Kōmiti Whakarite Pārae, Mahi Toi, Hapori,

Kaupapa

Parks, Arts, Community and Events Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 8 July 2021 at 10.12am.

 

present

 

Chairperson

Cr Alf Filipaina

 

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

Until 2.32pm, Item 19

 

Cr Chris Darby

From 1.27pm Item 16

until 2.45pm Item 19

 

Cr Christine Fletcher, QSO

Until 2.59pm, Item 19

 

Cr Shane Henderson

 

 

IMSB Member Tony Kake

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

From 10.26am, Item 6.2

 

Cr Greg Sayers

Via electronic link

 

Cr Desley Simpson, JP

Via electronic link

 

Cr Sharon Stewart, QSM

 

 

Cr Wayne Walker

From 10.15am, Item 6.2

 

Cr John Watson

 

 

Cr Paul Young

From 10.23am, Item 6.2

 

ABSENT

 

Deputy Chairperson

Cr Dr Cathy Casey

 

Members

Deputy Mayor Cr Bill Cashmore

 

 

Cr Efeso Collins

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Richard Hills

 

 

IMSB Member Terrence Hohneck

 

 

 


Parks, Arts, Community and Events Committee

08 July 2021

 

 

 

1          Apologies

 

Resolution number PAC/2021/19

MOVED by Cr A Filipaina, seconded by Cr T Mulholland:  

That the Parks, Arts, Community and Events Committee:

a)         accept the apologies from:

Absence

Deputy Chair Cr Dr C Casey
Deputy Mayor Cr B Cashmore – on council business

Mayor P Goff – on council business
Cr E Collins
Cr R Hills

IMSB Member T Hohneck

Lateness

Cr C Darby – on council business
Cr D Newman  
Cr P Young

Cr W Walker

Early Departure

Cr D Simpson

Cr A Dalton

Cr L Cooper

Cr C Fletcher

CARRIED

Note:   Subsequently, Cr L Cooper did not depart early.

Electronic Attendance

Resolution number PAC/2021/20

MOVED by Cr A Filipaina, seconded by Cr T Mulholland:  

That the Parks, Arts, Community and Events Committee:

b)        approve electronic attendance under Standing Order 3.3.3 for:

·         Cr G Sayers (SO 3.3.3 b))

·         Cr D Simpson (SO 3.3.3 a))

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 


 

 

3          Confirmation of Minutes

 

Resolution number PAC/2021/21

MOVED by Cr A Filipaina, seconded by Cr T Mulholland:  

That the Parks, Arts, Community and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 13 May 2021, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

6.1

Local Board Input:  Ōtara-Papatoetoe Local Board - Economic Development Action Plan

 

This item was withdrawn.

 

 

 

6.2

Local Board Input:  Māngere-Ōtāhuhu Local Board - Economic Development Action Plan

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr W Walker entered the meeting at 10.15 am.

Cr P Young entered the meeting at 10.23 am.

Cr D Newman entered the meeting at 10.26 am.

 

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      receive the Māngere-Ōtāhuhu Local Board input regarding the Economic Development Action Plan 2021-2024 and thank Chair Lemauga Lydia Sosene for her attendance.

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 6.2 - Local Board Input:  Māngere-Ōtāhuhu Local Board - Economic Development Action Plan, Presentation

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 8 July 2021

 

Resolution number PAC/2021/22

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      receive the summary of the Parks, Arts, Community and Events Committee report – 8 July 2021.

CARRIED

 

 

9

Economic Development Action Plan 2021-24

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/23

MOVED by Cr A Filipaina, seconded by Cr S Henderson:  

That the Parks, Arts, Community and Events Committee:

a)      approve and adopt the Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr T Mulholland requested that her dissenting vote be recorded.

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 9 - Economic Development Action Plan 2021-24, Presentation

 

 

10

Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/24

MOVED by Cr A Dalton, seconded by IMSB Member T Kake:  

That the Parks, Arts, Community and Events Committee:

a)      approve ‘Kia Ora Tāmaki Makaurau – Māori Outcomes Performance Measurement Framework’ including the performance measures.

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 10 - Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework, Presentation

 

 

11

Cultural Initiatives Fund - 2021/22 Grants

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/25

MOVED by IMSB Member T Kake, seconded by Cr A Dalton:  

That the Parks, Arts, Community and Events Committee:

a)      approve the following 2021/2022 Cultural Initiatives Fund grants, at a total value of $1.2m, for marae and papakāinga/Māori housing development:

CIF marae development

 

Motairehe Marae

$25,000

Ngā Tai Umupuia Te Waka Totara Trust

$105,000

Te Aroha Pā Marae

$100,000

Te Kawerau-ā-Maki

$150,000

Ngāti Ōtara Marae

$75,000

Auckland Tuhoe Society trading as Te Tira Hou Marae

$15,000

Te Herenga Waka ō Ōrewa

$150,000

Ngā Whare Waatea Marae

$55,000

Te Puea Memorial Marae

$35,000

CIF papakāinga/Māori housing

 

Te Motu-ā-Hiaroa

$170,000

Whai Rawa Development Ltd Partnership

$170,000

Manurewa Parish

$150,000

Total amount of funding

$1,200,000

 

b)      request that the Director Customer and Community Services set appropriate conditions, including timing for releasing funds, for each of the grants identified in a).

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 11 - Cultural Initiatives Fund - 2021/22 Grants, Presentation

 

 


 

 

 

12

Proposed land exchange - Bellgrove Reserves, Avondale

 

Resolution number PAC/2021/26

MOVED by Cr T Mulholland, seconded by Cr C Fletcher:  

That the Parks, Arts, Community and Events Committee:

a)      approve the exchange of 397m2 of reserve land as follows:

i)       Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239

ii)      Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239

for a 1372m2 new pocket park and pedestrian accessway situated on:

iii)     part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572

iv)     part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572

v)      part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572

vi)     part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239

vii)    part of Bellgrove Place Road Reserve, 126m2

b)      recommend that the Finance and Performance Committee:

i)       note that Auckland Council staff have assessed the disposal of Bellgrove Reserve West and part of Bellgrove Reserve East against council’s open space provision policy

ii)      note that staff recommend the disposal as the subsequent land exchange will:

A)        increase amenity values and open space (net gain of 975m2 open space)

B)        provide a more multifunctional and useable recreational space

C)        deliver better sightlines and pedestrian access to open space

iii)     note that the Parks, Arts, Community and Events Committee approved public notification under section 15(2) of the Reserves Act 1977 in March 2021 (PAC/2021/3)

iv)     note that staff and the Whau Local Board considered all submissions to the proposal (three in support and one in objection) and recommended the Parks, Arts, Community and Events Committee proceed with the land exchange (WH/2021/50)

v)      approve the disposal of Bellgrove Reserve West (245m2 / LOT 5 DP 100239) to Kāinga Ora

vi)     approve the disposal of part of Bellgrove Reserve East (152m2 / LOT 2 DP 100239) to Kāinga Ora

vii)    note that if the Finance and Performance Committee approve the disposals, staff will progress the land exchange agreement and apply to the Minister of Conservation to authorise and complete the land exchange.

CARRIED

 

 


 

 

13

Proposed exchange of reserve land at Murray Halberg Park, Ōwairaka

 

Resolution number PAC/2021/27

MOVED by Cr C Fletcher, seconded by IMSB Member T Kake:  

That the Parks, Arts, Community and Events Committee:

a)         approve:

i)         the transfer of part of Lot 70 DP 38660, comprising approximately 241m2, to be transferred from Kāinga Ora to Auckland Council to form a new accessway from Range View Road to Murray Halberg Park

ii)        the transfer of part of Lot 49 DP 43547, comprising approximately 200m2, to be transferred from Auckland Council to Auckland Transport (receiving 123.8m2) and to Kāinga Ora (receiving 76.1m2) to provide improved access from Olympus Street to Murray Halberg Park

iii)       the transfer of part of Lot 49 DP 43547, comprising approximately 142m2, to be transferred from Auckland Council to Auckland Transport (receiving 58.1m2) and to Kāinga Ora (receiving two parcels of 29.3m2 and 54.4m2) to provide improved access from Hargest Terrace into Murray Halberg Park

iv)       the exchange of part of Lot 138 DP 38659, comprising approximately 210m2, held by Kāinga Ora to be exchanged for part of Lot 49 DP 43547, comprising of approximately 108m2, held by Auckland Council to widen and realign the Cassino Terrace Accessway to Murray Halberg Park. 

b)      recommend that the Finance Performance Committee:

i)          note that Auckland Council staff have assessed the disposal of part of Murray Halberg Park against council’s open space provision policy

ii)         note that staff recommend the disposal as the subsequent land exchange will:

A)        increase amenity values and open space (gain of 1.7m2)

B)        deliver better sightlines and pedestrian access to open space.

iii)       note that the Parks, Arts, Community and Events Committee approved public notification under section 15 (2) of the Reserves Act 1977 in December 2020 (PAC/2020/76)

iv)       note that staff and the Albert-Eden Local Board considered all submissions to the proposal (four in support and four in objection) and recommended the Parks, Arts, Community and Events Committee proceed with the land exchange (AE/2021/81)

v)         approve the disposal of part of Lot 49 DP 43547, comprising approximately 200m2

vi)       approve the disposal of part of Lot 49 DP 43547, comprising approximately 142m2

vii)      note that if the Finance and Performance Committee approve the disposals, staff will progress the land exchange agreement and apply to the Minister of Conservation to authorise and complete the land exchange.

CARRIED

 


 

 

 

14

Reserve revocation recommendation for 34R Blanes Road, Weymouth

 

Resolution number PAC/2021/28

MOVED by Cr D Newman, seconded by Cr A Dalton:  

That the Parks, Arts, Community and Events Committee:

a)      approve commencement of the reserve revocation process for 34R Blanes Road, Weymouth comprising approximately 17m2 more or less being Lot 5 DP 41663 contained in NA35D/1310, under section 24(1)(b) of the Reserves Act 1977.

CARRIED

 

 

15

Community Facilities Regional Work Programmes 2021-2024

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/29

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      approve the 2021/2022 financial year Community Facilities Regional Work Programme and approve in principle the subsequent two financial years of 2022/2023 and 2023/2024 as detailed in the following attachments to the agenda report:

i)       Attachment A – Regional Renewals and Development Work Programme

ii)      Attachment B – Cemeteries Work Programme

iii)     Attachment C – Commercial and Residential Leases Work Programme

iv)     Attachment D – Coastal Renewals Work Programme

v)      Attachment E – Slips Prevention Work Programme

vi)     Attachment F – Local Parks and Sportsfields Development Work Programme

b)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachments A - F to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2021/2022 financial year.

c)      note that approval of budget allocation in the 2021/2022 year for multi-year projects implies the Committee’s support for the projects in their entirety.

d)      note that where budget is allocated to a project in the regional work programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme and the local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget.

e)      note the feedback provided by local boards in relation to the projects funded from the regional coastal renewals, slips prevention and local parks and sportsfields development (growth) budgets in Attachment G to the agenda report.

 

 

 

f)       note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

g)      delegate to the General Manager Community Facilities authority to approve amendments to the 2021-2024 Community Facilities Regional Work Programme.

CARRIED

 

Attachments

a     8 July 2021, Pars, Arts, Community and Events Committee:  Item 15 - Community Facilities Regional Work Programmes 2021-2024, Presentation

 

 

 

 

The meeting adjourned at 12.41pm and reconvened at 1.18pm.

 

Cr C Fletcher, Cr P Coom and Cr J Bartley were not present.

 

 

 

 

16

2021/2022 Arts and Culture Regional Work Programme

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr C Fletcher returned to the meeting at 1.19 pm.
Cr J Bartley returned to the meeting at 1.21 pm.
Cr P Coom returned to the meeting at 1.21 pm.
Cr C Darby entered the meeting at 1.27 pm.

 

Resolution number PAC/2021/30

MOVED by Cr A Filipaina, seconded by Cr P Young:  

That the Parks, Arts, Community and Events Committee:

a)     approve the 2021/2022 Arts and Culture Regional Work Programme (Attachment A to the agenda report)

b)     approve the following regional arts organisations’ funding allocations for a three-year term:

i)       Q Theatre, $943,944 (approved in February by Finance and Performance Committee FIN/2021/12, with inflation applied)

ii)      Te Tuhi, $604,673

c)      approve delegation of authority to the General Manager, Regional Service Planning, Investment and Partnerships for public art and regional funding and General Manager, Connected Communities for creative programmes to approve changes to regional funding or individual items on the work programme throughout the year, provided such changes do not significantly affect the intent of the programme, noting that any significant changes will be presented to the committee for consideration.

CARRIED


 

 

17

Regional Sport and Recreation Facilities Operating Grant

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/31

MOVED by Cr A Filipaina, seconded by Cr P Young:  

That the Parks, Arts, Community and Events Committee:

a)      approve the Regional Sport and Recreation Facilities Operating Grant preliminary allocation programme for 2022-2024 as follows:

No.

Organisation

2021/22

2022/23

2023/24

i)

Kolmar Charitable Trust (1567130)

173,053

173,053

170,000

ii)

Auckland Netball Centre Inc. (221532)

150,000

150,000

140,000

iii)

The Otara Rugby League and Sports Club Inc. (224283)

25,000

25,000

25,000

iv)

Bruce Pullman Park Trust (1153007)

150,000

150,000

140,000

v)

AUT/Millennium Ownership Trust (2222630)

50,000

50,000

45,000

vi)

Avondale College (Ministry of Education)

40,000

40,000

38,053

vii)

East City Community Trust (212282)

80,000

80,000

75,000

viii)

Te Puru Community Charitable Trust (1279292)

200,000

200,000

160,000

ix)

North Harbour Badminton Inc. (459164)

35,000

35,000

30,000

x)

The Woodhill Sands Trust (2643711)

70,000

70,000

60,000

xi)

The Waiheke Recreation Centre Trust (1101483)

70,000

70,000

60,000

xii)

North Harbour Softball Association Inc. (224804)

20,000

20,000

20,000

 

b)      authorise the General Manager, Parks, Sport and Recreation to prepare and execute development funding agreements for the approved projects.

c)      authorise, through the Chief Executive, that the General Manager, Parks, Sports and Recreation to allocate up to $100,000 in 2023/2024 to a regional facility or facilities that align with the criteria used to assess all grant applications, as specified in Attachment A of the agenda report.

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 17 - Regional Sport and Recreation Facilities Operating Grant, Presentation

 

 


 

18

Allocation of the Regional Sport and Recreation Grants Programme 2021/2022

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2021/32

MOVED by Cr A Filipaina, seconded by Cr C Fletcher:  

That the Parks, Arts, Community and Events Committee:

a)      approve the following allocation of funding from the Regional Sport and Recreation Grants Programme 2021/2022 budget, for the amounts outlined below:

Organisation

Project description

Funding Allocation $

Auckland Table Tennis

Tables in Communities Project

$20,000

Auckland Basketball Services Ltd

Community Basketball – subject to full funding being secured

$40,000

John Walker Find Your Field of Dreams Foundation

Children and young people swimming, sports, and recreation programmes. ($180,000 each year for three years FY22 – FY24)

$180,000

Aktive - Greater Auckland Aquatic Action Plan

Water Skills for Life swimming lessons

$40,000

Auckland Paraplegic and Physically Disabled Association (Parafed)

Junior Disability Sport Inclusion and Diversity programme

$22,600

 

Aktive – He Oranga Poutama

Pouwhakahaere Kārapu - building the capacity of Māori sports organisations

    $40,000

 

Tuileapa Youth Mentoring Services

Youth basketball programme

$35,000

Kolmar Charitable Trust

Sports programme delivery

$20,000

Bike on New Zealand Charitable Trust

Bikes in schools project

$20,000

Time to Train

Mātātoa Kura Programme

   $54,400

Tai Chi Earth

Tai Chi and wellbeing programme

$36,000

Total

$508,000

b)      approve the allocation of funding of $40,000 to Auckland Basketball Services Limited subject to the satisfaction of the General Manager, Parks, Sport and Recreation that full programme funding has been achieved.

c)      approve the Regional Sport and Recreation Grants Programme 2022/2023 to open for applications on 28 January 2022 and close on 4 March 2022, allocating $508,000 from July 2022, in accordance with the Community Grants Policy (2014).

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 18 - Allocation of the Regional Sport and Recreation Grants Programme 2021/2022, Presentation

 

 

19

Supporting Auckland's sport sector

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes were made to the original recommendation, amending clause a) and adding new clause b), as a chairperson’s recommendation

 

Cr C Darby retired from the meeting at 2.45 pm.
Cr A Dalton retired from the meeting at 2.52 pm.
Cr C Fletcher retired from the meeting at 2.59 pm.

 

Resolution number PAC/2021/33

MOVED by Cr A Filipaina, seconded by Cr C Fletcher:  

That the Parks, Arts, Community and Events Committee:

a)      approve $552,000 for 2021-2022 to Aktive - Auckland Sport & Recreation, for sport and recreation outcomes. Aktive are required to distribute a minimum of $512,000 between their delivery partners: Harbour Sport, Sport Waitakere, Sport Auckland, and CLM Community Sport. Aktive can retain up to $40,000 for regional work programmes.

b)      note that the General Manager, Parks, Sports and Recreation will work with Aktive to prioritise the regional work programme to ensure the alignment of delivery with Auckland Sport and Recreation Strategic Action Plan priorities.

CARRIED

 

Attachments

a     8 July 2021, Parks, Arts, Community and Events Committee:  Item 19 - Supporting Auckland's sport sector, Presentation

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

3.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:.......................................................