Kōmiti Aromātai Whakahaere Kaupapa Kei Raro

I Te Maru O te Kaunihera / Council Controlled Organisation Oversight Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held via Skype on 24 August 2021 at 2.01pm.  A recording of the meeting will be available on:  https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

 

Members

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Cr Fa’anana Efeso Collins

Until 3.15pm, Item 8

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

IMSB Member Hon Tau Henare

Until 4.28pm, Item 11

 

Cr Shane Henderson

 

 

Cr Richard Hills

Until 4.01pm, Item 10

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

From 2.10pm, Item 8

 

IMSB Chair David Taipari

From 2.30pm, Item 8

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

From 2.04pm

 

ABSENT

 

 

Cr Tracy Mulholland

 

 

 


Council Controlled Organisation Oversight Committee

24 August 2021

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Chairperson Cr Bill Cashmore

ü

Cr Shane Henderson

ü

Deputy Chair Cr Angela Dalton

ü

Cr Richard Hills

ü

Cr Josephine Bartley

ü

Cr Tracy Mulholland

 

Cr Dr Cathy Casey

ü

Cr Daniel Newman, JP

ü

Cr Fa’anana Efeso Collins

ü

Cr Greg Sayers

ü

Cr Pippa Coom

ü

Cr Desley Simpson, JP

ü

Cr Linda Cooper, JP

ü

Cr Sharon Stewart, QSM

 

Cr Chris Darby

ü

IMSB Chair David Taipari

 

Cr Alf Filipaina

ü

Cr Wayne Walker

ü

Cr Christine Fletcher, QSO

ü

Cr John Watson

ü

Mayor Hon Phil Goff, CNZM, JP

ü

Cr Paul Young

 

IMSB Member Hon Tau Henare

ü

 

 

 

 

1          Apologies

 

Resolution number CCO/2021/29

MOVED by Deputy Mayor BC Cashmore, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apology from:

Lateness

IMSB Chair D Taipari.

CARRIED

Note:   An apology was subsequently received from Cr E Collins for early departure.

 

 

Cr P Young joined the meeting at 2.04pm

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number CCO/2021/30

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 22 June 2021, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

CCO Review: Implementation Programme Update

 

A PowerPoint presentation was provided, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Shane Ellison – Chief Executive and Mark Laing Executive General Manager Finance, Auckland Transport were in attendance and spoke to the item.

 

Nick Hill – Chief Executive, Auckland Unlimited was in attendance and spoke to the item.

 

David Rankin – Chief Executive, Eke Panuku was in attendance and spoke to the item.

 

Jon Lamonte – Chief Executive, Watercare was in attendance and spoke to the item.

 

Jim Stabback – Chief Executive, Auckland Council was in attendance and spoke to the item.

 

Cr S Stewart joined the meeting at 2.10pm

IMSB Chair D Taipari joined the meeting at 2.30pm

Cr E Collins retired from the meeting at 3.15pm

 

Resolution number CCO/2021/31

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the update on the implementation programme for the Council-controlled Organisations Review.

CARRIED

 

Attachments

a     24 August 2021 – CCO Oversight Committee, Item 8 - CCO Review: Implementation Programme Update - presentation

 

 


 

 

 

9

Auckland Council Group updated brand guidelines

 

A PowerPoint presentation was provided, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CCO/2021/32

MOVED by Cr C Casey, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the updated Auckland Council group brand guidelines

b)      require CCOs to comply with the updated Auckland Council group brand guidelines

c)      note that updates on compliance with these guidelines will be reporting to this committee annually.

CARRIED

 

Attachments

a     24 August 2021 – CCO Oversight Committee, Item 9 - Auckland Council Group updated brand guidelines - presentation

 

 

 

 

10

Proposed shareholder feedback on Draft Ports of Auckland Limited - Statement of Corporate Intent (2021 - 2024)

 

Cr R Hills retired from the meeting at 4.01pm

 

Note:   changes to the original recommendation, adding new clauses c) and d), were made with the agreement of the meeting.

 

Resolution number CCO/2021/33

MOVED by Cr C Casey, seconded by Cr C Darby:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the shareholder comments on the draft Statement of Corporate Intent 2021–2024 for Ports of Auckland Limited as set out in this report

b)      delegate authority to the Mayor to:

i)       finalise a letter to Ports of Auckland Limited setting out the shareholder comments on the draft Statement of Corporate Intent 2021–2024 in line with the direction set by today’s committee

ii)      approve any minor amendments to the shareholder comments, if required

c)         request that POAL amend the last sentence of section 10 “Primary line of communication” to include the CEO as follows. “…direct line of communication to the Chief Executive and the Mayor of Auckland.”

d)        request POAL to consider not removing the customer survey score target for the next two years.

CARRIED

 


 

 

 

11

Council Controlled Organisations - approval of statements of intent for 2021-2024

 

IMSB Member T Henare retired from the meeting at 4.28pm

 

Resolution number CCO/2021/34

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the 2021-2024 statements of intent for Auckland Transport, Auckland Unlimited, Eke Panuku and Watercare

b)      approve the 2021-2024 statements of intent for Community Education Trust Auckland, Manukau Beautification Charitable Trust and Contemporary Art Foundation.

CARRIED

 

 

 

12

Liaison councillors' updates

 

Resolution number CCO/2021/35

MOVED by Deputy Mayor BC Cashmore, seconded by Cr D Simpson:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the updates from liaison councillors to the Council Controlled Organisations.

CARRIED

 

 

 

13

Review of the Forward Work Programme - Council Controlled Organisation Oversight Committee

 

Resolution number CCO/2021/36

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      receive and review the progress on the 2021 forward work programme - Attachment A of the agenda report

b)      approve the reviewed forward work programme

c)      review the forward work programme prior to the end of March 2022.

CARRIED

 

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 


 

 

 

4.51pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................