Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 29 July 2021 at 1.12pm.

present

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson	Via electronic attendance
Members	Cr Josephine Bartley	Via electronic attendance
	Cr Dr Cathy Casey
	Deputy Mayor Cr Bill Cashmore	Via electronic attendance
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

ABSENT

Members	Member Renata Blair	For absence
	Cr Daniel Newman, JP	For absence, on council business
	Cr Greg Sayers	For absence, on council business
	IMSB Chair David Taipari	For absence

Finance and Performance Committee 29 July 2021

1          Apologies

Resolution number FIN/2021/69

MOVED by Chairperson D Simpson, seconded by Cr S Stewart:

That the Finance and Performance Committee:

a) accept the apologies from:

Absence

IMSB Member Rentata Blair

Cr Daniel Newman – on council business

Cr Greg Sayers – on council business
IMSB Chair David Taipari

Early departure

Cr Sharon Stewart

CARRIED

Electronic Attendance

Resolution number FIN/2021/70

MOVED by Chairperson D Simpson, seconded by Cr P Coom:

That the Finance and Performance Committee:

b) approve electronic attendance under Standing Order 3.3.3 for :

· Cr J Bartley (SO 3.3.3 b))

· Cr B Cashmore (SO 3.3.3 b))

· Cr S Henderson (SO 3.3.3 b))

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input.

5          Local Board Input

There was no local board input.

6          Extraordinary Business

There was no extraordinary business.

7          Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8          Procedural motion to exclude the public

Resolution number FIN/2021/71

MOVED by Chairperson D Simpson, seconded by Cr W Walker:

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Craig Rice, Partner, Partner, PWC and Janelle George, Director PWC remain for Item C1 – CONFIDENTIAL: Optimise our service outcomes because of their knowledge of the analysis and negotiations which will help the Finance and Performance Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Optimise our service outcomes

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular the report includes commercially sensitive information.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

1.13pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.12pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL: Optimise our service outcomes
	Resolution number FIN/2021/72 MOVED by Chairperson D Simpson, seconded by Cr A Dalton: k)      confirm that the resolutions and report remain confidential until the reasons for confidentiality no longer exist, including communication with potentially affected staff.

3.12pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................