Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 20 July 2021 at 4.09pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Brenda Brady, JP

 

Members

Peter Chan, JP

 

 

Dr Will Flavell

 

 

Matt Grey

 

 

Brooke Loader

 

 

Ingrid Papau

By Skype

 

ABSENT

 

Member

Chris Carter

 

 

Councillor

Linda Cooper (with apologies)

 

 

ALSO PRESENT

 

Councillors

Shane Henderson (By Skype)

 

 

 

Henderson-Massey Local Board

20 July 2021

 

 

 

1          Welcome

Member Peter Chan led the meeting in prayer.

 

2          Apologies

Resolution number HM/2021/100

MOVED by Member W Flavell, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)         accept the apology from Member C Carter for absence.

CARRIED

 

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP
(Deputy Chair)

-        Safer West Community Trust

Trustee

Chris Carter

 

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Grey

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Dr Will Flavell

 

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitākere Licensing Trust

-         Te Atatu Peninsula Business Association

-         Neighbourhood Support

-         Te Atatu Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson
(Chair)

-        Ranui Advisory Group

Member

Chairperson

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Liberty Church

-        Board of Trustees (Rutherford Primary School)

Board Member

Member

Member

Member

 

 

Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

 

4          Confirmation of Minutes

Resolution number HM/2021/101

MOVED by Deputy Chairperson B Brady, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, as true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

 

8          Deputations

8.1

Depututations: Doughnut Economics Advocates NZ - concept of repair cafes

 

Resolution number HM/2021/102

MOVED by Member M Grey, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the concept of repair cafes and thank Wendy Watson-Ekstein, and James Watson, on behalf of Doughnut Economics Advocates NZ, for their attendance.

CARRIED

 

 

8.2

Deputations: Matua Jeff Ruha - Te Marae o Te Kōtuku

 

Resolution number HM/2021/103

MOVED by Member W Flavell, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      receive a presentation on creating a partnership with Te Marae o Te Kōtuku and thank Matua Jeff Ruha and Hone Pene for their attendance.

b)      request staff engage with Ngā Matarae to connect Matua Jeff Ruha to possible funding streams for the Marae.

CARRIED

 

8.3

Deputations: Waitakere BMX Club - activities update

 

Resolution number HM/2021/104

MOVED by Member M Grey, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the Waitakere BMX Club activities and thank Chris Manning for his attendance.

CARRIED

 

8.4

Deputations: Niutao Community Trust - update

 

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2021/105

MOVED by Member W Flavell, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the Niutao Community Trust’s activities and thank Malama T-Pole, Dr Grant Hewison, Solofa Uota and Hone Pene for their attendance.

CARRIED

 

Attachments

a     20 July 2021, Henderson-Massey Local Board: Item 8.4 Deputations Niutao Community Trust - update presentation

 

 

 

9          Public Forum

            Note:   Items 9.1, 9.2, 9.3, 9.4 and 9.5 were taken together.

9.1

Public Forum: Sagaa Malua - Niutao Community Trust

 

Sagaa Malua, on behalf of the Tuvalu Auckand Communityattended to address the meeting in support of Niutao Community Trust's application to occupy the building at 545 Don Buck Road, Massey.

 

Resolution number HM/2021/106

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)         receive the presentation in support of Niutao Community Trust’s application to occupy the building at 545 Don Buck Road, Massey and thank Sagaa Malua, secretary of the Tuvalu Auckland Community Trust for her attendance.

CARRIED

 

9.2

Public Forum: Steve McDonald - Three waters government proposal and Henderson main street project

 

Steve McDonald attended to address the meeting regarding the three waters government proposal and Henderson main street project.

 

Resolution number HM/2021/107

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)         receive the presentation regarding the three waters government proposal and Henderson main street project and thank Steve McDonald for his attendance.

CARRIED

 

9.3

Public Forum: Hone Pene - Nuitao Community Trust and Te Atatu Marae

 

Hone Pene attended to address the meeting regarding the Niuiao Community Trust and Te Atatu Marae.

 

Resolution number HM/2021/108

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)         receive the presentation regarding support for Niutao Community Trust and Te Atatu Marae and thank Hone Pene for his attendance.

CARRIED

 

 

9.4

Public Forum: Rob Norcross - Council review process and bus stops

 

Rob Norcross attended to address the meeting regarding the Council review process and bus stop and layovers in Henderson Central.

 

Resolution number HM/2021/109

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)         receive the presentation regarding the Council review process, bus stop and layovers in Henderson Central and thank Rob Norcross for his attendance.

CARRIED

 

9.5

Public Forum: Alan Verry - Council review process and Henderson cycle way

 

Alan Verry attended to address the meeting regarding the Council review process and Henderson cycle way.

 

Resolution number HM/2021/110

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Loca Board:

a)         receive the presentation regarding the Council review process and cycle way through Henderson and thank Alan Verry for his attendance.

CARRIED

 

10        Extraordinary Business

There was no extraordinary business.

 

 

11

Ward Councillors' Update

 

Resolution number HM/2021/111

MOVED by Chairperson V Neeson, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      thank Councillor Shane Henderson for his update.

CARRIED

 

Note:   Deputy Chairperson B Brady left the meeting at 6.37 pm

            Deputy Chairperson B Brady returned to the meeting at 6.41 pm.

 

 

 

12

Hearing Panel recommendations following the hearing of an objection to a proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey

 

Michelle Knudsen, Community Lease Specialist, was in attendance to speak to this item.

 

Member I Papau declared an interest in this item and took no part in the discussion or voting on the matter.

 

MOVED by Deputy Chairperson B Brady, seconded by Chairperson V Neeson:  

That the Henderson-Massey Local Board:

a)      receive the recommendations made by the Hearing Panel following the hearing of an objection to a proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey on 29 March 2021 (Attachment A) as follows:

i)       that the Henderson Massey Local Board provide the opportunity for both applicants to review their applications based on full disclosure of the criteria and weightings used in assessing those applications

ii)       invite both Niutao Community Trust and Sport Waitakere Trust to revise and re-submit their applications accordingly

iii)      receive a final recommendation from Council staff for the ex-Massey Library space community lease, and associated terms, based on an evaluation of those same disclosed criteria and

iv)     make a final determination on the matter accordingly.

b)      agree not to progress the proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey and request Community Facilities to progress the following to ensure the community facility at 545 Don Buck Road, Massey can be leased as soon as possible:

i)        provide the opportunity for any applicant to submit an expression of interest application based on full disclosure of the criteria and weightings used in assessing those applications

ii)       invite any applicant to submit their expression of interest applications accordingly

iii)      receive a final recommendation from Council staff for the ex-Massey Library space community lease, and associated terms, based on an evaluation of those same disclosed criteria.

c)      note that the Board will make the final decision regarding a community lease at 545 Don Buck Road, Massey.

 

 

MOVED by Member M Grey, seconded by Member B Loader an amendment by wa of replacement to clause b) i) as follows:  

That the Henderson-Massey Local Board:

b)      agree not to progress the proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey and request Community Facilities to progress the following to ensure the community facility at 545 Don Buck Road, Massey can be leased as soon as possible:

i)       provide the opportunity for any of the original applicants to resubmit their applications based on full disclosure of the criteria and weightings used in assessing those application.

 

The amendment was subsequently withdrawn.

The original motion was put.

 

 

 

Resolution number HM/2021/112

MOVED by Deputy Chairperson B Brady, seconded by Chairperson V Neeson:  

That the Henderson-Massey Local Board:

a)      receive the recommendations made by the Hearing Panel following the hearing of an objection to a proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey on 29 March 2021 (Attachment A) as follows:

i)       that the Henderson Massey Local Board provide the opportunity for both applicants to review their applications based on full disclosure of the criteria and weightings used in assessing those applications

ii)      invite both Niutao Community Trust and Sport Waitakere Trust to revise and re-submit their applications accordingly

iii)     receive a final recommendation from Council staff for the ex-Massey Library space community lease, and associated terms, based on an evaluation of those same disclosed criteria and

iv)     make a final determination on the matter accordingly.

b)      agree not to progress the proposed community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey and request Community Facilities to progress the following to ensure the community facility at 545 Don Buck Road, Massey can be leased as soon as possible:

i)       provide the opportunity for any applicant to submit an expression of interest application based on full disclosure of the criteria and weightings used in assessing those applications

ii)      invite any applicant to submit their expression of interest applications accordingly

iii)     receive a final recommendation from Council staff for the ex-Massey Library space community lease, and associated terms, based on an evaluation of those same disclosed criteria.

c)      note that the Board will make the final decision regarding a community lease at 545 Don Buck Road, Massey.

The motion was put to the vote by a show of hands and was declared CARRIED by 4 votes to 2.

CARRIED

 

 

13

Henderson-Massey Shade and Shelter Provision

 

Tracey Hodder, Parks ＆ Places Specialist, was in attendance to speak to this item.

 

Resolution number HM/2021/113

MOVED by Deputy Chairperson B Brady, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      adopt the Henderson-Massey Local Board shade and shelter provision assessment June 2021 (Attachment A on the agenda report).

CARRIED

 

 

 

14

Draft proposal to make a new Signs Bylaw

 

Resolution number HM/2021/114

MOVED by Member I Papau, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)        support 4 of the 5 main draft proposals in the draft Statement of Proposal in Attachment A (of the agenda report) supporting:

 

             i)        combine the current Signage Bylaw 2015 and Election Signs Bylaw 2013

 

            ii)        increase the current portable sign prohibited area to cover the entire City Centre Zone

 

           iii)        retain the intent of the rules in the current bylaws (unless otherwise stated) in a way that is up to date and more certain

 

           iv)        use a bylaw structure, format and wording more aligned to the Auckland Unitary Plan and current council drafting standards.

 

b)        do not support 1 of the 5 main draft proposals in the draft Statement of Proposal in Attachment A (of the agenda report) namely the increase to the maximum area of flat wall-mounted signs in the Heavy Industry Zone to 6m2 (currently 2.88m2 for sale of a property and 5m2 for goods, services, or events).

 

c)        recommend the retention of the current maximum area of flat wall-mounted signs in the Heavy Industry Zone.

 

d)      agree that it would like the opportunity to review all public feedback on the proposed signs bylaw draft proposal before making a final decision.

CARRIED

 

 

15

Resource management system reform: Natural and Built Environment Bill exposure draft submission

 

A copy of the feedback has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2021/115

MOVED by Deputy Chairperson B Brady, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      approve its tabled feedback on the Natural and Built Environments Act exposure draft for inclusion in the Auckland Council submission.

CARRIED

 

Attachments

a     20 July 2021, Henderson-Massey Local Board: Item 15 Resource management system reform: Natural and Built Environment Bill exposure draft submission feedback

 

 

16

Government Policy Statement on Housing and Urban Development

 

Resolution number HM/2021/116

MOVED by Chairperson V Neeson, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      receive the Government Policy Statement on Housing and Urban Development discussion document report.

CARRIED

 

 

17

Governance Forward Work Calendar

 

Resolution number HM/2021/117

MOVED by Member M Grey, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      receive the governance forward work calendar for July 2021.

CARRIED

 

 

18

Confirmation of Workshop Records

 

Resolution number HM/2021/118

MOVED by Chairperson V Neeson, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      note the workshop records for 1, 8 and 22 June 2021.

CARRIED

 

 

19        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

 

Note:   Member Will Flavell closed the meeting with a Karakia.

 

 

6.21 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................