|
Upper Harbour
Local Board Community Forum
01 July 2021
|
|
ITEM TABLE OF
CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Living Whenuapai update 6
8.2 Herald Island Environmental Group 6
8.3 Upper Harbour Ecology Network 7
8.4 The Legends of the Environment 7
9 Public
Forum 8
10 Extraordinary Business 8
11 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i)
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii)
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the code or the
guidelines may be directed to the Local Area Manager in the first instance.
4 Confirmation
of Minutes
|
That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 3 June 2021, as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
|
8.1 Living
Whenuapai update
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on the activities of the Living Whenuapai
group over the past 12 months.
Whakarāpopototanga matua
Executive
summary
2. Annette
Mitchell and Tim Johnson from Living Whenuapai will be in attendance to
present on the projects that Living Whenuapai has been engaged in over the
last year.
|
|
Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Annette Mitchell and Tim Johnson of Living Whenuapai and
thank them for their attendance and presentation.
|
|
Attachments
a Living Whenuapai presentation.................... 11
|
|
8.2 Herald
Island Environmental Group
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on the activities of the Herald Island Environmental
Group.
Whakarāpopototanga matua
Executive
summary
2. Jan
Diprose, on behalf of the Herald Island Environmental Group, will be in
attendance to acknowledge the board’s support to remove ageing pine and
macrocarpa trees at Kowhai Beach.
3. Jan
would also like to provide an update on the ‘Weed it Out’ weekend
and erosion at Kowhai Beach.
|
|
Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Jan Diprose and thank her for her attendance and
presentation.
|
|
Attachments
a Herald Island Environmental Group update.................................................. 23
b Herald Island Environmental Group presentation......................................... 25
|
|
8.3 Upper
Harbour Ecology Network
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
demonstrate the new website for the Upper Harbour Ecology Network.
Whakarāpopototanga matua
Executive
summary
2. Carole
Tilman, Manager of the Upper Harbour Ecology Network, and Annette Mitchell of
Living Whenuapai, will be in attendance to seek the board’s feedback on
the network’s new website.
|
|
Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Carole Tilman, Manager of the Upper Harbour Ecology
Network, and Annette Mitchell of Living Whenuapai, and thank them for their
attendance and presentation.
|
|
8.4 The
Legends of the Environment
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
introduce the group and seek guidance on dealing with construction waste in
Scott Point and Hobsonville.
Whakarāpopototanga matua
Executive
summary
2. Roberto
Salazar and Nadia Filip will be in attendance to introduce this new group and
discuss their initiatives to find a long-term solution to reduce waste in the
streets and waterways caused by ongoing construction in the area.
3. Some
members of the group have been running their own clean-up sessions in
different areas of Scott Point and Hobsonville and have recently held their
first joint meeting on 14 June 2021.
4. They
now seek guidance and support from the local board as they would like to
create a larger network in the community. The group is also keen to engage
with construction companies and individuals working in the area in an attempt
to educate and minimise the waste created.
|
|
Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Roberto Salazar and Nadia Filip and thank them for their attendance
and presentation.
|
|
Attachments
a Legends of the Environment presentation......................................... 43
|
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b)
The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a)
That item may be discussed at that meeting
if-
(i)
That item is a minor matter relating
to the general business of the local authority; and
(ii)
the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
