Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Tuesday, 3 August 2021 at 10.03am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Members

Cr Pippa Coom

From 10.04am

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.18am, Item 9

 

Cr Alf Filipaina

 

 

Cr Richard Hills

 

 

IMSB Chair David Taipari

 

 

ABSENT

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

 

Cr Josephine Bartley

 

Ex-officio

Deputy Mayor Cr Bill Cashmore

 

 

 

IN ATTENDANCE

 

 

Claire Denison

Kerridge and Partners

 


Appointments and Performance Review Committee

03 August 2021

 

 

1          Apologies

 

Resolution number APR/2021/50

MOVED by Mayor P Goff, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

a)         accept the apologies from:

Absence

Cr J Bartley

Deputy Mayor Cr B Cashmore.

CARRIED

Note:      An apology was subsequently received from Cr C Darby for lateness on council business.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

Cr P Coom joined the meeting at 10.04am.

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/51

MOVED by Cr A Filipaina, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8

Approval of brief for Watercare Services board appointments

 

Note:   changes to the original recommendation, amending clause b) and adding new clause c), were made with the agreement of the meeting.

 

Resolution number APR/2021/52

MOVED by Cr A Dalton, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

a)      approve the brief provided in Attachment A of the report for the appointment of directors to the board of Watercare Services

b)      appoint the following members of the committee to the selection panels for selecting two directors for Watercare Services to meet the requirements outlined in the brief:

i)       Councillor C Darby – Stakeholder engagement and customer communications

ii)      Councillor A Dalton – Engineering and infrastructure delivery

c)         request the Independent Maori Statutory Board appoint a member to each selection panel.

CARRIED

 

 

9

Appointments to the Contemporary Arts Foundation and reinstatement of the CCO Board intern programme

 

Note:   changes to the original recommendation, amending clause b) and adding new clause c), were made with the agreement of the meeting.

 

Cr C Darby joined the meeting at 10.18 am.

 

Resolution number APR/2021/53

MOVED by Mayor P Goff, seconded by Member D Taipari:  

That the Appointments and Performance Review Committee:

a)      note that a report in the confidential part of the agenda seeks approval to appoint trustees to the board of the Contemporary Arts Foundation

b)      appoint Cr C Fletcher to participate on the selection panel for the board interns

c)         request the Independent Maori Statutory Board appoint a member to the selection panel for the board interns.

CARRIED

 

 

10

Review of the Forward Work Programme - Appointments and Performance Review Committee

 

Resolution number APR/2021/54

MOVED by Cr A Filipaina, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

a)      receive and review the progress on the 2021 forward work programme - Attachment A of the agenda report

b)      approve the reviewed forward work programme

c)      review the forward work programme prior to the end of March 2022.

CARRIED

 

11

Summary of Confidential Decisions and related information released into Open

 

Resolution number APR/2021/55

MOVED by Cr C Darby, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

a)      note the confidential decisions and related information that is now publicly available:

i)       Appointments to Auckland Council’s Council-Controlled Organisations

ii)      Board Appointments to Tamaki Redevelopment Company Limited

iii)     Board Appointments to Auckland Regional Amenities Funding Board

iv)     Appointments to the board of Manukau Beautification Charitable Trust

v)      Board Appointments: Panuku Development Auckland

vi)     Appointments to the board of Auckland Unlimited

vii)    Appointments to the Auckland Regional Amenities Funding Board.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

13        Procedural motion to exclude the public

Resolution number APR/2021/56

MOVED by Mayor P Goff, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Appointments to the Contemporary Arts Foundation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for the board of Te Tuhi Contemporary Arts Foundation

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.20am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.26am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointments to the Contemporary Arts Foundation

 

Resolution number APR/2021/57

MOVED by Mayor P Goff, seconded by Cr P Coom:  

c)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

 

 

10.26am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................