Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 17 August 2021 at 2.00pm.

 

present

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

ALSO PRESENT

 

 

Cr. Chris Darby

 

 

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

17 August 2021

 

 

 

1          Welcome

 

The meeting was opened with a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2021/116

MOVED by Chairperson R Jackson, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 20 July 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Sir David Levene

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/117

MOVED by Chairperson R Jackson, seconded by Member A Bennett:  

That the Devonport-Takapuna Local Board:

a)        acknowledge the passing of Sir David Levene and extend condolences to his family and friends.

CARRIED

 

Attachments

a     17 August 2021 Devonport-Takapuna Local Board Meeting - Item 6.1 Sir David Levene - Obituary

 

 

7          Petitions

 

7.1

Petition to save the Takapuna Boardwalk

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/118

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      receive the Save the Takapuna Boardwalk petition and thank Tony Lewis and Alan Morris for their attendance.

CARRIED

 

Attachments

a     17 August 2021 - Devonport-Takapuna Local Board Meeting - Item 7.1 Petition to save the Takapuna Boardwalk - Redacted Petition

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Friends of Takapuna Library - Takapuna community and library service provision

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/119

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Friends of Takapuna Library and thank Ruth Ell for their attendance.

CARRIED

 

Attachments

a     17 August 2021 - Devonport-Takapuna Local Board Meeting - Item 9.1 Friends of the Takapuna Library Takapuna community and library service provision - Speaking notes

 

 

9.2

Bike Auckland - Allocation of Local Board Transport Capital Fund budgets to local transport projects

 

Resolution number DT/2021/120

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)     receive the presentation from Bike Auckland and thank Mary Margaret and Nicky for their attendance.

CARRIED

 

 

9.3

Bill Rayner - Allocation of sales proceeds of 2 The Strand

 

Resolution number DT/2021/121

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport – Takapuna Local Board:

 

a)      receive the presentation from Bill Rayner and thank him for his attendance.

CARRIED

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Secretatial note:          The meeting adjourned at 3.53pm and reconvened at 4.03pm.

                                    All members of the meeting were present.

 

 

11

Allocation of sales proceeds for 2 The Strand, Takapuna

 

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)          requests that the board asks the Finance & Performance Committee to approve the allocation of proceeds of sale from 2 The Strand, Takapuna, to the following projects, ranked in order or priority.

i.            Takapuna Library and Community Service Provision

ii.          Firth property public access

iii.         Francis Street to Esmonde Road pathway; and

iv.         Wairau Esuary Boardwalk.

 

MOVED by Member T van Tonder, seconded by Member A Bennett:

Member T van Tonder moved an amendment by replacement to the original recommendation as follows:

a)              requests that the Finance and Performance Committee approve the allocation of the proceeds of sale from 2 The Strand, Takapuna to the following projects, ranked in order of priority:

i.        Firth Property public access

ii.       Francis to Esmonde Road Pathway; and

iii.      Wairau Estuary Boardwalk

 

b)             note the above projects have been identified as consistent with the purpose of the endowment pursuant to which this property was vested and is in accordance with the conditions set out in sections 140 and 141 of the Local Government Act 2002, with the exception of a) i) above which remains an important future project for the Devonport-Takapuna Local Board.

 

A division was called for, voting on which was as follows:

For

Member A Bennett

Member T van Tonder

Member G Wood

Against

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote against so the motion was Lost.

LOST

 

Resolution number DT/2021/122

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

The Chairperson put the substantive motion.

That the Devonport-Takapuna Local Board:

a)          requests that the Finance & Performance Committee to approve the allocation of proceeds of sale from 2 The Strand, Takapuna, to the following projects, ranked in order or priority.

i.           Takapuna Library and Community Service Provision

ii.          Firth Property public access

iii.        Francis Street to Esmonde Road pathway; and

iv.        Wairau estuary boardwalk

The substantive motion was declared.

 

A division was called for, voting on which was as follows:

For

Member A Bennett

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Member T van Tonder

Member G Wood

Against

Abstained

 

The motion was declared carried by 6 votes to 0.

CARRIED

 

 

12

Takapuna community and library service provision

 

Resolution number DT/2021/123

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         approve the development of an Indicative Business Case (IBC) to investigate the following options to deliver integrated community and library services in Takapuna:

                  i.           Option 2 – Renovating and integrating the Takapuna Library and Takapuna Community Services Building on the land they currently occupy to support consolidated and integrated service delivery, using the proceeds from divestment of the Mary Thomas Centre;

                 ii.           Option 3 - developing a new purpose-built integrated library and community facility within a mixed-use development on the land currently occupied by the Takapuna Library and Takapuna Community Services Building, using proceeds from the divestment of the Mary Thomas Centre and air space development rights above the new facility;

               iii.           Option 4 - developing a new purpose-built integrated library and community facility with a mixed-use development adjoining the Takapuna Town Square, using the proceeds from the divestment of the Takapuna Library, the Takapuna Community Services Building, and the Mary Thomas Centre, and air space development rights above the new facility.

b)      requests that all relevant information regarding Option 1 – Status Quo be re-presented to the local board alongside the Indicative Business Case for Options 2, 3, and 4 so that full information on all four options may be reviewed and considered as a whole. Option 1 retains the existing Takapuna Library, Mary Thomas Centre, and Takapuna Community Services Building, addressing maintenance and renewal works as recommended in asset assessment reports.

c)      requests that the proceeds of the sale of the former library at 2 The Strand be explored as an alternative or additional funding source in each of the three options outlined in a).

d)      requests that each of the three options outlined in a) also considers integrating the local board offices and meeting facilities within the council-owned facilities, taking into account the savings resulting from not being housed in leased premises.

e)      requests that the floor space provided as part of any redeveloped facility is able to provide for our growing population.

f)       requests that all existing community organisations housed in the existing three facilities be accommodated in each of the options in a) and ensures that any currently unmet needs of those organisations have been taken into account.

g)      requests that the library’s Research North Centre continues to be included in the three options outlined in a).

h)      requests that for each of the three options the Indicative Business Case clearly details:

i.           comparisons of existing and future floor area allocated to the library, research centre, and to the various other community and council uses contemplated;

ii.          comparisons of the current and future parking provision;

iii.        the ownership of the buildings or floors occupied by council and whether the underlying land would remain in council ownership;

iv.        property titles, transfers, zonings and land use information;

v.          costs and funding sources.

CARRIED

 

 

13

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Resolution number DT/2021/124

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      provides the following general feedback on the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022:

                 i.        supports all reserves held under the Reserves Act 1977 being excluded from the bylaw and freedom camping remaining prohibited under the Reserves Act 1977.

                ii.        supports Auckland Council not using the bylaw to manage issues associated with homelessness and support Auckland Council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders.

              iii.        expresses concern that all land held by Auckland Council under the Local Government Act 2002 (including the road corridor) is proposed to be available for freedom camping by default unless specified as prohibited, and note that this is a significant change from the existing bylaw where freedom camping is prohibited by default unless specified as being allowed.

              iv.        does not support freedom camping being allowed by default in all road corridors in Auckland, as this will put added pressure on arterial and suburban roads and potentially allow freedom camping in:

A.      carparks servicing neighbourhood shops,

B.      slip roads servicing private driveways,

C.      carparks servicing public transport, such as ferry terminals

D.      carparks servicing parks and reserves (where outside the reserve boundary)

E.      pocket parks and paper roads (legal unformed roads)

F.      outside schools, early learning centres and kindergartens.

b)         supports the use of general rules for all areas where freedom camping is permitted, as proposed in the draft Statement of Proposal in Attachment A, and support the following options:

                 i.        General rule 1: Self-containment rule - Option C, that freedom camping vehicles must be certified self-contained, help to prevent toilet waste, and cooking and washing wastewater being left behind.

                ii.        General rule 2: Maximum stay rule – Option B, maximum one night stay, to help ensure a turnover of carpark spaces, and minimise conflict with other users of the area/neighbours.

              iii.        General rule 3: Set departure time rule – Option B, 8am departure time, to help ensure a turnover of carpark spaces, and minimise conflict with other users of the area, neighbours, and businesses.

              iv.        General rule 4: No-return period rule – Option C, No return to the same street/parking area within 4 weeks, to ensure fair access to the area,  help make it easier to enforce, and minimise conflict with other users of the area/neighbours.

c)         seeks the addition of a general rule prohibiting freedom camping within 3km of a licensed campground.

d)         expresses concern that enhanced service levels for bylaw monitoring and compliance, including staffing and signage, are not budgeted.

e)         expresses strong concern that there is no comprehensive list detailing whether parks and reserves in the Devonport-Takapuna Local Board area are held under the Reserves Act 1977 or the Local Government Act 2002, and that parks and reserves can comprise multiple parcels held under different Acts. It is therefore not possible for the local board to accurately assess the impact of the bylaw in our area, or give quality feedback on relevant parks in which freedom camping would be unsuitable and request that they be included in either Schedule 1: Designated areas where freedom camping is restricted, or Schedule 2: Designated areas where freedom camping is prohibited.

f)           request that in view of e) that the updated Bylaw should retain the current provisions that freedom camping on land held under the Local Government Act 2002 be prohibited unless specified otherwise.

g)         supports the inclusion of Queens Parade, Devonport, and Becroft Park, Forrest Hill in Schedule 2: Designated areas where freedom camping is prohibited.

h)         seeks clarification on the process to revise and update both Schedule 1: Designated areas where freedom camping is restricted and Schedule 2: Designated areas where freedom camping is prohibited both prior to and after the adoption of the new Bylaw, noting that once adopted it would be many years before the Bylaw would again be revisited.

i)           expresses concern that the Bylaw affects local boards’ decision-making and governance role over parks and other public spaces which are within their purview.

j)           requests the opportunity to speak at the Governing Body meeting on 23 September 2021, noting that the local board endorses the Devonport-Takapuna Local Board chairperson to speak on behalf of the board.

k)         requests that this resolution be distributed to all local boards and councillors.

 

CARRIED

Note:

Member Toni van Tonder requested her dissenting vote against clause a) i, and clause b) ii, iii, and iv, above.

 

 

Secretarial Note:         Item 14: Local Board Annual Report 2020/2021 was taken after Item 17: Auckland Council’s Performance Report: Devonport-Takapuna Local Board for 1 March to 30 June 2021.

 

 

15

Local board input into Auckland Council’s submission on the Department of Internal Affair’s changes to Māori ward and Māori constituency processes

 

Resolution number DT/2021/125

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)         note that feedback is required by 25 August 2021 to ensure the local board’s feedback is appended to Auckland Council’s submission.

b)         appoints members Toni van Tonder, George Wood and Trish Deans to a working group and

                  i.       authorises them to develop feedback on behalf of the local board, noting that they will take into account input provided to them by other board members;

                 ii.       requests that they distribute the draft feedback to other board members no later than 22 August 2021, consider any input received from other members, and submit the final feedback to the Devonport-Takapuna Local Board Community Forum on Tuesday 24 August for adoption.

 

CARRIED

 

Precedence of Business

Resolution number DT/2021/126

MOVED by Chairperson R Jackson, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)          agree that Item 19 Elected Members’ Reports and Item 18 Chairpersons Report be accorded precedence at this time.

CARRIED

 

 

 

19

Elected Members' Reports

 

Documents were tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/127

MOVED by Chairperson R Jackson, seconded by Member T van Tonder: 

That the Devonport-Takapuna Local Board:

a)         receive and thank Cr Darby for his written report.

b)         receive and thank Member Toni van Tonder for her written report.

c)         receive and thank Member George Wood for his written report.

d)         receive and thank Member Trish Deans for her written report.

CARRIED

 

Attachments

a     17 August 2020 - Devonport-Takapuna Local Board Meeting - Item 19 Elected Members' Reports - Cr. Chris Darby Report

b     17 August 2020 - Devonport-Takapuna Local Board Meeting - Item 19 Elected Members' Reports - Toni van Tonder August 2021 report

c     17 August 2020 - Devonport-Takapuna Local Board Meeting - Item 19 Elected Members' Reports - George Wood August 2021 report

d     17 August 2020 - Devonport-Takapuna Local Board Meeting - Item 19 Elected Members' Reports - Trish Deans August 2021 report

 

 

18

Chairpersons' Report

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/128

MOVED by Member T Deans, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson R. Jackson for her written report

CARRIED

 

Attachments

a     17 August 2020 - Devonport-Takapuna Local Board Meeting - Item 19 Chairpersons' Report - Ruth Jackson August 2021 report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16

Allocation of Local Board Transport Capital Fund budgets to local transport projects

 

Resolution number DT/2021/129

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      allocate $1,331,177 from the following budget sources to the Francis Street to Esmonde Road connection project:

i.       $16,411 which was carried forward from the 2020/2021 Local Board Transport Capital Fund.

ii.      $1,315,300 from the 2021-2023 Local Board Transport Capital Fund.

b)      note that staff will present a final concept design for the Francis Street to Esmonde Road connection, which will include a preferred route, costs, and timelines for delivery at a future business meeting.

c)      allocate $30,000 from the Local Board Transport Capital fund to deliver a second tranche of wayfinding signage in those parts of the local board area not already identified when the local board approved the wayfinding project at its May 2020 business meeting (Resolution DT/2020/66), and request that the local board select and approve the final locations at a future business meeting.  

 

CARRIED

 

 

Secretarial Note:         Item 17: Auckland Council’s Performance Report: Devonport-Takapuna Local Board for 1 March to 30 June 2021will be taken after Item 21: Governance Forward Work Calendar.

 

Item 18: Chairpersons’ Report was taken after Item 19: Elected Members’ Reports.

 

Item 19: Elected Members’ Reports was taken after Item 15: Local board input into Auckland Council’s submission on the Department of Internal Affair’s changes to Māori ward and Māori constituency processes

 

 

20

Devonport-Takapuna Local Board - Record of Workshops July 2021

 

Resolution number DT/2021/130

MOVED by Chairperson R Jackson, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in July 2021.

CARRIED

 

 

21

Governance Forward Work Calendar

 

Resolution number DT/2021/131

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for August 2021 as set out in Attachment A of this agenda report.

CARRIED

17

Auckland Council’s Performance Report: Devonport-Takapuna Local Board for 1 March to 30 June 2021

 

Resolution number DT/2021/132

MOVED by Chairperson R Jackson, seconded by Member A Bennett:  

That the Devonport-Takapuna Local Board:

a)       receive the performance report for 1 March to 31 June 2021

CARRIED

 

 

14

Local Board Annual Report 2020/2021

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2021/133

MOVED by Member G Wood, seconded by Member A Bennett:  

That the Devonport-Takapuna Local Board:

a)         receive and adopt the draft 2020/2021 Devonport-Takapuna Local Board annual report as tabled.

b)         note that any proposed changes after the adoption will be clearly communiicated and agreed with the chairperson before the reprt is submitted for adoption by the Governing Body on 27 Setember 2021.

c)         note that the draft 2020/2021 Devonport-Takapuna Local Board annual report, as tabled, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock exchange which are expected to be made public by 28 September 2021.

CARRIED

 

Attachments

a     Devonport-Takapuna Local Board Annual Report 2020/2021 - Confidential

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

7.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................