I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 24 August 2021

9.30am

The Stevenson Room
Level One Franklin the Centre
12 Massey Ave
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Lance Gedge

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 

(Quorum 5 members)

 

 

 

Denise Gunn

Democracy Advisor

 

16 August 2021

 

Contact Telephone: 021 981 028

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Franklin Local Board

24 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Paul Devening, CommUnity Funds NZ                                        5

8.2     Deputation - Peter Zanzottera, Counties Manukau Cricket Association       6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Franklin School Swimming Pool 2021/2022 grant applications                               9

12        Proposal to make a new Freedom Camping in Vehicles Bylaw                             49

13        Franklin Local Board request to AT for Parking Controls on Adams Drive to Lisle Farm Drive: August 2021                                                                                            59

14        Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s submission on the Government Policy Statement on Housing and Urban Design 63

15        Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.             71

16        Franklin Local Board workshop records                                                                  79

17        Governance Forward Work Calendar August 2021                                                 87

18        Auckland Council Performance Report: Franklin Local Board March to June 2021                                                                                                                                       93

19        Local Board Annual Report 2020/2021                                                                    105

20        Consideration of Extraordinary Items

PUBLIC EXCLUDED

21        Procedural Motion to Exclude the Public                                                               109

18        Auckland Council Performance Report: Franklin Local Board March to June 2021

b.      Franklin Local Board Financial Report year ending June 2021                  109

19        Local Board Annual Report 2020/2021

a.      Draft 2020/21 Franklin Local Board Annual Report                                     109


1          Welcome

 

The Chair will open the meeting and welcome everyone present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 July 2021, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements – Barry McAlley

 

On Friday 16th July 2021 Barry McAlley was farewelled by Clevedon Residents, Family, Friends and Warbirds, in a Warbirds Hanger at the Ardmore Airfield. 

Barry was instrumental in having Manukau City Council purchase the Munro land for the use by the Clevedon A&P Society and turning the old show grounds into sports fields. Barry was a member of the Royal Agricultural Society. He served over 40 years on the Clevedon A&P Show committee and exhibited his cattle.

During his time in the Clevedon district he was a member of the Clevedon School PTA, Clevedon Lions, President of the Clevedon Branch of the NZ National Party and similarly as chairman of the Clevedon Branch of Federated Farmers. Later he served a spell as President of Auckland Federated Farmers and recently received a life membership from Federated Farmers.

His passion was family, flying and service to his community.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Paul Devening, CommUnity Funds NZ

Te take mō te pūrongo

Purpose of the report

1.       Paul Devening, Auckland West and South Region Manager for CommUnity Funds Limited, will be presenting to the local board.

Whakarāpopototanga matua

Executive summary

2.       CommUnity Funds Limited are a national organisation with three Regional Managers in Auckland, and seven throughout New Zealand.

3.       The purpose of the fund is to assist community groups to generate untagged funding and to build the relationship between community groups and businesses.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Paul Devening from CommUnity Funds Limited for his attendance and presentation.

 

 

 

8.2       Deputation - Peter Zanzottera, Counties Manukau Cricket Association

Te take mō te pūrongo

Purpose of the report

1.       The Cricket Manager of Counties Manukau Cricket Association will be in attendance at this meeting.

Whakarāpopototanga matua

Executive summary

2.       Peter Zanzottera, Cricket Manager Counties Manukau Cricket Assocation, wishes to address the board on the growth of cricket in the board area, both current and projected.

3.       The Clevedon Cricket Club and Pohutukawa Coast Cricket Club are proposing new cricket pitches and are sourcing community funding to support the projects.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Peter Zanzottera, Cricket Manager, Counties Manukau Cricket Association, for his attendance and presentation on the growth of cricket and proposed new cricket pitches in the Clevedon and Pohutukawa Coast areas.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Franklin Local Board

24 August 2021

 

 

Franklin School Swimming Pool 2021/2022 grant applications

File No.: CP2021/10956

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Franklin School Swimming Pool Fund 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Franklin School Swimming Pool Fund 2021/2022 (refer to Attachment B).

3.       The Franklin Local Board adopted the Franklin Local Grants Programme 2021/2022 on 27 April 2021 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2021/2022 financial year.

5.       Thirteen applications were received for Franklin Local Board School Swimming Pool Fund 2021/2022 requesting a total of $26,000.00.

 

Ngā tūtohunga

Recommendations

That the Franklin Local Board:

a)      agree to fund, part-fund or decline each application in Franklin School Swimming Pool Fund 2021/2022, listed in table one below:

Table One: Franklin School Swimming Pool grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

SP220301

Hunua School Board of Trustees

Community

Towards costs of pool maintenance, chemicals, monitoring and testing for Hunua School pool

$2,000.00

Eligible

SP220302

Mauku School Board of Trustees

Community

Towards Mauku School swimming pool expenses for the 2021/2022 summer period

$2,000.00

Eligible

SP220303

Valley School Board of Trustees

Community

Towards chemicals and maintenance for the Valley School pool

$2,000.00

Eligible

SP220304

Clevedon School Board of Trustees

Community

Towards funding for the operational expenses for the Clevedon School swimming pool

$2,000.00

Eligible

SP220305

Ararimu School

Community

Towards the maintenance and chemicals for Ararimu School

$2,000.00

Eligible

SP220306

Awhitu District School Board of Trustees

Community

Towards chemicals and maintenance costs for the Awhitu District School pool

$2,000.00

Eligible

SP220307

Glenbrook School

Community

Towards chemicals and maintenance costs for Glenbrook School swimming pool

$2,000.00

Eligible

SP220308

Alfriston School Board of Trustees

Community

Towards chemicals and testing equipment for Alfriston School.

$2,000.00

Eligible

SP220309

Beachlands School

Community

Towards chemicals and maintenance of the Beachlands School pool

$2,000.00

Eligible

SP220310

Waiau Pa School Board of Trustees

Community

Towards the costs of chemicals and maintenance of the school pool over the summer period

$2,000.00

Eligible

SP220311

Te Hihi School Board of Trustees

Community

Towards the cost of chemicals and maintenance for the 2021/2022 summer period at Te Hihi School pool

$2,000.00

Eligible

SP220312

Maraetai Beach School

Community

Towards maintenance and upkeep of Maraetai School pool

$2,000.00

Eligible

SP220313

Ramarama School

Community

Towards the repair of cracks for the Ramarama School swimming pool

$2,000.00

Ineligible

Total

 

 

 

$26,000.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Franklin Local Board adopted their grants programme for 2021/2021 on 27 April 22021 and will operate one School Swimming Pool Fund round for this financial year. 

8.       The local board grants programme sets out:

·    local board priorities;

·    lower priorities for funding;

·    exclusions;

·    grant types, the number of grant rounds and when these will open and close;

·    any additional accountability requirements

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters and Facebook pages.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

12.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

15.     A summary of each application received for the Franklin School Swimming Pool Fund 2021/2022 is provided (refer to Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

16.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

17.     Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18.     The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

19.     The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2021/2022 financial year.

20.     Twelve applications were received for Franklin Local Board School Swimming Pool Fund 2021/2022 requesting a total of $26,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22.     Following the Franklin Local Board allocating funding for school swimming pool, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Grant Programme 2021/2022

15

b

Franklin Swimming Pool Grant Round 2021/2020 - grant applications

23

      

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

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Franklin Local Board

24 August 2021

 

 

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Franklin Local Board

24 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/12113

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·     excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·     manages freedom camping only on land held under the Local Government Act 2002

·     seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes four designated prohibited areas and one designated restricted area located in the Franklin Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·     it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·     the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·     each area’s location can be clearly shown on a map and/or described

·     the prohibitions and restrictions in each area are necessary to:

-     protect the area (for example because it is environmentally or culturally sensitive)

-     protect the health and safety of the people who may visit the area

-     protect access to the area (for other users)

·     the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·     only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·     includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·     relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·     aligns with the Freedom Camping Act 2011

·     helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·     forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·     issues associated with homelessness (people living in a vehicle involuntarily)

·     areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·     only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·     uses a format and wording that are easy to read, understand and comply with

·     is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·     does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·     enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·     use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·     purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·     signage at all prohibited and restricted areas and at other areas as needed

·     camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial during the 2021-2022 financial year. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.


 

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes four designated prohibited areas and one designated restricted area located in the Franklin Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·     wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·     kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·     the ability to add further sites of significance to the bylaw as these are designated

·     provision for temporary bans on freedom camping, e.g. in areas under a rahui

·     a compassionate approach to people experiencing homelessness

·     provision of sufficient dump stations to avoid environmental pollution

·     clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below.


 

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

Franklin Local Board request to AT for Parking Controls on Adams Drive to Lisle Farm Drive: August 2021

File No.: CP2021/12046

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board resolution requesting Auckland Transport (AT) to undertake public consultation for installation of parking controls – No Stopping at All Times (NSAAT) on Adams Drive and Lisle Farm Drive, Pukekohe.

Whakarāpopototanga matua

Executive summary

2.       At a workshop on 1 June 2021, the Franklin Local Board requested AT to undertake consultation to install parking controls on Adams and Lisle Farm Drives.

3.       These two sites had previously been investigated by AT and were determined not to require any NSAATs.

4.       Local community advocacy through the local board has resulted in a request that this decision be reviewed, and that consultation be undertaken to seek local views on the installation of NSAATs on both Adams and Lisle Farm Drive.

5.       A number of options for both sites have been presented to the local board for consideration.

6.       This report seeks a local board resolution requesting AT to initiate its formal consultation process, on behalf of the local board, regarding Adams and Lisle Farm Drive.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receives the report

b)      requests Auckland Transport initiate a formal consultation process, on behalf of the local board, to install parking controls: No Stopping at All Times (NSAATs) on Adams Drive and Lisle Farm Drive, and report back the results of the consultation to the local board.

 

Horopaki

Context

7.       This section provides a summary of the events to date. 

Adams Drive

8.       Since late 2019, AT has received several requests from the public and local board to install parking restrictions on Adams Road due to several business owners concerned about entry and exit issues to their sites. One accident has been recorded at 84 Adams Drive.

9.       Initial investigations by AT in 2019 and again in early 2020 did not support the installation of No Stopping at All Times parking controls, identifying that the issue was the driveway width not being wide enough to accommodate heavy vehicle movements. Commercial vehicle crossings are required to be designed and constructed to cater for the largest vehicles expected on the site. It was noted that the vehicle crossing did not allow for this and is the responsibility of the property owner to address.

10.     The advice given to customers was that the solution was to widen the driveways and that AT has taken a consistent approach to deal with similar issues all over Auckland.

11.     Furthermore, customers were advised that AT can repaint the hockey stick on the eastern side of the driveway and that any vehicles parking within 1m of the driveway can be issued with warning/ infringements by the AT parking enforcement team.

12.     It was also noted that the removal of parking is generally negatively received by commuters who utilise on-road parking.

Lisle Farm Drive

13.     In June 2019, a request from the local board was made to investigate safety improvements on Lisle Farm Drive which were requested by residents of the Possum Bourne Retirement Village, also located on Lisle Farm Drive. The residents stated that narrow sections of the road were causing issues with cars passing made more difficult with parked cars, specifically on the section between the residences of 4-18 Lisle Farm Drive.

14.     An investigation by AT staff noted that the roading was to standard and this section of Lisle Farm Drive was 9.0 metres in width and when vehicles are parked on both sides of the road, the width narrowed to 5.0 metres. This is not considered to be a narrow road and the remaining carriageway width is wide enough for two-way slow-moving traffic.

15.     The investigation confirmed that forward visibility at this location provided approaching drivers the ability to see oncoming traffic from a distance of 40 metres which meets requirements for the speed environment and advised that this did not justify the installation of parking controls - NSAATs at this location.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     At a workshop in September 2020, the safety issues on Adams and Lisle Farm Drive were again raised at a workshop with AT staff. The local board requested that initial decisions to not install NSAATs on Adams Drive and Lisle Farm Drive be reviewed. Local board member feedback from local residents and business owners was that day to day safety concerns were not adequately reflected by previous AT investigations.

17.     Local board members had received feedback from members of the public seeking that AT undertake consultation with residents and businesses on Adams and Lisle Farm Drive regarding the installation of NSAATs.

18.     AT have agreed to undertake consultation on the installation on these two roads. Although undertaken by AT this would be promoted as a local board initiative.

19.     The consultation results will be provided to the local board for review with AT prior to any decision to install NSAATs on Adams and Lisle Farm Drive.

20.     A workshop was held in on 1 June 2021, where a number of options were presented to the local board for public consultation. The list of options was extensive and was not finalised at that workshop, so a follow-up workshop is sought to refine the list of options to go out for public consultation.

21.     This report seeks local board resolution to initiate formal consultation.    


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

23.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The impact of information (or decisions) in this report are confined to AT and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     This report is reflective of local board views and was initiated by the Franklin Local Board to progress their request for traffic controls on Adams Drive and Lisle Ave and in response to advocacy by local communities.

Tauākī whakaaweawe Māori

Māori impact statement

26.     There are no specific impacts on Māori identified. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

27.     Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

28.      This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

 

Ngā ritenga ā-pūtea

Financial implications

The proposed recommendations in this report have no financial implications for the local board.Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.       Auckland Transport put risk management strategies in place on a project by project basis.

Ngā koringa ā-muri

Next steps

31.       Auckland Transport will initiate a workshop to confirm options to be consulted on, as well as the consultation itself.

32.       On completion of the consultation, the results will be provided to the local board to support decision making.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Ioane Afoa – Head of Community Engagement – South, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s submission on the Government Policy Statement on Housing and Urban Design

 

File No.: CP2021/10921

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To report on the urgent decision made by Franklin Local Board to provide local board feedback for inclusion in Auckland Council’s submission on the Government Policy Statement on Housing and Urban Design.

Whakarāpopototanga matua / Executive summary

2.       At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and hold a meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3.        Auckland Council was given the opportunity to provide a submission on the Government policy statement on Housing and Urban Development. The Governing Body of Auckland Council approved its submission under delegation prior to the close of submissions on 30 July 2021.

4.        Formal feedback from local boards received by 26 July was appended to the final submission.

5.        The opportunity for the local board to formalise its feedback by resolution falls outside of the next scheduled business meeting time (27 July 2021).

6.        The Franklin Local Board gave direction at its 13 July 2021 workshop to formalise feedback using the urgent decision process.

 

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)         note the urgent decision completed on 26 July 2021 to support the overall intent of Auckland Council’s submission with the following feedback on the substantive points raised:

Auckland’s growth and urban form brings challenges and opportunities

i)          support the development of an intensified urban form within 1000 meters of a rapid transit station, however note that transport options outside of the city centre are not developing in parallel to urban development.

ii)         note that car-dependency for rural communities will remain a reality for those with limited or no access to public transport and recommend that these communities must be either

·    accommodated through the planning process e.g. through fit for purpose park and ride facilities

·    supported through the design process i.e. in greenfield development design standards that require sufficient road size width for on-street or off-street parking and space for public transport and or emergency services, as well as appropriate pathways be created to enable rural communities to walk and cycle.

·    that public transport services be prioritised for areas without current services so that these communities have this option.

iii)         request that protection of elite soils and primary production enterprise are prioritised over urban development opportunities to protect food supply resilience i.e. protect from the effects of urban encroachment.

iv)        note that while the submission mentions the need for housing to be linked to local employment opportunities, suggest that education provision should also be considered as this is a critical development factor, especially place-specific skills training i.e. Agritech in rural area, other trade skills, economic development and schools and further training locations.

Better alignment between Government policies and strategies is needed

v)         note that a range of National Policy Statement documents are being done in isolation from one-another. This undermines local government’s ability to respond effectively as envisaged by the Auckland Council shared governance structure, and marginalizes local perspectives i.e. Auckland Council analysis of proposed national policy is centred on urban and regional issues, rather that actively considering local perspectives.

Ensure that more affordable housing is being built

vi)        consider that affordable housing should be concentrated in areas offering a wide range of employment opportunities (brown-field areas and in areas well serviced by existing public transport networks) rather than through green-field development to prevent traffic congestion issues being exacerbated

vii)       Support the need for homes with capacity to support multi-generational housing and to accommodate social need e.g. child care and elderly care.

viii)       Support sustainable design and technologies during construction of all new housing e.g. catchment and re-use of grey water and use of solar power to ensure effective use of natural resources.

Are there any actions that need more emphasis, or which are missing, to deliver the outcomes?

ix)        endorse the need for government agencies to engage with council through early phase infrastructure decision making to achieve high quality infrastructure.

What actions could you, or others in the system, contribute to delivering on, and what type of support are needed?

x)         support council being involved with ongoing monitoring and implementation of GPS as shared growth data and infrastructure will be key to delivery on the GPS vision.

xi)        support clear and agreed definitions of key terms and data standards that will promote interoperability, good governance and better transparency of decision making.

What additional, or new, expectations of Kāinga Ora do you think should be included? What about expectations of other agencies?

xii)       agree that local boards and councils need to be seen as critical partners for Kāinga Ora at the early stages of housing development as this will support the wellbeing of both Kāinga Ora customers and the communities that surround them and that local boards represent.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Franklin Local Board Urgent Decision - feedback on Auckland Council's submission to the Government Policy Statement on housing and urban design

67

b

Draft Auckland Council Submssion on the Government Policy Statement on Housing and Urban Design (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

PDF Creator

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Franklin Local Board

24 August 2021

 

 

Urgent Decision - Provide local board feedback for inclusion in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

 

File No.: CP2021/10922

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To report on the urgent decision made by Franklin Local Board to provide local board feedback for inclusion in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

Whakarāpopototanga matua / Executive summary

2.       At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and hold a meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3.     Auckland Council was given the opportunity to provide a submission on the Natural and Built Environments Act exposure draft. Council needed to finalise its submission under delegation prior to the close of submissions on 4 August 2021.

4.     Formal feedback from local boards received on or before 26 July 2021 was included in that submission.

5.     The opportunity for the local board to formalise its feedback by resolution fell outside of the next scheduled business meeting time (27 July 2021).

6.     This urgent decision is presented to the August business meeting for formal resolution.

 

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)    note the urgent decision completed on 21 July 2021 as follows, that the local board:

A)    welcome the opportunity to provide feedback for inclusion in Auckland Council’s submission on the Natural and Built Environments Act (NBA) exposure draft.

B)    support in principle the reform of Aotearoa/New Zealand’s resource management system and the repeal and replacement of the existing Resource Management Act (RMA) 1991.

C)    make the following points around the NBA exposure draft which are of particular concern to the Franklin Local Board area to be included in the Auckland Council submission on the Natural and Built Environments Act exposure draft:

Purpose and related provisions

i)      support in principle the purpose and related provisions

ii)     note that the interpretation of wellbeing is best made at the local level, which is anticipated by the exposure draft as being informed regionally.

iii)    suggest that this may be problematic in the Auckland context as urban wellbeing priorities may not align with, and be prioritised over the well-being of those in rural Auckland.

Environmental limits

iv)    support a precautionary approach to environmental limits (minimum state or the maximum allowable harm of stress permitted) are required for air; biodiversity, habitats, and ecosystems; coastal waters; estuaries; freshwater; and soil.

v)    note that these limits could be different for different locations or circumstances and suggest that localised naturally occurring variances must be considered and accommodated through the National Policy Framework or through Natural and Built Environment Plans.

Key clauses for the National Planning Framework

vi)    support in principle replacing existing forms of national direction with a National Planning Framework, including combining existing functions and powers on the basis that this will provide integrated direction on matters of national significance or where consistency nationally or across parts of New Zealand would be desirable

vii)   suggest the National Policy Framework should anticipate conflicts relating to the environmental aspirations versus community well-being priorities and values and that the National Planning Framework should have sufficient flexibility to support local well-being priorities and variation

viii)  agree that the National Planning Framework should provide opportunities for early engagement with decision-makers, including local government (including local boards in the Auckland context) and that any engagement timeframes and processes for engagement should accommodate the Auckland Council shared governance structure.

Key clauses for the Natural and Built Environments Plans

ix)    note that the exposure draft proposes a Panel’s approach to plan preparation i.e. permanent bodies made up of one member from each local authority of the region, a number of mana whenua representatives, and one representative of the Minister of Conservation reflecting their interests in relation to the Coastal Marine Area. The board suggests that in the Auckland context this Panel should include accommodate representation from local boards to reflect the varying needs of the Auckland region, including a rural balance with urban interests.

System efficiencies

x)    support the principle of improved efficiency and complexity. The select committee is invited to add to this list and council could provide suggestions as part of its submission.

b)    the local board looks forward to further involvement in the resource management system reform process and urges central government to ensure robust public engagement to ensure that the views of all New Zealanders are included.

 

  

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Franklin Local Board Urgent Decision: feedback on Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

75

b

Draft Auckland Council submission on the Natural And Built Environments Acts draft (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

PDF Creator

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Franklin Local Board

24 August 2021

 

 

Franklin Local Board workshop records

File No.: CP2021/11615

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Franklin Local Board workshop records for workshops held on 6, 13 and 27 July 2021.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board holds weekly workshops to facilitate oversight of projects in their work programme or on matters that have significant local implications.

3.       The local board does not make decisions at these workshops. Workshops are not open to the public, but a record of what was discussed and presented at the workshop are reported retrospectively.

4.       Workshop records for the Franklin Local Board are attached for 6, 13 and 27 July 2021

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 6, 13 and 27 July 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

6 July 2021 Franklin Local Board workshop record

81

b

13 July 2021 Franklin Local Board workshop record

83

c

27 July 2021 Franklin Local Board workshop record

85

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

24 August 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

24 August 2021

 

 

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Franklin Local Board

24 August 2021

 

 

Governance Forward Work Calendar August 2021

File No.: CP2021/11614

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Franklin Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the governance forward work calendar dated August 2021 (Attachment A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Governance forward work calendar August 2021

89

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Franklin Local Board

24 August 2021

 

 

Auckland Council Performance Report: Franklin Local Board March to June 2021

File No.: CP2021/10545

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Franklin Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Franklin Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3.       148 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 21 activities were undelivered, cancelled, put on hold or deferred and 5 multi-year projects/activities have not progressed as expected during 2020/2021.

4.       Key activity achievements from the 2020/2021 work programme include:

·    ID 597 Arts, Community and Events. Community grants Franklin. Community groups received $210,000 funding through a contestable grants process. Grants enabled a range of community-led projects and events as well as facilitated community access to school pools and supported coastal rescue organisations. 

·    ID 2490 Community Facilities: Build maintain renew. Beachlands Domain, Beachlands - renew toilet block and fence. This project was completed in June 2021. The fence design features posts supplied by Waiuku-based business Future Post who turn domestic and commercial waste into fence posts.

·    ID 2658 Community Facilities: Build maintain renew. Bledisloe Park, Pukekohe carpark, path, fence bollards and land fixture renewals. This project was completed in May 2021.

·    ID 1529 Infrastructure and Environmental Services. Papakura Stream Landowner Engagement, Brookby. The first planting event for this project happened in May 2021 at the Brookby Wildlife Habitat with volunteers planting 2000 native trees and wetland grasses.  This multi-year initiative is being delivered in collaboration with private landowners, businesses, conservation agencies and with Papakura and Manurewa Local boards and seeks to improve water quality of the stream and ultimately of the Manukau Harbour.

·    ID 61 Parks, Sport and Recreation: Activation of parks, places and open spaces FY21. There were 12 activations with over 760 attendees at eight locations delivered. The aim of the programme is to enable local people to get active at local parks and facilities.

5.       Key activities not delivered / not progressed as expected include:

·    ID 2783 Community Facilities: Build Maintain Renew. Sunkist Bay Reserve, Beachlands seawall renewal. This project has not progressed as expected as staff are waiting for the completion of a cultural values assessment required for the resource consent.

·    ID 3036 Community Facilities: Build Maintain Renew. Clarks Beach Recreation Reserve and Golf Club concept plan development.  The engagement and consultation with mana whenua and the wider community has recently been completed and staff are currently analysing feedback for inclusion into the concept proposal. 

6.       Qualifying budgets of unfinished activities will be carried forward into 2020/2021 work programmes.

7.       The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. This report provides an integrated view of performance for the Franklin Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

 

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July. The Franklin Local Board approved 2020/2021 work programmes for the following operating departments at their August 2020 business meeting:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        The Southern Initiative

·        ATEED (now known as Auckland Unlimited)

9.       As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

10.     Since the work programmes were approved, the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments of Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).


 

 

Graph 2: Work Programme by RAG status

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

 

Key activity achievements from the 2020/2021 work programme

14.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

·    ID 593 Arts, Community and Events. Local Māori responsiveness Franklin. Local Maori responsiveness activities continue including participation in the Tuia mentoring programme. Local rangatahi Atea Kahukoka was selected as the candidate and is being supported by local board member Logan Soole to experience leadership in the local government environment. The Tuia programme runs through to the end of the calendar year 2021.

·    ID 2275 Auckland Unlimited. Franklin Economic Broker. The broker has developed a programme of work that supports the development of business and employment opportunities which will continue to develop and be implemented through the 2021/22 work programme, the Unlock Pukekohe programme, Community and Social Enterprise (TSI) and Connected Communities programmes and the Auckland Unlimited tourism, screen production and investment attraction work programmes.

·    ID 1529 Infrastructure and Environmental Services. Waiuku waste minimisation – Business and community education project (phase two). During this period the tool library was opened, and a variety of activities were held including a Junky Monkey Pop Up Playground, three repair cafes, waste free parenting and ReCreators school holiday workshops. Eight local groups were supported to minimise waste including Waiuku Primary School Eco Warriors, the Clevedon Farmers Market, Auranga Development and Waiuku Community gardens

·    ID 1529 Infrastructure and Environmental Services. Manukau Harbour Forum. The Youth Sustainability wānanga event took place in April 2021 and the Youth Freshwater Monitoring training programme took place from May to June 2021 and involved 40 youth. At the wānanga youth undertook a series of hands-on activities to build an understanding of the biodiversity values of the Manukau harbour

Overview of work programme performance

Arts, Community and Events work programme

15.     In the Arts, Community and Events work programme, there are 17 activities that were completed by the end of the year or will be by end of June 2021 (green), zero activities that are in progress but are delayed (amber), zero activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in the period March to June 2021 (grey).

Parks, Sport and Recreation work programme

16.     In the Parks, Sport and Recreation work programme, there are 16 activities that were completed by the end of the year or will be by end of June 2021 (green), two activities that are in progress but are delayed (amber), two activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Table 2: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 74 Te Kete Rukuruku tranche two

Red

In progress

50 names received, 20 names due July. Remaining names timeline being finalised with iwi. There is a budget underspend which is signaled as a carry forward to complete this activity in 2021/2022

ID 2230 Te Kete Rukuruku Māori naming of parks and places

Red

In progress

50 names received, 20 are overdue and should be received in July. Remaining 70 names are in discussion with mana whenua to confirm dates for receipt

ID 70 Wai o Manu reserve development plan 

Amber

In progress

A draft operational management plan is nearing completion and is anticipated to be presented at a board workshop in Q2 of 2021/22

ID 2228 Franklin Trails Plan

Amber

In progress

There were some delays in completing the engagement phase of this project, in part due to the impact of COVID-19. The draft plan to be taken to a board workshop in August 2021

 

Libraries work programme

17.     In the Libraries work programme, there are 10 activities that were completed by the end of the year or will be by end of June 2021 (green), zero activities that are in progress but are delayed (amber), zero activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey). Activity delays have not created significant community or financial impact.

Community Facilities: Build Maintain Renew work programme

18.     In the Community Facilities: Build Maintain Renew work programme, there are 84 activities that were completed by the end of the year or will be by end of June 2021 (green), five activities that are in progress but are delayed (amber), three activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey).  Activities with significant impact are discussed below:

Table 3: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 2657 Big Bay Reserve

Red

In progress

 It has been decided that a new design is required for the seawall. Next steps: Engage a new designer for the seawall

ID 2664 Clarks Beach and adjoining accesses

Red

In progress

Engagement and consultation with mana whenua is underway and preliminary feedback has been received. Working with coastal designers to refine scope of services so that they can provide a feasible proposal. Next steps: Appoint a designer, begin consultation

ID 2773 Waiuku War Memorial Town Hall

Red

In progress

Building consent for emergency lighting changes is underway. Access ramp is being redesigned to deal with accessibility review resulting from consent application. Next steps: Document the final scope of the full recommended works included consented lighting changes, then tender works to contractors 

ID 2783 Sunkist Bay Reserve

Amber

In progress

There has been a delay in producing the design required for resource consent application. Next steps: Receive the cultural values assessment, incorporate it into the assessment of environmental effects and start the resource consent application.

ID 3012 Sunkist Bay Reserve

Amber

In progress

Obtaining proposal from seawall designer to also produce esplanade design. Next steps: Engage designer, begin consultation on the esplanade design.

ID 3036 Clarks Beach Recreation Reserve and Golf Club

Amber

In progress

Engagement and consultation with Mana whenua is complete. Public consultation is complete. Next steps: Analyse the feedback for inclusion in the concept proposal, present the updated concept for feedback and approval

ID 3044 Hūnua Trail – implement capital works programme

Amber

In progress

Agree operational procedures with Watercare and regional parks to support the Hūnua trail. Signage is being made, new gate and access point is being designed. Next steps: Implement new operational procedures, install the trail signage, implement the access and gate changes

ID 3243 Kawakawa Bay boat Club

Amber

In progress

Dredging is complete. Pontoons and piles replacement are being scoped by the marine coastal engineering contractor. Accessway renewal is being designed. Next steps: Continue engagement with the board club and local community as to timing. Engage marine contractor and begin manufacturing the pontoons.

 

Community Leases work programme

19.     In the Community Leases work programme, there are 14 activities that were completed by the end of the year or will be by end of June 2021 (green), 4 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 19 activities that have been cancelled and deferred in in the period March to June 2021 (grey).  Activities with significant impact are discussed below:

Table 4: Community Leases activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 2173 Clarks Beach Recreation Reserve: Clarks Beach Golf Club

Amber

On hold

This matter is on hold awaiting a region wide strategy for Golf Club lease; Staff have been asked not to progress lease until golf plan is completed.

ID 2174 Waiuku Recreation Reserve: Waiuku Golf and Squash Clubs incorporated

Amber

On hold

This matter is on hold awaiting a region wide strategy for Golf Club lease; Staff have been asked not to progress lease until golf plan is completed.

ID 2306 Paparata Road local purpose Reserve, 31 Paparata Road, Bombay

Amber

On hold

The rugby club land and hall opposite this land is the subject of a feasibility study for future use and building requirements. The study is also looking at the future use of this land. The report is on hold while this study is carried out to assess any future impacts

ID 2307 Paparata road local purpose Reserve 31 Paparata Road

Amber

On hold

The rugby club land and hall opposite this land is the subject of a feasibility study for future use and building requirements. The study is also looking at the future use of this land. The report is on hold while this study is carried out to assess any future impacts

ID 297 Clevedon Showgrounds

Grey

Deferred

Group have acknowledged their intention to apply for new lease. Application has been sent to group and will begin the application process when received back from Group

ID 298 Kawakawa Bay Hall

Grey

Deferred

Application pack sent to group. Once completed application is received, we will begin the application assessment and undertake new lease process

ID 301 Hamilton Estate

Grey

Deferred

Application pack sent to group. Once completed application is received, we will begin the application assessment and undertake new lease process

ID 302 Pautmahoe War Memorial Recreational Reserve

Grey

Deferred

The group has applied for a new lease and a site visit to be scheduled. Due diligence checks to be done and a report for a new lease prepared

ID 303 Waiau Pa Domain Recreation Reserve

Grey

Deferred

Application yet to be received. Limited progress due to staff recruitment

ID 304 Karioitahi Reserve

Grey

Deferred

Application pack sent to group. Once completed application is received, we will begin the application assessment and undertake new lease process

ID 1997 Interest in Watercare land, 100 Okaroro Road

Grey

Deferred

Investigations continue as to the future of the Watercare land and the costs and viability of interim arrangements on the land.

ID 2147 Mc Nicol Homestead Reserve

Grey

Deferred

Application to be received from group. Staff to follow up group

ID 2149 50 Howard Road. Kawakawa Bay Orere Health Clinic Incorporated

Grey

Deferred

Application to be received from group. Staff to follow up group

ID 2150 Rautawa Place Reserve, Kawakawa Bay Orere Health Clinic Incorporated

Grey

Deferred

Application to be received from group. Staff to follow up group

ID 2153 Waiuku Recreation Reserve

Grey

Deferred

The group has applied for a new lease and a site visit to be scheduled. Due diligence checks to be done and a report for a new lease prepared

ID 2159 Beachlands log cabin

Grey

Deferred

Resourcing constraints have delayed the progress, and this will be prioritised to the FY 2021/22 work programme

ID 2170 Whitford War Memorial Domain

Grey

Deferred

Application yet to be received. Once received staff will begin the application assessment and undertake the new lease process

ID 2171 89R Ardmore Quarry Road

Grey

Deferred

A site visit to be undertaken to establish if this matter is ready to proceed to a lease report

7 Steel Road, Ararimu: The Ararimu residents & Ratepayers Association

Grey

Deferred

A site visit has been undertaken and a memo prepared for renewal of the lease. If the board agree with the renewal approval can be delegated to the manager of community leasing.

ID 3630 34 Ngahere Rd, Morris Register of NZ AK Branch Inc

Grey

Deferred

The local board at their business meeting have approved a new lease for all four tenant groups each for ten years with one right of renewal for a further ten years. Staff are currently attending to the administration of the lease agreements with the tenant. Resolution ID FR/2021/90

ID 3631 2316 Hunua Road, Hunua Tennis Club Incorporated

Grey

Deferred

Staff preparing a business report with similar recommendation to the memo

ID 3642 Pukekohe War Memorial Town Hall

Grey

Deferred

A report for a new lease has been prepared and will be presented in workplan period three

ID 3647 100 Okororo Road Beachlands Maraetai Pony Club Incorporated

Grey

Deferred

Currently vacant. A proposed lease to the Beachlands Maraetai Pony Club is still to be negotiated. This land requires an agreement from Watercare to allow occupation of the Land. Deferred to FY 2021/22

 

 

 

Infrastructure and Environment Services work programme

20.     In the Infrastructure and Environment Services work programme, there are 11 activities that were completed by the end of the year or will be by end of June 2021 (green), zero activities that are in progress but are delayed (amber), zero activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey). 

Plans and Places work programme

21.     In the Plans and Places work programme, there is one activity that was completed by the end of the year or will be by end of June 2021 (green), zero activities that are in progress but are delayed (amber), zero activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey). In future this will be reported as part of the Regional plans and places work programme. 

ATEED (Auckland Unlimited) work programme

22.     In the Auckland Unlimited work programme, there are three activities that were completed to the degree expected by the end of the year or will be by end of June 2021 (green). A full description of these activities is not included in the attachment to this report so progress is described below:

·    ID 2275 Auckland Unlimited. Young Enterprise Scheme. Students from Pukekohe High School (40), Waiuku College and Wesley College (10) attended the kick start day

·    ID 2275 Auckland Unlimited. Franklin Economic Broker. The broker has developed a programme of work that supports the development of business and employment opportunity which will continue to develop and be implemented through the 2021/22 work programme, the Unlock Pukekohe programme, Community and Social Enterprise (TSI) and Connected Communities programmes and the Auckland Unlimited tourism, screen production and investment attraction work programmes.

·    ID 2275 Auckland Unlimited. Franklin Tourism Promotion. The Franklin Tourism Promotion project has been completed and launched to the community, having had the total $20,000 spent with no under or overspend. The outcome was a series of videography in line with agreed destination themes, featuring product, landmarks and key people to promote Franklin in a unique yet capturing way. These pieces of content vary in length so that they can be purposed for many different reasons and in many differing locations, for example shorter clips for social media and longer clips for website listings. The content is planned to be used by operators, the Franklin Tourism Group and also Auckland Unlimited as the Regional Tourism Organisation within its marketing and management functions.

 

23.     Two activities have been cancelled and deferred in the period March to June 2021 (grey) as discussed below:

Table 5: Auckland Unlimited activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 1998 Clevedon Area Tourism Promotion

Grey

Deferred

Part of the fund was provided to Clevedon Community and Business Association to support them with development of their brand. They are in discussions with Ngāi Tai ki Tāmaki. The remainder has been requested to be deferred

ID 2274 CARRY FORWARD Hūnua Trail

Grey

Deferred

Project complete. Request allocation be deferred to enable next stage to take place in 2021/ 22

 

 

The Southern Initiative (Community and Social Innovation) work programme

24.     The Community and Social innovation had only one activity that was completed by the end of the year or will be by end of June 2021 (green), zero (red) and zero activities that have been cancelled and deferred in in the period March to June 2021 (grey).

Deferred activities

25.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     This report informs the Franklin Local Board of the performance in the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

29.     This report reflects the Franklin Local Board activities that has direct focus on outcomes for Māori. These activities include:

·    ID 593 Arts, Community and Events. Local Māori responsiveness Franklin. Local Maori responsiveness activities continue including participation in the Tuia mentoring programme. Local rangatahi Atea Kahukoka was selected as the local candidate and is being supported by local board member Logan Soole to experience leadership in the local government environment. The Tuia programme runs through to the end of the calendar year 2021.

·    ID 593 Arts, Community and Events. Franklin Arts Broker. During this period the Arts Broker supported Te Taki Tu charitable trust to run an event in Waiuku providing the opportunity to the community to learn and engage in Māori culture.

·    ID 593 Arts, Community and Events. Franklin Art Centre programme top up. From 21 May to 25 June the New Zealand Steel Gallery had an exhibition “kia kaha Puke” which reflected the time on the first COVID-19 lockdown.

·    ID 70 Parks, Sports and Recreation. Wai O Manu Reserve development plan. A draft operational plan is nearing completion and it is anticipated that it will be presented at a board workshop in Quarter 2 of 2021/2022.

·    ID 1529 Infrastructure and Environmental Services. Te Korowai O Papatūānuku stream restoration project. Two cultural sites were planted with 5,000 trees each at Reretewhioi Marae and Waipipi stream. Ngāti Te Ata and the marae organised the planting days in June and July and Āwhitu landcare also supported the events. The funding also supported maintenance of the 2020/21 planting sites and fencing upgrades.

·    ID 1385 Libraries. Whakatipu i te reo Māori celebrating te ao Māori and strengthening responsiveness to Māori. Waiuku Library holds a regular Story Time visit to Te Puna Marae and both libraries incorporate Te Reo into Story Time and Wriggle and Rhyme programmes. Both libraries held matariki events working in with local weavers from the Toi Mauri collective to give the public an opportunity to experience making taonga.    

·    ID 1385 Libraries. Taonga tuku iho – We preserve our past, ensure our future. Pukekohe library hosted Robert Batholomew, author of “No Māori allowed” in June. This work was facilitated by members of the Māori Outcomes team to ensure that it was a safe and positive experience for everyone, with over 150 people attending the event. It was then followed up with a bigger event held at the Pukekohe Town Hall.

·    ID 1972 Community and Social Innovation. Youth Connections. Te Ara Rangatahi was funded to work with rangatahi to determine their career pathways and support to get into employment and/or further education opportunities leading to employment. They have worked with 35 rangatahi and prepared them for employment and have an individual career pathway. 

Ngā ritenga ā-pūtea

Financial implications

30.     This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

31.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

32.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

34.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2020.

35.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board March-June 2021 Work Programme update (Under Separate Cover)

 

b

Franklin Local Board Financial Report year ending June 2021 - Confidential

 

     

Ngā kaihaina

Signatories

Author

Orrin Kapua - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11234

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Franklin Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)     adopt the draft 2020/2021 Franklin Local Board Annual Report as set out in Attachment A to the agenda report.

b)     note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)     note that the draft 2020/2021 Franklin Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2020/21 Franklin Local Board Annual Report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authorisers

Mark Purdie – Manager Local Board Financial Advisors

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

24 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Franklin Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

18        Auckland Council Performance Report: Franklin Local Board March to June 2021 - Attachment b - Franklin Local Board Financial Report year ending June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains 2.                detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

19        Local Board Annual Report 2020/2021 - Attachment a - Draft 2020/21 Franklin Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm