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Puketāpapa
Local Board
15 July 2021
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Puketāpapa
Strategic Relationship Grants 2021-2022
File No.: CP2021/10241
Te take mō te
pūrongo
Purpose of the report
1. To
approve the allocation of funding for the Puketāpapa Strategic Relationship
Grants 2021/2022.
Whakarāpopototanga matua
Executive summary
2. The
Puketāpapa Local Board provides strategic relationship grants to build
community capacity and to support community organisations to upskill their
staff and become more sustainable to deliver on initiatives which align to the
local board’s priorities and outcomes.
3. On 25 June 2021 the local board approved the Customer and
Community Services work programme, including a total strategic relationship
grants budget of $133,500 for distribution towards
applications received in 2021/2022 grant round (PKTPP/2021/102).
4. Community organisations with a track record of service delivery in
the local board area could apply for a one-off grant of $10,000 - $20,000
or $10,000- $20,000 per year over three years for
multi-year funding.
5. The board entered multi-year funding
relationships in 2019-2020 and 2020-2021 with a small number of strategic
organisations operating at a local level. A total of $52,500 was committed for
three years towards 2019/2020 approved multi-year
applications (PKTPP/2019/130) and $15,000 for three years towards 2020/2021
approved multi-year application (PKTPP/2020/130). This leaves a total of
$66,000 to be allocated to the
2021/2022 strategic relationship grant round.
6. Applications
for the 2021/2022 grant round opened to
community organisations on 1 February and closed on 28 March 2021.
7. Nine
applications were received requesting a total of $169,360. All
applications were assessed against criteria outlined in the Puketāpapa
Strategic Relationship Grant 2021/2022 Terms of Reference
(Attachment A) and presented to the local board at a workshop on 27 May 2021.
8. Staff
recommend allocating $66,000 across five applicants whose
applications strongly align to the local board’s priorities and outcomes.
9. Staff will work with
unsuccessful applicants to identify alternative opportunities to achieve their
application outcomes.
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) approve the following applications to receive strategic relationship
grants:
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Application
ID
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Applicant
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Proposal
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Recommended
funding
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PKTSRG2122-01
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New Settlers Family and Community Trust
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Contribution to programme coordinator
salary, volunteer training programme, professional development, creating an
online platform, advertising and report writing.
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$ 14,500.00
(three-year grant)
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PKTSRG2122-03
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Waikowhai Community
Trust
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Contribution to
professional development, programming and operational costs.
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$14,500.00
(three-year grant)
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PKTSRG2122-05
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Roskill Together Trust
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Contribution to staff and operational
cost.
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$10,000.00
(one-off
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PKTSRG2122-06
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Auckland Regional
Migrant Services Charitable Trust
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Contribution to
evaluation report with a focus on organisations work in Puketāpapa and
software to support HR system.
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$14,500.00
(one-off grant)
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PKTSRG2122-08
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No. 3 Roskill Theatre
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Contribution to administrative and
business functions of the Trust to build and maintain capacity, facilitating,
supporting and building capacity of local artists, delivery of place-making
projects and networking.
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$12,500.00
(first year), $15,000.00 (second year)
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Total
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$66,000.000
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Decline the following applications for
strategic relationship grants:
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Application ID
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Applicant
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Proposal
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Recommended funding
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PKTSRG2122-02
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Roopa Aur Aap Charitable Trust
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Contribution to part time salary of a
Victim Support manager.
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$0
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PKTSRG2122-04
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Bhartiya Samaj
Charitable Trust
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Contribution to
transportation costs (for mothers & children of playgroup) and playgroup
coordinator cost.
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$0
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PKTSRG2122-07
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Arateco Systems Limited
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Contribution to advertising cost of
Sharewell online website (including distribution of printed bicycle helmet to
children).
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$0
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PKTSRG2122-09
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The UMMA Trust
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Contribution to
increasing capacity of the organisation, including administration and coordination
of services, including Muslim Refugee Women Driving School programme.
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$0
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Horopaki
Context
10. The purpose of
the Puketāpapa Strategic
Relationship Grants programme is to build community
capacity and support community organisations to deliver on the local
board’s priorities and outcomes identified in the Puketāpapa Local Board Plan 2017:
· active participation
· economic growth, good local jobs
· improve transport choices and connectivity
· strong sense of belonging and local identity
· improving outcomes for Māori
11. The
Puketāpapa Strategic Relationship work programme SharePoint line 433 has a
total budget of $137,500, from which $133,500 has been allocated towards the
distribution of grants and $4,000 to offer workshops on best practice
strategies for fund-seekers and processes that will increase funding success
for community organisations working in Puketapapa.
12. Applications for the 2021/2022 round of the Puketāpapa
Strategic Relationship Grant programme opened on 1
February and closed on 28 March 2021.
13. Applicants
could apply for between $10,000 and $20,000 for a one-off grant, and up to
$20,000 per year over three years for multi-year funding.
14. The strategic relationship grants programme was extensively
advertised through the council grants webpage, local board webpages, local
board e-newsletters, Facebook pages, council publications, and community
networks.
15. Nine
applications were received and assessed by a panel of staff for alignment to
the criteria outlined in the Puketāpapa Strategic Relationship Grant 2021/2022 Terms of Reference (Attachment A). The Terms of Reference were developed by staff and
adopted by the local board in 2018/2019. The criteria were revised in March
2020 to include Council’s “Guidance on payment of grants and other
funding during Covid-19 Alert. “
16. The
nine applications were presented to the local board at a workshop on 27 May
2021 to discuss their alignment with the local board’s priorities and
outcomes for the grant round.
Tātaritanga me ngā
tohutohu
Analysis and advice
17. Applications were assessed through a two-stage process as follows:
i. Applications were assessed against grant programme eligibility
criteria.
ii. An internal assessment panel comprising of a convenor and two
assessors. The panel considered all applications against the outcome areas and
recommended grant allocations based on application assessment and alignment
with grant programme outcomes. Subject matter expert in Community Grants
provided additional comments and insights for relevant applications.
18. Following the
impact of COVID-19, staff also asked applicants to consider a new operating
environment and provide additional information on how they were:
· responding
to emerging needs
· changing
and adapting to new or different delivery methods
· increasing
the use of technology
· looking
to contribute to the recovery phase
19. Five
applications were determined to strongly align with the criteria and are
recommended for funding; noting that five multi-year grant
recipients were approved in 2019/2020 and will be entering year three of the
funding cycle (PKTPP/2019/130) and one multi-year grant recipient approved in
2020/2021 will be entering year two of the funding cycle PKTPP/2020/130).
20. Funding these
organisations will enable the local board to:
· strengthen
its strategic relationship with more organisations
· invest
in building capacity and capability so that the organisations are better able
to deliver their services effectively, demonstrate impact, increase
sustainability, and strengthen their funding position to attract diverse
funding opportunities
· improve
outcomes for local communities
21. Staff recommend allocating a total of $66,000 to the following
applications with high alignment.
22. The eligibility of each application recommended
for funding has been identified in table one below:
Table one: 2020/2021 applications recommended for funding
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Application
ID
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Applicant
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Proposal
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Requested
funding
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Recommended
funding
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PKTSRG2122-01
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New Settlers Family and Community Trust
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Contribution
to programme coordinator salary, volunteer training cost (including
resources, materials, venue hire), professional development and supervision,
administration, creating an online platform, advertising and report writing.
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$20,000.00
(3-year grant)
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$ 14,500.00
(3-year grant)
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Comment:
The applicant has a good record of service delivery, supporting resettled
communities. The grant will support
the organization to build its capacity and capability, develop a volunteer
training programme that aims to work with several volunteers at a given time.
The
volunteer training programme demonstrates a range of experience and expertise
to engage volunteers and the applicant will create an online platform to
communicate and advertise their services.
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PKTSRG2122-03
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Waikowhai Community Trust
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Contribution
to professional development, programming and operational costs.
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$20,000.00 (3-year grant)
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$14,500.00
(3-year-grant)
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Comment:
The applicant is a key local community organisation with a focus on reduction
of socio-economic inequalities in the community and sustainability of
programmes. The funding will support programme development, succession
planning and long-term stability of the organization and enable the applicant
to grow their impact to deliver further community outcomes.
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PKTSRG2122-05
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Roskill Together Trust
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Contribution
to staff and operational cost.
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$10,000.00
(one-off grant)
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$10,000.00
(one-off grant)
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Comment: A contribution towards wages
and salaries would lift the capacity of the organisation to respond to emerging
needs of the community and support through community-led placemaking
initiatives that create a sense of ownership and pride in Puketāpapa.
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PKTSRG2122-06
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Auckland Regional Migrant Services
Charitable Trust
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Contribution
to evaluation report with a focus on organisations work in Puketāpapa
and software to support HR system.
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$20,000.00
(one-off
grant)
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$14,500.00
(one-off grant)
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Comment:
A well-established organization with a solid proposal to fund an evaluation
report to grow the organisations impact in Puketāpapa. The funding will
support the organisation to connect with people, collect information, and
support the organisation to develop new ways of working, relationships, and
practices to respond to emerging community needs.
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PKTSRG2122-08
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No. 3 Roskill Theatre
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Contribution
to administrative and business functions of the Trust to build and maintain
capacity, facilitating, supporting and building capacity of local artists,
Delivery of place-making projects and networking.
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$20,000.00
(three-year grant)
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$12,500.00
(first year), $15,000.00 (second year)
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Comment:
This grant will support the administrative and business functions of the
Trust to build and maintain capacity, provide mentoring opportunities and
support of local artists.
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Total
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$66,000.00
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23. As part of
the implementation support provided, staff will be working with the
organisations to introduce the Community Impact Toolkit. This toolkit provides
a five-step process from planning through to reporting. This will form part of
the funding agreement to ensure good practice and evaluation processes are in
place at the beginning, and to enable full accountability and reporting back to
the local board.
24. Four
applications were assessed to have medium or low alignment with the criteria or
were in a strong financial position compared to the recommended applications.
Staff will work with these organisations to look for other opportunities for
collaboration with the local board or connect them with other funding rounds
that are more aligned to the intended outcomes of their initiatives.
25. Staff
recommend declining the following four applications with medium or low
alignment to local board criteria:
Table 2: Applications not recommended for funding
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Application
ID
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Applicant
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Proposal
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Recommended
funding
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PKTSRG2122-02
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Roopa Aur Aap Charitable Trust
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Contribution
to part time salary of a Victim Support manager.
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$0
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Comment:
Staff will support the applicant to look for other opportunities for collaboration
with the local board or connect them with other funding sources.
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PKTSRG2122-04
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Bhartiya Samaj Charitable Trust
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Contribution
to transportation costs (for mothers & children of playgroup) and
playgroup coordinator cost.
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$0
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Comment:
The proposal has stronger alignment with local grants and the applicant will
be encouraged to make an application to the Local Grants round in 2021/2022.
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PKTSRG2122-07
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Arateco Systems Limited
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Contribution
to advertising cost of Sharewell online website, including distribution of
printed bicycle helmet to children by collaborating with local schools and
Auckland Transport to increase website awareness.
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$0
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Comment:
This application has a regional focus, and the applicant will be encouraged
to apply through regional grants programme.
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PKTSRG2122-09
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The UMMA Trust
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Contribution
to increasing capacity of the organisation, including administration and
coordination of services, including Muslim Refugee Women Driving School programme.
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$0
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Comment: Whilst the proposal aligns with the fund, the applicant
is already a multi-year grant recipient who will be entering year three of
the funding cycle in August 2021. Funding top-ups are currently out of
scope for this grant programme.
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26. The following
table two outlines the five multi-year grant recipients who will be entering
year three of the funding cycle.
Table 3: Summary of 2019/2020 approved multi-year applications
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Organisation
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Amount
allocated
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Type
of funding
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English Language
Partners
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$10,000
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Multi-year
(three years)
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Migrants
Action Trust
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$10,000
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Multi-year
(three years)
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The UMMA Trust
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$10,000
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Multi-year
(three years)
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Te
Karanga Trust
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$12,500
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Multi-year
(three years)
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Earth Action
Trust
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$10,000
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Multi-year (three
years)
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Total:
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$52,500
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Table 4: Summary of 2020/2021 approved multi-year applications
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Organisation
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Amount
allocated
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Type
of funding
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Somali Education
and Development Trust
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$15,000
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Multi-year
(three years)
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Total:
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$15,000
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25. The
five recipients of multi-year grants have provided progress reports to
demonstrate key performance indicators met in the 2020/2021 financial year. The
progress reports show recipients have increased their capacity, expanded their
activities and have been responsive to the needs of their communities.
Multi-year recipients’ accountability updates were shared with the local
board at a workshop on 27 May 2021.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
27. All the five
applications determined to strongly align with the criteria and are recommended
for funding will have a positive impact on climate change due to the reduced
need for people to travel to reach these services.
28. All the five
applications determined to strongly align with the criteria and recommended for
funding are helping to develop community resilience and adaptation. This will
broadly contribute toward community readiness for changes in the future such as
those caused by climate change.
29. Mana Taiao
(Environment) is one of the key local board outcomes noted in the Strategic
Relationship Grants Terms of Reference, including support for initiatives that
promote active modes of transportation, reduction in carbon and other vehicle
missions and environmental and ecological sustainability.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. Alignment to
the funding exception criteria during COVID-19 Alert Levels 4 and 3 was considered
by a panel of staff including whether the applicant organisations were:
31. deemed as
essential service – providing welfare support for vulnerable people in
the community
32. able to
deliver vital services during Levels 4 to 1 and through response and recovery
periods.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
33. The local board is responsible for the decision-making and
allocation of Puketāpapa Strategic Relationship
Grants 2021/2022. The Puketāpapa
local board is required to fund, part-fund or decline these grant applications
against the local board priorities identified in the Puketāpapa
Strategic Relationship Grant 2021/2022 Terms of Reference
(Attachment A).
34. Nine applications were received and presented to the local board at
a workshop on 27 May 2021 to discuss their alignment with the local
board’s priorities and outcomes for the grant round.
35. Staff note that section 48 of the Community Grants Policy states;
‘we will also provide feedback to unsuccessful grant applicants about why
they have been declined, so they will know what they can do to increase their
chances of success next time’<Enter text>
Tauākī whakaaweawe
Māori
Māori impact statement
31. Māori
make up six per cent of the local board population.
32. The
Puketāpapa Strategic
Relationship Grant 2021/2022 aims to respond to council’s commitment to
improving Māori wellbeing by providing grants to organisations who deliver
positive outcomes for Māori.
33. All
six of the applications recommended for funding have identified outcomes for
Māori:
· New Settlers Family and Community Trust: The applicant acknowledges
the importance of Te Ao Māori and tikanga practices and its inclusion in
areas of programme design and organisational operations.
· Waikowhai Community Trust: The programmes and services offered
has a focus on tāmariki and whānau wellbeing.
· Roskill
Together Trust: the importance of the Treaty of Waitangi and
Tikanga Māori practices are embedded through the delivery of Ngā
Herenga Waka project activity, where Māori involvement in the design/concept, promotion of Te
reo and tikanga practice is prioritized. The applicant ensures
activities and events
celebrate Māori culture.
· Belong
Aotearoa (trading as Auckland Regional Migrant Services Charitable Trust): services and programmes are supported by commitment to Te Reo
Māori, building and maintaining robust relationships with
Māori communities and demonstrating hospitality through being welcoming,
responsive, affirming and respective of all people.
· No.
3 Roskill Theatre: programmes
seek to engage with tamariki and rangatahi Māori and support them to
understand their potential, with flow on effects for whānau (through
encouraging intergenerational knowledge-sharing and learning).
Ngā ritenga
ā-pūtea
Financial implications
34. The local board has set a total
Puketāpapa Strategic Relationship Grants 2021/2022
work programme line 433 budget of $137,500. A total of $55,500 was committed for year
three of 2019/2020 approved multi-year applications (PKTPP/2019/130) and
$15,000 for year two of 2020/2021 approved multi-year application (PKTPP/2020/130). $4,000 has been
allocated to offer workshops on best practice strategies for fund-seekers and
processes that will increase funding success for community organisations
working in Puketāpapa. This leaves
a total of $66,000 to be allocated to the 2021/2022 strategic
relationship grant applications.
35. Staff
recommend allocating $66,000 across five applications for the grant round.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
36. The
allocation of grants occurs within the guidelines and criteria of the Puketāpapa
Strategic Relationship Grants 2021/2022 Terms of
Reference. The assessment process has identified a low risk associated with
funding the applications in this round.
37. Risks
associated with the ongoing response to COVID-19 have been mitigated through
application of the ‘Guidance on payment of grants and other funding
during Covid-19 Alert’ with all six of the recommended applications who
are either deemed as essential service – providing welfare support for
vulnerable people in the community and/or able to deliver their services in
different ways during different alert levels.
Ngā koringa ā-muri
Next steps
38. Staff will notify the applicants of the
local board’s decision.
39. Staff will
create funding agreements for successful applicants, and work with unsuccessful
applicants to advise on alternate funding opportunities.
40. Staff will
provide the local board with quarterly progress reports on the funded
organisations and grant recipients will be invited to present their final
accountability report at a local board workshop following the completion of the
funded activity.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a
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Attachment A- Puketāpapa Strategic Relationship
Grant 2021- 2022 Terms of Reference (Under Separate Cover)
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Ngā kaihaina
Signatories
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Authors
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Juliette Jones - Manager Community Programme Delivery
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Authorisers
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Nina Siers - Local Area Manager
Mirla Edmundson - General Manager Connected
Communities
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