Agenda of Ethnic Peoples Advisory Panel

I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 5 July 2021

5.00pm

Council Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

Ngā Hui a te Rōpū Kaitohutohu Take Āhua Iwi Kē / Ethnic Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-Chair	Mohamud Mohamed
Co-Chair	Kathy Yan
Members	Carol Guler
	Eva Chen
	Fatumata Bah
	Farrukh Gul Qaisrani
	Ireen Manuel
	Najira Khanan
	Sunil Kaushal
Liaison Councillor	Cr Paul Young
Chief Liaison Councillor	Cr Dr Cathy Casey

(Quorum 5 members)

Suad Allie

Kaitohutohu Mana Whakahaere/

Senior Governance Advisor

30 June 2021

Contact Telephone: 09 977 6953

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

Ethnic Peoples Advisory Panel

05 July 2021

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Panel members' and Liaison Councillors updates 7

6 Meng Foon - Race Relations Commissioner / Pouāwhina ki te Kaihautū Whakawhanaungatanga ā Iwi 9

7 Endorsement of the Ethnic Peoples Advisory Panel's strategic work programme 11

8 Draft Forward Plan 17

9 What next for the Future of Auckland microsite 19

10 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda an apology from Cr D C Casey had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ethnic Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 1 March 2021, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ethnic Peoples Advisory Panel

05 July 2021

Panel members' and Liaison Councillors updates

File No.: CP2021/09156

Te take mō te pūrongo / Purpose of the report

1. To receive updates from Liaison Councillors and Ethnic Peoples Advisory Panel members on recent activities.

Whakarāpopototanga matua / Executive summary

2. Liaison Councillors and Ethnic Peoples Advisory Panel members will provide updates on their recent work and activities relevant to the panel’s work.

Ngā tūtohunga / Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) note the liaison councillor and panel members’ updates.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Suad Allie - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Carol Hayward - Principal Advisor Panels

Ethnic Peoples Advisory Panel

05 July 2021

Meng Foon - Race Relations Commissioner / Pouāwhina ki te Kaihautū Whakawhanaungatanga ā Iwi

File No.: CP2021/09163

Te take mō te pūrongo

Purpose of the report

1. For the Race Relations Commissioner to discuss how the Ethnic Peoples Advisory Panel, the Council and Auckland city can do better to serve our ethnic communities, and their diverse identities within a bi-cultural framework.

Whakarāpopototanga matua

Executive summary

2. Meng Foon, Race Relations Commissioner - Kaihautū Whakawhanaungatanga ā Iwi, New Zealand Human Rights Commission will be in attendance.

Ngā tūtohunga

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) thank Meng Foon, Race Relations Commissioner for his presentation and attendance.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Suad Allie - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Carol Hayward - Principal Advisor Panels

Authoriser

Manoj Ragupathy – Lead Officer

Ethnic Peoples Advisory Panel

05 July 2021

Endorsement of the Ethnic Peoples Advisory Panel's strategic work programme

File No.: CP2021/09161

Te take mō te pūrongo

Purpose of the report

1. To outline steps to finalise and agree the content of the Ethnic Peoples Advisory Panel’s strategic work programme.

Whakarāpopototanga matua

Executive summary

2. All advisory panels develop a strategic work programme for their term. These work programmes outline at a high level, the key priority areas the panel wishes to focus on during this term, within the scope of the panel’s role. Once panels have agreed their work programmes, they are endorsed by Auckland Council’s Parks, Arts, Community and Events (PACE) Committee.

3. The Ethnic Peoples Advisory Panel’s role is to advise council on issues that are important to Ethnic communities in Auckland, and to assist council to engage effectively with this community.

4. The Ethnic Peoples Advisory Panel held a workshop in December 2020 to consider the direction, focus and priorities for its strategic work programme. This was discussed further at its workshop in March 2021.

5. Members identified the following overarching themes: Support the economic and social development of diverse communities in Auckland, grounding in honouring the treaty and environmental sustainability with the following priority areas:

· Belonging and participation- advocacy for anti-racism, and create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.

· Opportunity and prosperity – attract and retain skills, talent and investment and supporting recovery from COVID-19.

· Transport and access – increase genuine choices for a healthy, vibrant and equitable Auckland.

· Affordable housing.

6. While these high-level priorities were presented to the PACE committee on 13 May 2021 (see attachment A), the panel is still able to review, refine and build on these priorities at this meeting. If further work is required, the panel can include the strategic action plan at its next workshop.

7. Discussing this report at the Ethnic Peoples Advisory Panel’s July 2021 meeting provides an opportunity for the panel to record any decisions on key aspects of its strategic plan.

Ngā tūtohunga

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) note that high level priorities from the panel’s strategic work programme were presented to the May 2021 meeting of Auckland Council’s Parks, Arts, Community and Events Committee.

b) note that the strategic work programme is a living document and further discussions are possible to refine and build detail to allow the panel to confirm its priorities for the remainder of the term.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	EPAP strategic work programme	13

Ngā kaihaina

Signatories

Author	Carol Hayward - Principal Advisor Panels
Authoriser	Manoj Ragupathy – Lead Officer

Ethnic Peoples Advisory Panel

05 July 2021

Draft Forward Plan

File No.: CP2021/09304

Te take mō te pūrongo

Purpose of the report

1. To agree a forward work plan for the remainder of the 2019-2022 term of the Ethnic Peoples Advisory Panel.

Whakarāpopototanga matua

Executive summary

2. The Ethnic Peoples Advisory Panel has agreed the following key priorities as part of its strategic work programme:

· Belonging and participation- advocacy for anti-racism, and create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.

· Opportunity and prosperity – attract and retain skills, talent and investment and supporting recovery from COVID-19.

· Transport and access – increase genuine choices for a healthy, vibrant and equitable Auckland.

· Affordable housing.

3. Transport and access and affordable housing are key challenges facing the city and the panel has agreed that these are advocacy items for when opportunities arise.

4. At its meeting on 17 May 2020 the panel discussed its approach to its work programme and meeting schedule for the remainder of the 2019-2022 term. The panel agreed to adopt a forward work plan that provides a schedule of key topics and agenda items for its remaining workshops and meetings.

5. A forward work plan will help focus the work of the panel and provide guidance to staff and the public of future meeting topics.

6. A draft forward work plan has been discussed with the co-chairs and will be circulated to the panel prior to the meeting and tabled at the meeting for discussion and endorsement. discussion

Ngā tūtohunga

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) adopt a forward work plan for the remainder of the 2019-2022 term of the Ethnic Peoples Advisory Panel.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Suad Allie - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Manoj Ragupathy – Lead Officer

Ethnic Peoples Advisory Panel

05 July 2021

What next for the Future of Auckland microsite

File No.: CP2021/09164

Te take mō te pūrongo

Purpose of the report

1. To consider the panel’s role in progressing with the Future of Auckland website which was developed by the previous Ethnic Peoples Advisory Panel.

Whakarāpopototanga matua

Executive summary

2. During the 2016-2019 term, one of the key achievements of the Ethnic Peoples Advisory Panel was the development and launch of the Future of Auckland microsite (https://www.advisorypanels.nz/).

3. This microsite was designed as an online space where stories, dreams and aspirations from all Aucklanders could be captured to help shape Auckland’s future. It was intended to provide a legacy for future panels to continue building community connections and understanding.

4. Questions were designed to capture people’s stories asking ethnic peoples what the future of Auckland looked like - what their hopes and dreams were for Auckland, how the council could help with this and what they would change about Auckland if they could.

5. Panel members designed the creative concept and worked with council staff to appoint an external agency to carry out the development of the microsite and to facilitate the creation of six video clips. Funding for this was provided through the panel’s community engagement budget.

6. Other content for the microsite was managed by the former Deputy Chairperson of the panel which included:

· adding photographs taken at panel meetings with members of the community answering the following question on a whiteboard: Future of AKL looks like

· adding content to pages for events and resources that relate to ethnic communities. These were updated with information about open panel meetings and research reports that were developed by the council or other agencies with the intention of providing an easy to access library of resources on ethnic people in Auckland.

7. Attachments A and B provide more information about the microsite from the previous panel.

8. Since the site was launched in June 2019, there have been a total of approximately 1,000 people visiting the site. Interest was higher shortly after the site launch and in early 2020 (potentially as a result of panel recruitment activities) but had dropped to only 20 visitors per month in June 2020.

9. The responsibility or ownership of the microsite remains with the Ethnic Peoples Advisory Panel who now need to consider next steps for the site: how to promote the existing content; whether or not to create new content; how to ensure that the microsite has a plan for its ongoing management.

Promoting the microsite and existing content

10. Before creating new content, it is strongly recommended that the panel promote the existing videos. A considerable amount of energy and resource went into the development of these stories and the microsite so it was unfortunate that it was developed close to the end of the previous panel’s term. Therefore, they haven’t been widely disseminated.

11. This could be a combination of promotion through traditional and social media, sharing through community and council websites, sharing through mailing lists and promoting through other digital channels such as screens in community centres and libraries.

12. The current panel budget may be utilised to support this promotional activity.

Content creation

13. The current Ethnic Peoples Advisory Panel has identified that belonging and participation is one of their key priorities and has discussed creating stories could that help build understanding of ethnic communities and to tackle stereotypes.

14. This microsite could be used as a platform for those stories. Some support and funding can be provided by the council, but it will also require some active involvement from panel members.

15. The current panel budget may not allow much professional content creation but the panel could take photographs and vox pops at panel meetings for inclusion on the site. This could be explored further with the panel.

Ongoing management of the microsite

16. It may also be beneficial to consider shared ownership of the site or partnerships to share both the workload and cost of the microsite. This could also help to ensure there is some continuity between terms.

17. Potential partners could be other panels, appropriate council departments or with external organisations. Panel members would need to work with council staff to consider what would be suitable.

How to progress this work

18. It is recommended that the panel identify between two to four members who could be responsible for progressing with the next steps for the Future of Auckland microsite.

Ngā tūtohunga

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) consider next steps for the Future of Auckland microsite including:

i) how to promote the existing content;

ii) whether or not to create new content;

iii) how to ensure that the microsite has a plan for its ongoing management

b) identify between two to four panel members who could be responsible for progressing with the next steps for the Future of Auckland microsite.

Ngā tāpirihanga

Attachments