Agenda of Devonport-Takapuna Local Board

1 Welcome

The meeting will open with a karakia.

Whakataka te hau ki te uru Cease o winds from the west

Whakataka te hau ki te tonga Cease o winds from the south

Kia mākinakina ki uta Bring calm breezes over the land

Kia mātaratara ki tai Bring calm breezes over the sea

E hī ake ana te atakura And let the red-tipped dawn come

He tio With a touch of frost

He huka A sharpened air

He hau hū And promise of a glorious day.

Tīhei mauri ora

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making

When a conflict arises between their role as a member and any private or other external

interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected

members to fully acquaint themselves with, and strictly adhere to, the provisions of

Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of

interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member.

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members

understand the requirements of the Local Authority (Member’s Interest) Act 1968. The

guidelines discuss both types of conflicts in more detail and provide elected members with

practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office

of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Paul Firth

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Paul Firth.

2. Mr Firth was a well-known local character to locals and visitors alike – enjoying a good chat with many of the thousands of people he willingly allowed to cross his property along the seafront walkway at Black Rock, between Milford Beach and Thornes Bay. Paul was born in the beachfront cottage in 1944 and returned to live there 25 years ago. Paul’s father was celebrated photographer and designer Clifton Firth, his grandfather founded Firth Concrete. Paul was a talented poet, who has published several volumes of his poetry, most recently in late 2020.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledges the passing of Paul Firth and offers condolences to his family and friends.

Attachments

a Paul Firth Obituary - The Rangitoto Observer July, 9, 2021....................... 423

6.2 Hank 'The Singing Cowboy' Jacobs

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Hank Jacobs.

2. Local identity Hank Jacobs – known to many as Milford’s ‘singing cowboy’ has died aged 77. Hank was a regular fixture in Milford, and locals have left flowers in his memory at his favourite busking spot at the Milford Rd entry to the mall. The London-born entertainer has long called New Zealand home.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledges the passing of Hank Jacobs and offers condolences to his family and friends.

Attachments

a Hank Jacobs Obituary - The Rangitoto Observer July, 9, 2021....................... 425

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 3.11.1 or Standing Order 3.10.17 Notices of Motion have been received from Member Toni van Tonder and Member Trish Deans for consideration under items 12 and 13 respectively.

Devonport-Takapuna Local Board

20 July 2021

Notice of Motion - Member Toni van Tonder - Events on Auckland Harbour Bridge

File No.: CP2021/10063

Whakarāpopototanga matua

Executive summary

1. Member Toni van Tonder has given notice of a motion that they wish to propose.

2. The notice, signed by Member Toni van Tonder and Member Aidan Bennett as seconder, is appended as Attachment A.

3. Supporting information is appended as Attachment B.

Motion

That the Devonport-Takapuna Local Board:

a) supports in principle the concept of Waka Kotahi NZ Transport Agency organising an event (or events) that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event (or events) would provide an opportunity to trial / demonstrate how the wider transport network could function.

b) supports in principle the concept of regular events to open up the Auckland Harbour Bridge that are designed to build demand for Waka Kotahi NZ Transport Agency’s broader programme of investment in walking and cycling connections in Auckland.

c) notes the likely significant costs of event management, marketing and traffic management associated with the concept of holding regular events to demonstrate the walking and cycling provided through opening the Auckland Harbour Bridge, and therefore supports Waka Kotahi NZ Transport Agency investigating and prioritizing partnerships with commercial organisations to help off-set costs to the ratepayer.

d) requests, in the event Waka Kotahi NZ Transport Agency pursues events to open the Auckland Harbour Bridge for walking and cycling, that:

i) the events are designed to be accessible to people of all ages and abilities;

ii) any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport; and

iii) Waka Kotahi NZ Transport Agency works closely with Auckland Transport and Eke Panuku to ensure there is convenient and safe access to the bridge via local streets and public transport.

e) requests that, in the event Waka Kotahi NZ Transport Agency pursues events to open up the Auckland Harbour Bridge for walking and cycling, the Devonport-Takapuna Local Board is apprised of the event (including any associated traffic management arrangements that may impact the local roading network) in advance of the event(s) taking place.

f) requests that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi NZ Transport Agency Board, Auckland Transport and Eke Panuku for their information.

g) requests that this Notice of Motion be forward to all local boards, the Mayor and all Councillors for their information.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Notice of Motion - Toni van Tonder - Events on the Auckland Harbour Bridge	11
b ⇩	Waka Kotahi Investment and Delivery Committee Paper: Opening the Auckland Harbour Bridge for Events	15

Ngā kaihaina

Signatories

Authors	Rhiannon Foulstone-Guinness - Democracy Advisor
Authorisers	Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

20 July 2021

Notice of Motion - Member Trish Deans - Resource Consent Applications for 30-38 Hurstmere Road and 40 Anzac Street

File No.: CP2021/10328

Whakarāpopototanga matua

Executive summary

1. Member Trish Deans has given notice of a motion that they wish to propose.

2. The notice, signed by Member Trish Deans and Member Jan O’Connor as seconder, is appended as Attachment A.

3. Supporting information is appended as Attachments B – D

Motion

That the Devonport-Takapuna Local Board:

a) requests that the resource consent application LUC60380614 / SUB60380615 (BUN60380613) (“the application”) for 30-38 Hurstmere Road and 40 Anzac Street (“the site”), be fully publicly notified, for reasons including:

i) that the application proposed contains alterations and matters which have not been publicly consulted and which are likely to have more than minor adverse effects, including:

A) current and future viability and safe operation of the public transport interchange on Lake Road, including the loss of bus shelters and seating, and decreased footpath space for pedestrians, waiting passengers, and passengers boarding and disembarking from buses (Attachment B).

B) general public amenity and surrounding public realm spaces including the town square on Lots 6 & 7 and on neighbouring Potters Park

C) the loss of the essential, and recently upgraded, public toilets adjacent to Potters Park

D) the effects of any vehicle crossings on pedestrian safety and on the safe and efficient operation of the bus interchange on Lake Road

E) the extent of excavation and the impact of that excavation and related vehicle movements on surrounding streets

ii) that the subdivision pattern is fundamental to the final outcome and so provides special circumstances for public notification

iii) that this is a project of considerable size and scale which has generated enormous public interest and which has a significant effect on the local and wider community

iv) the sizes and dimensions shown in the site plan (Attachment C) of the proposed building development Lots 1-5 and of the proposed town square on Lots 6 & 7 all differ from those shown in previous public consultation and documents

b) provides views and preferences on the consent application and that members Toni van Tonder and Trish Deans along with board chair Ruth Jackson be appointed to a working group (chaired by Ruth Jackson) and that this working group be authorised to:

i) develop the board’s views and preferences

ii) distribute to all local board members any materials and documentation in relation to the consent application to enable all members to have the opportunity provide their individual views and preferences

iii) present draft local board views and preferences to the next available business meeting of the Devonport-Takapuna Local Board for formal approval

iv) in the event that no business meeting is available within the required submission timeframe, forward the local board views and preferences to the appropriate entity and request the ability to speak in support of those views and preferences at the appropriate forum such as hearings, and present the views and preference to the next available Devonport-Takapuna Local Board business meeting for formal approval

c) notes concerns raised in the Application for Resource Consent prepared by Beca Limited (Attachment D) around the provision of water, sewer, and stormwater infrastructure, in particular the statement made that “having to excavate and remove areas of the future civic space”, as the detailed design of the future buildings is not yet known, and there is little information on the depth and location of existing underground utilities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	NoM: Member Trish Deans - Resource Consent Applications for 30-38 Hurstmere Road and 40 Anzac Street	23
b ⇩	Unitary Plan map and photo of Lake Rd bus interchange	25
c ⇩	Appendix B – Subdivision Plans – CKL	27
d ⇩	Beca Application for Resource Consent: Subdivision, Earthworks and Building Demolition at 30–38 Hurstmere Road and 40 Anzac Street, Takapuna	29

Ngā kaihaina

Signatories

Authors	Rhiannon Foulstone-Guinness - Democracy Advisor
Authorisers	Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

20 July 2021

PDF Creator

Devonport-Takapuna Local Board

20 July 2021

Draft proposal to make a new Signs Bylaw

File No.: CP2021/09838

Te take mō te pūrongo

Purpose of the report

1. To seek support on the draft proposal to make a new Auckland Council and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022 and associated controls before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to decide whether to support a proposal to make a new signs bylaw and associated controls, staff have prepared a draft proposal.

3. The draft proposal is the culmination of decisions by the Regulatory Committee and Board of Auckland Transport on the review of the current Signage Bylaw 2015. These decisions were made at meetings to consider the review’s findings in June 2020 and options in October 2020 and April 2021 and provided direction on the content of the draft proposal.

4. The draft proposal would continue to enable council to manage the problems signs can cause in relation to nuisance, safety, misuse of public places^{^[1]}, the Auckland transport system and environment.

5. The main draft proposals in comparison to the current bylaws about signs are to:

· combine the current Signage Bylaw 2015 and Election Signs Bylaw 2013

· increase the current portable sign prohibited area to cover the entire City Centre Zone

· increase the maximum area of flat wall-mounted signs in the Heavy Industry Zone to 6m² (currently 2.88m² for sale of a property and 5m² for goods, services or events)

· retain the intent of the rules in the current bylaws (unless otherwise stated) in a way that is up to date and more certain

· use a bylaw structure, format and wording more aligned to the Auckland Unitary Plan and current council drafting standards.

6. Staff recommend that the local board support the draft proposal.

7. There is a reputational risk that the draft proposal or the local board’s support do not reflect the views of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

8. Local board support on the draft proposal will help develop a proposal for the Regulatory Committee to recommend to the Governing Body and for the Board of Auckland Transport. Public consultation is scheduled for September and October, deliberations for March 2022 and a final Governing Body and Board of Auckland Transport decision for April 2022.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a) support the draft Statement of Proposal in Attachment A of this agenda report to make a new Auckland Council and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022 and associated controls for public consultation.

Horopaki

Context

The draft proposed Bylaw and controls regulate most signs in Auckland

9. The draft proposed new Auckland Council and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022 and associated controls seek to manage the problems signs can cause in relation to nuisance, safety, misuse of public places, Auckland transport system and environment.

10. The draft proposed new bylaw and controls:

· would continue to provide for signs related to activities on the same property as long as they meet certain conditions for their design, construction and duration of display

· would continue to limit signs unrelated to the day-to-day activities on the land it is located (for example signs on footpaths)

· would continue to provide more opportunities to display signs about elections, polls and referendums during an election period that would not normally be allowed

· would continue to be enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

· would remain part of a wider regulatory framework^{^[2]}

· must be adopted using a public consultative process and commence before 28 May 2022 to avoid a regulatory gap (the Signage Bylaw 2015 expires on 28 May 2022).

The proposal is the outcome of a statutory review of the current signage bylaw

11. The Regulatory Committee (committee) and Board of Auckland Transport (board) requested staff commence the process to make a new bylaw and controls following a statutory review of the Auckland Council and Auckland Transport Signage Bylaw 2015 (refer diagram below).

2015 Signage Bylaw review process

12. Staff have prepared a draft proposal to implement the decision of the committee and board (Attachment A). The draft proposal includes the reasons and decisions which led to the proposed new bylaw and controls and provides a comparison between the current bylaws and the proposed new bylaw and controls.

The local board has an opportunity to provide its views on the draft proposal

13. The local board has an opportunity to support the draft proposal in Attachment A by resolution to the Regulatory Committee and the Board of Auckland Transport before it is finalised for public consultation.

14. The board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal improves how council manages signs in Auckland

15. The draft proposal makes a new bylaw and controls about signs to better manage the problems signs can cause in relation to nuisance, safety, misuse of public places, Auckland transport system and environment.

16. The table below summarises the main proposals in comparison to the current bylaws:

Main proposals	Reasons for proposals
· To make a new bylaw and associated controls that combine the current Signage Bylaw 2015 and Election Signs Bylaw 2013. · The current bylaws will be revoked.	· reduce confusion from having two bylaws about signs. · clarify intention to provide more opportunities to display election signs during pre-election periods than would otherwise be allowed for a sign that does not relate to activities on the property.
· To increase the current portable sign prohibited area to cover the entire City Centre Zone.	· prioritise the area for pedestrians and place-making activities. · remove potential safety risks, nuisance and clutter. · improve accessibility for mobility and vision-impaired pedestrians.
· To increase the maximum area of flat wall-mounted signs in the Heavy Industry Zone to 6m².	· allow more visible display of information in an area which has a larger built form and a lower priority on amenity values. (current maximum is 2.88m² for sale of a property and 5m² for goods, services or events on a property).
· To retain the intent of the rules in the current bylaws (unless otherwise stated) in a way that is up to date and more certain.	· retain the effect of rules considered to still be appropriate. · ensure rules are current, clear, and easier to understand and comply with.
· To use a bylaw structure, format and wording more aligned to the Auckland Unitary Plan and current council drafting standards.	· ensure rules are easier to understand and comply with. · comply with current council bylaw drafting standards. · assist future reviews of the Auckland Unitary Plan in relation to the most appropriate distribution of sign rules.

The draft proposal complies with statutory requirements

17. The draft new bylaw and controls has been prepared in accordance with statutory requirements to:

· help manage the problems signs can cause in relation to nuisance, safety, misuse of public places, the Auckland transport system and environment

· use a structure, format and wording that are easier to read, understand and comply with than the current bylaws about signs and meet current council bylaw drafting standards

· be authorised by statute, not be repugnant to other legislation, or be unreasonable

· not give rise to any implications and not be consistent with the Bill of Rights Act

· not be inconsistent with other Acts, regulations and bylaws (refer footnote 2).

Staff recommend the local board support the draft proposal

18. Staff recommend that the local board consider whether to support the draft proposal by resolution to the Regulatory Committee and Board of Auckland Transport.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit and Parks, Sports and Recreation Department, Auckland Unlimited, Panuku and Auckland Transport.

21. Relevant staff are aware of the impacts of the draft proposal and their implementation role, and the proposal is being developed jointly with Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The draft proposal impacts local governance, for example it regulates signs about community events and signs on local facilities and parks.

23. Representative local board views were provided in April 2021 through a joint working group established by the Regulatory Committee and Board of Auckland Transport.^{^[3]} Group members unanimously supported a new bylaw and controls that would be more aligned to the Auckland Unitary Plan and provided suggestions on the detailed content of the Bylaw.^{^[4]}

24. The Regulatory Committee and Board of Auckland Transport considered these views on 20 April 2021 (REG/2021/20) (29/04/2021:18). The committee and board directed staff to draft a new bylaw and controls. Group suggestions on detailed content have been considered in preparing the draft proposal.

25. This report gives the local board an opportunity to provide its support on the draft proposal by resolution to the Regulatory Committee and Board of Auckland Transport.

26. The local board will have further opportunity to provide its views to a Bylaw Panel on how the Panel should address matters raised in public feedback to the proposal related to its local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27. The proposal contributes to the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and the Auckland Plan 2050’s Māori Identity and Wellbeing outcome by supporting Māori who want to make their businesses uniquely identifiable and visible.

28. The proposal also helps protect all people living in Tāmaki Makaurau from the potential harms and nuisances that signs can cause.

29. People identifying as Māori presented views during the 2015 signage bylaw review. This feedback primarily identified ways to improve inappropriate signage standards. The draft proposal addresses those views by clarifying and updating standards.

30. Staff will engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

31. There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body and the Board of Auckland Transport will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The following risk has been identified:

If...	Then...	Mitigation
The draft proposal or the local board’s support do not reflect the view of people in the local board area.	There may be negative views about council’s process to develop the proposal.	The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel on how the Panel should address the matters raised in the feedback prior to the final decision being made.

Ngā koringa ā-muri

Next steps

33. Staff will present a proposal and any local board support to the Regulatory Committee and Board of Auckland Transport in August 2021.

34. If at any time a joint bylaw is not able to progress, Auckland Council will continue to progress a bylaw for sign-related matters it is responsible for.

35. If the Governing Body of Auckland Council and the Board of Auckland Transport decide to proceed with a joint bylaw, the subsequent steps include public consultation, local board views on public feedback, Bylaw Panel deliberations and a final decision by the Governing Body of Auckland Council and Board of Auckland Transport (refer to the diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Draft proposal for new signs bylaw and controls	123

Ngā kaihaina

Signatories

Authors

Victor Faletutulu - Graduate Policy Advisor

Steve Hickey - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

20 July 2021

PDF Creator

Devonport-Takapuna Local Board

20 July 2021

Joint CCO Engagement Plan 2021-2022

File No.: CP2021/09825

Te take mō te pūrongo

Purpose of the report

1. For the local board to adopt its Joint Council-Controlled Organisations (CCO) Engagement Plan 2021-2022.

Whakarāpopototanga matua

Executive summary

2. The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3. Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board.

4. A template for the joint engagement plan has been developed in conjunction with local board members and CCO staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5. Workshops have been held with all 21 local boards and CCO staff. Local boards have provided their views on CCO delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6. These discussions have formed the basis of the Joint Engagement Plan 2021-2022 that is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the Joint Engagement Plan 2021-2022 included as Attachment A to the agenda report as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare

b) note that the Joint Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter.

c) authorise Chairperson to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

Horopaki

Context

7. In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (GB/2019/127).

8. These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review Findings

9. The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020.

10. The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (GB/2020/89).

11. Local boards provided input to the CCO Review by:

· participating in the CCO Review process

· providing feedback on the final report to the Governing Body in August 2020.

12. The 64 recommendations were divided up into categories of work:

· those to be implemented by the council’s chief executive

· those the council’s chief executive would work with CCO chief executive(s) to implement

· those that the Panuku Development Auckland board would consider and report back on

· those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53.

13. Recommendation 34 was that CCOs and local boards reset how they engage with one another, by means of:

a) a workshop to develop a more meaningful way for CCOs and local boards to work together

b) the preparation of joint CCO engagement plans for each local board

c) more initiative by local boards in integrating their own planning with CCO planning

d) liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e) the preparation of joint CCO six-monthly reports for each local board

f) the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14. This report focusses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a joint CCO engagement plan template

15. Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs, and were generic across all 21 local boards.

16. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board.

17. A template for the joint engagement plan has been developed iteratively over the last six months, with input from Auckland Council, Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare staff.

18. The template includes:

· CCO responsibilities

· local board commitments

· local board plan outcomes and objectives

· names of local board members and staff from the CCOs and local board services

· leads and/or delegations in place

· an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

· work programme tables for each CCO.

19. The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20. Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21. While directly addressing recommendation 34(a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

· documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

· gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a “no surprises” environment

· the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22. This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23. It will be used for the 2021 financial year, with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together

24. In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25. Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26. These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27. The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28. The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for this local board as Attachment A.

29. This plan represents a point in time, and will be subject to change over the course of the year. It is a “live document” that will be updated when needed. Major changes to the CCO work programme, or to the agreed level of local board and public engagement, will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30. Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan, and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate.

32. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34. These plans will be shared with the integration teams that implement local board work programmes, and will give council staff greater visibility of CCO work programmes.

35. To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas, by signalling those issues and projects which are of most significance within their communities.

37. Local boards provided input to the CCO Review by:

· participating in the CCO Review process

· providing feedback on the final report to the Governing Body in August 2020.

38. Local boards have been kept up to date on the development of the engagement plan template via:

· input and feedback at December 2020 Chairs’ Forum

· update at May 2021 Chairs’ Forum

· a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39. Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41. The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43. With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44. CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board, and well documented.

45. Minor changes will be noted within the live document and shared with the local board each quarter.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Joint CCO Engagement Plan 2021-2022	267

Ngā kaihaina

Signatories

Authors

Kat Ashmead – Senior Advisor Operations and Planning, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

20 July 2021

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/07936

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2. The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.

3. The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

· improving the equity of funding allocation across local boards

· increasing the decision-making responsibility of local boards

· establishing minimum service levels

· implications of multi-board services.

4. The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5. The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve feedback on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report as outlined in Attachment B to this report.

Horopaki

Context

6. In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

· increase local board decision making responsibility

· increase equity of funding allocation between local boards

· establish minimum service levels where required

· address funding of multi-board services and decision-making on their service levels.

7. The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8. Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9. The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

· changes to local board decision-making responsibilities over local community services

· implementation of an equity-based funding allocation approach for local community services.

10. These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11. These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

· increase local board decision-making responsibilities over community services

· change the allocation of Asset Based Services (ABS) funding to local boards

· require collaboration between local boards on some multi-board service decisions

· have a high community interest

· not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12. Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13. The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Providing feedback on the draft report does not have a direct impact on climate change.

15. Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17. Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19. Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20. This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21. More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22. As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

· demonstrate effective Māori involvement in the local board planning processes

· clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23. It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24. Introduction of the proposed policy would have several significant financial impacts, including:

· changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

· broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

· local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26. A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

· whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

· what alternative approaches might address the issues these proposals seek to address, should they not proceed

· developing alternative funding equity transition options including implications on local board funding and overall timing

· developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

· addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

· ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27. Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28. Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29. The Governing Body would undertake public consultation on its draft decisions as follows:

· under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy

· under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30. Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Equity of Service Levels and Funding Draft Report	283
b ⇩	Draft Local Board Feedback on the Governance Framework Review - Equity of Service Levels and Funding draft report	323

Ngā kaihaina

Signatories

Authors

Gary Pemberton - Programme Change Lead

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

No.	Title	Page
a ⇩	Wairau catchment working group June 25 meeting notes and action points	337
b ⇩	Watercare Wastewater Services PowerPoint Presentation	343
c ⇩	Auckland Council Stormwater Treatment PowerPoint Presentation	371
d ⇩	Freshwater Management PowerPoint Presentation	385

Devonport-Takapuna Local Board

20 July 2021

Devonport-Takapuna Local Board - Record of Workshops June 2021

File No.: CP2021/00607

Te take mō te pūrongo

Purpose of the report

1. To provide a record of Devonport-Takapuna Local Board workshops held during June 2021.

Whakarāpopototanga matua

Executive summary

2. At the workshop held on Tuesday 01 June 2021, the board was briefed on:

· Local Board Services

- CCO Review: Engagement Planning

· Infrastructure and Environmental Services

- Devonport Community Recycling Centre

· Auckland Transport

- Northern Busway Enhancements Case

· Local Board Services

- Te Kete Rukuruku

3. At the workshop held on Tuesday 08 June 2021, the board was briefed on:

· Service, Strategy, and Integration

- Local Parks Management Plan

· Local Board Services

- Finalise Local Board Agreement 2021/2022

· Community Facilities

- Montgomery Reserve Concept Design

· Local Board Services

- Draft Economic Development Action Plan

4. Records of these workshops are attached to this report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in June 2021

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Workshop Record - Tuesday 01 June 2021	409
b ⇩	Devonport-Takapuna Local Board Workshop Record - Tuesday 08 June 2021	413

Ngā kaihaina

Signatories

Authors	Rhiannon Foulstone-Guinness - Democracy Advisor
Authorisers	Eric Perry - Local Area Manager

[1] For example, local parks, reserves, civic spaces, footpaths and roads.

[3] Local board representatives were Margie Watson (Albert-Eden Local Board) and Mike Turinsky (Howick Local Board)

[4] Suggestions included: retaining the current size of signs advertising commercial sexual services in non-residential areas as there is insufficient evidence to justify a change; requiring council event signs to meet the Bylaw’s standards; clarifying requirements for landowner approval and the definition of community event; clarifying how election signs are regulated between parliamentary and local elections, and within and outside of the election period..

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett, QSM
	Trish Deans
	Toni van Tonder
	George Wood, CNZM