I hereby give notice that an ordinary
meeting of the Governing Body will be held on:
|
Date:
Time:
Meeting Room:
Venue:
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Thursday, 29
July 2021
10.00am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Cr Fa’anana Efeso Collins
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Cr Daniel Newman, JP
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Cr Pippa Coom
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Angela Dalton
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Wayne Walker
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Cr Alf Filipaina
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Cr John Watson
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Cr Christine Fletcher, QSO
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Cr Paul Young
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Cr Shane Henderson
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(Quorum 11 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
26 July 2021
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Those powers
which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the Long-Term Plan
(d) the
power to adopt a long-term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy
Additional responsibilities retained by the Governing Body:
(h) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(i) approval
of a draft bylaw prior to consultation
(j) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(k) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(l) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(m) overview
of and decisions relating to any CCO review including the implementation of any
resulting changes to CCOs
(n) oversight of
work programmes of all committees of the governing body.
Exclusion of the
public – who needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori Statutory
Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
29 July 2021
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ITEM TABLE OF
CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
7 Local Board
Input 7
8 Extraordinary
Business 8
9 Ports of
Auckland Limited progress with implementation of independent health and safety
review recommendations 9
10 Auckland War Memorial
Museum Quarter 3 report 2020/2021 15
11 Auckland Council Shaping
our Future Programme – update on Optimise our Service Outcomes work 31
12 Summary of Governing Body
information memoranda, workshops and briefings (including the Forward Work
Programme) - 29 July 2021 33
13 Summary of Confidential
Decisions and related information released into Open 59
14 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
15 Procedural
Motion to Exclude the Public 73
C1 CONFIDENTIAL: Auckland Council
Shaping our Future Programme – update on Optimise our Service Outcomes
work 73
His Worship the
Mayor will read the affirmation.
2 Apologies
Apologies from
Cr D Newman and Cr G Sayers have been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 24 June 2021, including the
confidential section and the extraordinary minutes of its meeting, held on
Tuesday, 29 June 2021, as a true and correct record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
7 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Governing Body
29 July 2021
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Ports
of Auckland Limited progress with implementation of independent health and
safety review recommendations
File No.: CP2021/08644
Te take mō te
pūrongo
Purpose of the report
1. To
receive a summary report from the Ports of Auckland Limited (POAL) on progress
with implementation of the recommendations of the independent review of health
and safety at Ports of Auckland.
2. Representatives
from POAL will be in attendance at this meeting.
Whakarāpopototanga matua
Executive summary
3. At
its open meeting on 29 April 2021, the Governing Body received the final report
of the independent review of health and safety at Ports of Auckland by
Construction Health and Safety New Zealand (CHASNZ).
4. The
focus of the review was to assess and comment
on Ports of Auckland’s systemic management of its critical risks
for health and safety (including hazard identification, risk assessment,
monitoring controls and resilience) and the health and safety culture at Ports
of Auckland.
5. The
review concluded there are systemic problems at Ports of Auckland in relation
to critical health and safety risk management and organisational culture that
relate to health and safety. The final report made 45 recommendations. POAL immediately publicly committed to implementing all the
recommendations within the Review Report.
6. The unanimous decisions of the Governing Body were:
“Resolution number GB/2021/31
That the Governing Body:
a) receive
the final report of the independent review of health and safety at Ports of
Auckland, conducted by Construction Health and Safety New Zealand, provided at
Attachment A of the agenda report.
b) request
Ports of Auckland develop and provide council with a copy of its plan for implementation of the review’s 45
recommendations.
c) request
Ports of Auckland present to the Governing Body meetings in July and October 2021 on progress with implementation
of the review’s recommendations, and these presentations
will be made publicly available.
d) request
that prior to full rollout of straddle automation at Fergusson Wharf, Ports of
Auckland provide council with copy of its completed safety assurance framework
for this major project.
e) request Ports of Auckland
reflect implementation of the review’s recommendations in
its draft 2021-2024 Statement of Corporate Intent, which is due to the shareholder by 1 August
2021
f) request
that Construction Health and Safety New Zealand provide council and the Ports
of Auckland board with independent advice of
Ports of Auckland’s progress with implementation of the review’s
recommendations, with a summary of advice to be reported to the
Governing Body meeting in October 2021, which will be publicly available.
g) expect
that the board and management of the Ports of Auckland will engage closely with
the workforce and their union representatives to fully implement the health and
safety recommendations of the independent review.”
7. POAL
has prepared a summary memo and implementation plan (Attachment 1) on their
progress with implementation of the review’s recommendations, which
responds to resolutions b) and c) above. POAL will provide a more
detailed report to the Governing Body in October 2021, this will include
independent advice from CHASNZ giving their assessment of Ports of
Auckland’s progress with implementation of the review’s
recommendations.
8. In
regard to progress with the other resolutions POAL advises:
· POAL
has prioritised the safety assurance framework for automation and has engaged
an international port automation expert to assist them with this work.
POAL will provide council with a copy of the completed framework before full
terminal rollout proceeds
· POAL
will incorporate the implementation of all the review’s recommendations
as a key performance target in their next Statement of Corporate Intent
(SCI). The 2021-2024 draft SCI will be presented to the CCO Oversight
Committee meeting on 24 August 2021
· POAL
has engaged CHASNZ to provide the POAL board and council with independent
advice on POAL’s progress with implementing the recommendations.
Council staff provided input to the draft terms of reference for this
engagement. The terms of reference have been finalised and CHASNZ
will commence their work on 21 July 2021. As above, this will be reported to
the Governing Body in October 2021.
· POAL
has engaged with, and are continuing to engage with, its staff and unions on
its plan to implement the recommendations and ongoing progress.
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) receive
the report from Ports of Auckland Limited on progress with implementation of
the recommendations from the independent review of health and safety at Ports
of Auckland.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Summary report from POAL: progress implementing the
independent health and safety review recommendations
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11
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Ngā kaihaina
Signatories
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Authors
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Sarah Johnstone-Smith - Principal Advisor
Rachel Wilson - Principal Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Director, Governance & CCO
Partnerships
Jim Stabback - Chief Executive
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Governing Body
29 July 2021
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|
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Governing Body
29 July 2021
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Auckland War Memorial Museum Quarter 3
report 2020/2021
File No.: CP2021/10377
Te take mō te
pūrongo
Purpose of the report
1. To
provide a copy of the Auckland War Memorial Museum third quarter report
2020/2021.
Whakarāpopototanga matua
Executive summary
2. As
agreed at the 18 June 2020 Finance and Performance Committee meeting
(FIN/2020/22 c) iv)), the Chair of the Finance and Performance Committee wrote
to the Auckland Museum Board on 2 July 2020 requesting quarterly updates.
3. The
Museum has provided its third quarter report, covering January to March 2021
(Attachment A).
4. Earnt
income for the year to date is $3.136m, which compares favourably to budgeted
revenue of $664,000. Operating expenditure is also higher, as would be expected
with greater than expected visitation. This is a positive outcome. This
greater than predicted earnt income should be taken into account by council
when it considers any bid by the Museum for an increase in the council levy for
2022/2023.
5. The
Museum identifies few risks at this point in the year, except those raised by
the continuing Covid-19 context. Given the ongoing capital programme,
councillors may wish to discuss with the Museum what other risks there are to
its business.
6. Performance
against targets is good. It is worth noting that due to the Museum’s
independent status, these performance measures are set by the Museum
itself.
7. The
report has a section on collaboration and contribution to national outcomes on
pages 12 and 13.
8. Staff
understand that the Rangatira process continues to advance discussions with the
Museum about its future role. This includes its positioning as both a
regional and national organisation, and on long-term change to its legislative
and governance settings.
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) note the
third quarter 2020/21 report of Auckland War Memorial Museum.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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AWMM Q3 Performance Update
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17
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Ngā kaihaina
Signatories
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Authors
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
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Authorisers
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Phil Wilson - Director, Governance & CCO
Partnerships
Jim Stabback - Chief Executive
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Governing Body
29 July 2021
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|
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Governing Body
29 July 2021
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Auckland Council Shaping our Future
Programme – update on Optimise our Service Outcomes work
File No.: CP2021/10539
Te take mō te
pūrongo
Purpose of the report
1. To provide an update to the Governing Body on the Shaping our Future
(operating model) programme, specifically on work to ‘Optimise our
Service Outcomes’.
Whakarāpopototanga matua
Executive summary
2. Over
the last decade, the priorities and needs of our customers and communities have
changed, and we recognise that our organisation needs to continue to change and
evolve with them.
3. The
Executive Leadership Team chose to undertake an operating model review of the
Auckland Council organisation to best set the organisation up for success in
the future and ensure we continue to deliver effectively and efficiently for
Aucklanders.
4. The review resulted in a recommendation that a series of initiatives
be implemented to adapt the council’s operating model, with the
initiatives grouped into three broad programmes of work to ensure an
integrated approach:
a) Optimise
our Service Outcomes: an evaluation of whether we are providing the right
services in the most effective and efficient way.
b) Organise
Ourselves Better: looking at how our front and back offices are organised to ensure
they’re set up to deliver better outcomes for Aucklanders.
c) Do
the Basics Right: building on our foundations, such as workforce planning,
asset management and ICT to deliver value for money and ensure our resources
are allocated where they’re needed most.
5. The
Optimise our Service Outcomes programme of work looks to
address the fact that the needs of Aucklanders have and will continue to
change as the city experiences rapid growth. Some services do not best meet
current needs, may be under-utilised, or may not meet future needs.
6. Council
currently delivers services directly or in partnership with CCOs, NGOs and
contracted companies. For some services, there are other providers in the
market servicing Aucklanders and their needs well. Our approaches to service
delivery have developed over time, and can be inconsistent, meaning resources
could be better utilised in areas with greater need.
7. Reviewing
council’s services is not new. The Optimise our Service Outcomes
programme will build on previously used methodologies and adopt a structured
principle-based approach to assessing whether council is delivering the right
services in the right way.
8. Services
can be optimised in different ways. This includes providing more or less of a service
(changing scope or service levels), delivering it differently or not providing
the service anymore.
9. The
first group of services to be reviewed as part of the Optimise our Service
Outcomes programme are at different stages of their reviews.
10. The substantive discussion on this matter will take place in the
confidential part of the Governing Body agenda as withholding information about
particular services is necessary so that any future negotiations or commercial
activities are not prejudiced or disadvantaged.
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) note
that there is a confidential report included in the agenda that provides an
update on ‘Optimise our Service Outcomes’ work as part of the
Shaping our Future programme.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
|
Ross Churnside – General Manager Value for Money
Shameel Sahib - General Manager Corporate Strategy
& Business Improvement
|
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Authorisers
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Patricia Reade - Director of Group Services
Jim Stabback - Chief Executive
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|
Governing Body
29 July 2021
|
|
Summary of Governing Body information
memoranda, workshops and briefings (including the Forward Work Programme) - 29
July 2021
File No.: CP2021/09671
Te take mō te
pūrongo
Purpose of the report
1. To
tuhipoka / note the progress on the forward work programme appended as
Attachment A.
2. To
riro / receive a summary and provide a public record of memoranda, workshop and
briefing papers that may have been held or been distributed to Governing Body
members.
Whakarāpopototanga matua
Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Governing Body members via memoranda/workshops and
briefings or other means, where no decisions are required.
4. The
following memoranda/information have been sent:
|
Date
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Memorandum
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|
30/6/21
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Three Waters
Reform Programme Update
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5/7/21
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The Natural and
Built Environments Act exposure draft
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5. The
following workshops/briefings have taken place:
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Date
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Workshop/Briefing
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|
7/7/21
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Three Waters
Reform CONFIDENTIAL
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6. These
documents can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at the top left of the
page, select meeting/Te hui “Governing Body” from the drop-down tab
and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
7. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) tuhipoka / note
the progress on the forward work programme appended as Attachment A of the
agenda report
b) riro / receive
the Summary of Governing Body information memoranda, workshops and briefings
– 29 July 2021.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
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Forward Work Programme
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35
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b⇩
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Memo: Three Water Reform Programme Update
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45
|
|
c⇩
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Memo: Natural and Built Environments Act
exposure draft
|
53
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Ngā kaihaina
Signatories
|
Author
|
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
|
|
Authoriser
|
Jim Stabback - Chief Executive
|
|
Governing Body
29 July 2021
|
|
|
Tira
Kāwana / Governing Body
Forward Work Programme 2021
The Governing Body deals with strategy and policy
decision-making that relates to the environmental, social, economic and
cultural activities of Auckland as well as matters that are not the
responsibility of another committee. The full terms of reference can be
found here: Auckland Council Governing Body Terms of
Reference
|
|
Area of work and Lead Department
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Reason for work
|
Committee role
(decision and/or direction)
|
Expected timeframes
Highlight the month(s) this is expected
to come to committee in 2021
|
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
|
Chief Executive’s Performance Objectives
|
The Appointments and Performance Review Committee has
the delegation to recommend performance objectives.
The Governing Body must then consider the
recommendations and make a decision.
|
Decision to approve
performance objectives
Progress to date:
Setting the Chief Executives 2020/2021 performance
objectives – Open Process Report 26 November 2020
Link to decision
Update Report on workforce and full-time equivalents
CONFIDENTIAL 25 March 2021
Chief Executives Performance Objectives for FY22-24
CONFIDENTIAL 24 June 2021 released 29 July 2021
|
|
|
|
|
|
|
|
New Objectives
|
|
Review FY21/22
|
|
|
|
City Rail Link
|
Construction of the City Rail Link in the central city
|
Decisions to approve matter
associated with City Rail Link
Decisions to note any matters
raised by the Audit and Risk Committee about the project
Progress to date:
Appointments to board of City Rail Link 25 June 2020
Link to decision open process report
Link to restatement
Report on shareholder approval of major transaction 27
August 2020
Link to decision
|
As and when required
|
|
Review of council- controlled organisations
|
Overview of and decisions relating to any
council-controlled organisations review including the implementation of any
resulting changes to council-controlled organisations
|
Decision on appointment of a
council-controlled organisations review panel
Consider draft report on the
key issues, feedback from the community and stakeholders
Decision on final report and
recommendations
Progress to date:
11 August 2020 – Confidential Workshop
19 August 2020 – Confidential Workshop
Decision on the CCO Review 27 August 2020
Link to decision
Report and proposal to merge Auckland Tourism, Events and
Economic Development (ATEED) and Regional Facilities Auckland (RFA) 27 August
2020
Link to decision
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Recovery Budget (10-year Budget 2021-2031)
|
Statutory requirement
|
Decision to approve consultation
documents, supporting information and process prior to consultation
Decision to adopt the 10-year
Budget (Long-term Plan)
Progress to date:
Various workshops being held January 2021 – June
2021
Agree items for consultation 9 December 2020
Link to decision
Agree other items for consultation 9 December 2020
Link to decision
Agree changes to urban rating and rating of farm and
lifestyle properties for consultation 9 December 2020
Link to decision
Agree other Rates and Fees Issues for consultation 9
December 2020
Link to decision
Agree to consult on Paremoremo Public
Transport Targeted Rate 18 February 2021
Link to decision
Agree to consult on amendments to the
Revenue and Financing Policy 18 February 2021
Link to decision
Adopt consultation material 18 February
2021
Link to decision
Adopt Communications and Engagement Plan
18 February 2021
Link to decision
Agree Recovery Budget Mayor’s
Final Proposal 25 May 2021
Link to decision
Agree Recovery Budget: Other Proposals 25 May 2021
Link to decision
Agree Changes to the Urban Rating Area and Rating of Farm
and Lifestyle Properties within the Urban Rating Area 25 May 2021
Link to decision
Agree Other Rates and Fees Issues for the Recovery Budget
25 May 2021
Link to decision
Independent Maori Statutory Board
Funding Agreement 24 June 2021
Link to decision
|
|
Consultation documents
|
|
|
|
Adoption
|
|
|
|
|
|
|
|
|
|
Adoption of Revenue and Financing Policy
29 June 2021
Link to decision
Adoption of the Recovery Budget (10-year
Budget 2021-2031) 29 June 2021
Link to decision
Rates
Setting 2021-2022 29 June 2021
Link to decision
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Report
|
Statutory requirement
|
Decision to adopt the Annual
Report
|
|
|
|
|
|
|
|
|
|
Adoption
|
|
|
|
Group Remuneration Policy
|
|
Decision to approve the
policy.
Progress to date:
Report to approve policy
Link to decision
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Committee Forward Work
Programmes
|
Responsibility for oversight of work programmes of all
committee of the Governing Body.
|
Decision to note that all
committee have adopted a forward work programme
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Terms of Reference
|
The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
|
Decision to adopt the Terms of
Reference
Decision to adopt changes to
Terms of Reference
Progress to date:
Terms of Reference approved November 2019
Link to decision
Terms of Reference amended to include working parties
November 2019
Link to decision
Terms of Reference amended to include the Emergency
Committee March 2020
Link to decision
Change to membership of Appointments and Performance
Review Committee 24 June 2021
Link to decision
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As and when required
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Standing Orders
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Statutory requirement under
the Local Government Act 2002, Schedule 7, clause 27
Originally adopted 16/12/2010
|
Decision to amend standing
orders
Progress to date:
Change in light of COVID-19 March 2020
Link to decision
Change for Attendance by Electronic Link 25 June 2020
Link to decision
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As and when required
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Tūpuna Maunga o Tāmaki Makaurau Operations
Plan
|
Section 60 of
Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014
requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna
Maunga Authority) and Auckland Council to annually agree an operational plan
as part of the annual or long-term plan process.
This requires
the council to consult on a summary of the Draft Tūpuna Maunga o Tāmaki
Makaurau Operational Plan (the Draft Tūpuna Maunga Plan).
The
Governing Body is also required to adopt the final plan.
|
Decision to adopt Operations
Plan and summary
Progress to date:
Tango (adopt) DRAFT Operational Plan and Summary for consultation
9 December 2020
Link to decision
Report to agree to Operational Plan and include in the
Recovery Budget (10-year Budget) 29 Jun 2021
Link to decision
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Consultation
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Adoption
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Health, Safety and Wellbeing
|
The
Governing Body has the role of the person or organisation conducting a
business or undertaking.
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Decision to receive quarterly
Health, Safety and Wellbeing report
Progress to date:
Report for December 2020 to Audit and Risk Committee 8
December 2020
Link to decision
Report for March 2021 to Audit and Risk Committee 25
March 2021
Link to decision
Report for May 2021 to Audit and Risk Committee 27 May
2021
Link to decision
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Auckland Council Hauora (Wellbeing) Review
|
The Auckland Council conducted a Hauora (Wellbeing)
review for its staff in early 2021.
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Decisions and reporting as and
when required.
Progress to date:
Initial review report 27 May 2021
Link to decision
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Auckland Council Top Risk Register
|
The Audit and Risk Committee will refer the risk
register to the Governing Body every quarter.
|
Decision to note the top risk
register and risk heat map
Decision to receive quarterly
reports
Progress to Date:
Enterprise Risk Update – February 2021 25 March
2021
Link to decision
Enterprise Risk Update – May 2021 27 May 2021
Link to decision
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Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
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Decision to approve
submissions to the Crown as and when required
Decision to approve establishment
and on-going implementation of co-management and other governance
arrangements
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As and when required
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Governance Framework Review
|
The Joint Governance Working Party will make
recommendations to the Governing Body on governance matters of mutual
interest to the Governing Body and local boards
|
Decisions on Joint Governance
Working Party recommendations
Decisions on Service Levels
and Funding
Decisions on Governance
Framework Review implementation as required
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As and when required
|
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National Three Waters Programme
|
The Minister of Local Government recently established
a joint central-local government steering committee to provide oversight and
guidance to support the reform, and to assist in engaging with local
government, iwi/Māori, and other water sector stakeholders on options
and proposals.
|
Decision to opt in to the
first stage of the national three waters reform programmes
Progress to Date:
Report and decision on opt in 27 August 2020
Link to decision
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Initial Stage
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Independent Review of Health and Safety at Port of
Auckland
|
On 14 September 2020 the mayor announced that Auckland
Council, as Ports of Auckland’s sole shareholder, would initiate an
independent review of health and safety at Ports of Auckland
The proposed focus of the council’s independent
review is to assess and comment on Ports of Auckland’s management of
its critical risks for health and safety (including hazard identification,
risk assessment, monitoring controls and resilience) and the health and
safety culture at Ports of Auckland.
|
Decision to agree Terms of
Reference.
Consider independent review.
Ports of Auckland Limited will
present progress to implement the CHASNZ report recommendations in July and
October 2021.
Progress to Date:
Report to agree Terms of Reference for the review 24
September 2020
Link to decision
Workshop held 12 April 2021
Final Report 29 April 2021
Link to decision
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Report from POAL
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Report from POAL
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Maori Outcomes Performance Measurement Framework
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Decision to agree to finalise
the framework.
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Decision-making Responsibilities of the Governing Body
and Local Board
|
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Decision to approve the policy
and confirm any changes.
Progress to Date:
Report to approve 24 June 2021
Link to decision
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BYLAWS
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Animal Management Bylaw Review
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Legislative requirement to review the bylaw and policy after
five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to date:
Statement of Proposal 27 May 2021
Link to decision
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Recommendation
|
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Construction Bylaw 2015
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Legislative requirement to review the bylaw and policy
after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
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Options
|
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Freedom Camping in Vehicles
|
Explore the need for and options for regulating freedom
camping in Auckland
Regulatory response may be
required following completion of research and pilot
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to Date:
Report on next steps 25 March 2021
Link to decision
Options Report 27 May 2021
Link to decision
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Direction
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Navigation Safety Bylaw Review
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to Date:
Approve statement of proposal 29 October 2020
Link to decision
Bylaw Panel Report to adopt bylaw 24 June 2021
Link to decision
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Recommendation
|
Recommendation
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Property Maintenance Nuisance Bylaw Review
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
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Recommendation
|
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Signage Bylaw Review
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
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Proposal
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Stormwater Bylaw
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
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Proposal
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Trading, Events and Filming Bylaw Review
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Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to Date:
Approve statement of proposal 27 May 2021
Link to decision
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Proposal
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Traffic Bylaw Review
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to Date:
No decision required until 2022.
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Water Supply and Wastewater Network Bylaw 2015
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
Progress to Date:
Approve statement of proposal 25 February 2021
Link to decision
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Proposal
|
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Wharves Bylaw 2015
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to approve statement
of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended.
|
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Options
|
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Completed
|
Area of work
|
Committee role
(decision and/or direction)
|
Decision
|
|
Ark in the Park
|
Decision to appoint GB representatives to Ark in the
Park.
|
Appointment of councillor representatives February
2020
Link to decision
|
|
Local government elections
Evaluation of 2019 election and preparation for 2022
election
|
Consider evaluation report of 2019 election
Decision on submission to Justice Select Committee
Inquiry into 2019 election
Decision on voting system for the 2022 election and
whether to establish Māori wards
|
Decision on evaluation and Māori wards February
2020
Link to decision
Decision on submission in Inquiry into 2019 election
February 2020
Link to decision
|
|
Emergency Budget/ Annual Budget (Annual Plan)
Statutory requirement
|
Decision to approve consultation documents, supporting
information and process prior to consultation
Decision to adopt Emergency Budget
|
Decision on Emergency Budget and consultation given
COVID-19 – 16 April 2020 in confidential and released on 7 May 2020
Link to decision
Decisions on Emergency Budget
and consultation
14 May 2020 Confidential
Link to decision 21 May 2020 released 25 June
2020
Link to decision 28 May 2020 released 25 June
2020
Decisions on Emergency Budget
feedback
Link to decision 16 July 2020
Final adoption of Emergency
Budget
Link to decision 30 July 2020
|
|
Elected members expense policy
|
Responsibility to adopt expense policy rules for
Remuneration Authority approval
|
Adoption of policy 30 July 2020
Link to decision
|
|
Appointment of Chief Executive
|
Statutory requirement
|
Decision to appoint a new chief executive June 2020 in
confidential
Chief Executive appointed July 2020
Link to announcement
|
|
Water Strategy
|
Monitoring drought situation.
|
Update from Watercare 25 June 2020
Link to decision
Update on water matters from Auckland Council 25 June
2020
Link to decision
Drought Restrictions Summer 2020/2021 24 September
2020
Link to decision
Review of Drought Restrictions for the 2020/2021
summer season 26 November 2020
Link to decision
Going forward this subject will be dealt with at the
Environment and Climate Change Committee.
|
|
Food Safety Information Bylaw Review
|
Decision to approve statement of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Legislative requirement
|
Adoption of Food Safety Information Bylaw Review 30
April 2020
Link to decision
|
|
Cemeteries
and Crematoria Bylaw 2014
|
Decision to approve statement of proposal #
Decision
to Make/Amend/Revoke the bylaw
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Legislative requirement
|
Statement of Proposal 24 September 2020
Link to decision
Approve
panel recommendations and adopt amended bylaw 25 February 2021
Link to decision
|
|
Review of Code of Conduct
|
Decision to adopt new Elected
Members Code of Conduct
|
Scope of the Review Report 26 November 2020
Link to decision
Final report for adoption 25 May 2021
Link to decision
|
|
Alcohol Control Bylaw Review
|
Decision to approve statement
of proposal #
Decision to Make/Amend/Revoke
the bylaw
# public notification is
required for bylaw reviews even if no change to the bylaw is recommended.
|
Statement of Proposal 24
September 2020
Link to decision
Final decision report 29 April 2021
Link to decision
|
|
Governing Body
29 July 2021
|
|
|
Governing Body
29 July 2021
|
|
|
Governing Body
29 July 2021
|
|
Summary of Confidential Decisions and
related information released into Open
File No.: CP2021/09776
Te take mō te
pūrongo
Purpose of the report
1. To
tuhipoke / note confidential decisions and related information released into
the public domain.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of confidential decisions made that can now be released into the public domain.
3. The
following decisions/documents are now publicly available:
|
Date of
Decision
|
Subject
|
|
24/6/21
|
Chief
Executives Performance Objectives FY22-24
|
4. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors of the original item.
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) tuhipoka / note
the confidential decisions and related information that is now publicly
available:
i) Chief Executives Performance Objectives FY22-24
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Chief Executives Performance Objectives FY22-24
|
61
|
Ngā kaihaina
Signatories
|
Author
|
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere
/ Team Leader Governance Advisors
|
|
Authoriser
|
Jim Stabback - Chief Executive
|
|
Governing Body
29 July 2021
|
|
|
Governing Body
29 July 2021
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Auckland Council Shaping our Future Programme – update on Optimise our
Service Outcomes work
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular,
the report contains information about particular services which would
prejudice any future negotiations or commercial activities if not withheld
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
