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Waitākere
Ranges Local Board
24 June 2021
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1 Welcome
Chair Saffron
Toms opened the meeting and welcomed those present.
2 Apologies
3 Declarations
of Interest
Members were reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically,
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community Waitākere – Executive
Officer
- Bethells Valley Fire – Senior Fire Fighter
- Waitākere Licensing Trust – Trustee
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Michelle Clayton
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-
Glen Eden Community House – Treasurer
- Glen Eden Residents’ Association – Treasurer
- Waitākere Community Organisation Grants Scheme (COGS) –
Committee Member
- The Personal Advocacy and Safeguarding Adults Trust – Trustee
- Glen Eden Returned Services Association (RSA) – Member
- Glen Eden Railway Trust – Member
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Sandra Coney
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-
Waitematā District Health Board – Elected
Member & Chair of Hospital Advisory Committee
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Cartwright Collective – Member
- Piha Wetland Trust – Partner
Peter Hosking is a Trustee for the Piha Wetland Trust
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Greg Presland
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- Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid – Member
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Titirangi Ratepayers and Residents Association
– Member
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Waitākere Ranges Protection Society - Member
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Titirangi RSA - Member
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Saffron Toms
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Titirangi Community House
– Secretary
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Ken Turner
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-
Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council:
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External community group or organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere Regional
Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement District (Glen Eden
Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitākere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices
of Motion
Under Standing
Order 2.5 a Notice of Motion was received from Member Michelle Clayton and
Member Ken Turner for consideration under Item 12.
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12
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Notice of Motion - Member Michelle Clayton -
Auckland Transport
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Owena Schuster, Auckland Transport Elected Member
Relationship Partner, was in attendance to speak to this item.
The motion was put in parts.
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MOVED by Member M
Clayton, seconded by Member K Turner:
a)
request that Auckland Transport submit future
design plans of local board initiated transport projects for formal feedback
and approval by the local board prior to the commencement of the works.
A division was called for, voting on
which was as follows:
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For
Member M Clayton
Member K Turner
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Against
Member M Allen
Member S Coney
Chairperson S Toms
Deputy Chairperson G Presland
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Abstained
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The motion was declared LOST by 4 votes to 2.
LOST
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Resolution number WTK/2021/74
MOVED by Member M Clayton, seconded by Member K Turner:
That the Waitākere Ranges
Local Board:
b)
request that Auckland Transport provide
a written report on community consultation feedback for local board initiated
transport projects.
A division was called for, voting on
which was as follows:
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For
Member M Clayton
Member S Coney
Chairperson S Toms
Member K Turner
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Against
Member M Allen
Deputy Chairperson G Presland
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Abstained
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The motion was declared carried by 4 votes to 2.
CARRIED
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Resolution
number WTK/2021/75
MOVED by Member M Clayton, seconded by Member
K Turner:
That the
Waitākere Ranges Local Board:
c)
request that all
future local board initiated transport projects have clear agreed goals and measurable
outcomes prior to commencement of any project.
A division was
called for, voting on which was as follows:
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For
Member M Clayton
Member S Coney
Chairperson S Toms
Member K Turner
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Against
Member M Allen
Deputy Chairperson G Presland
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Abstained
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The motion was
declared carried by 4
votes to 2.
CARRIED
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Resolution number WTK/2021/76
MOVED by Member M Clayton, seconded by Member K Turner:
That the Waitākere Ranges
Local Board:
d) request that any pop-up project includes in its budget the
associated potential removal cost.
A division was called for, voting on
which was as follows:
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For
Member M Allen
Member M Clayton
Member S Coney
Deputy Chairperson G Presland
Chairperson S Toms
Member K Turner
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Against
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Abstained
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The motion was declared carried by 6 votes to 0.
CARRIED
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14
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Play Provision Assessment - Waitākere
Ranges
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Thomas Dixon,
Parks and Places Specialist, was in attendance to speak to this item.
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Resolution
number WTK/2021/78
MOVED by Member S Coney, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a) endorse
the Waitākere Ranges Play Provision Assessment to assist the Board in
making decisions to improve their network of play experiences.
CARRIED
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15
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Te Kete Rukuruku Programme - Adoption of te
reo Māori names, receipt of associated narratives and installation of
bilingual signs at Ceramco Park and Kaurilands Domain
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Anahera Higgins,
Māori Outcomes Delivery Manager, and Dawn Bardsley, Naming
Lead, were in attendance to speak to this item.
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Resolution
number WTK/2021/79
MOVED by Member S Coney, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a) adopt 11 dual te reo Māori names for
parks as follows:
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Ō-kauri-rahi
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Ceramco Park
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Koroī
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Clayburn Reserve
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Maea
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Foothills Lane Reserve
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Pikopiko
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Gill Esplanade Reserve
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Puananī
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Glucina Reserve
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Ō-kauri-rahi
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Kaurilands Domain
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Rua-tuna
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Laingholm Reserve
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Waihanga
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Laingholm Scenic Reserve
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Kaupae
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Landing Road Walkway
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Wai-whauwhaupaku
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Swanson Scenic Reserve
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Kaupeka
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Virgo Common
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b)
adopt 8 sole te reo Māori
names for parks as follows:
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Te Ara Huarewa
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Kay Road Bale Fill
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Waituna
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Landing Road Reserve
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Wai-kumete
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Little Muddy Creek
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Kohu-nui
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North Piha Esplanade
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Waitetura
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North Piha Strand
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Waitetura
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Piha Esplanade Reserve
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Rangatū
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Mettam Road Reserve
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Waitipu
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Waitākere Quarry
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c)
receive the narratives which
tell the story behind each of the names as outlined in Attachment A of the
agenda report.
d)
acknowledge that Auckland
Council has agreed to enter into a mātauranga agreement that commits to
upholding the correct use of the name and to use it only for purposes that
have a community outreach or educational purpose (non-commercial use).
e)
authorise the gazettal of park
names for parks classified under the Reserves Act 1977, in accordance with
section 16 (10) of the Reserves Act.
f)
approve Ceramco
Park and Kaurilands Domain as the preferred location for the
installation of bilingual signage.
g)
request the Department of
Conservation consider adopting a Māori name and support the name
identified by Te Kawerau ā Maki for Henderson Valley Scenic Reserve.
h)
request that staff progress
and deliver a whakarewatanga / celebration event for O-kauri-rahi / Ceramco
Park and to celebrate the adoption of Tranche One of the Te Kete Rukuruku
project.
i)
acknowledge and thank Robin
Taua-Gordon from Te Kawerau ā Maki, Dawn Bardsley, Naming Lead and
Anahera Higgins, Māori Outcomes Delivery Manager, for their work on this
project.
CARRIED
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Note: Item 19 - Approval of the
2021/2022 Waitākere Ranges Local Board Customer and Community Services
Work Programme was accorded precedece.
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19
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Approval of the 2021/2022 Waitākere Ranges Local
Board Customer and Community Services Work Programme
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MOVED by Deputy Chairperson
G Presland, seconded by Member M Allen:
That
the Waitākere Ranges Local Board:
a)
approve the 2021/2022 Customer and
Community Services work programme and associated budget and approve, in
principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the
agenda report).
b)
approve the Risk Adjusted Programme
projects identified in the 2021/2022 Customer and Community Services work
programme (Attachment A to the agenda report).
c)
approve for the External Partnerships
– Business Associations work programme, a one off grant of $1,750 to
the Glen Eden Business Improvement District to be spent on retail spend
reporting.
d)
note that line item 848: Te Kete
Rukuruku tranche two will be funded in 2021/2022 by anticipated carry forwards
from 2020/2021 of that programme, and that should these underspends not be
approved that some elements of the Customer and Community Services work
programme may need to be revised.
e)
note that funding for the Coastal
Renewals, Landslide Prevention, Local Parks and Sports Field Development and
the Natural Environment Targeted Rate budgets are subject to approval by the
relevant Governing Body committee.
f)
support the regionally funded
projects in the Community Facilities work programme:
i)
ID 30329 Foster Bay, Huia –
seawall and groyne renewal
ii)
ID 24439 Penihana Park –
develop new neighbourhood park
iii)
ID 20731 Singer Park – upgrade
sports lighting and sports field.
g)
note that line item 1456: Build
capacity: Civic engagement, is incorrect, and is set at $0 for 2021/2022.
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MOVED by
Member S Coney, seconded by Member M Clayton, an amendment by way of addition:
That the
Waitākere Ranges Local Board:
a)
approve the 2021/2022 Customer and Community Services work programme
and associated budget and approve, in principle, the 2022/2023 and 2023/2024
work programmes (Attachment A to the agenda report) subject to the following
change:
i)
That the $20,000 in line item 1681 Parks and Greenways Activation
Programme be transferred to line item 534 Community Response Fund.
The voting on the amendment was declared EQUAL.
The Chair exercised her
casting vote against
so the motion
was LOST.
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The substantive motion was put.
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Resolution
number WTK/2021/80
MOVED by Deputy Chairperson G Presland, seconded by
Member M Allen:
That
the Waitākere Ranges Local Board:
a)
approve the 2021/2022 Customer
and Community Services work programme and associated budget and approve, in
principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the
agenda report).
b)
approve the Risk Adjusted
Programme projects identified in the 2021/2022 Customer and Community
Services work programme (Attachment A to the agenda report).
c)
approve for the External
Partnerships – Business Associations work programme, a one off grant of
$1,750 to the Glen Eden Business Improvement District to be spent on retail
spend reporting.
d)
note that line item 848: Te
Kete Rukuruku tranche two will be funded in FY 2021/2022 by anticipated carry
forwards from FY 2020/2021 of that programme, and that should these
underspends not be approved that some elements of the Customer and Community
Services work programme may need to be revised.
e)
note that funding for the
Coastal Renewals, Landslide Prevention, Local Parks and Sports Field
Development and the Natural Environment Targeted Rate budgets are subject to
approval by the relevant Governing Body committee.
f)
support the regionally funded
projects in the Community Facilities work programme:
i)
ID 30329 Foster Bay, Huia
– seawall and groyne renewal
ii)
ID 24439 Penihana Park –
develop new neighbourhood park
iii)
ID 20731 Singer Park –
upgrade sports lighting and sports field.
g)
note that line item 1456:
Build capacity: Civic engagement, is incorrect, and is set at $0 for FY
2021/2022.
CARRIED
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Pursuant to
Standing Order 1.3.8 Member Mark Allen took no part in discussion or voting
on work programme line items 511, 516 or 530.
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16
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Waitākere Ranges Grants Quick Response,
Round Two 2020/2021 grant allocations
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Raewyn Curran,
Senior Advisor, Claire Liousse, Strategic Broker, and Nick FitzHerbert,
Relationship Advisor, were in attendance to speak to this item.
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Resolution
number WTK/2021/81
MOVED by Deputy Chairperson G Presland, seconded by
Member S Coney:
That
the Waitākere Ranges Local
Board:
a)
approve the following Waitākere
Ranges Quick Response, Round Two 2020/2021 grant applications for the amount
listed below:
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Application
ID
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Organisation
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Project
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Allocation
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QR2119-201
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Asthma New Zealand
Incorporated
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Towards Glen Eden
Community Centre Hall hire and facilitation of the Chronic Obstructive
Pulmonary Disease (COPD) support group for people with COPD in West
Auckland
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$1,500.00
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QR2119-202
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Pest Free Waiatarua
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Towards training and
lunch for the volunteers and materials for the Wasp Weekend Blitz
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$1,462.00
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QR2119-204
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Show Me Shorts Film
Festival Trust
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Towards venue hire of
Lopdell House, projectionist fees, and marketing for the 16th Annual Show
Me Shorts Film Festival from 1 to 17 October 2021
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$800.00
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QR2119-205
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West Auckland Kiribati
Association
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Towards refreshments
for the youth event for Kiribati Language Week celebration from 11 to 19
July 2021
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$600.00
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QR2119-206
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Waima to Laingholm
Pest Free
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Towards stoat traps to
be used in the Manchester Unity Block Forest Park (Laingholm) and Bishops
Bush Forest Park (Waima)
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$1,500.00
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QR2119-210
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West Auckland
Historical Society
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Towards the venue hire
of the Te Uru Gallery room, materials for the art project, and a donation
towards the artist and poet for the Auckland Heritage Festival
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$686.00
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QR2119-211
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Titirangi Community
House Society Inc
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Towards the purchase
and screen printing for the school holiday programme support logos on high
visibility vests and lanyards
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$1,420.00
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QR2119-212
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Piha Surf Life Saving
Club Incorporated
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Towards the purchase
of foam surfboards for training at the Piha Surf Life Saving Club
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$1,198.00
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QR2119-214
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Birdsong Opanuku
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Toward traps, bait
stations, and track marking tape for the Opanuku Henderson Valley Pest
Control
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$1,000.00
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QR2119-215
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Glen Eden Community
Pātaka kai
under the umbrella of Glen Eden Community House
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Towards the cost to
purchase rubbish tags for Pātaka kai hosts and petrol vouchers for
volunteers who deliver the food
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$1,500.00
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QR2119-216
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Ann Ross
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Towards 52 hours of
contract labour for bait station and trap installation and maintenance,
replenishment, culling and poisoning
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$1308.20
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QR2119-217
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Glen Eden Tennis Club
Inc.
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Towards Glen Eden
Tennis Club post box renewal and power bill from July 2021 to June 2022
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$1,350.00
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QR2119-218
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Poetry Education Trust
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Towards professional
musician fees, venue hire, and marketing of a music and poetry recital in
Lopdell House Theatre on 9 July 2021
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$800.00
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Total
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$15,124.20
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b)
request all
successful funding applicants to acknowledge Waitākere Ranges Local
Board support for their organisation and the event or project by including
the Waitākere Ranges Local Board logo on marketing material, product
and/or promotional media/statements.
c)
request that if
funding relates to an event, an invitation needs to be extended to all
Waitākere Ranges Local Board members to attend.
d)
decline the
following Waitākere Ranges Quick Response, Round Two 2020/2021 grant
applications:
|
Application
ID
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Organisation
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Project
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Decline reason(s)
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QR2119-203
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Glen Eden
Protection Society
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Towards a
self-guided walking brochure featuring a walk around Glen Eden heritage and
historic points of interest, including a chronological display of events
from early Glen Eden
|
Project
will be supported by Council staff through another budget
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QR2119-207
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Environmental
Education for Resource Sustainability Trust
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Towards the purchase
of 180 plants from Te Whangai Trust, 20 classroom recycling bins from
Tauranga, and delivery costs to schools and preschools in West Auckland
|
Insufficient funds to
support lower priority applications
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QR2119-208
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Youthline Auckland
Charitable Trust
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Towards costs to run
the youth phoneline service in the Waitākere Ranges area from 1 July
2020 to 31 March 2021
|
Insufficient funds to
support lower priority applications
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QR2119-209
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Sky Motion
|
Towards a heavy-lift
cinematography drone to capture travel experiences
|
Insufficient funds to
support lower priority applications
|
CARRIED
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Note: Meeting items were taken in the following order
from this point: Items 18, 20, 21, 23, 24,
25 – 29.
18
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Approval of the 2021/2022 Waitākere
Ranges Local Board Auckland Emergency Management Work Programme
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Resolution
number WTK/2021/82
MOVED by Chairperson S Toms, seconded by Deputy
Chairperson G Presland:
That
the Waitākere Ranges Local
Board:
a) approve
the Auckland Emergency Management work programme 2021/2022 (Attachment A to
the agenda report), noting the budget for this sits in the Customer and
Community Services Work Programme.
CARRIED
|
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Pursuant to Standing Order
1.9.7 Member Ken Turner requested his vote against this item be recorded.
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20
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Approval of the 2021/2022 Waitākere
Ranges Local Board Infrastructure and Environmental Services Work Programme
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Resolution
number WTK/2021/83
MOVED by Chairperson S Toms, seconded by Deputy
Chairperson G Presland:
That
the Waitākere Ranges Local
Board:
a) approve
the 2021/2022 Infrastructure and Environmental Services work programme and
associated budgets, as summarised in the table below (Attachment A to the
agenda report):
|
Activity name
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2021/2022 budget
|
|
Climate Action Programme
|
$20,000
|
|
EcoMatters programmes (year two
of the funding agreement)
|
$106,800
|
|
Kerbside recycling collection
for commercial premises in Piha
|
$5,150
|
|
Manukau Harbour
Forum
|
$7,400
|
|
Pest Free Waitākere Ranges
Alliance coordinator
|
$75,000
|
|
Shorebird survey
|
$10,000
|
|
South Titirangi restoration
programme
|
$15,000
|
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Waitākere weed action
project (Our Backyard)
|
$100,000
|
|
Total
|
$339,350
|
b) approve
in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental
Services work programmes (Attachment A to the agenda report).
c) note
that with the funding of $106,800, EcoMatters Environment Trust will deliver
the following programmes in the 2021/2022 financial year:
i) Community
Nurseries - $10,850
ii) EcoFest
West Festival - $10,900
iii) EcoMatters
Environment Centre and Sustainability Hub (EcoHub) - $38,150
iv) Healthy
homes on a budget - $5,450
v) Love
your neighbourhood - $10,900
vi) Love
your place awards - $5,450
vii) War
on weeds - $25,100.
d) note
that the indicative programmes and budgets for 2022/2023 and 2023/2024 are
subject to change and will be confirmed on an annual basis through the
approval of the respective work programmes.
CARRIED
|
|
21
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Approval of the 2021/2022 Waitākere
Ranges Local Board Plans and Places Work Programme
|
|
|
Raewyn Curran, Senior Advisor and Eryn
Shields, Team Leader – Planning, were in attendance to speak to this
item.
|
|
|
Resolution
number WTK/2021/84
MOVED by Member S Coney, seconded by Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a)
approve the
Waitākere Ranges Programme 2021/2022 (Attachment A to the agenda
report).
b)
approve $6,889 of Locally
Driven Initiatives Operating Expenditure to be spent on projects which
promote dark sky viewing as a low impact recreational, cultural and economic
activity, and / or progress an application for parts of the Waitākere
Ranges Heritage Area to become a Dark Sky Reserve.
CARRIED
|
|
|
Pursuant to
Standing Order 1.3.8 Member Mark Allen took no part in discussion or voting
on work programme line item 1524.
Pursuant to
Standing Order 1.9.7 Member Ken Turner requested his vote against this item
be recorded.
|
|
23
|
Eke Panuku Development Auckland -
Waitākere Ranges Local Board Six-Monthly Report to 31 March 2021
|
|
|
Resolution
number WTK/2021/85
MOVED by Deputy Chairperson G Presland, seconded by
Member K Turner:
That
the Waitākere Ranges Local
Board:
a)
receive the Eke Panuku Development Auckland -
Waitākere Ranges Local Board Six-Monthly Report to 31 March 2021.
b)
note the local board reaffirms its
displeasure at the decision to sell 315a Glengarry Road, especially as a
major residential development is in all likelihood to happen on the
neighbouring property.
c)
request that the mature trees on 315a
Glengarry Road are retained as part of the urban ngāhere
strategy.
CARRIED
|
|
24
|
Delegation of feedback to be provided to the
Establishment Unit Board of the City Centre to Māngere light rail
project
|
|
|
Resolution
number WTK/2021/86
MOVED by Chairperson S Toms, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a) delegate Deputy Chair Greg Presland to provide feedback
on behalf of the local board to the Establishment Unit Board of the City
Centre to Māngere light rail project.
CARRIED
|
|
|
Pursuant to Standing Order 1.9.7
Member Michelle Clayton requested her vote against this item be recorded.
|
|
25
|
Delegated local board feedback on the Fire
Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024
|
|
|
Resolution
number WTK/2021/87
MOVED by Deputy Chairperson G Presland, seconded by
Member M Clayton:
That
the Waitākere Ranges Local
Board:
a)
note the local
board’s feedback on the
Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021–2024.
b)
thank Member Coney and Member
Allen for their work on this feedback.
c)
thank staff member Greg
Morgan, Head of Response and Recovery, for his work on Auckland
Council’s feedback on the Fire Plan for Tāmaki Makaurau
Auckland Te Hiku 2021-2024.
CARRIED
|
30 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Note: The meeting adjourned at 6.49pm on Thursday, 24
June 2021, to be reconvened on Thursday, 1 July 2021 at 2.30pm.
Minutes of a meeting of the Waitākere Ranges Local Board reconvened
in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on
Thursday, 1 July 2021 at 2.38pm.
present
|
Chairperson
|
Saffron Toms
|
|
|
Deputy
Chairperson
|
Greg Presland
|
|
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Members
|
Mark Allen
|
|
|
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Michelle
Clayton
|
|
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Sandra Coney,
QSO
|
|
APOLOGIES
|
22
|
Feedback on Equity of Service Levels and Funding
Proposals - Draft Report
|
|
|
Resolution
number WTK/2021/93
MOVED by Deputy Chairperson G Presland, seconded by
Member M Allen:
That
the Waitākere Ranges Local
Board:
a)
adopt the tabled schedule
setting out the Waitākere Ranges Local Board’s feedback to the
Joint Governance Working Party on the funding and decision-making proposals
set out in the Equity of Service Levels and Funding Proposals – Draft
Report.
CARRIED
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Attachments
a Waitākere Ranges Local Board Feedback on
Equity of Service Levels and Funding Proposals
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3.45 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
