2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 9 April 2021, as a true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Manukau Harbour
Forum
02 July 2021
|
|
Approval
of the Manukau Harbour Forum 2021/2022 work programme
File No.: CP2021/09104
Te take mō te
pūrongo
Purpose of the report
1. To
approve the Manukau Harbour Forum’s 2021/2022 work programme.
Whakarāpopototanga matua
Executive summary
2. This
report presents the Manukau Harbour Forum’s work programme and associated
budgets for approval for delivery within the 2021/2022 financial year.
3. The
work programme responds to the purpose of the forum as stated in its Terms of
Reference – ‘to provide for a
means of collective local board advocacy on issues affecting the Manukau
Harbour, and the adjacent foreshore’.
4. The
proposed work programme has a total value of $66,600. This funding has been
allocated to the Manukau Harbour Forum work programme by the member local
boards’ locally driven initiatives budget for the 2021/2022 financial
year. Each member local board has contributed $7,400 towards the Manukau
Harbour Forum.
5. The
forum provided feedback to Infrastructure and Environmental Services staff on
the programmes it would like to fund in 2021/2022 at a workshop in April 2021.
The forum indicated support for the following:
· Manukau Harbour Forum co-ordinator
- $40,000
· Youth sustainability wānanga - $15,000
· Manukau
Harbour Forum communications plan - $6,600
· Mana
whenua engagement hui - $5,000.
6. Updates
on the delivery of this work programme will be provided at Manukau Harbour
Forum workshops throughout the financial year, and through the individual
member local boards’ quarterly performance reports.
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour Forum:
a) approve
its 2021/2022work programme including associated budgets as summarised in the
table below:
|
Activity
name
|
2021/20222
|
|
Manukau Harbour Forum
coordinator
|
$40,000
|
|
Youth sustainability wānanga
|
$15,000
|
|
Manukau Harbour Forum
communications plan
|
$6,600
|
|
Mana whenua engagement hui
|
$5,000
|
|
Total
|
$66,600
|
Horopaki
Context
7. The
Manukau Harbour Forum is comprised of nine member local boards: Franklin,
Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki,
Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and
Whau Local Boards. All of these local boards border the Manukau Harbour and
have an interest in protecting and restoring the mauri of the Manukau Harbour.
8. Each
year, the member local boards decide which activities to allocate their annual
budget toward through a series of workshops. The local board feedback in these
workshops informs the work programme.
9. At
their August 2020 business meetings, the nine member local boards allocated
$1,750 each to enable the delivery of the forum’s 2020/2021 work
programme. The remainder ($43,650) of the forum’s funding was comprised
of a carry-forward of unspent budget from the 2019/2020 locally driven
initiatives budget. This budget was allocated towards a Manukau Harbour Forum
Coordinator, a youth sustainability wānanga, and a youth freshwater
monitoring training programme. The budget for 2020/2021 will be fully spent by
the end of the financial year.
10. The proposed
2021/2022 work programme was discussed with Manukau Harbour Forum members at a
workshop on 9 April 2021.
11. The proposed
work programme responds to the purpose of the Manukau Harbour Forum as
identified in the Terms of Reference. The specific issues identified in the
Terms of Reference which are reflected in the work programme are
‘advocacy on issues related to both natural and human activities
affecting the harbour foreshore’ and ‘the
role of mana whenua in relation to the Manukau Harbour’.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. The proposed
work programme is made up of activities continuing from previous financial
years, including annually occurring events or programmes and ongoing
programmes. It also includes a new initiative supported by the forum (mana whenua engagement hui).
13. The proposed
activities in the Manukau Harbour Forum’s work programme 2021/2022 are
detailed below.
Manukau
Harbour Forum coordinator - $40,000
14. Staff
recommend that the forum allocate $40,000 to fund a Manukau Harbour Forum
coordinator. The Manukau Harbour Forum coordinator role was proposed following
an identified need for resource to deliver the forum’s aspirations in a
governance review completed in August 2018.
15. The
coordinator role is proposed to:
· work
with the forum to support the delivery of its vision including identifying and
planning key actions and approaches that will support the priorities and
objectives of the forum
· assist
with relationship building between the forum, government, and community
representatives, and identify opportunities for advocacy and input into local
and central government initiatives and programmes that relate to the Manukau
Harbour
· assist
with planning a work programme, programme identification, management, and some
administration, including assisting in the development of a communications plan
and ensuring implementation of the plan
· work
with council staff and the staff supporting other harbour forums in the region
to keep the forum abreast of developments and information relevant to the
Manukau Harbour
· identify
and present to the forum any other information, studies and work programmes
that might assist the forum in gaining a deeper understanding of the issues
affecting the harbour, and ways of addressing these issues.
16. The remit of
the co-ordinator role may change based on the needs of the forum and its
members.
Youth
sustainability wānanga - $15,000
17. Staff
recommend that the forum allocate $15,000 towards the Youth Sustainability
Wānanga for the 2021/2022 financial year. This wānanga has been run
over the last three years in partnership with the forum, the council’s
sustainable schools team, and mana whenua hapū Ngaati Te Ahiwaru and
Ngāti Mahuta of Te Wai-o-hua iwi, from Makaurau marae.
18. The Young
Leaders Sustainability Programme is a programme to build the capability of
Auckland’s rangatahi to take on a role as future leaders and influencers
within their communities. Each year a series of events are delivered which
includes the three-day Youth Leadership Sustainability Wānanga. Secondary
students from the nine Manukau Harbour Forum local boards are targeted as
participants in the programme.
19. The proposed
budget of $15,000 would allow staff to offer the programme to 50 new students
to attend a wānanga in Manukau in April 2022. The budget will support
programme logistics including venue, catering and transport costs and
contracting mana whenua expert services. This wānanga builds the capacity
of students to return as leaders to work on action around the Manukau Harbour.
Manukau
Harbour Forum Communications Plan - $6,600
20. Staff
recommend that the forum allocate $6,600 to develop a communications plan.
Members have indicated that they would like to see more communications coming
from the forum, however there is a need to ensure that the communications
strategy is relevant to the forum’s aims and capacity.
21. The
communications plan will involve identifying the key audience for Manukau
Harbour Forum communications and the purpose of the communications from the
forum. It will also identify preferred methods of developing and disseminating
communications. Following development of the communications plan, the coordinator
will be responsible for ensuring it is implemented.
Mana
whenua engagement hui - $5,000
22. Following a
request from forum members, staff recommend that the forum allocate $5,000 to
hold a hui to provide mana whenua with a better understanding of the Manukau
Harbour Forum and its role. This event will be organised by the forum
coordinator and hosted at a council venue. The budget provided will cover the
cost of time for mana whenua representatives and refreshments for the hui.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
23. The
programmes within this work programme are aligned with Te
Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and will
contribute to the resilience of the community and environment by promoting
protection and enhancement of waterways and the marine environment. Freshwater
and marine ecosystems provide many ecosystem services such as flood mitigation,
habitat for native biodiversity and carbon sequestration. These services are
enhanced when the ecosystems are restored.
24. The youth sustainability wānanga also fosters young leaders to
take action around sustainability and environmental restoration.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
25. The budget
for the Manukau Harbour Forum is managed by Healthy Waters. The youth
sustainability wānanga will be delivered by staff in Environmental
Services. A cross-council working group has been meeting to assist with
planning for the Manukau Harbour Forum which has participants from Natural
Environment Strategy, Healthy Waters, Local Board Services, and Environmental
Services.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. All nine member boards have identified restoring the mauri of the
Manukau Harbour as an aspiration in their 2020 local board plans. The
programmes proposed for inclusion in the forum’s work programme will have
positive environmental outcomes across the Manukau Harbour. The youth
sustainability wānanga will likely take place in the Manukau area.
27. The programmes
noted above align with the Manukau Harbour Forum’s goals outlined in the
terms of reference including ‘restoration of the health and wellbeing of
the Manukau Harbour’, and ‘a unified management approach to the
Manukau Harbour’. The proposed environment work programme has been
considered by the forum in a workshop in April 2021. The views expressed by
forum members during the workshops have informed the recommended work
programme.
Tauākī whakaaweawe
Māori
Māori impact statement
28. It is
recognised that mana whenua are kaitiaki of the Manukau Harbour and will be
acknowledged as such in all programme delivery of this work programme. In
addition, environmental management, water quality and land management have
integral links with the mauri of the environment and concepts of kaitiakitanga.
29. The youth
sustainability wānanga will be co-delivered with mana whenua
representatives.
Ngā ritenga
ā-pūtea
Financial implications
30. The proposed
work programme outlined in this report has a total budget of $66,600. This will
be the full allocation of the forum’s 2021/2022 budget, which is
comprised of $7,400 from the nine member local board’s 2021/2022 locally
driven initiatives (LDI) operational budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
31. The COVID-19 pandemic could have a further negative impact on
the delivery of local board work programmes if the COVID-19 Alert Level changes
(New Zealand’s 4-level Alert System specifies measures to be taken
against COVID-19 at each level). The deliverability of some activities will
decrease if there is an increase to the COVID-19 Alert Level. Drought
conditions may also lead to delays in any programmes which involve planting.
32. Table 1 shows
the key risks associated with activities in the proposed 2021/2022 work
programme, as well as proposed mitigations.
Table
1: Significant risks and mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after mitigation
|
|
Manukau Harbour Forum
coordinator
|
This programme is dependent on the sourcing of a
suitable contractor to coordinate the forum.
|
Several options have been identified for the Manukau
Harbour Forum coordinator and therefore not finding a suitable contractor is
considered a low risk.
|
Low
|
|
Low attendance of the forum would mean that
coordinator hours do not achieve value for money in times spent organising
meetings and activities.
|
Attendance at forum meetings has been consistently
high, therefore this is considered a low risk.
|
Low
|
|
Youth sustainability
wānanga
|
This programme is dependent
on the availability of a mana whenua contractor to co-deliver the wānanga.
|
The programme team will
contact its mana whenua contacts early to build relationships and secure a
co-delivery partner.
|
Low
|
|
The delivery of the wānanga could be affected by an extreme weather
event or a COVID-19 lockdown as it involves in-person and water-related
activities.
|
The programme team will
reschedule the wānanga within two months of original delivery date if
needed. The programme team will also consider in the programme plan
alternative delivery models for the 2022 wānanga.
|
Low
|
|
Communications plan
|
This programme is dependent
on the sourcing of a suitable contractor to develop the plan.
|
Several options have been
identified for contractors who could develop the communications plan and
therefore not finding a suitable contractor is considered a low risk.
|
Low
|
|
Mana whenua engagement
hui
|
This hui is dependant on the
desire and capacity of mana whenua representatives to engage with the forum.
|
Budget has been allocated
towards this to compensate mana whenua representatives for their time,
however staff acknowledge that some iwi have limited capacity and therefore
may not be able to engage.
|
Medium-High
|
32. Resourcing
of the work programme is based on current staff capacity within departments.
Therefore, changes to staff capacity may also have an impact on work programme
delivery, however the engagement of a coordinator will likely mitigate this
risk.
Ngā koringa ā-muri
Next steps
33. Delivery of
the activity in the approved work programme will commence once approved and
continue until 30 June 2022. Activity progress will be reported to each member
local board through their regular performance reporting and to the forum in
workshops throughout the financial year.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Prasanthi Cottingham - Relationship Coordinator
|
|
Authorisers
|
Barry Potter - Director Infrastructure and
Environmental Services
Glenn Boyd - Local Area Manager
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