Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held remotely on Tuesday, 31 August 2021 at 10.00am.  A recording of the meeting will be available on:  https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

From 10.01am

 

Cr Pippa Coom

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.02am, Item 8

 

Cr Alf Filipaina

From 10.01am

 

Cr Richard Hills

 

 

IMSB Chair David Taipari

 

Ex-officio

Deputy Mayor Cr Bill Cashmore

 

 

 

IN ATTENDANCE

 

 

Claire Denison

Kerridge and Partners

 

Maree Laurent

Director Partnerships, Auckland Unlimited

 

 

 

 


Appointments and Performance Review Committee

31 August 2021

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Hon Phil Goff, CNZM, JP

ü

Cr Chris Darby

 

Cr Christine Fletcher, QSO

ü

Cr Alf Filipaina

 

Cr Josephine Bartley

 

Cr Richard Hills

ü

Cr Pippa Coom

ü

IMSB Chair David Taipari

ü

Cr Angela Dalton

ü

Deputy Mayor Cr Bill Cashmore

ü

 

 

 

1          Apologies

 

There were no apologies.

 

 

Cr A Filipaina joined the meeting at 10.01am.

Cr J Bartley joined the meeting at 10.01am.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/58

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 3 August 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Board appointments for council-controlled organisations and external partnerships

 

Cr C Darby joined the meeting at 10.02am.

 

Resolution number APR/2021/59

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note that reports on the confidential agenda will consider:

i)       approval of a shortlist of candidates for an Auckland Transport board appointment

ii)      appointment of a deputy chair for the board of Eke Panuku

iii)     approval of board appointments to the Museum of Transport and Technology

b)      note that the reports are confidential due to the personal information contained in them.

CARRIED

 

 

9

Appointments and Performance Review Committee Forward Work Programme - 31 August 2021

 

Resolution number APR/2021/60

MOVED by Cr C Fletcher, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

a)         note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

11        Procedural motion to exclude the public

Resolution number APR/2021/61

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Shortlist of candidates for an Auckland Transport board appointment

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding director candidates

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Appointment of Deputy Chair to the board of Eke Panuku

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates for Deputy Chair of Eke Panuku

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Board appointments to the Museum of Transport and Technology

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates being considered for appointment to the Museum of Transport and Technology

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.05am          The public was excluded.

 

 

 

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.33am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Shortlist of candidates for an Auckland Transport board appointment

 

Resolution number APR/2021/62

MOVED by Mayor P Goff, seconded by Cr P Coom:  

b)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C2

CONFIDENTIAL: Appointment of Deputy Chair to the board of Eke Panuku

 

Resolution number APR/2021/63

MOVED by Member D Taipari, seconded by Mayor P Goff:  

b)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C3

CONFIDENTIAL: Board appointments to the Museum of Transport and Technology

 

Resolution number APR/2021/64

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

c)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 


 

 

10.33 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................