quantity surveying complete. If additional funding is not available staging may be required.

Ngā koringa ā-muri

Next steps

43. If the concept design is approved the design will be reviewed against the budget and Community Facilities and Eke Panuku will prepare a detailed business case for each project. The detailed business case will seek approval and budget from the Project Steering Group (building) and Panuku PCG (public realm) to progress to detailed design, resource consent and delivery. The current projected timeline for both projects, is outlined below.

· June 2021 – Concept design approved by Whau Local Board

· August 2021 – Detailed Business Case approved by the Project Steering Group and Panuku PCG

· January 2022 – Developed Design

· November 2022 – Detailed Design

· March 2023 – Construction Commenced

· August 2024 – Facility Handover.

Note, the timeline above is subject to change.

44. Community Facilities and Eke Panuku will proceed with their respective Detailed Business Cases in order release the budget for detailed design and delivery for both financially discreet projects.

45. The project site will require the partial revocation of Avondale Central Reserve, this process will be initiated once the concept design is approved, and the precise area determined.

46. The Whau Local Board will continue to be updated regularly on project progress.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Avondale Library and Communtiy Public Consultation Feedback Report	23
b ⇩	Avondale Library and Community Hub Concept Design Report	33

Ngā kaihaina

Signatories

Authors

Rachel Molloy - Project Manager Eke Panuku

Shiva Dubey - Senior Project Manager Community Facilities

Authorisers

Taryn Crewe - General Manager Community Facilities

John Carter – Priority Location Director Eke Panuku

Adam Milina - Local Area Manager

Whau Local Board

23 June 2021

Approval of the 2021/2022 Whau Local Board Customer and Community Services work programme

File No.: CP2021/07843

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Whau Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A).

Whakarāpopototanga matua

Executive summary

2. This report presents the 2021/2022 Whau Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3. The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Whau Local Board Plan 2020.

4. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.

6. The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across council and the local board.

7. Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme. Approval is sought for the planning and design of these projects to commence during 2021/2022, so that they are ready to be delivered early if approved projects for delivery in 2021/2022 are delayed for any unforeseen reason.

8. The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.

9. The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.

10. Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b) approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d) provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

Horopaki

Context

11. Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

12. The 2021/2022 Customer and Community Services work programme (included as Attachment A) outlines the local board’s priorities to be delivered within the financial year.

13. The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following 2020 Local Board Plan outcomes:

· Outcome 1 – Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured.

· Outcome 2 – Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces.

· Outcome 3 – Quality urban development and community facilities to meet the needs of our growing and changing population.

· Outcome 4 – Improved and expanded opportunities for walking, cycling and public transport.

· Outcome 5 – Our natural environment is protected and enhanced.

· Outcome 6 – Thriving town centres a strong local economy and neighbourhoods that are supportive and connected.

14. Development of the work programme is based on the understanding of:

· local community needs

· service and asset availability

· funding availability

· the work performed by other parties, including iwi partners, Council Controlled Organisations, community groups and commercial enterprises

· risks

· feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Whau Local Board Plan 2020.

16. The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.

17. Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.

18. The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:

· 2021/2022 (to be approved)

· 2022/2023 (to be approved in principle)

· 2023/2024 (to be approved in principle).

19. The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.

20. This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.

21. The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunity to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.

22. However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in 2022/2023 or 2023/2024.

23. The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.

24. Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.

COVID-19 recovery is a priority for Customer and Community Services

25. A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:

· newly vulnerable communities

· council financial constraints

· building community resilience for recovery.

26. Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:

· safe and welcoming spaces

· inclusive events to bring the community back together

· community supports, including grants

· stronger connections with other organisations, including Council Controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.

Delivering outcomes for, and with, Māori

27. Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.

28. Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table 1.

Table 1: Kia ora Tāmaki Makaurau outcomes and objectives

Mana outcome	Outcome statement	Mahi objective
Kia ora te Marae	Marae are centres of excellence for whānau Māori and have an abundant presence in communities.	Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community.
Kia ora te Whānau	Empowered whānau Māori across Tāmaki Makaurau.	The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate.
Kia ora te Reo	Ko te reo Māori te mauri o te mana Māori.	The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau.

29. The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:

· Kaitiakitanga

· Māori business, tourism and employment

· Māori identity and culture

· marae development

· papakāinga and Māori housing

· realising rangatahi potential

· te reo Māori

· whānau and tamariki wellbeing.

30. Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.

31. The Whau Local Board work programme includes 24 activities that are identified as delivering moderate to high outcomes for Māori.

32. Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.

Types of budget

33. Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.

34. Table 2 outlines the different budget types and their purpose that fund the work programme.

Table 2: work programme budget types and purpose

Budget type	Description of budget purpose
Locally Driven Initiatives (LDI)	A development fund used to advance local operational and capital activities at the discretion of the local board
Asset Based Services (ABS)	Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services
Local renewals	A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities
Growth (local parks and sports field development)	Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs
Coastal	A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.
Landslide prevention	A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region
Specific purpose funding	Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects
One Local Initiative (OLI)	Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2018-2028
Long-term Plan discrete	Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure
Kauri Dieback Funding	As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards
External funding	Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

35. The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.

36. Attachment C demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.

37. Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.

38. Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

39. The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

40. Several capex projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.

41. Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.

Regionally funded activities included in the local board work programme

42. There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.

43. These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.

44. These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.

45. The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.

Process for changes to the approved work programme

46. Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.

47. The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

48. For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.

49. A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51. Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

52. To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:

· natural environment

· built environment

· transport

· economy

· communities and coast

· food

· Te Puāwaitanga ō te Tātai

· energy and industry.

53. The work programme indicates which of these priorities each activity responds to.

54. Attachment E outlines the activities in the work programme identified to have a positive and negative climate change impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:

· Connected Communities

· Community Facilities

· Community and Social Innovation

· Parks, Sport and Recreation

· Regional Service Planning, Investment and Partnerships.

56. The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council Controlled Organisations. The integrated team developed the proposed work programme with the local board through a series of workshops.

57. Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58. Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Whau Local Board Plan 2020.

59. The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

60. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

61. In the local board area, 9.9 per cent of the total population identify as Māori.

62. The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

63. Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

64. The financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.

65. Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.

66. The 2021/2022 activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.

67. The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

68. Table 3 summarises the budget sources for each work programme financial year.

Table 3: Whau Local Board budget allocation

Local budgets	2021/2022 (approve)	2022/2023 (approve in principle)	2023/2024 (approve in principle)
Opex: Locally Driven Initiatives (LDI)	1,250,210	1,301,804	1,271,304
Opex: Asset Based Services (ABS)	11,903,129	11,903,129	11,903,129
Capex: Local Asset Renewals - Budget (ABS)	$645,430	$2,213,208	$4,174,562
Capex: Local Asset Renewals - Proposed Allocation (ABS)	$645,430	$2,213,208	$4,174,562
Capex: Local Asset Renewals - Unallocated budget (ABS)	$0	$0	$0
Capex: Locally Driven Initiatives (LDI) – Budget	$170,000	$170,000	$170,000
Capex: Locally Driven Initiatives (LDI) - Proposed Allocation	$170,000	$170,000	$170,000
Capex: Locally Driven Initiatives (LDI) - Unallocated budget	$0	$0	$0
Capex: Growth projects Allocation	$0	$0	$0
Capex: Coastal projects Allocation	$0	$0	$0
Capex: Landslide Prevention projects Allocation	$97,500	$40,079	$0
Capex: Specific Purpose Funding - Allocation	$5,465,207	$5,248,667	$1,051,500
Capex: External Funding Allocation	$352,650	$331,000	$89,910
Capex: One Local Initiative	$0	$0	$0
Capex: Long-term Plan discrete	$1,456,341	$9,015,222	$9,643,867
Capex: Natural Environment Targeted Rate	$0	$0	$0

69. The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.

70. Any 2020/2021 capex budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.

71. Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72. If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.

73. Table 4 outlines the key risks and mitigations associated with the work programme.

Table 4: risks and mitigations

Risk	Mitigation
Non-delivery, time delays and budget overspend of activities that are managed through the work programme.	Having agreed processes to amend the work programme if activities need to be changed or cancelled. Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.
Unknown risks associated with trialling a new activity for the first year.	Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.
The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level.	Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes. Some activities may be delayed but still deliverable within the agreed timeframes. Where activities need to be cancelled the local board can reallocate budget to other activities.

74. The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

75. Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.

Ngā koringa ā-muri

Next steps

76. Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.

77. Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.

78. Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Customer and community services Work Programme 2021/2022	107
b ⇩	Māori Outcomes	145
c ⇩	Whau Map	147
d ⇩	Whau - Regional Projects	149
e ⇩	Climate Impacts	151

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Service Strategy and Integration

Mace Ward - General Manager Parks, Sport and Recreation

Mirla Edmundson - General Manager Libraries and Information

Gael Surgenor – General Manager - Southern Initiative

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Adam Milina - Local Area Manager

Whau Local Board

23 June 2021

Approval of the 2021/2022 Whau Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2021/07522

Te take mō te pūrongo

Purpose of the report

1. To approve the 2021/2022 Whau Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2. This report presents the Whau Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3. The work programme responds to the outcomes and objectives identified in the Whau Local Board Plan 2020.

4. The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

5. The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:

· Climate action network - $9,000

· EcoMatters programmes

o Bike hub – $20,000

o Community nurseries – $10,600

o EcoFest West Festival – $9,550

o EcoMatters Environment Centre and Sustainability Hub – $43,400

o Healthy Homes on a Budget – $10,550

o Love Your Neighbourhood – $5,650

· Friends of Oakley Creek restoration programme – $3,500

· Industrial Pollution Prevention Programme (Kelston) – $11,000

· Manukau Harbour Forum – $7,400

· Oakley Creek pest plant control buffer project – $10,000

· Whau Wildlink – $45,000.

6. The proposed work programme has a total value of $185,650, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

7. The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

8. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2021/2022 budget for approval
Climate action network	$9,000
EcoMatters programmes	$99,750
Friends of Oakley Creek restoration programme	$3,500
Industrial Pollution Prevention Programme (Kelston)	$11,000
Manukau Harbour Forum	$7,400
Oakley Creek pest plant control buffer project	$10,000
Whau Wildlink	$45,000
Total	$185,650

b) approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report).

c) note that with the funding of $99,750, EcoMatters Environment Trust will deliver the following projects in the 2021/2022 financial year:

i) Bike Hub - $20,000

ii) Community Nurseries - $10,600

iii) EcoFest West Festival - $9,550

iv) EcoMatters Environment Centre and Sustainability Hub - $43,400

v) Healthy Homes on a Budget - $10,550

vi) Love Your Neighbourhood - $5,650.

d) note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

10. The proposed work programme responds to the outcomes and objectives identified in the Whau Local Board Plan 2020. The specific objectives reflected in the work programme are:

· more safe, attractive and high-quality walking and cycling connections are developed and carbon emissions from our transport system are reduced

· innovation and disruptive technologies are embraced where they can provide safe, low-carbon alternatives to private vehicle use

· prepare communities for the impacts of climate change by building community resilience and reducing carbon emissions

· our streams, waterways and harbours are protected, and their mauri is restored

· our communities are supported to exercise the principle of kaitiakitanga in their local areas

· more trees and native plants are planted in the Whau, alongside strengthened advocacy to protect existing significant trees.

11. The following adopted strategies and plans also guided the development of the work programme:

· Whau Local Low Carbon Plan

· Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

· National Policy Statement – Freshwater Management

· Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau: Regional Pest Management Plan.

12. The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes a new initiative supported by the local board. These programmes contribute towards the delivery of the Whau Local Board Plan 2020 environmental objectives, as detailed above.

14. The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15. This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16. Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17. Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18. The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Climate action network – $9,000

19. The local board has indicated that it would like to continue to support the climate action network in the 2021/2022 financial year. The local board allocated $9,000 towards this programme in 2020/2021 (then known as the low carbon network). Both the Puketāpapa and Waitematā local boards have indicated they will continue to support the network in 2021/2022.

20. A low carbon network is a community-led network of individuals, households, community groups, and businesses working together within the local board area to promote, support and implement community level low carbon activities.

21. The network provides an opportunity for networking and collaboration for residents, businesses and practitioners undertaking low carbon activities in or connected to the local board area, as well as a forum for promoting and hosting low carbon events.

22. This network will continue to be supported by a community climate action broker, who will empower members of the network. A stronger community resilience to climate change will be achieved through building community connections and sharing skills.

23. The programme will help implement the local climate action plan in collaboration with the local board and neighbouring climate action networks. In particular, the climate action network will help achieve the local board’s commitment to reduce climate impacts through guiding local action in response to the regional climate emergency.

24. Approval in principle is also sought for $9,000 towards this programme from the local board in both 2022/2023 and 2023/2024.

EcoMatters programmes – $99,750

25. The local board has indicated that it would like to continue to fund EcoMatters Environment Trust. This will enable the trust to continue to deliver a number of environmental programmes in the Whau Local Board area. For the 2020/2021 financial year the local board funded $111,150 towards EcoMatters programmes.

26. For the 2021/2022 financial year the programme has a total of $99,750. The projects proposed for delivery are listed in Table 1 below, with a brief description and the key deliverables the trust will provide through these projects.

Table 1. Key deliverables for projects delivered by EcoMatters Environment Trust

Description of Project	Deliverables
Bike Hub ($20,000) This funding will be used to: · continue to develop and operate the repair centre for second-hand bikes at the EcoMatters precinct · continue to develop and deliver bicycle skills programmes in conjunction with partner organisations.	· continued repair centre operations · a sustainable operational model for the bike hire service is developed · the Whau Local Board's support will be acknowledged through signage at the EcoMatters precinct · funding and support from other sources for the development of the bike hub and its programmes will be received.
Community Nurseries ($10,600) Establishment of community nurseries is supported and advice is provided to the community on how best to establish and maintain these.	· minimum of 2,500 native plants germinated and potted on for future planting · minimum of 2,000 native plants available for community planting programmes within the Whau Local Board area (plants generated from this initiative in the 2020/2021 financial year) · provision of nursery advice to community groups and interested parties to assist programmes to establish new nurseries.
EcoFest West Festival ($9,550) Funding to support the running of the EcoWest festival held in west Auckland which will run from March to April 2022.	· this funding will support the community-based environmental festival with access to free public. events that provide information and practical ideas for making sustainable living choices · the festival will be marketed to businesses, institutions and community groups acknowledging Whau Local Board's funding · a minimum of 30 events will be held in the Whau Local Board area.
EcoMatters Environment Centre and Sustainability Hub ($43,400) Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.	· the centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups · a minimum of 26 sustainability-related seminars or workshops will be provided over the 2021/2022 financial year.
Healthy Homes on a Budget - ($10,550) Workshops targeted at ethnic and faith-based communities and vulnerable households on topics around sustainable living and reduction of their ecological footprints.	· a minimum of six workshops will be delivered in the 2021/2022 financial year · ethnic and faith-based communities and vulnerable households within the Whau Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduce their ecological footprint.
Love your neighbourhood ($5,650) Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.	· this budget allocation will cover approximately 10 assistance requests · Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2022) · details of the initiatives supported will be reported to the board on a quarterly basis.

Description of Project

Deliverables

Bike Hub ($20,000)

This funding will be used to:

· continue to develop and operate the repair centre for second-hand bikes at the EcoMatters precinct

· continue to develop and deliver bicycle skills programmes in conjunction with partner organisations.

· continued repair centre operations

· a sustainable operational model for the bike hire service is developed

· the Whau Local Board's support will be acknowledged through signage at the EcoMatters precinct

· funding and support from other sources for the development of the bike hub and its programmes will be received.

Community Nurseries ($10,600)

Establishment of community nurseries is supported and advice is provided to the community on how best to establish and maintain these.

· minimum of 2,500 native plants germinated and potted on for future planting

· minimum of 2,000 native plants available for community planting programmes within the Whau Local Board area (plants generated from this initiative in the 2020/2021 financial year)

· provision of nursery advice to community groups and interested parties to assist programmes to establish new nurseries.

EcoFest West Festival ($9,550)

Funding to support the running of the EcoWest festival held in west Auckland which will run from March to April 2022.

· this funding will support the community-based environmental festival with access to free public. events that provide information and practical ideas for making sustainable living choices

· the festival will be marketed to businesses, institutions and community groups acknowledging Whau Local Board's funding

· a minimum of 30 events will be held in the Whau Local Board area.

EcoMatters Environment Centre and Sustainability Hub ($43,400)

Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.

· the centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups

· a minimum of 26 sustainability-related seminars or workshops will be provided over the 2021/2022 financial year.

Healthy Homes on a Budget - ($10,550)

Workshops targeted at ethnic and faith-based communities and vulnerable households on topics around sustainable living and reduction of their ecological footprints.

· a minimum of six workshops will be delivered in the 2021/2022 financial year

· ethnic and faith-based communities and vulnerable households within the Whau Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduce their ecological footprint.

Love your neighbourhood ($5,650)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

· this budget allocation will cover approximately 10 assistance requests

· Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2022)

· details of the initiatives supported will be reported to the board on a quarterly basis.

27. Approval in principle is also sought for $99,750 towards these programmes from the local board in both 2022/2023 and 2023/2024.

Friends of Oakley Creek restoration programme – $3,500

28. The local board has indicated it would like to continue to fund the Friends of Oakley Creek restoration programme for the 2021/2022 financial year. The local board allocated $3,500 towards this programme in 2020/2021.

29. Friends of Oakley Creek are a community group that works to protect, preserve, enhance and restore the ecological health of Oakley Creek and its environment.

30. Deliverables for the 2020/2021 financial year include:

· growing and distributing 250 native plants

· organising and undertaking one community planting day

· supporting three local community groups with various aspects of ecological restoration and access to resources.

31. Approval in principle is also sought for $3,500 towards this programme from the local board in both 2022/2023 and 2023/2024.

Industrial Pollution Prevention Programme (Kelston) – $11,000

32. The local board has indicated it would like to continue to fund its Industry Pollution Prevention Programme in the 2021/2022 financial year. The board last funded this programme in 2019/2020 for $29,000.

33. The programme encourages businesses to take ownership of specific areas of a stream to achieve positive environmental and social outcomes, improving social responsibility in the area for businesses to implement best practice on site to protect waterways.

34. In 2021/2022 the programme will focus on visiting industry in the Kelston area, targeting automotive, retail and hospitality businesses. The funding provided will allow visits to approximately 40 businesses.

35. Staff are not proposing to continue this programme in 2022/2023 as most of the businesses will have been visited by the contractor. It may be revisited in future years.

Manukau Harbour Forum – $7,400

36. The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2021/2022 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). These local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the harbour.

37. In 2020/2021, each of the member local boards provided $1,750 to co-fund the Manukau Harbour Forum and $43,650 was carried forward from the 2019/2020 financial year. This was allocated to several activities including a Manukau Harbour Forum coordinator, a youth sustainability wānanga, and a youth freshwater monitoring training programme.

38. Staff recommend that each of the nine member boards contribute a further $7,400 each towards the forum in the 2021/2022 financial year, allowing a total budget of $66,600. Staff recommend that this funding supports:

· a Manukau Harbour Forum coordinator to assist with the delivery of the forum’s goals ($45,000)

· funding for a youth sustainability wānanga which would involve around 50 students from all member local board areas to develop leadership skills, sustainability knowledge, and collaborative action projects ($15,000)

· funding to develop a communications plan for the Manukau Harbour Forum ($6,000).

39. Approval in principle is also sought for $8,000 towards this programme from each member local board in both 2022/2023 and 2023/2024.

Oakley Creek pest plant control buffer project – $10,000

40. The local board has indicated it would like to fund a new pest plant buffer programme for the 2021/2022 financial year.

41. This programme will support private landowners living next to high-value parks and reserves to control invasive weeds. The programme will begin with private properties adjoining Te Auaunga (Oakley Creek).

42. The aim of the programme is to reduce weed densities on private properties and create a buffer to protect high-value parks and reserves from continued weed invasion. This will include:

· identifying key buffer areas around Te Auaunga (Oakley Creek), with support from the local community group, Friends of Oakley Creek.

· identifying target weed species to be included for control.

· liaising with, providing advice and support for landowners and occupiers to undertake weed control with permission from the landowner.

43. Approval in principle is also sought for $15,000 towards this programme from the local board in both 2022/2023 and 2023/2024.

Whau Wildlink – $45,000

44. The local board has indicated it would like to continue to fund the Whau Wildlink programme for the 2021/2022 financial year. The local board allocated $35,000 towards this programme in 2020/2021.

45. This programme improves biodiversity through the removal of pest plants and pest animals and planting of native species. Water quality is improved by removing rubbish from waterways and streamside planting. It also improves connections between local communities and community groups. Community groups will be supported to increase their reach and capabilities, and enabled to lead and undertake restoration action.

46. Funding allocations towards environmental activities are determined within the network, as projects are collaboratively developed. Examples of projects funded in 2020/2021 are:

· Rongoā Māori in the Whau: two wānanga, a rongoā Māori advisory service and the provision of 100 rongoā Māori plants.

· Pest Free Whau: pest trapping and monitoring sessions with a focus on Pest Free Olympic Park and collaboration with Pest Free Whau groups and volunteers.

· Whau River Catchment Trust: stream monitoring events, weed mapping events, Marine M2 survey, iNaturalist training and workshops.

· Hoopla: Haere mai ki wai Te Whau, an experience of the Whau River by kayak of the overlooked and difficult to access spaces of the wai Te Whau. The tour will be focussed on building relationships and understanding in support of improving the environment in and around the Whau River, looking at the history and ecology of the river and how the view of the river may change with greater public access from the completion of Te Whau pathway.

47. The network will be convened by members of the Whau community and facilitated by council staff. The Whau Wildlink Strategy was completed in April 2021 and is the guiding document for this group. The benefits of this funding include:

· local native ecosystems are protected and enhanced, providing safe refuge for native wildlife

· collaboration and coordination of community efforts towards environmental outcomes

· people becoming more engaged through partnering with the local board and the council to protect biodiversity.

48. Approval in principle is also sought for $45,000 towards this programme from the local board in both 2022/2023 and 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

50. Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

51. Table 2 outlines the key activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name	Climate impact
Climate action network	This project aims to increase community climate resilience by building community connections and skills sharing.
EcoMatters programmes	EcoMatters initiatives respond to Auckland Council’s climate emergency declaration and commitments to address climate change by supporting and enabling community climate action. Projects aim to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms.
Friends of Oakley Creek restoration programme	Freshwater ecosystems provide many services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored.
Industrial Pollution Prevention Programme (Kelston)	When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants. This educational programme will inform business owners how to mitigate the risk of stormwater pollution, ultimately increasing healthy freshwater ecosystems.
Manukau Harbour Forum	This programme will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.
Oakley Creek pest plant control buffer project	Protection of native trees through undertaking pest plant control will increase carbon sequestration. Carbon sequestration is the long-term removal, capture or sequestration of carbon dioxide from the atmosphere to slow or reverse atmospheric carbon dioxide pollution and to mitigate global warming.
Whau Wildlink	The project will contribute to fewer native plants being eaten by pests, hence the survival and regeneration of increasing amounts of native vegetation. This will contribute to reducing greenhouse gas emissions in large areas of the Whau. It will also contribute to greater carbon sequestration and pollution absorption by native plants, as well as oxygen levels produced by these native plants.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

53. In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters. Natural Environment Strategy staff will be coordinated with on work related to the Manukau Harbour Forum.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. The projects proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Whau Local Board area.

55. The projects noted above align with the local board plan outcome ‘our natural environment is protected and enhanced’. The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

56. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

57. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

58. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

59. Table 3 outlines the activities in the 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori outcome delivery through proposed activities

Activity name	Māori outcome description
EcoMatters programmes	The funding provided by the local board to EcoMatters has an impact on Māori wellbeing and building capacity for Māori. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme. There is potential for healthy homes on a budget to contribute to Māori well-being through educating Māori groups about energy, water and waste, which may result in financial savings and home livability improvements.
Manukau Harbour Forum	Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement projects relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.
Whau Wildlink	Mana whenua representatives have been approached to be involved in the group. A number of the groups have programmes with a strong focus on kaitiakitanga and Māori identity and culture including Whau-tilla.

60. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

61. The proposed environment work programme for 2021/2022 totals to $185,650 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

62. Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

64. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

65. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

66. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

67. Attachment B shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

68. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

69. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

70. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2021/2022 Whau Infrastructure and Environmental Services work programme	177
b ⇩	Key risks and proposed mitigations for the Whau Local Board environmental work programme	181

Ngā kaihaina

Signatories

Author

Nick FitzHerbert - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Local Area Manager

No.	Title	Page
a ⇩	Whau Local Board Plans and Places work programme 2021/2022	189

No.	Title	Page
a ⇩	Whau Quick Response Round Three 2020/2021 grant applications	197
b ⇩	Whau Local Board Grant Programme 2020/2021	275

Whau Local Board

23 June 2021

2020/2021 Whau Quick Response Round Three QR2121-306
Bridge of Love Association
Legal status:	Incorporated Society	Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: BOLAI Series Activities 2021
Location:	524 Blockhouse Bay Road
Summary:	The Association will organise 4 activities, include health topics lectures, Mid-Autumn Festival Activities with other organisations, Painting teaching activities and the Commendation Conference.
Dates:	12/07/2021 - 31/12/2021	Rain dates:	-
People reached:	100
Percentage of participants:	100%

Community benefits
Identified community outcomes:
	The residents in the community will get knowledge related to the health, as it will be a psychologic heath lecture, it will promote residents’ psychological heath. The Mid-Autumn activities with other organisations such as Avondale Fire Service, Probes Group and others will promote the opportunity to people from all ethnics to understand the meaning and the charm of the Mid-Autumn Festival. We will also organise people to self-make the moon cake so all people will enjoy the sweet of the activity. The painting teaching will teach people the knowledge of painting and it will promote the atmosphere of the art in the Whau area and will also improve the ability to enjoy the charm of the art The Commendation Meeting in December will promote people who made contribution to the community and this will encourage more people to contribute for a better community.
Alignment with local board priorities:
	Our towns and neighbourhood communities are stronger Mid-Autumn Festival offers opportunity to the community the chance of experience this charming festival. The picture drawing teaching activity will let more people to learn the drawing, The health topics lecture allows community to get more knowledge of health keeping People from all ethnic groups are welcomed.

Collaborating organisation/individual	Role
Avondale Fire Service
Probes Group
Community Hangout
Blockhouse Bay Holiday Program

Demographics
Māori outcomes:	· No Māori outcomes identified
Accessible to people with disabilities	Yes – The venue has access for disabilities
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes 1 Smoke-free signs on site 2 Encourage the usage of reusable utensils 3 The health topics lectures will encourage people to have a healthier lifestyle

Percentage of males targeted	Percentage of females targeted	All – not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	%	%	%	%	%

Financial information
Amount requested:	$2,000.00
Requesting grant for:	Materials of moon cake making, Picture Drawing Course materials
If part funded, how would you make up the difference: The organisation will try to cover the unfunded part
Cost of participation:	No

Total expenditure	Total income	Other grants approved	Applicant contribution
$2,512.10	$0.00	$0.00	$3,100.00

Expenditure item	Amount	Amount requested from Local Board
Moon cake material (Sesame, oil, etc)	$555.00	$455.00
Moon Cake Material (Flour, sugar, salt, etc)	$335.12	$235.12
Moon Cake Package Material and Picture Drawing Material	$962.00	$862.00
Venue Hire	$240.00	$240.00
Printing Material (Toner)	$419.98	$319.98

Income description	Amount
None Identified	$

Other funding sources	Amount	Current Status
None Identified	$

Donated materials	Amount
None Identified	$

Total number of volunteers	Total number of volunteer hours	Amount
30	120	$2,538.00

Additional information to support the application:

None Identified

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

QR2121-306

BOLAI Series Activities 2021

2020/2021 Whau Quick Response Round Three - Submitted

Undecided

$0.00

LG2020-128

Chinese culture & art series introduction, practical experience and exchange project

2019/2020 Waitematā Local Grants, Round One - Project in progress

Approved

$2,000.00

LG2021-123

Bridge of Love Christmas Activity of 2019

2019/2020 Whau Local Grants, Round One - Declined

Declined

$0.00

QR1921-313

Mid-autumn Festival Activity and Association's Discussion

2018/2019 Whau Quick Response, Round Three - Acquitted

Approved

$1,500.00

LG1921-112

Promoting Great Community Engagement And Contribution For Harmonious Society 2018

2018/2019 Whau Local Grants, Round One - Acquitted

Approved

$500.00

QR1821-213

The BOLAI Youth Group Rubbish Collection Beside Whau River

2017/2018 Whau Quick Response, Round Two - Review accountability

Approved

$468.00

QR1821-214

2017 BOLAI Christmas Unsung Hero Communication And Promotion Ceremony

2017/2018 Whau Quick Response, Round Two - Declined

Declined

$0.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

2020/2021 Whau Quick Response Round Three QR2121-301
Waitakere Adult Literacy trading as Literacy Waitakere
Legal status:	Incorporated Society	Activity focus:	Community
Conflicts of interest:	None identified
Project: Whanau Links
Location:	3055 Great North Road, New Lynn
Summary:	Our programme provides contextualised foundation literacy skills for the target group designed to increase their ability to participate in community life, pursue further study opportunities and eventually access employment. The learning programme of each student is developed from the initial assessment and negotiated learning plan, then content and context are determined by each student’s literacy needs and learning priorities. Students enroll and attend as many hours as they can manage according to their life circumstances, and stay for as long as they need our help.
Dates:	09/07/2021 - 08/10/2021	Rain dates:	-
People reached:	200
Percentage of participants:	50%

Community benefits
Identified community outcomes:
	By accessing literacy assistance, adults learn skills that enable them to become independent and contributing members of society and in their whanau. Many adults with literacy needs feel isolated and disconnected. Literacy assistance gives them the confidence to help their children with their homework and support their school, for example, to become job ready and seek employment, to set new goals for themselves such as accessing higher education, and to break the intergenerational cycle of poverty and disadvantage. Literacy gives people hope.
Alignment with local board priorities:
	Our most in need have a place to go for help Communities are strong when the neediest individuals in it are equipped to deal with all challenges that come their way. NZ-born learners with low literacy who struggle with learning and refugees and migrants who arrive in New Zealand with many disadvantages by way of funds, language, education, qualifications, ability to start work, knowledge of our culture and systems, trauma and learning difficulties, family disruption, health. Our basic literacy service helps them address many issues by introducing them to the language, culture and systems they must navigate to live here successfully. Our students thrive in a warm and friendly environment and leave with skills which help them navigate everyday life in New Zealand and may lead to further education, work or vocational training.

Collaborating organisation/individual	Role
WACEA - Waitakere ACE Aoteara	Professional development, marketing

Demographics
Māori outcomes:	· Māori focus - tikanga (practices), mātauranga (knowledge), reo (language) Partly. As a bicultural organisation our kaupapa is based on tikanga Maori: # Manaakitanga - Students come to us with a wide range of cultures, life experiences, skills and knowledge which are affirmed and respected. # Rangatiratanga - Literacy provision focuses on empowering people to set goals, take control of their own learning, to develop independence. # Whanaungatanga - Provision is informal and connected to the community. It ensures personal care and support for our learners, staff and stakeholders. # Kawanatanga – A wide range of learning opportunities is provided to meet individual and group needs. Provision will be learner-centred, addressing the needs of individual learners. We begin each day and each learning session with a karakia or waiata.
Accessible to people with disabilities	Yes - There is a lift in our building to our first floor premises, or we have a learning room downstairs. There is an accessible toilet. We take steps to ensure that anyone with a disability (and one of our tutors does) is not at all disadvantaged. We also welcome people with an intellectual disability who nevertheless have a goal to improve their education.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice Our building is smoke-free. In "Healthy Lifestyles" programmes smoking is addressed and smoking cessation encouraged. We provide separate waste bins for compost, recycling and rubbish, use clear signage and encourage staff and students to minimise waste. Fresh chilled water, fruit and healthy snacks are provided for our tutors and learners.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	%	10%	80%	10%	%

Financial information
Amount requested:	$2,000.00
Requesting grant for:	We would appreciate a contribution towards the rent and operating expenses of our building to maintain our central New Lynn premises which are ideal for our service. Our building is accessible by train, bus and car, with a lift and air conditioning and heating to provide a comfortable place to accommodate our tutors and learners. It is one of our largest fixed costs.
If part funded, how would you make up the difference: Our project will go ahead because we have a commitment to our community. We apply to various philanthropic trusts and the TEC to enable us to help as many learners as we can. We will make the project fit whatever our budget is.
Cost of participation:	No. Our programmes are free to learners who are NZ residents or citizens who have low literacy as literacy is a basic human right according to the International Declaration of Human Rights

Total expenditure	Total income	Other grants approved	Applicant contribution
$116,666.00	$0.00	$87,500.00	$20,000.00

Expenditure item	Amount	Amount requested from Local Board
Rent 4 months	$24,616.00	$2,000.00
Tutor & admin salaries (4 months)	$70,000.00	$0.00
Running costs (4 months)	$22,050.00	$0.00

Income description	Amount
i	$

Other funding sources	Amount	Current Status
Tertiary Education Commission	$50,000.00	Approved
Lotteries Community	$25,000.00	Approved
Foundation North	$12,500.00	Approved

Donated materials	Amount
None Identified	$

Total number of volunteers	Total number of volunteer hours	Amount
4	120	$2,538.00

Additional information to support the application:

"Breathing being a miracle, what if I can’t find peace? There are a lot of things in life that I can’t control, and circumstances.
Maybe if I don’t rely on externals I could be happier. My choice is breathing; it just happens but conscious breathing is not taking each breath for granted. Just like life is a miracle.
Now I’m trying to be conscious of each breath and grateful; this releases me from my thoughts and allows space. It allows me to know my worth as being of life. Breath doesn’t judge itself; it is unconditional love of life."

Paul

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2105-230

Whanau Links

2020/2021 Henderson-Massey Local Grants, Round Two - Awaiting funding agreement

Approved

$1,000.00

MB1920-295

Whanau Links

2019/2020 Multi-board Local Grants Round Two - Project in progress

Approved

$4,500.00

MB1819-255

Whanau Links

2018/2019 Multi-board Local Grants, Round Two - Acquitted

Approved

$5,500.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

2020/2021 Whau Quick Response Round Three QR2121-302
West Auckland Kiribati Association
Legal status:	Incorporated Society	Activity focus:	Community
Conflicts of interest:	None identified
Project: Active participation of young members during Kiribati Language Week celebration
Location:	Piringatahi Marae, 19 Luckens road, West Harbour 0618
Summary:	The project is about providing space for young members of the WAKA community to be actively involved in an important community event. They will be given space and coached so that they can build confidence and pride in their own Kiribati culture, their leadership and appreciation of an important cultural event such as KLW. Their performance in cultural dance and language sessions will be aired live throughout NZ during the KLW through Ministry of Pacific Peoples website and te WAKA website.
Dates:	11/07/2021 - 18/04/2021	Rain dates:	11/07/2021 - 17/07/2021
People reached:	4,000
Percentage of participants:	50%

Community benefits
Identified community outcomes:
	-healthier youths -improved youths confidence and leadership skills -developed pride in Kiribati culture -increased community spirit among youths -respectful and non violent youth
Alignment with local board priorities:
	Art and culture is celebrated in our place-making The project will provide the opportunity for our young members (NZ born) to actively participate in the promotion of Kiribati art and culture during the celebration of Kiribati language week (KLW) in July 11-17, 2021. Kiribati cultural dance and language are two important elements of the KLW celebration that need to be sustained through active participation of our young members. The project will provide a Kiribati artist (to teach our young members Kiribati traditional dance) and a venue (where dance performances and language sessions can be held). Language sessions will involve Kiribati games, reading, story telling and short speeches. These sessions will be organised throughout the seven days of KLW.

Collaborating organisation/individual	Role
Pacific Vision Aotearoa	Ensuring recycling is observed throughout the events
Venue security team	Ensure safe environment

Demographics
Māori outcomes:	· None Identified
Accessible to people with disabilities	Yes - the venue is equipped with disable access
Target ethnic groups:
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes -Display smoke free signs -Make ready labelled recycled waste bins in the building -Request chef to prepare healthier food choice -Encourage weekly exercise in the community

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
40%	60%	%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	%	%	%	%	100%

Financial information
Amount requested:	$2,450.00
Requesting grant for:	-The cost of the venue (47% of total project cost). Venue is crucial for the project which requires community camping in the marae to carryout all projects activities. Other parts of the project that require funds include: -refreshment -coach/artist allowance -advertisement cost
If part funded, how would you make up the difference: we will adjust refreshment
Cost of participation:	No

Total expenditure	Total income	Other grants approved	Applicant contribution
$5,200.00	$0.00	$2,750.00	$100.00

Expenditure item	Amount	Amount requested from Local Board
Piringatahi Marae @$350/day x 7days	$2,450.00	$2,450.00
cost of coach	$1,050.00	$
refreshmet	$1,400.00	$
advertisement cost	$300.00	$

Income description	Amount
None Identified	$

Other funding sources	Amount	Current Status
Waitakere Local board	$1,400.00	Pending
Henderson Massey fund	$1,350.00	Pending

Donated materials	Amount
None Identified	$

Total number of volunteers	Total number of volunteer hours	Amount
10	80	$1,692.00

Additional information to support the application:

None Identified

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

QR2119-205

Active participation of young members during Kiribati Language Week celebration

2020/2021 Waitākere Ranges Quick Response, Round Two - Submitted

Undecided

$0.00

QR2105-311

Active community

2020/2021 Henderson-Massey Quick Response Round Three - Submitted

Undecided

$0.00

LG2019-224

Kiribati Language Week (KLW)

2019/2020 Waitākere Ranges Local Grants, Round Two - Project in progress

Approved

$1,000.00

LG2005-231

Community connectedness

2019/2020 Henderson-Massey Local Grants, Round Two - Declined

Declined

$0.00

QR1919-317

Embracing heritage art diversity

2018/2019 Waitākere Ranges Quick Response, Round Three - Project in progress

Approved

$1,467.00

QR1921-322

Celebrate cultural diversities

2018/2019 Whau Quick Response, Round Three - Acquitted

Approved

$2,000.00

QR1905-324

Enhance community effectiveness

2018/2019 Henderson-Massey Quick Response, Round Three - Accountability incomplete

Approved

$800.00

QR1821-325

Active youths

2017/2018 Whau Quick Response, Round Three - Acquitted

Approved

$1,000.00

QR1805-324

Build community spirit.

2017/2018 Henderson-Massey Quick Response, Round Three - Acquitted

Approved

$1,040.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

2020/2021 Whau Quick Response Round Three QR2121-303
Asthma New Zealand
Legal status:	Incorporated Society	Activity focus:	Community
Conflicts of interest:	None identified
Project: Facilitate West Auckland Chronic-Obstructive-Pulmonary-Disease (COPD) Support Group
Location:	Glen Eden Community & Recreation Hall, 44 Glendale Rd Glen Eden
Summary:	Our Asthma Mobile Nurse Educators facilitate Pulmonary rehabilitation program with education and exercise classes that teach them about their disease and how to exercise, strengthen their breathing muscles and be more active with less shortness of breath. These gathering take place in a group setting, giving the chance to meet others with the same condition while both giving and receiving support. Many people with COPD experience physical and emotional benefits from participating in pulmonary rehabilitation through the support-group. Asthma New Zealand bringing together to help those living with, or caring for someone with COPD. These support groups are run by with the help of our Mobile Asthma Nurse Educators.
Dates:	08/07/2021 - 02/12/2021	Rain dates:	-
People reached:	30
Percentage of participants:	50%

Community benefits
Identified community outcomes:
	Benefits of support groups Reinforce and clarify information learnt from health professionals Provide access to new information on lung health Share experiences in a caring environment Empower patients to be more actively involved in their healthcare through self-management techniques Participate in social activities and exercise programs Encourage patients to think more positively about their lung disease Help carers understand lung disease This will be an ideal opportunity for people with COPD and their families to discuss ways of making people more aware of COPD and how to cope with this debilitating disease. Our aim is to support and provide information to those who are living with COPD or who have a family member who is living with COPD. If they feel alone and isolated, support groups can help. It feels good to talk with others who understand, which has a positive impact on their health. Many COPD patients find they feel isolated & depressed. Connecting with social support through Support Group with pulmonary rehabilitation programs, and breathing exercises & find help to stop-smoking make them maintain a good quality of life while living with their condition. Alone we-can-do-so little. Together we can make a difference to the people with COPD.
Alignment with local board priorities:
	Our most in need have a place to go for help There is no cure for COPD, but the good news is that it can be found early. Much can be done to treat and help manage the disease. Through medications, oxygen therapy, pulmonary rehabilitation and social support, many people are able to live with their disease for many years. Asthma New Zealand with the help of other funders has been distributing free Nebulizer, Peek Flow Meters & Spacers to people with COPD in the community. Many COPD patients find they feel isolated & depressed. Connecting with social support through Support Group with pulmonary rehabilitation programs, and breathing exercises & find help to stop smoking make them maintain a good quality of life while living with their condition. Our Asthma Mobile Nurse Educators facilitate Pulmonary rehabilitation program with education and exercise classes that teach them about their disease and how to exercise, strengthen their breathing muscles and be more active with less shortness of breath. These gathering take place in a group setting, giving the chance to meet others with the same condition while both giving and receiving support. Many people with COPD experience physical and emotional benefits from participating in pulmonary rehabilitation through the support-group.

Collaborating organisation/individual	Role
Pharmacy - Speakers	Speeches about medication
Buteyko breathing exercises	Breathing Practice for people with COPD
Nutrition -speakers	Nutrition helps to maintain positive physical and mental wellbeing
Disability resource Centers	Latest equipment's for older people with mobility hard ship
St John Ambulance	Information about medical alarms & 111 calls
Physio therapist	Exercise for old people with COPD
NZ Police - Speakers	Safety & Security information for old people

Demographics
Māori outcomes:	· Māori participation - Māori priority group, target group, high representation or Māori staff delivering The burden of Chronic Obstructive Pulmonary Disease (COPD) is estimated to affect 15% of all New Zealanders aged over 45 years. It is the fourth leading cause of death in New Zealand. COPD disproportionately affects Māori and Pacific peoples in New Zealand. It is essential that people most at risk of COPD receive support and education about smoking cessation, the impact of COPD and the importance of early detection. To reduce this gap Asthma New Zealand adopt a tailored approach towards COPD management in Māori and Pacific peoples that focuses on community awareness, early diagnosis, smoking cessation and education for patients and their families.
Accessible to people with disabilities	Yes - Glen Eden Community & Recreation Hall, 44 Glendale Rd Glen Eden - this hall have all the facilities for old people with poor mobility and it accessible to people with disabilities.
Target ethnic groups:
Healthy environment approach:	· Promote smoke-free messages Chronic obstructive pulmonary disease (COPD) is a major and growing cause of morbidity and mortality with smoking being recognized as its most important causative factor. Smoking is also a trigger for COPD flare-ups. Smoking damages the air sacs, airways, and the lining of the lungs. Injured lungs have trouble moving enough air in and out, so it's hard to breathe. (COPD) can affect many aspects of the life. But there are some ways to help reduce its impact. Quitting smoking is the best thing can do to protect the lungs and keep COPD symptoms from getting worse. This can help the people with COPD stay more active and enjoy life.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
40%	60%	%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	%	%	%	100%	%

Financial information
Amount requested:	$2,000.00
Requesting grant for:	West Auckland COPD Support Group Facilitator cost for
If part funded, how would you make up the difference: As a charity, we almost rely entirely on the generosity of New Zealanders to carry out our free service to the community. We will continue with our fundraising initiatives including trust application, bequest & sponsorship.
Cost of participation:	0

Total expenditure	Total income	Other grants approved	Applicant contribution
$6,440.00	$0.00	$2,000.00	$500.00

Expenditure item	Amount	Amount requested from Local Board
West Auckland COPD Support Group Facilitator cost for- Asthma Nurse Educator	$5,000.00	$2,000.00
COPD Support Group Venue Hire for 48 weeks	$1,440.00	$0.00

Income description	Amount
0	$0.00

Other funding sources	Amount	Current Status
Waitākere Ranges Quick Response	$2,000.00	Pending

Donated materials	Amount
0	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
10	20	$423.00

Additional information to support the application:

The Chronic Obstructive Pulmonary Disease (COPD) Support group provides help and advice for people diagnosed with COPD. The group invites guest speakers to talk about areas of health which are relevant or interesting to members of the group. The group is run in an informal way. The group encourages social interaction and aims to relieve/reduce the isolation felt by people with COPD.
We can see greater improvements in exercise performance and self-efficacy for exercise have been shown for people with COPD who received education and psychosocial support through this support groups.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

QR2119-201

Older adults with Chronic-Obstructive-Pulmonary-Disease support group Hall hire

2020/2021 Waitākere Ranges Quick Response, Round Two - Submitted

Undecided

$0.00

QR2115-102

Free Education & Support to people with Asthma & COPD

2020/2021 Puketāpapa Quick Response, Round One - Submitted

Undecided

$0.00

LG2110-402

Mobile Asthma Nurse Educators free home visits to the community

2020/2021 Manurewa Local Grants, Round Four - Submitted

Undecided

$0.00

ASF210109

2021 Albert-Eden Accommodation Support Fund - Awaiting funding agreement

Approved

$12,000.00

LG2101-101

Free Distribution of Nebulisers & Education/Support to people with COPD

2020/2021 Albert Eden Local Grant Round One - Project in progress

Approved

$1,360.00

LG2005-213

Note-Book-Computer for Mobile-Asthma-Educators' home-visit to provide free Asthma diagnosis

2019/2020 Henderson-Massey Local Grants, Round Two - Project in progress

Approved

$1,000.00

LG2011-205

Towards Note book computer for Mobile-Nurse-Educators free home visit project

2019/2020 Maungakiekie-Tāmaki Local Grants, Round Two - Declined

Declined

$0.00

QR2017-218

Towards FeNO-Lung-Function Machine to provide free -Asthma-test to the community

2019/2020 Upper Harbour Quick Response, Round Two - Withdrawn

Withdrawn

$0.00

MB1920-214

Portable FeNO Lung-Function Machine to provide free-test to the community

2019/2020 Multi-board Local Grants Round Two - Project in progress

Approved

$10,000.00

ASF2001-01

2020 Albert-Eden Accommodation Support Fund - Project in progress

Approved

$12,000.00

QR2020-134

Breathe Easy Asthma Education in the community

2019/2020 Waitematā Quick Response, Round One - Declined

Declined

$0.00

QR2009-103

Free Nebulisers & Education, Support for seniors with COPD

2019/2020 Māngere-Ōtāhuhu Quick Response, Round One - Acquitted

Approved

$2,000.00

LG2008-209

Free distribution of Asthma-Emergency kits to schools and the community

2019/2020 Kaipātiki Local Grants, Round Two - Declined

Declined

$0.00

LG2020-113

Mobile Asthma Nurse Educators free home-visits to Waitematā area community

2019/2020 Waitematā Local Grants, Round One - Declined

Declined

$0.00

LG2013-122

Mobile Asthma Nurse Educators Home visit to people with Asthma/COPD

2019/2020 Ōtara-Papatoetoe Local Grants, Round One - Declined

Declined

$0.00

LG2010-102

Free distribution of Asthma-Emergency information with Peak-flow charts to community

2019/2020 Manurewa Local Grants, Round One - Declined

Declined

$0.00

LG2007-112

Note Book computers for Mobile Asthma Nurse Educators home visits

2019/2020 Howick Local Grants, Round One - Acquitted

Approved

$1,400.00

LG2001-109

Mobile Asthma Nurse Educators free home visits to Albert-Eden community

2019/2020 Albert-Eden Local Grants, Round One - Declined

Declined

$0.00

LG1914-235

Asthma & Chronic Obstructive Pulmonary Disease Education & Support in the community

2018/2019 Papakura Local Grant, Round Two - Acquitted

Approved

$1,000.00

LG1905-231

Asthma & Chronic Obstructive Pulmonary Disease Education & Awareness in the community

2018/2019 Henderson-Massey Local Grants, Round Two - Declined

Declined

$0.00

LG1921-216

Asthma & Chronic Obstructive Pulmonary Disease Education & Awareness in the community

2018/2019 Whau Local Grants, Round Two - Acquitted

Approved

$1,600.00

LG1911-323

Asthma & Chronic Obstructive Pulmonary Disease Awareness & Education in the community

2018/2019 Maungakiekie-Tāmaki Local Grants, Round Three - Declined

Declined

$0.00

LG1917-210

Asthma & Chronic Obstrctive Pulmonary Disease Awareness & Education in the community

2018/2019 Upper Harbour Local Grants, Round Two - Declined

Declined

$0.00

LG1910-219

Asthma & Chronic Obstructive Pulmonary Disease Education & Support in the community

2018/2019 Manurewa Local Grants, Round Two - Declined

Declined

$0.00

LG1908-318

Asthma & Chronic Obstrctive Pulmonary Disease Awareness & Education in the community

2018/2019 Kaipātiki Local Grants, Round Three - Submitted

Declined

$0.00

LG1920-212

Asthma & Chronic Obstructive Pulmonary Disease Awareness & Education in the community

2018/2019 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

LG1915-208

Asthma & Chronic Obstructive Pulmonary Disease Awareness & Education in the community

2018/2019 Puketepapa Local Grants, Round Two - Acquitted

Approved

$1,000.00

ASF1901-17

2019 Albert-Eden Accommodation Support Fund - Acquitted

Approved

$10,000.00

LG1913-218

Asthma & Chronic Obstructive Pulmonary Disease Education & Support in the community

2018/2019 Ōtara-Papatoetoe Local Grants, Round Two - Declined

Declined

$0.00

LG1907-304

Asthma & Chronic Obstructive Pulmonary Disease Education & Support in the community

2018/2019 Howick Local Grants, Round Three - Declined

Declined

$0.00

LG1901-203

Auckland City Council Rates for the Asthma Center

2018/2019 Albert-Eden Local Grants, Round Two - Withdrawn

Withdrawn

$0.00

ASF1901-04

2019 Albert-Eden Accommodation Support Fund - Declined

Declined

$0.00

QR1912-101

Asthma Awareness in the community

2018/2019 Ōrākei Quick Response, Round One - Withdrawn

Withdrawn

$0.00

LG1901-128

The Replacement of the old carpet at Auckland Region Asthmacenter

2018/2019 Albert-Eden Local Grants, Round One - Grant not uplifted

Approved

$3,000.00

LG1915-133

Asthma and Chronic Obstructive Pulmonary Disease awareness in the community

2018/2019 Puketāpapa Local Grants, Round One - Declined

Declined

$0.00

LG1901-103

Stop smoking to reduce Asthma and other Respiratory Disease

2018/2019 Albert-Eden Local Grants, Round One - SME assessment completed

Declined

$0.00

LG1915-107

The Replacement of the old carpet at Auckland Asthma Center

2018/2019 Puketāpapa Local Grants, Round One - Withdrawn

Withdrawn

$0.00

QR1920-124

Asthma /Chronic Obstructive Pulmonary Disease Awareness & Education in the community

2018/2019 Waitematā Quick Response, Round One - Withdrawn

Withdrawn

$0.00

QR1807-224

Breathe Easy School Education Project

2017/2018 Howick Quick Response, Round Two - Acquitted

Approved

$2,255.70

QR1805-327

Asthma & Chronic Obstructive Pulmonary Disease (COPD) awareness in the community

2017/2018 Henderson-Massey Quick Response, Round Three - Declined

Declined

$0.00

QR1802-323

Breathe Easy School Education Project

2017/2018 Devonport-Takapuna Quick Response, Round Three - Acquitted

Approved

$500.00

QR1810-320

Breathe Easy School Education Project

2017/2018 Manurewa Quick Response, Round Three - Acquitted

Approved

$2,000.00

QR1809-315

Breathe Easy School Education Project

2017/2018 Māngere-Ōtāhuhu Quick Response, Round Three - Acquitted

Approved

$2,000.00

ASF1801-002

2018 Albert-Eden Accommodation Support Fund - Acquitted

Approved

$14,000.00

LG1811-211

Asthma /Chronic Obstructive Pulmonary Disease Awareness & Education in the community

2017/2018 Maungakiekie-Tāmaki Local Grants, Round Two - Acquitted

Approved

$2,000.00

LG1801-101

Breathe Easy School Education

2017/2018 Albert-Eden Local Grants, Round One - Acquitted

Approved

$1,000.00

LG1820-106

Breathe Easy Asthma Education & Prevention program with school/preschool Project

2017/2018 Waitematā Local Grants, Round One - Declined

Declined

$0.00

ASF1720-032

2017 Waitematā Accommodation Support Fund - Declined

Declined

$0.00

PKTSRG1718008

Puketāpapa Strategic Relationships Grant 2017-2018 - Submitted

Declined

$0.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

2020/2021 Whau Quick Response Round Three QR2121-305
Green Bay Community House Society
Legal status:	Incorporated Society	Activity focus:	Community
Conflicts of interest:	None identified
Project: Kitchen & Couch Replacement
Location:	Green Bay Community House, 1 Barron Drive, Green Bay, Auckland
Summary:	1. We would like to purchase new serveware, including cutlery, crockery and serving platters for our Community House Kitchen. This would allow us to further eliminate waste, as hire groups often use disposable items, as we do not have enough crockery to be of use to a large group gathering. 2.We would also like to provide our elderly users with a more comfortable couch and some cushions as they struggle to use the existing furnishing. These are ripped and damaged, so by having a new version, it would install more respect and trust in the Community House and encourage users to keep it clean and looked after.
Dates:	01/07/2021 - 31/12/2021	Rain dates:	-
People reached:	1500 + per month
Percentage of participants:	100%

Community benefits
Identified community outcomes:
	1.The Community will benefit by having sustainable serveware available for them to use for their events and meetings. The short term benefits of having the crockery available to them will be a cost saving to them, by not having to purchase disposable items, and the fact that it is so much nicer to enjoy delicious kai on a china plate, rather than on plastic. The long term benefits will be seen by waste minimisation, not only in our centre, but hopefully it will change attitudes going forward and encourage sustainable behaviour from our community. 2.The elderly and disabled members of our community will benefit greatly from new accessible and comfortable furnishings. The current couch is difficult for them to get in and out of and we would hate for anyone to have a fall and injure themselves. The new furniture would be more comfortable and make it easier for them to spend increased time sitting and enjoying their socialisation, activities and cups of tea.
Alignment with local board priorities:
	Whau is living more sustainably We would like to use this funding to purchase new crockery and cutlery and some more serveware for our Community House. Over the years the sets we did have have either been broken or been taken. By having new sets it would enable us to continue with our waste free mission, by eliminating the use of disposable plates etc that are often used by our hire groups. Therefore we will encourage our users to live more sustainably by setting such positive example, and reinforcing the need to be sustainable in their everyday lives. The second part of our project refers to safer, cleaner and busier communities as we would like to purchase a new couch and some cushions for our Fantail room. The current couch has a large hole in the side and is falling to pieces. We had to remove the old cushions after Covid as they did not have removable covers and were too hard to clean. This means our older community house users struggle to get comfortable with the lack of back support, and we want this to be a safe, clean and comfortable space for them to use.

Collaborating organisation/individual	Role
None Identified

Demographics
Māori outcomes:	· No Māori outcomes identified
Accessible to people with disabilities	Yes - Our Community house is full accessable to those with disabilities. We have many mobility impaired visitors who find our centre easy to use. This project will directly impact these users as they will benefit from the new couch and be made much more comfortable while attending their class. We also have groups of disabled adults attending activities who enjoy our classes, and the social aspect that it brings to their day. They too will be able to enjoy the benefits of the new furnishings and the crockery etc
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes We are a Smoke Free Centre and do not allow smoking or vaping within the premises. Our project is dedicated to waste minimisation by focusing in reducing the waste created by disposable plates etc We encourage healthy options for our tamariki in the holiday programme, and ensure they all have water in their drink bottles. We are also starting a healthy lunch box programme in June with the support of Kai Whau. The community House has a range of fitness classes available, and we are starting a new community exercise class in May aimed at 40+ and moving more in your 'golden years'

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	%	%	%	30%	70%

Financial information
Amount requested:	$1,902.00
Requesting grant for:	We are requesting funding for the full amount of the project.
If part funded, how would you make up the difference: If only part of our project can be funded we will only be able to purchase some of items, and then try to source alternative funding as our charitable organisation will not have the surplus funds to undertake these upgrades to our facility without the help from the Quick Response funding from the Whau Local Board.
Cost of participation:	No

Total expenditure	Total income	Other grants approved	Applicant contribution
$1,902.00	$0.00	$0.00	$100.00

Expenditure item	Amount	Amount requested from Local Board
Crockery	$153.00	$153.00
Couch	$1,599.00	$1,599.00
Cushions	$150.00	$150.00

Income description	Amount
None Identified	$

Other funding sources	Amount	Current Status
None Identified	$

Donated materials	Amount
None Identified	$

Total number of volunteers	Total number of volunteer hours	Amount
1	2	$42.30

Additional information to support the application:

None Identified

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2121-225

Community House Dishwasher

2020/2021 Whau Local Grants, Round Two - Awaiting funding agreement

Approved

$1,049.00

ATBF041

Unicycle Club

2020/2021 Community Bike Fund - Project in progress

Approved

$3,000.00

QR2021-216

AED and Cabinet

2019/2020 Whau Quick Response, Round Two - Project in progress

Approved

$800.00

LG2021-210

Community House Oven & Dishwasher

2019/2020 Whau Local Grants, Round Two - Project in progress

Approved

$1,260.00

QR1921-209

Reviving and maintaining existing garden beds & fruit trees

2018/2019 Whau Quick Response, Round Two - Acquitted

Approved

$1,999.00

QR1821-115

German Christmas Market Green Bay

2017/2018 Whau Quick Response, Round One - Declined

Declined

$0.00

QR1821-107

Green Bay Unicycle Club

2017/2018 Whau Quick Response, Round One - Acquitted

Approved

$1,000.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

2020/2021 Whau Quick Response Round Three QR2121-308
Merge NZ
Legal status:	Limited Liability Company	Activity focus:	Community
Conflicts of interest:	None identified
Project: Deaf Youth Teaching WHAU Home-School Communities
Location:	WHAU community centres
Summary:	Merge NZ wants to offer work experience to the Deaf Youth of Ko Taku Reo Deaf Education NZ, assistance during the transition from school to the real world. We also recognise that there are many home-school communities in the community who are interested to learn NZSL. So during their transition, Merge NZ will train the Deaf Youth on the proper professional way of training, and provide them the opportunity to teach the home-school community. However, the home-school community doesn't have the fund to pay the full training course, so we can offer them 50% of our usual rate but because we need to pay a fair rate to the Deaf Youth, we are seeking subsidy to fund the remaining 50%.
Dates:	01/09/2021 - 01/03/2022	Rain dates:	-
People reached:	Between 30 - 50
Percentage of participants:	90%

Community benefits
Identified community outcomes:
	For the Deaf Youth: * It provides confidence and skills for our Deaf Youth to equip them for the real world. * It will boost their own Deaf Identity and a better understanding about NZSL as their native language * When they are equipped, chances of getting a job will be higher, which means less dependency on the government which also help ease the burden of the welfare system. For the home-school communities, it provides many benefits to the kids: * an opportunity to learn a new language which happens to be one of the official languages of New Zealand; * it's easier for kids to pick up the language; * social interaction for the kids who are from the home-school environment where they do not have the same amount of social interaction of those in school; * open them to a new culture, the Deaf culture and interaction with someone from the Deaf community.
Alignment with local board priorities:
	Our most in need have a place to go for help Our project benefits Deaf Youths and the home-school communities of WHAU. Merge NZ wants to offer work experience to the Deaf Youth of Ko Taku Reo Deaf Education NZ, by assisting them during the transition from school to the real world. Merge will offer training for these students to understand about New Zealand Sign Language (NZSL) tutor’s role and teaching resources. We also recognise that there are many home-school and school communities in WHAU who are interested to learn NZSL. So with the proper trainings for the Deaf Youths, they are able to teach the kids of the home-school communities NZSL, that will help increase their confidence and competency. This will help Deaf people having a better access and participation in the society. A win-win situation for all.

Collaborating organisation/individual	Role
Ko Taku Reo Deaf Education New Zealand	To identify the Deaf Youth
West Auckland Christian Homeschool Group	To provide the list of home-school communities

Demographics
Māori outcomes:	· Māori focus - tikanga (practices), mātauranga (knowledge), reo (language), Māori participation - Māori priority group, target group, high representation or Māori staff delivering The beauty of New Zealand Sign Language is that it incorporates lots of Maori words in the language, eg. kia ora, hangi, haka etc. and it's an enhancement to the home-school kids to know and understand Maori words through New Zealand Sign Language. Also, because NZSL is such a visual language, most of the signs of Maori word actually derives from the meaning of the word.
Accessible to people with disabilities	Yes - This project is by default already benefitting the Deaf community since we are providing opportunities for Deaf Youths to obtain work experiences and sharing their culture and the knowledge of New Zealand Sign Language which is the official language of New Zealand.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes The above are great ideas which can be adopted and incorporated in the curriculum and added to teaching materials.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	>65 years	All ages
%	50%	10%	4%	1%	%

Financial information
Amount requested:	$2,380.00
Requesting grant for:	The part of the funding we would required is mainly for venue booking, learning and teaching resources, NZSL training for Deaf Youth before delivering actual NZSL teaching, promotional materials and 50% of the course fee for each home-school kid.They are not able to pay the full normal fee, but to be fair to the Deaf Youth, we need to pay them the full training fee. What we intend to do is to charge the home-school community 50% of the course fee and we need funding for the other 50% in order to pay the Deaf Youth's fee and tutor's time.
If part funded, how would you make up the difference: We are currently working on 2 groups of 35-40 students each. If the budget reduces, it means we might have to look at reducing the number to 1 group, that automatically will reduce the cost of venue hire, printed activity sheets, etc.
Cost of participation:	The cost fee is $12 per child per session, but we are only charging 50% of it, and seeking funding for the other 50%.

Total expenditure	Total income	Other grants approved	Applicant contribution
$2,580.00	$1,760.00	$0.00	$550.00

Expenditure item	Amount	Amount requested from Local Board
Venue booking for 8 weeks	$400.00	$200.00
Marketing Promotion	$500.00	$500.00
Partial course fee for 2 different classes	$880.00	$880.00
Teaching materials	$600.00	$600.00
Transportation for Deaf Youth	$200.00	$200.00

Income description	Amount
$6 per person for the course x 35-40 children (2 groups) x 8 weeks	$1,760.00

Other funding sources	Amount	Current Status
None Identified	$

Donated materials	Amount
None Identified	$

Total number of volunteers	Total number of volunteer hours	Amount
5	100	$2,115.00

Additional information to support the application:

If you need any other information, please do not hesitate to contact us.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2002-118

NZSL for Takapuna Normal Intermediate

2019-2020 Devonport-Takapuna Local Grants, Round One - Acquitted

Approved

$1,000.00

LG1910-237

NZSL in Manurewa

2018/2019 Manurewa Local Grants, Round Two - Acquitted

Approved

$2,000.00

LG1906-241

New Zealand Sign Language at Murray's Bay School

2018/2019 Hibiscus and Bays Local Grants, Round Two - Declined

Declined

$0.00

CCS19_2_068

Anika Moa songs in NZSL

Creative Communities Scheme 19_2 - Regional 19_2

Approved

$3,612.00

QR1921-215

Develop NZSL resource pack for tutors to teach NZSL

2018/2019 Whau Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1905-210

Develop NZSL resource pack for tutors to teach NZSL

2018/2019 Henderson-Massey Quick Response, Round Two - Withdrawn

Withdrawn

$0.00

QR1917-115

New Zealand Sign Language at Upper Harbour Primary

2018/2019 Upper Harbour Quick Response, Round One - Acquitted

Approved

$1,000.00

CCS18_1_022

Signs Of Professionalism Conference

Creative Communities Scheme 18_1 - Central 18_1

Declined

$0.00

2020/2021 Whau Quick Response Round Three QR2121-309
Sticks and Stones Aotearoa Limited
Legal status:	Limited Liability Company	Activity focus:	Community
Conflicts of interest:	None identified
Project: Sticks & Stones YouthBox Programme
Location:	Green Bay High School
Summary:	8-week boxing programme run in partnership with local Intermediate Schools and Colleges to encourage physical activity in the form of non-contact boxing. Participants learn the fundamental movements required in boxing, gain fitness and benefit from the values of learning a martial art that transcend into their mental wellbeing. boxing as a vehicle to encourage human movement and physcial exercise lay the foundations for youth to pursue their journey in learning a martial art for their physical and mental wellbeing.
Dates:	19/07/2021 - 31/12/2021	Rain dates:	-
People reached:	40
Percentage of participants:	100

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Catherine Farmer
	Ulalemamae Te'eva Matafai
	Warren Piper
	Jessica Rose
	Susan Zhu

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas Warren Piper
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2121-306	Bridge of Love Association	Arts and culture	Towards venue hire, printer toner, and materials for moon cake making between July and December 2021	$2,000.00	Eligible
QR2121-301	Waitākere Adult Literacy Incorporated trading as Literacy Waitākere	Community	Towards the rental costs between July and October 2021	$2,000.00	Eligible
QR2121-302	West Auckland Kiribati Association	Community	Towards venue hire at Te Piringatahi Marae to deliver a youth camp	$2,450.00	Ineligible
QR2121-303	Asthma New Zealand Incorporated	Community	Towards venue hire and an asthma nurse educator's salary between July and December 2021	$2,000.00	Eligible
QR2121-305	Green Bay Community House Society Incorporated	Community	Towards crockery, couch and cushions for the Green Bay Community House	$1,902.00	Eligible
QR2121-308	Merge NZ	Community	Towards venue hire, marketing, staff wages, teaching materials, and travel costs to deliver home schooling to deaf young children in the Whau area	$2,380.00	Eligible
QR2121-309	Sticks & Stones Aotearoa Limited	Community	Towards staff wages and coaching fees to deliver youth boxing programmes between July and December 2021	$2,050.00	Eligible
QR2121-311	New Lynn Sea Scout Group under the umbrella of the Scout Association of New Zealand	Community	Towards the purchase of forty helmets for the Winter Sailing series between July and August 2021	$2,000.00	Eligible
QR2121-313	Youthline Auckland Charitable Trust	Community	Towards the clinical supervision and programme resources for Youthline phoneline services in the Whau area	$3,000.00	Eligible
QR2121-314	Glendene Community Society	Community	Towards the fitness instructor, prizes, refreshments and volunteer donations to deliver fitness activities at Harmel Reserve between September 2021 and February 2022	$907.00	Eligible
QR2121-317	New Zealand Blue Light Ventures	Community	Towards the entry costs to the "Rainbows End Funday" for the young people at risk in the Whau area	$1,967.16	Eligible
QR2121-320	Generation Ignite Trust	Community	Towards heavy duty storage shelves and a kitchen bench for “Generation Ignite” in New Lynn	$2,000.00	Eligible
QR2121-321	Gayleen Maurice	Community	Towards toiletry products and petrol costs to deliver a community programme between July 2021 and May 2022	$1,000.00	Eligible
QR2121-304	West Lynn Garden Society Incorporated	Environment	Towards the cost of fencing at West Lynn Garden	$1,300.00	Eligible
QR2121-315	Glenavon Community Trust	Environment	Towards a small steel garden shed to store garden equipment at the Glenavon Community Hub	$2,000.00	Eligible
QR2121-307	Blockhouse Bay Community Church	Events	Towards the delivery of the "Blockhouse Bay Christmas Market 2021"	$2,000.00	Eligible
QR2121-316	The Okapi Alliance of New Zealand (OKANZ)	Events	Towards the OKANZ Independence Day celebration, including venue and sound system hire, performance resources, food, marketing, and decoration costs	$2,000.00	Eligible
QR2121-312	Auckland Basketball Services Limited	Sport and recreation	Towards the coaching and affiliation fees for the Whau junior development programme between July and December 2021	$2,000.00	Eligible
Total				$34,956.16

Author	Rodica Chelaru - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

Activity name	Māori impact
Community response – minor heritage activations	Moderate