I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 August 2021

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Cr Shane Henderson

 

Members

Cr Josephine Bartley

Mayor Hon Phil Goff, CNZM, JP

 

IMSB Member Renata Blair

Cr Richard Hills

 

Cr Dr Cathy Casey

Cr Tracy Mulholland

 

Deputy Mayor Cr Bill Cashmore

Cr Daniel Newman, JP

 

Cr Fa’anana Efeso Collins

Cr Greg Sayers

 

Cr Pippa Coom

Cr Sharon Stewart, QSM

 

Cr Linda Cooper, JP

IMSB Chair David Taipari

 

Cr Angela Dalton

Cr Wayne Walker

 

Cr Chris Darby

Cr John Watson

 

Cr Alf Filipaina

Cr Paul Young

 

Cr Christine Fletcher, QSO

 

 

(Quorum 11 members)

 

 

 

Sandra Gordon

Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

 

13 August 2021

 

Contact Telephone: (09) 890 8150

Email: sandra.gordon@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 


 

Terms of Reference

 

Responsibilities

 

The purpose of the committee is to:

 

a)    advise and support the mayor on the development of the Long-term Plan (LTP) and Annual Plan (AP)

b)    monitor the overall financial management and performance of the council parent organisation and Auckland Council group

c)    make financial decisions required outside of the annual budgeting processes.

 

The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:

 

·         advising and supporting the mayor on the development of the LTP and AP for consideration by the Governing Body including:

o   local board agreements

o   financial policy related to the LTP and AP

o   setting of rates

o   preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

·         monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

·         approving the financial policy of the council parent organisation

·         establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

·         approve the council insurance strategy and annual insurance placement for Council

·         performance measures and monitoring

·         write-offs

·         acquisition of property in accordance with the LTP

·         disposals in accordance with the LTP

·         recommending the Annual Report to the Governing Body

·         funding for achieving improved outcomes for Māori.

 

Powers

 

(i)         All powers necessary to perform the committee’s responsibilities, including:

(a)        approval of a submission to an external body

(b)        establishment of working parties or steering groups.

(ii)        The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii)       If a decision is a budgetary or financial decision that relates primarily to the Finance and Performance Committee responsibilities, the Finance and Performance Committee has the powers to make associated decisions on matters that would otherwise be decided by other committees. For the avoidance of doubt, this means that matters do not need to be taken to multiple committees for decisions.


 

(iii)       The committee does not have:

(a)        the power to establish subcommittees

(b)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

 

Code of conduct

 

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

 


 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Finance and Performance Committee

19 August 2021

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        9

2          Declaration of Interest                                                                                                   9

3          Confirmation of Minutes                                                                                               9

4          Petitions                                                                                                                          9  

5          Public Input                                                                                                                    9

6          Local Board Input                                                                                                          9

7          Extraordinary Business                                                                                              10

8          Te Wharau o Horotiu Bledisloe House – long-term lease                                       11

9          Recommendation from Parks, Arts, Community and Events Committee, 8 July 2021 - Proposed land exchange - Bellgrove Reserves, Avondale                                  17

10        Recommendation from Parks, Arts, Community and Events Committee, 8 July 2021 - Proposed exchange of reserve land at Murray Halberg Park, Ōwairaka            29

11        Review of the Forward Work Programme - Finance and Performance Committee 45

12        Summary of Finance and Performance Committee information memoranda and briefings - 19 August 2021                                                                                          57

13        Consideration of Extraordinary Items

PUBLIC EXCLUDED

14        Procedural Motion to Exclude the Public                                                                 59

C1       CONFIDENTIAL: Woodhill Sands Equestrian Centre - Support                             59

C2       CONFIDENTIAL: Land Exchange at Three Kings                                                    60


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 June 2021, including the confidential section; and the extraordinary minutes of its meeting, held on Thursday, 29 July 2021, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Finance and Performance Committee

19 August 2021

 

Te Wharau o Horotiu Bledisloe House – long-term lease

File No.: CP2021/12023

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To implement a 125-year lease for the integrated development of Te Wharau o Horotiu Bledisloe House (“Bledisloe House”) with the Aotea Station and over-station development as previously agreed and provided for in the 10-year Budget 2021-2031 (Our Recovery Budget) (the 10-year budget).

Whakarāpopototanga matua

Executive summary

Previous decisions and consultation

2.       Auckland Council has consolidated staff from Bledisloe House and Graham Street to Te Wharau o Tāmaki-Auckland House, and COVID-19 has accelerated changes to more flexible and remote working.  Bledisloe House is now surplus to council requirements and is not fit-for-purpose for continued use by Auckland Emergency Management. 

3.       In adopting the 10-year budget 2021-2031, the Governing Body on the recommendation of the Finance and Performance Committee, agreed to provide for the transfer of ownership and a change in use for Bledisloe House through entering into a development agreement for a long-term ground lease of 125 years (Resolution GB/2021/41)[1].  This decision followed consultation undertaken as part of the 10-year budget.

4.       The Finance and Performance Committee considered four options for Bledisloe House prior to inclusion in the 10-year budget consultation[2].  The agreed option, which was consulted on, was for a long-term (125 years) lease. 

5.       Limited feedback was received through public consultation on the 10-year budget with ten submissions supporting the proposal for a long-term (125 years) lease and two not supporting.  The Waitematā Local Board supported the proposal.

Bledisloe House

6.       Built in the late 1950s, Bledisloe House, is a category B heritage scheduled building. A heritage conservation assessment has been completed and it is identified that the exterior appearance of the building is to be retained.

7.       Maintaining the heritage characteristics of Bledisloe House will be achieved via the council’s role as the regulator during the consenting process, and the involvement of council’s heritage team in the development agreement process.

Implementing previous Governing Body decision – long-term lease

8.       Significant investment is occurring in the area surrounding Bledisloe House.  There is an opportunity for an integrated development of Bledisloe House with Aotea Station, the City Rail Link (CRL) and the over-station development. The development supports the strong placemaking objectives of the Aotea Quarter Framework[3].

9.       Negotiation will occur, in the first instance with MRCB Australian Holding Company Pty Ltd (MRCB); the over-station developer to agree a 125-year lease which is the same as the over-station development.  MRCB were selected following a competitive market process.

10.     The value of the commercial opportunity will be determined by obtaining independent valuations and leveraging the market knowledge gained during the competitive market process for the over-station development.  Should agreement with MRCB not be achieved then a competitive market process will occur to select an alternative development partner. 

11.     A portion of the proceeds will be used to relocate Auckland Emergency Management and some upgrades to Te Wharau o Tāmaki-Auckland House with the balance contribution to the asset recycling budget.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      note the Governing Body agreed to provide for the transfer of ownership and a change in use for Bledisloe House through entering into a development agreement for a long-term ground lease of 125 years in the 10-year Budget 2021-2031 (Our Recovery Budget).

b)      note that in implementing the Governing Body decision, integration with the Aotea Station development will achieve the best public realm and development outcomes for the Aotea Quarter and city centre.

c)      approve a 125-year lease and the future development of Bledisloe House (Lot 1, DP200298; Lot 2 DP200298; Lot 16 DP21520; Lot 17 DP21520; contained in CT 128C/83) subject to the following requirements being met:

i)        that any development is integrated with Aotea Station and Aotea Quarter and the heritage status of Bledisloe House is protected

ii)       the satisfactory completion of all required statutory processes; and

iii)      approval of the final terms and conditions by the Eke Panuku Board

d)      request Eke Panuku enter exclusive negotiations for a long-term lease and development agreement with MRCB (the over-station development partner) to achieve an integrated development of Bledisloe House with CRL, Aotea Station and the Aotea Quarter.

e)      in the event, exclusive negotiations with MCRB are unable to be concluded, request Eke Panuku lead a competitive market process for a long-term lease and development agreement for Bledisloe House.

 

Horopaki

Context

Previous decisions and consultation

12.     Auckland Council has consolidated staff from Bledisloe House and Graham Street to Te Wharau o Tāmaki-Auckland House, and COVID-19 has accelerated changes to more flexible and remote working.  Bledisloe House is now surplus to council requirements and is not fit-for-purpose for continued use by Auckland Emergency Management. 

13.     In adopting the 10-year budget 2021-2031, the Governing Body on the recommendation of the Finance and Performance Committee, agreed to provide for the transfer of ownership and a change in use for Bledisloe House through entering into a development agreement for a long-term ground lease of 125 years (Resolution GB/2021/41).

14.     The Finance and Performance Committee considered four options[4] (do minimum, lease to third party, lease to CCO or long-term lease) for Bledisloe House prior to inclusion in the 10-year budget consultation.  Staff advice was that the best outcome would be achieved if Bledisloe House was leased to the same party as the over-station development.  At that time negotiations with MCRB had not yet concluded.

15.     The agreed option, which was consulted on, is for the transfer of ownership and a change in use for Bledisloe House through entering into a development agreement for a long-term ground lease of 125 years.  This option provided the best opportunity to integrate with wider Aotea Quarter and allowed council to avoid significant maintenance expenditure.

Bledisloe House

16.     Bledisloe House, built in the late 1950s, is a category B heritage scheduled building due to its historic context and external design attributes.  A heritage conservation assessment has been completed and it is identified that the exterior appearance of the building is to be retained.  The interior of the building does not have heritage attributes. 

Tātaritanga me ngā tohutohu

Analysis and advice

Implementing previous Governing Body decision - long term lease

17.     Significant investment is occurring in the area surrounding Bledisloe House.  There is an opportunity for an integrated development of Bledisloe House with Aotea Station, the City Rail Link (CRL) and the over-station development. The development supports the strong placemaking objectives of the Aotea Quarter Framework

18.     In March 2021, Eke Panuku completed a competitive market process to select MRCB as the development partner for the over-station development and adjoining Bledisloe car park.  The following development outcomes were agreed

·    optimise integration with Aotea Station, CRL and Bledisloe House

·    help build the Aotea Quarter as a vibrant and sustainable precinct that delivers the strong placemaking objectives of the Aotea Quarter Framework.

19.     Providing MRCB an exclusive opportunity for a long-term lease for Bledisloe House maximises the opportunity for an integrated development and minimises future disruption. This was staff advice at the time of agreeing to consult.

20.     The value of the commercial opportunity will be determined by obtaining independent valuations and leveraging the market knowledge gained during the over-station development competitive market process.

21.     In the event a lease and development agreement cannot be concluded with MRCB, a competitive market process will occur.  There is a risk that the development outcomes cannot be achieved to the same extent by another developer.

Maintaining Bledisloe House heritage status

22.     Maintaining the heritage characteristics of Bledisloe House will be achieved via the council’s role as regulator during the consenting process, and the involvement of council’s heritage team in the development agreement process.


 

Auckland Emergency Management

23.     Auckland Emergency Management (AEM) are located at Bledisloe House and would be relocated to fit for purpose premises. Access to and from the building is impacted as the CRL, the Aotea Station and over-station developments progress but there are agreed management plans in place with CRL to manage access.

24.     Planning for the relocation of Auckland Emergency Management is underway.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     Bledisloe House is an old building requiring significant renewal expenditure.  It is relatively inefficient in respect of water use, emissions, and energy efficiency which a high standard re-development would improve.  Consolidating staff in Te Wharau o Tāmaki-Auckland House has resulted in a 10 per cent improvement in energy efficiency and reduction in water use. 

26.     Any form of construction and development can increase emissions during the construction phase. Emissions associated with any potential redevelopment can be reduced through development standards agreed in a future development agreement.

27.     Any future development will include minimum environmental standards. Commercial and retail development should achieve a minimum 5 Green Star rating certification and residential development should achieve a minimum 6 Homestar rating certification.

28.     The development partner will be expected to have best practice construction and demolition waste management and procurement practices to reduce waste and maximise carbon reduction.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     Eke Panuku will lead the development opportunity working closely with council staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Consultation feedback was considered as part of previous decision making.  Limited feedback was received through public consultation on the 10-year budget with ten submissions supporting the proposal for a long-term (125 years) lease and two not supporting.

31.     The Waitematā Local Board support the proposal of a long-term lease.  No other local boards expressed any views or preferences on the proposal

Tauākī whakaaweawe Māori

Māori impact statement

32.     Eke Panuku contacted mana whenua authorities regarding the potential over-station development. Feedback was received from Ngāti Whatua Ōrākei and Ngāti Te Ata – Waiohua who expressed potential commercial interest in the site who were invited to participate in the development process but did not do so.

33.     MRCB’s proposed design for the over-station development addresses the Māori Design Guidelines, He Kaupapa principles. That development agreement outlines requirements for continued iwi consultation which will be continued for Bledisloe House.

Ngā ritenga ā-pūtea

Financial implications

34.     The agreed option of a long-term (125 years) means council will no longer have any operating or capital cost requirements for renewals during the lease term.

35.     The lease payment will be informed by independent valuation and will be pre-paid resulting in cash proceeds.  Up to $10 million will be used for the Corporate Property Strategy to relocate Auckland Emergency Management and support consolidation of staff to Te Wharau o Tamaki-Auckland House with the balance contributing to the asset recycling target in the 10-year budget 2021-2031.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     There are risks associated with seeking to secure a long-term lease for Bledisloe House that need to be carefully managed in order to achieve the best outcome and value for money for Aucklanders. These risks and the proposed mitigations to manage them are outlined below:.

Risk (If…)

Consequence (Then…)

Mitigation

Integration opportunity is not achieved

Full value of opportunity to improve Aotea Quarter is not realised

·   Exclusive negotiations with MRCB in the first instance

·   Conditions of development agreement

Commercial terms are sub optimal

Value for Auckland and the council is not maximised

·   Independent valuations of opportunity

·   Oversight by Eke Panuku Board

Ngā koringa ā-muri

Next steps

37.     Should the committee approve the proposed approach for implementing the previously agreed 125-year lease for Bledisloe House, negotiations will commence with MRCB in the first instance.

38.     Progress updates will be provided to elected members during the development process as appropriate.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ross Chirnside, General Manager Value For Money

Authoriser

Peter Gudsell - Group Chief Financial Officer

 


Finance and Performance Committee

19 August 2021

 

Recommendation from Parks, Arts, Community and Events Committee, 8 July 2021 - Proposed land exchange - Bellgrove Reserves, Avondale

File No.: CP2021/10222

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the recommendations from the Parks, Arts, Community and Events Committee held on 8 July 2021.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 8 July 2021, the Parks, Arts, Community and Events Committee considered the attached report and resolved as follows:

Resolution number PAC/2021/26

MOVED by Cr T Mulholland, seconded by Cr C Fletcher: 

That the Parks, Arts, Community and Events Committee:

a)      approve the exchange of 397m2 of reserve land as follows:

i)       Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239

ii)       Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239

for a 1372m2 new pocket park and pedestrian accessway situated on:

iii)      part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572

iv)     part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572

v)      part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572

vi)     part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239

vii)     part of Bellgrove Place Road Reserve, 126m2

b)      recommend that the Finance and Performance Committee:

i)       note that Auckland Council staff have assessed the disposal of Bellgrove Reserve West and part of Bellgrove Reserve East against council’s open space provision policy

ii)       note that staff recommend the disposal as the subsequent land exchange will:

A)    increase amenity values and open space (net gain of 975m2 open space)

B)    provide a more multifunctional and useable recreational space

C)    deliver better sightlines and pedestrian access to open space

iii)      note that the Parks, Arts, Community and Events Committee approved public notification under section 15(2) of the Reserves Act 1977 in March 2021 (PAC/2021/3)

iv)     note that staff and the Whau Local Board considered all submissions to the proposal (three in support and one in objection) and recommended the Parks, Arts, Community and Events Committee proceed with the land exchange (WH/2021/50)

v)      approve the disposal of Bellgrove Reserve West (245m2 / LOT 5 DP 100239) to Kāinga Ora

vi)     approve the disposal of part of Bellgrove Reserve East (152m2 / LOT 2 DP 100239) to Kāinga Ora

vii)     note that if the Finance and Performance Committee approve the disposals, staff will progress the land exchange agreement and apply to the Minister of Conservation to authorise and complete the land exchange

3.       The original report to the 8 July 2021 meeting is appended as Attachment A which provides detailed information.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      note resolution PAC/2021/26 clause b) from the Parks, Arts, Community and Events Committee meeting held on 8 July 2021, recommending that the Finance and Performance Committee approve the disposal of Bellgrove Reserve West (245m2 / LOT 5 DP 100239) to Kāinga Ora and the disposal of part of Bellgrove Reserve East (152m2 / LOT 2 DP 100239) to Kāinga Ora.

b)        approve the disposal of Bellgrove Reserve West (245m2 / LOT 5 DP 100239) to Kāinga Ora and the disposal of part of Bellgrove Reserve East (152m2 / LOT 2 DP 100239) to Kāinga Ora to complete the land exchange.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report from Parks, Arts, Community and Events Committee, 8 July 2021 Proposed land exchange - Bellgrove Reserves, Avondale

19

     

Ngā kaihaina

Signatories

Author

Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Authoriser

Peter Gudsell - Group Chief Financial Officer

 


Finance and Performance Committee

19 August 2021

 

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Finance and Performance Committee

19 August 2021

 

Recommendation from Parks, Arts, Community and Events Committee, 8 July 2021 - Proposed exchange of reserve land at Murray Halberg Park, Ōwairaka

File No.: CP2021/10231

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the recommendations from the Parks, Arts, Community and Events Committee held on 8 July 2021.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 8 July 2021, the Parks, Arts, Community and Events Committee considered the attached report and resolved as follows:

Resolution number PAC/2021/27

MOVED by Cr C Fletcher, seconded by IMSB Member T Kake: 

That the Parks, Arts, Community and Events Committee:

a)      approve:

i)       the transfer of part of Lot 70 DP 38660, comprising approximately 241m2, to be transferred from Kāinga Ora to Auckland Council to form a new accessway from Range View Road to Murray Halberg Park

ii)       the transfer of part of Lot 49 DP 43547, comprising approximately 200m2, to be transferred from Auckland Council to Auckland Transport (receiving 123.8m2) and to Kāinga Ora (receiving 76.1m2) to provide improved access from Olympus Street to Murray Halberg Park

iii)      the transfer of part of Lot 49 DP 43547, comprising approximately 142m2, to be transferred from Auckland Council to Auckland Transport (receiving 58.1m2) and to Kāinga Ora (receiving two parcels of 29.3m2 and 54.4m2) to provide improved access from Hargest Terrace into Murray Halberg Park

iv)     the exchange of part of Lot 138 DP 38659, comprising approximately 210m2, held by Kāinga Ora to be exchanged for part of Lot 49 DP 43547, comprising of approximately 108m2, held by Auckland Council to widen and realign the Cassino Terrace Accessway to Murray Halberg Park. 

b)      recommend that the Finance Performance Committee:

i)       note that Auckland Council staff have assessed the disposal of part of Murray Halberg Park against council’s open space provision policy

ii)       note that staff recommend the disposal as the subsequent land exchange will:

A)    increase amenity values and open space (gain of 1.7m2)

B)    deliver better sightlines and pedestrian access to open space.

iii)      note that the Parks, Arts, Community and Events Committee approved public notification under section 15 (2) of the Reserves Act 1977 in December 2020 (PAC/2020/76)


 

iv)     note that staff and the Albert-Eden Local Board considered all submissions to the proposal (four in support and four in objection) and recommended the Parks, Arts, Community and Events Committee proceed with the land exchange (AE/2021/81)

v)      approve the disposal of part of Lot 49 DP 43547, comprising approximately 200m2

vi)     approve the disposal of part of Lot 49 DP 43547, comprising approximately 142m2

vii)     note that if the Finance and Performance Committee approve the disposals, staff will progress the land exchange agreement and apply to the Minister of Conservation to authorise and complete the land exchange.

3.       The original report to the 8 July 2021 meeting is appended as Attachment A which provides detailed information.

4.       Since the Parks, Arts, Community and Events Committee meeting on 8 July 2021, it has been identified that a recommendation to Finance and Performance Committee to approve the disposal of part of Lot 49 DP 43547, comprising approximately 210m2, was unintentionally omitted from the recommendations considered at that meeting. In consultation with staff, the Chair of Parks, Arts, Community and Events Committee, and the Chair of Finance and Performance Committee, it has been agreed that it was the clear intention of the report to seek approval for all three land exchanges and that the Parks, Arts, Community and Events Committee intended for all three disposals to be referred to Finance and Performance Committee as per Resolution number PAC/2021/27 clauses a) ii) to iv).

5.       As a result, approval from the Finance and Performance Committee to dispose of part of Lot 49 DP 43547, comprising approximately 108m2, is sought as part of recommendation clause c) in this referral report.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      note resolution PAC/2021/27 clause b) from the Parks, Arts, Community and Events Committee meeting held on 8 July 2021, recommending that the Finance and Performance Committee approve the disposal of part of Lot 49 DP 43547, comprising approximately 200m2 and the disposal of part of Lot 49 DP 43547, comprising approximately 142m2.

b)      note that a recommendation to Finance and Performance Committee to approve the disposal of part of Lot 49 DP 43547, comprising of approximately 108m2, was unintentionally omitted from the recommendations considered by the Parks, Arts, Community and Events Committee meeting held on 8 July 2021.

c)      approve the disposal of part of Lot 49 DP 43547, comprising approximately 200m2; the disposal of part of Lot 49 DP 43547, comprising approximately 142m2; and the disposal of part of Lot 49 DP 43547, comprising of approximately 108m2.

 

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report from Parks, Arts, Community and Events Committee, 8 July 2021 Proposed exchange of reserve land at Murray Halberg Park Ōwairaka

33

     

Ngā kaihaina

Signatories

Authors

Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Kerri Foote - Executive Officer, Chief Financial Office Division

Authoriser

Peter Gudsell - Group Chief Financial Officer

 


Finance and Performance Committee

19 August 2021

 

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Finance and Performance Committee

19 August 2021

 

Review of the Forward Work Programme - Finance and Performance Committee

File No.: CP2021/10155

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To review and note progress on the 2021 Finance and Performance Committee forward work programme appended as Attachment A.

Whakarāpopototanga matua

Executive summary

2.       The forward work programme for the Finance and Performance Committee was adopted by the committee at its meeting held on 19 March 2020.  It was agreed that the forward work programme would be reported for information and reviewed on a six-monthly basis.

3.       Due to the uncertainty of the meeting schedule during 2020, and the adoption of an Emergency Budget, the committee forward work programmes have not had a full review since originally being approved.

4.       The Finance and Performance Committee work programme was reviewed in August 2020 and 18 February 2021.

5.       The Governing Body has now adopted the Recovery Budget (10-year Budget 2021-2031) and committee forward work programmes should reflect those decisions.

6.       All committees need to review their forward work programme, by the end of September, following the adoption of the budget each year. A further review needs to be carried out by the end of March each year.

7.       Following approval, all committee forward work programmes will be reported to the Governing Body in October and April each year, for oversight as per the Terms of Reference.

8.       To expedite the above process, it has been agreed to report the committee forward work programmes to the Governing Body at its meeting on 26 August 2021.

9.       The current forward work programme for the Finance and Performance Committee is appended as Attachment A.

10.     Specific amendments have been made [since the last review in February 2021 or since initial approval], as follows:

i)        reporting on the Long-term plan and adopted policies have been moved to the “completed” section of the document.

ii)       any new additions will be highlighted in red text

iii)      any deletions will be shown in strikethrough.

11.     Following the approval of the forward work programme, it will be reported to the Governing Body in October and April each year, for oversight as per the Terms of Reference.


 

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      receive and review the progress on the 2021 forward work programme as appended in Attachment A of the agenda report.

b)      approve the forward work programme as agreed to at the meeting.

c)      review the work programme prior to the end of March 2022.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward work programme - Finance and Performance Committee - 19 August 2021

47

     

Ngā kaihaina

Signatories

Author

Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Authoriser

Peter Gudsell - Group Chief Financial Officer

 


Finance and Performance Committee

19 August 2021

 

 

Te Komiti ā-Pūtea, ā-Mahi Hoki/Finance and Performance Committee
Forward Work Programme 2021/22

This committee controls expenditure across the Auckland Council Group and deals with the overall financial management and performance of the council parent organisation and Auckland Council Group and makes financial decisions outside of the annual budgeting processes.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Planning and funding

Annual Budget
(2022/2023)

General Manager Financial Strategy and Planning

Statutory Process

Hold workshops regarding process/content/policies

Decision to agree Mayoral Proposal (Dec 2021)

2022 indicative timing (below)

Recommend consultation document to consult with public (Feb 2022)

Adopt consultation document to consult with public (Feb 2022) (Governing Body)

Consultation period – (Feb/Mar 2022)

Hear feedback and deliberate budget scenarios (Apr/May 2022)

Decisions made for Annual Budget (June 2022)

Recommend final Annual Budget (June 2022)

Adopt final Annual Budget (Governing Body) (June 2022)

 

 

 

 

 

 

 

 

 

 

 

 

Half-yearly and annual reporting

Group Treasurer and Group Financial Controller

Statutory requirement and NZX listing requirement

Receive and approve half-year (Feb) and preliminary full year NZX release (delegation to chair and deputy chair)

Receive annual report (16 Sept - extraordinary)

Recommend adoption of annual report to Governing Body (16 Sept - extraordinary)

Note:  

·    NZX announcements are presented to the Audit and Risk Committee

·    There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2022.

·    Formal adoption of annual report is by the Governing Body

Progress to date:

Auckland Council Group and Auckland Council quarterly performance report for the 6 months to 31 December 2020 – 18 March 2021
Link to decision 

 

 

 

 

 

 

 

 

 

 

 

 

Financial and Budget Updates

General Manager Financial Strategy and Planning

Financial Management

Receive updates and make decisions on any recommended budget changes outside of the Annual Budget/Long-term Plan, as required

Note:   This includes significant unbudgeted one-off expenditure.

 

Progress to date:

Emergency Budget 2020/2021 - Update February 2021 (considered in confidential; restatements only released to the open record) –18 February 2021
 
Link to decision

Emergency Budget 2020/2021 - Update March 2021 – 18 March 2021
Link to decision

Emergency Budget 2020/2021 – Update April 2021 – 22 April 2021
Link to decision

Emergency Budget 2020/2021 – Update May 2021 –20 May 2021
Link to decision

Emergency Budget 2020/2021 - Update June 2021 – 17 June 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Loan guarantees and grant funding

Group Treasurer

Financial management

Review information and make decisions on loan guarantees and restructuring (including Parks)

Receive an update on the Eden Park loan guarantee and grant funding (six-monthly)

Receive progress update memos when appropriate

 

Progress to date:

Q Theatre loan and funding (considered in confidential, resolutions released to the open record) – 18 February 2021
Link to decision

Presentation from Eden Park Trust Board – 18 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reporting and performance

Performance reporting quarterly – parent

General Manager Financial and Business Performance

Financial management

Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure.

Q2 (Mar), Q3 (May), Q4 (16 Sept - Extraordinary), Q1 (Dec)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.

 

Progress to date:

Auckland Council Group and Auckland Council quarterly performance report for the 6 months to 31 December 2020 – 18 March 2021
Link to decision

Auckland Council Group and Auckland Council quarterly performance report for the 9 months to 31 March 2021 – 20 May 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance reporting quarterly – group

General Manager Financial Strategy and Planning

Financial management

Monitor Auckland Council group financial requirements on a quarterly basis.

Q2 (Mar), Q3 (May), Q4 (16 Sept - Extraordinary), Q1 (Dec)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.

 

Progress to date:

Auckland Council Group and Auckland Council quarterly performance report for the 6 months to 31 December 2020 –18 March 2021
Link to decision

Auckland Council Group and Auckland Council quarterly performance report for the 9 months to 31 March 2021 –20 May 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Operational

Disposals

Auckland Council and Eke Panuku Development Auckland

Eke Panuku, working with all areas of council, is required through its Statement of Intent to identify and recommend to council properties that are surplus to requirements and can be considered for disposal.  These include general disposals to fund Long-term Plan projects.

 

Agree to proceed with recommended disposals or acquisition, as required.

·    Approve approach to implement a long-term lease for Bledisloe House as provided for in the 10-year Budget 2021-2031 (Aug)

 

Progress to date:

Recommendation from Parks, Arts, Community and Events Committee, 10 December 2020 - Proposed exchange of reserve land at Watchfield Close and Mayflower Park - Māngere East and West – 18 February 2021
Link to decision

C40 development additional land disposal recommendation – 331 (part) Great North Road, Henderson – 22 April 2021
Link to decision

Disposal Recommendation report – part of 16 Amersham Way, Manukau – 20 May 2021
Link to decision

24 Upper Municipal Place, Onehunga disposal recommendation – 17 June 2021
Link to decision

 

 

Note: Properties are recommended for acquisitions and disposal to the committee for approval in accordance with the Long-term Plan/Annual Budget.

Properties are also identified for disposal via the Emergency Budget 2020/2021 asset recycling process.

 

 

Progress to date:

Memorandum – Emergency Budget 2021/2021 – Asset Recycling – Reserve Revocation – 23 February 2021 – 18 March 2021
Link to memorandum

 

 

As required

Funding and Levies (including Auckland Regional Amenities Funding Board, Museum of Transport and Technology and Auckland War Memorial Museum)

Manager CCO/ External Partnerships team

Statutory process

Approve annual funding levies for Auckland Regional Amenities Funding Board (Mar); Museum of Transport and Technology (Apr); and Auckland War Memorial Museum (Apr)

Receive presentations from amenities via memorandum (May/Jun)

 

Progress to date:

Approval of the Auckland Regional Amenities Funding Levy – 18 March 2021
Link to decision (note this report was deferred to 22 April 2021)

Consideration of ARAFA, MOTAT and Auckland Museum annual plans and council funding contributions, 2021/2022 – 22 April 2021
Link to decision

Presentations from the Auckland Regional Amenities – 20 May 2021
Link to decision

Presentations from the Auckland Regional Amenities – 17 June 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Insurance Strategy and Placement

GM Risk and Assurance

 

Receive results of the insurance options assessment and approve option to progress (Oct)

 

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Review of Policies

 

Approve council policies:

·    Significance and Engagement Policy (August 2021 – Governing Body)

·    Development Contribution Policy (Sept extraordinary)

·    Business Improvement District Policy (Dec)

Receive updates on:

·    Infrastructure Funding and Financing (IFF) (as required)

 

Progress to date:

Exploring alternative funding and financing opportunities – 17 June 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Review of committee forward work programme

Governance

Regular reporting

Receive updates (monthly)

Review content of the forward work programme (six-monthly)

 

Progress to date:

Review of work programme – 18 February 2021
Link to decision

 

 

 

Review work programme

 

 

 

 

 

Review work programme

 

 

 

 

 


 

 

Completed

Area of work

Committee role

(decision and/or direction)

Decision

10-year Budget (Long Term Plan)

2021-2031

General Manager Financial Strategy and Planning

Hold workshops regarding process/content/policies

Decision to agree Mayoral Proposal (9 Dec 2020)

Recommend consultation document to consult with public (Feb 2020)

Adopt consultation document to consult with public (18 Feb 2020) (Governing Body)

Consultation period – 22 February 2021 – 22 March 2021

Hear feedback and deliberate budget scenarios (Apr/May 2021)

Decisions made for Long-Term Plan (25 May 2021)

Recommend final Long-Term Plan (25 May 2021)

Adopt final Emergency Budget (Governing Body) (29 June 2021)

 

Progress to date:

Workshops held (26 August 2020, 9 September 2020, 16 September 2020, 23 September 2020, 14 October 2020, 21 October 2020, 28 October 2020, 4 November 2020, 11 November 2020, 18 November 2020, 25 November 2020, 2 December 2020, 10 February 2021, 10 March 2021, 14 April 2021, 21 April 2021, 28 April 2021, 3 May 2021, 5 May 2021, 10 May 2021, 12 May 2021, 19 May 2021 and 23 June 2021)

10-year Budget 2021-2031 – Process overview 9 December 2020
Link to decision

10-year Budget 2021-2031 – 10-Year Budget 2021-2031 - Adoption of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan 2021/2022 and summary – 9 December 2020
Link to decision  Link to governing body decision

10-year Budget 2021-2031: regional topics for consultation - local board input – 9 December 2020
Link to decision

10-year Budget 2021-2031 - Mayoral Proposal items for consultation – 9 December 2020
Link to decision  Link to governing body decision

10-year Budget 2021-2031 - Other matters for consultation – 9 December 2020
Link to decision  – Link to Governing Body decision

Changes to the Urban Rating Area and Rating of Farm and Lifestyle Properties within the Urban Rating Area – 9 December 2020
Link to decision  Link to Governing Body decision

Other Rates and Fees Issues for 10-Year Budget 2021-2031 – 9 December 2020
Link to decision  Link to Governing Body decision

Upper Harbour Local Board Transport Targeted Rate for consultation – 15 December 2020
Link to decision 

Item withdrawn at Governing Body meeting, 17 December 2020.

Paremoremo Public Transport Targeted Rate – 18 February 2021
Link to decision  Link to Governing Body decision

Amendments to the Revenue and Financing Policy – 18 February 2021
Link to decision  Link to Governing Body decision

10-year Recovery Budget 2021-2031: Adoption of consultation material – 18 February 2021
Link to decision  Link to Governing Body decision

10-year Recovery Budget 2021-2031 Communications and Engagement Plan – 18 February 2021
Link to decision  Link to Governing Body decision

Accommodation Provider Targeted Rate Suspension – 22 April 2021
Link to decision

Overview to decision making for the Recovery Budget (10-year Budget 2021-2031) – 25 May 2021
Link to decision

Recovery Budget (10-year Budget 2021-2031) - local board feedback and advocacy – 25 May 2021
Link to decision

Recovery Budget (10-year Budget 2021-2031) - Mayor's final proposal – 25 May 2021
Link to decision   Link to Governing Body decision

Recovery Budget (10-year Budget 2021-2031): Other proposals –25 May 2021
Link to decision   Link to Governing Body decision

Paremoremo Public Transport Targeted Rate – 25 May 2021
Link to decision   Link to Governing Body decision

Changes to the Urban Rating Area and Rating of Farm and Lifestyle Properties within the Urban Rating Area – 25 May 2021
Link to decision   Link to Governing Body decision

Other Rates and Fees Issues for Recovery Budget (10-year Budget 2021-2031) – 25 May 2021
Link to decision   Link to Governing Body decision

Adoption of the Recovery Budget (10-year Budget 2021-2023 – 29 June 2021
Link to decision

 

Review of Policies

Approve council policies:

·    Treasury Management Policy (May)

·    Group Procurement Policy (June)

·    Revenue and Financing Policy (June)

 

Treasury Management Policy review – 20 May 2021
Link to decision

Auckland Council Group Procurement Policy – 17 June 2021
Link to decision

Adoption of the Revenue and Financing Policy – Governing Body 29 June 2021
Link to decision

 

Insurance Strategy and Placement

Approve the council group insurance strategy 2021-2023

Approve the annual insurance placement for Council Group 2021/2022

Insurance Renewal, Strategy and Progress on Options for Insurance Arrangements – 17 June 2021
Link to decision

CONFIDENTIAL: Insurance Renewal, Strategy and Progress on Options for Insurance Arrangements – 17 June 2021
Link to decision

 

 

 

 

 

 

Updated: 13 August 2021



Finance and Performance Committee

19 August 2021

 

Summary of Finance and Performance Committee information memoranda and briefings - 19 August 2021

File No.: CP2021/08515

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of workshops, memoranda or briefing papers that may have been held or been distributed to Finance and Performance Committee members.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memoranda/briefings or other means, where no decisions are required.

3.       The following information has been circulated to members:

Date

Subject

10/6/2021

Memorandum from General Manager Value for Money - Asset recycling reserve revocation process – Attachment A

12/6/2021

Memorandum from Head of Active Recreation - Grants relating to regional community and sporting organisations – Attachment B

18/6/2021

Memorandum from General Manager Environmental Services - Extension to transitional rates grants for landowners with natural heritage covenants – Attachment C

2/7/2021

Memorandum from Planning and Operations Manager – Changes to advocacy initiatives in new Local Board Agreements – Attachment D

4.       The following workshops have taken place:

Date

Workshop/Briefing

23/6/2021

Finance and Performance Committee workshop (10-year Budget 2021-2031) – Attachment E

30/6/2021

Finance and Performance Committee confidential workshop (Insurance options and strategy) – no attachment

7/7/2021

Finance and Performance Committee confidential workshop (Development Contributions) – no attachment

4/8/2021

Finance and Performance Committee/Parks, Arts, Community and Events Committee joint confidential workshop (Significant and Engagement Policy) – no attachment

 


 

These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Finance and Performance Committee” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

5.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Committee members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      receive the Summary of Finance and Performance Committee information memorandum and briefings as at 19 August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memorandum from General Manager Value for Money - Asset recycling reserve revocation process, 10 June 2021 (Under Separate Cover)

 

b

Memorandum from Head of Active Recreation - Grants relating to regional community and sporting organisations, 12 June 2021 (Under Separate Cover)

 

c

Memorandum from General Manager Environmental Services - Extension to transitional rates grants for landowners with natural heritage covenants, 18 June 2021 (Under Separate Cover)

 

d

Memorandum from Planning and Operations Manager – Changes to advocacy initiatives in new Local Board Agreements, 2 July 2021 (Under Separate Cover)

 

e

Finance and Performance Committee workshop (10-year Budget 2021-2031), 23 June 2021 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sandra Gordon - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Authoriser

Peter Gudsell - Group Chief Financial Officer

 


Finance and Performance Committee

19 August 2021

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Finance and Performance Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Woodhill Sands Equestrian Centre - Support

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

In particular, the report contains legal and financial information about the Woodhill Sands Trust/WST (Company) 2016 Ltd/Trustees that is the subject of legal proceedings,

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Land Exchange at Three Kings

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information which if released would compromise the council's on-going negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] Consideration and agreement to provide for long-term lease in 10-year budget.  Agenda item 10

https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/FIN_20210525_AGN_9562_AT_EXTRA_WEB.htm

[2] Consideration and approval to include in consultation for 10-year budget.  Agenda item 10   https://infocouncil.aucklandcouncil.govt.nz/Open/2020/12/FIN_20201209_AGN_9559_AT_EXTRA_WEB.htm

[3] [3] https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/place-based-plans/Pages/aotea-quarter-framework.aspx

[4] From page 567:  https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/the-10-year-budget-2021-2031-long-term-plan-consultation/Documents/10-year-budget-2021-2031-supporting-information.pdf