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Waitākere
Ranges Local Board
22 July 2021
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1 Welcome
Chair Saffron
Toms opened the meeting and welcomed those present.
2 Apologies
3 Declarations
of Interest
Members were reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically, members
are asked to identify any new interests they have not previously disclosed, an
interest that might be considered as a conflict of interest with a matter on
the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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Community
Waitākere – Executive Officer
Bethells Valley Fire – Senior Fire Fighter
Waitākere Licensing Trust – Trustee
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Michelle Clayton
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Glen Eden
Community House – Treasurer
Glen Eden Residents’ Association – Treasurer
Waitākere Community Organisation Grants Scheme (COGS) –
Committee Member
The Personal Advocacy and Safeguarding Adults Trust – Trustee
Glen Eden Returned Services Association (RSA) – Member
Glen Eden Railway Trust – Member
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Sandra Coney
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Cartwright Collective – Member
Women’s Health Action Trust – Patron
New Zealand Society of Genealogists – Member
New Zealand Military Defence Society – Member
Pest Free Piha – Partner is the
Coordinator
Piha Tennis Club – Patron and
Partner is the President
Piha Wetland Trust – Partner is a
Trustee
Waitākere
Ranges Pest Free Alliance – Partner is the Co-Chair of this group
Waitematā
District Health Board – Elected Member & Chair of Hospital
Advisory Committee
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Greg Presland
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Whau Coastal Walkway Environmental Trust – Trustee
Combined Youth Services Trust – Trustee
Glen Eden Bid – Member
Titirangi Ratepayers and Residents
Association – Member
Waitākere Ranges Protection
Society - Member
Titirangi RSA - Member
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Saffron Toms
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Titirangi
Community House – Secretary
Huia-Cornwallis Residents and
Ratepayers Association – Committee Member
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Ken Turner
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Huia-Cornwallis Residents and
Ratepayers Association – Committee Member
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council:
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External community group or organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere Regional
Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement District (Glen Eden
Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitākere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.2
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Public Forum – Ken Cowan, Natasha Tomlinson and Jane Caley – Te
Piha Community Garden Project
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Ken Cowan, Natasha Tomlinson and Jane
Caley attended to present about the Te Piha Community Garden.
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Resolution number WTK/2021/96
MOVED by Chairperson S Toms, seconded by
Member S Coney:
That
the Waitākere Ranges Local
Board:
a)
receive the
presentation and thank Ken Cowan, Natasha Tomlinson and Jane Caley for their
attendance.
CARRIED
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Attachments
a 22 July 2021, Waitākere Ranges Local
Board: Item 9.2 - Public Forum - Te Piha Community Garden Project
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10 Extraordinary
Business
There was no
extraordinary business.
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11
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Waitākere Ward Councillors' Update
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Resolution
number WTK/2021/97
MOVED by Chairperson S Toms, seconded by
Member M Allen:
That
the Waitākere Ranges Local
Board:
a)
thank Waitākere Ward Councillor Linda Cooper for her verbal update.
CARRIED
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Note: Councillor Shane Henderson
joined the call via Skype for Business, however the connection was not stable
and the Councillor’s connection was disconnected.
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12
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Approval for three new public road names at
5 & 7-11 Christian Road, Swanson
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Resolution
number WTK/2021/98
MOVED by Deputy Chairperson G Presland, seconded by
Member K Turner:
That
the Waitākere Ranges Local
Board:
a)
approves the following
names for three new public roads for the subdivision at 5 & 7-11
Christian Road, Swanson, in accordance with section 319(1)(j) of the Local
Government Act 1974 (resource consent references BUN60313600 and
SUB60313606).
i)
Public Road 1:
Kātote Avenue
ii)
Public Road 2:
Kiokio Place
iii) Public Road 3: Whekī Place.
CARRIED
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13
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Draft proposal to make a new Signs Bylaw
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Adam Milina, Local Area Manager, was
in attendance to speak to this item.
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Resolution
number WTK/2021/99
MOVED by Member S Coney, seconded by Member M Allen:
That
the Waitākere Ranges Local Board:
a)
support the draft Statement of
Proposal in Attachment A of this agenda report to make a new Auckland Council
and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022
and associated controls for public consultation.
b)
note that the bylaw
retains the same sites / locations for election signage as in previous
elections and requests the inclusion of a number of these sites for ad-hoc
community signs, along with specified conditions for removal.
c)
consider that the
bylaw or similar should prohibit the erection of commercial signs on top of
Auckland Transport wayfinding signs.
d)
consider that
illuminated advertising signage on street signs are not billboards but should
be included in the new signs bylaw.
e)
support the
retention of existing restrictions relating to Real Estate signs.
f)
support inclusion
of restrictions to mobile and trailer signs, where those vehicles are
effectively functioning as signage.
g)
support a wider
review of signage across Auckland which leads to a decrease of visual
clutter.
h)
consider that
illuminated signs should be clearly restricted, particularly in areas such as
the Waitākere Ranges, where the principle of retaining dark sky is
important.
i)
request that the
bylaw specify in conservation zones and areas of identified ecological value
that there are additional restrictions on signs, noting in particular provisions
of the Unitary Plan relating to the Waitākere Ranges Heritage Area.
CARRIED
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Item 15 – New community lease to Glen
Eden Railway Station Restoration Trust (Incorporated), and approval to enter
into a sublease at 145 West Coast Road, Glen Eden was accorded precedence at
this time.
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15
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New community lease to Glen Eden Railway Station
Restoration Trust (Incorporated), and approval to enter into a sublease at
145 West Coast Road, Glen Eden
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Donna Cooper, Community Lease
Specialist, was in attendance to speak to this item.
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Resolution
number WTK/2021/100
MOVED by Member S Coney, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a)
grant a new community lease to Glen
Eden Railway Station Restoration Trust (Incorporated) for the Glen Eden
Railway Station building located at 145 West Coast Road, Glen Eden
(Attachment A to the agenda report) on the following terms and conditions:
iv)
term: 10 years commencing 1 May 2021
with one 10 year right of renewal
v)
rent: $1.00 plus GST per annum if
requested
vi)
maintenance fee: $1.00 plus GST per
annum if requested.
vii)
all other terms and conditions in
accordance with the Local Government Act 2002 and the Auckland Council
Community Occupancy Guidelines July 2012.
b)
approve Glen Eden Railway Station
Restoration Trust (Incorporated) entering into a sublease arrangement with a
restaurant/cafe operator for the Glen Eden Railway Station building
(Attachment A to the agenda report) on the following terms and conditions:
i)
for a term not exceeding the term of
the head lease less one day, with or without a right of renewal.
CARRIED
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Note: Member Michelle
Clayton declared a conflict of interest and took no part in the discussion
or voting on this matter.
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Item 16 – New leases to Oratia
District Ratepayers & Residents Association Incorporated, 565 West Coast
Road Oratia was accorded precedence at this time.
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16
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New leases to Oratia District Ratepayers & Residents
Association Incorporated, 565 West Coast Road Oratia
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Donna Cooper, Community Lease
Specialist, was in attendance to speak to this item.
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Resolution
number WTK/2021/101
MOVED by Deputy Chairperson G Presland, seconded by
Member M Clayton:
That
the Waitākere Ranges Local
Board:
a)
approve the surrender of Oratia
District Ratepayers & Residents Association Incorporated community lease
executed 15 April 1990, including the right of renewal that would have taken
effect from 1 September 2020 and/or the month-by-month lease.
b)
grant a new community lease to Oratia
District Ratepayers & Residents Association Incorporated for the council
owned Oratia Settlers Hall and Oratia Small Hall located on Oratia Hall
Reserve, 565 West Coast Road, Oratia (Attachment A to the agenda report) on
the following terms and conditions:
i)
term: 10 years commencing 1 September
2021 with two 10-year rights of renewal
ii)
rent: $1.00 plus GST per annum if
requested
iii)
maintenance fee: $500.00 plus GST per
annum.
c)
grant a new community ground lease to
Oratia District Ratepayers & Residents Association Incorporated for the
playground land area of Oratia Hall Reserve, 565 West Coast Road, Oratia
(Attachment B to the agenda report) on the following terms and conditions:
i)
term: 10 years commencing 1
September 2021 with two 10-year rights of renewal
ii)
rent: $1.00 plus GST per annum
if requested
iii)
six-month notice of early termination
of the lease if Auckland Council requires possession of the land for the
purposes of redeveloping the site including the provision of a playground for
community use.
d)
approve the Oratia District
Ratepayers & Residents Association Incorporated Community Outcomes Plan to
be attached to the community lease document (Attachment C to the agenda
report).
e)
approve that all other terms and
conditions be in accordance with the Reserves Act 1977, the Local Government
Act 2002, and the Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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14
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Joint CCO Engagement Plan 2021-2022
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Adam Milina, Local Area Manager, was
in attendance to speak to this item.
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Resolution
number WTK/2021/102
MOVED by Member K Turner, seconded by Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a)
adopt the Joint Engagement
Plan 2021-2022 as agreed between
the local board and Auckland Council’s substantive Council-Controlled Organisations:
Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and
Watercare.
b)
note that the Joint Engagement
Plan is a living document that will be updated as needed, with changes
reported to the local board each quarter.
c)
authorise the Chair of the
local board to sign this agreement on behalf of the local board, in
conjunction with representatives from the four CCOs.
CARRIED
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Item 15 – New community lease to Glen
Eden Railway Station Restoration Trust (Incorporated), and approval to enter
into a sublease at 145 West Coast Road, Glen Eden was taken prior to Item 14
Joint CCO Engagement Plan 2021-2022.
Item 16 – New
leases to Oratia District Ratepayers & Residents Association Incorporated,
565 West Coast Road Oratia was taken prior to Item 14 – Joint CCO
Engagement Plan 2021-2022.
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17
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Resource management system reform: Natural
and Built Environment Bill exposure draft submission
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Resolution
number WTK/2021/103
MOVED by Chairperson S Toms, seconded by Member K Turner:
That
the Waitākere Ranges Local
Board:
a)
resolve to provide
feedback in two parts on the Natural
and Built Environments Bill exposure draft for inclusion in the Auckland
Council submission.
b)
approve the tabled
feedback on the Natural and Built
Environments Bill exposure draft for inclusion in the Auckland Council
submission as part one.
c)
request that Chair
Saffron Toms develop part two of the Board’s feedback on the Natural and Built Environments Bill
exposure draft for inclusion in the Auckland Council submission, noting
that local boards feedback is required by close of business on 26 July 2021
for inclusion in the council submission.
d)
thank Deputy Chair
Presland for his work on the Natural
and Built Environments Bill exposure draft submission.
CARRIED
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Attachments
a 22 July 2021, Waitākere Ranges Local Board: Item 17
- Resource management system reform: Natural and Built Environment Bill
exposure draft submission - Waitākere Ranges Local Board Submission Part
One
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18
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Chair's Report - July 2021
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This item was withdrawn.
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21 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
5.42pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
