I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 24 August 2021

10.00am

This meeting will proceed via Skype for Business.
Either a recording or written summary will be uploaded on the Auckland Council website.

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

19 August 2021

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

24 August 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocations - Kaitoke School application                                  7

12        End-of-year accountability reports of Aotea / Great Barrier Island community groups          19

13        Joint CCO Engagement Plan 2021-2022          89

14        Proposal to make a new Freedom Camping in Vehicles Bylaw                                                  104

15        Local Board Annual Report 2020/2021           215

16        Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for March to June 2021                                                           219

17        Auckland Transport August 2021 update to the Aotea / Great Barrier Local Board                  243

18        Chairperson's report                                        253

19        Local Ward Area Councillor's Update            263

20        Environmental agency and community group reports                                                                275

21        Local Board Correspondence                         335

22        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022              343

23        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                    349

24        Consideration of Extraordinary Items

PUBLIC EXCLUDED

25        Procedural Motion to Exclude the Public                         357

15        Local Board Annual Report 2020/2021

a.      Draft Aotea / Great Barrier Local Board Annual Report (2020/2021)                     357

16        Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for March to June 2021

b.      Aotea / Great Barrier Local Board quarterly performance report June 2021 - Financial appendix performance financial summary                                                  357


1          Welcome

 

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 July 2021, as true

and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

24 August 2021

 

 

Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocations - Kaitoke School application

File No.: CP2021/11559

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline an application received for Aotea / Great Barrier Local and Capital Grants Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents an application, received in Aotea / Great Barrier Local Grants Round One 2021/2022, (Attachment B) for early decision making.

3.       The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Grants Programme 2021/2022 on 23 March 2021 (Attachment A). The document sets application guidelines for contestable capital and community grants.

4.       Provision for allocating grants to community groups is within the 2021-2031 Long-Term Plan and 2021/2022 local board agreement.

5.       The local board has set a total community grants budget of $101,878.

6.       The Kaitoke School has submitted an application in Local and Capital Grants Round One 2021/2022 for the Wharf to Wharf event on 9 October 2021, with a total requested of $6,000. However, the event date is before the local board decision date of 26 October 2021, for this grant round. The local board is therefore requested to make an earlier decision on this application.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline an application received for Aotea / Great Barrier Local and Capital Grants Round One 2021/2022, listed in Table One

Table One: Aotea / Great Barrier Local Grants Round One 2021/2022 application:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2204-106

Kaitoke School

Events

Towards time tracking services, freight, safety gear, gazebos and safety plan costs for the Barry Mouat Memorial Wharf to Wharf Marathon on 9 October 2021

$6,000.00

Eligible

Total

 

 

 

$6,000.00

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

10.     The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Community Grants Programme 2021/2022 on 23 March 2021. The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13.     The Kaitoke School had submitted an application in the Local and Capital Grants Round One 2021/2022 for the Wharf to Wharf event on 9 October 2021, with a total requested of $6,000.

14.     The local board is requested to consider this application in August 2021, as the event takes place on 9 October, which is before the adopted decision date of the current grant round on 26 October 2021. The local board is therefore requested to make an earlier decision on this application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

19.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

20.     A summary of the application received through Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022 is provided (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

21.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22.     Provision for allocating grants to community groups is within the 2021-2031 Long-Term Plan and 2021/2022 local board agreement.

23.     The local board has set a total community grants budget of $101,878.

24.     The Kaitoke School application, in Local Grants Round One 2021/2022, has requested their application to be presented at this meeting, for decision making, for an amount of $6,000.

25.      Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27.     Following the Aotea / Great Barrier Local Board allocation of funding for Local and Capital Grants Round Two 2021/2022, grants staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea-Great Barrier Community Grants Programme  2021/2022

11

b

Aotea/ Great Barrier Local Grants Round One 2021/2022 - Kaitoke School application

15

      

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Aotea / Great Barrier Local Board

24 August 2021

 

 

 

2021/2022 Aotea / Great Barrier Local and Capital Grants, Round One   

LG2204-106

Kaitoke School

Legal status:

School

Activity focus:

Events

Conflicts of interest:

NA

Project: Great Barrier Island Barry Mouat Memorial Wharf to Wharf Marathon

Location:

Great barrier Island

Summary:

A marathon event in which competitors can run, walk or bike the length of the Island. We upgrade at least one safety aspect each year in our safety plan as part of its annual review. It has become a recognised annual event on the Island calendar and also the National Marathon Calendar. There are 19 events this year, evenly spread between genders and ages. Matrix attached.

Expertise:

Experienced, established team as per our Safety Plan we are continually striving to improve and become more professional. The proof is in the ongoing success and longevity of this event.

Dates:

09/10/2021 - 09/10/2021

Rain dates:

09/10/2021 - 09/10/2021

People reached:

250 competitors, 100 volunteers & 500 general public

% of participants from Local Board

75%

Promotion:

Social media, web page, running calendar online. Event Finda, school newsletter, Island radio and local newspaper etc. Local Board will be acknowledged at the prize giving event, in racepacks for competitors, event website and social media pages.

 

Community benefits

Identified community outcomes:

 

Our event benefits the school students providing a solid fundraising platform. The benefits to the community are income for local businesses - accommodation, transport, food, tourism events. There is ownership taken by local people proved by the large number of volunteers who return each year to help and compete. 100+ volunteers and 80+ local competitors.

Alignment with local board priorities:

 

·     We have sustainable tourism

 

This event is promoted nationally in 2021 and in the past a large percentage of our first time participants came from off the island. The Wharf 2 Wharf is a special, well loved and well established marathon, recognised nationally because of our unique course and pristine environment. We work closely with DOC. We include both Kauri dieback and waste minimisation plans in our Safety Plan manual. We involve a large percentage of the local community both individually as volunteer marshals and business wise. Our trophies are hand crafted locally and each one is unique. We believe our event also aligns with the several other Local Board priorities- i.e local employment and business opportunities will be increased and our beautiful Island is a desired destination. A major positive feedback from off island participants is the friendliness of the event.

 

Collaborating organisation/individual

Role

St Johns, Great Barrier Island

Manpower, medical assistance on the day

Auckland Transport

bike transport & general event support

DOC

Manpower plus specific advise using DOC track. We have a permit.

GBI Sports & Social Club

Prize giving venue

Aotea Health Centre

on call to provide medical assistance

GBI Police

on call, assist with set up, track rescue and tail end charlie

 

Demographics

Māori outcomes:

·     A percentage of the Island's participants of the event are Maori.

Accessible to people with disabilities

Yes - Some our volunteers have disabilities. The 5km event is accessible to all plus we can adapt other events to suit. Any support person would be entered at no charge.

Target ethnic groups:

All/everyone

Healthy environment approach:

Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes

Project obviously promotes health and fitness and there are smoke free stickers to go into the race packs for competitors. Waste minimisation is coordinated on the island, we separate all rubbish, use paper bags and compostable cups for water etc. Competitors are offered water along the way.

 

Percentage of males targeted

Percentage of females targeted

All - not targeted male/female

%

%

100%

 

0-5 years

< 15 years

15-24 years

25-44 years

45-64 years

>65 years

All ages

%

%

%

%

%

%

100%

 

Financial information

Amount requested:

$6000.00

Requesting grant for:

We are requesting funding to help pay for the professional timekeeping company, the public liability insurance, road safety resources, safety blankets, Aid station resources & increased freight costs.

If part funded, how would you make up the difference:

We would be unable to purchase improved safety equipment this year.

Cost of participation:

Registration prices vary from $10 to enter the fun run to $100 for an off island registration. A fee matrix is attached.

 

Total expenditure

Total income

Other grants approved

Applicant contribution

$6,586.25

$21,978.00

$0.00

$15,392.00

 

Expenditure item

Amount

Amount requested from Local Board

Timekeepers

$3,936.25

$3,936.25

Freight

$1,000.00

$1,000.00

Road & Safety Resources

$700.00

$700.00

Gazebos for Aid station

$550.00

$550.00

Audited Safety Plan

$400.00

$400.00

 

Income description

Amount

Registrations approx

$ 15,000.00

Sponsorship

$ 3,478.00

Donations local

$ 3,500.00

 

Other funding sources

Amount

Current Status

NA

$

 

 

Donated materials

Amount

 Vans to transport bikes & competitors (pay for fuel)

$500.00

 Sports Club hire

$200.00

 

Total number of volunteers

Total number of volunteer hours

Amount

80

480

$10,152.00

 

Additional information to support the application:

Yes. Budget for 2021
Also a promo video can be viewed on the W2W Facebook page which promotes GBI tourism to off islanders. https://www.facebook.com/sportzhub/videos/1138935146290890/

 

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2204-106

Great Barrier Island Barry Mouat Memorial Wharf to Wharf Marathon

2021/2022 Aotea / Great Barrier Local and Capital Grants, Round One -  Submitted

Undecided

$0.00

LG2104-125

Vegetable garden and learning space

2020/2021 Aotea / Great Barrier Local and Capital Grants, Round One -  Declined

Declined

$0.00

LG2004-226

Great Barrier Island Barry Mouat Memorial Wharf to Wharf

2019/2020 Great Barrier Island Local Grants, Round Two -  Withdrawn

Undecided

$0.00

LG1904-213

Great Barrier Island Barry Mouat Memorial Wharf to Wharf Marathon

2018/2019 Great Barrier Island Local Grants, Round Two -  Acquitted

Approved

$5,000.00

LG1804-211

Great Barrier Island Barry Mouat Memorial Wharf to Wharf

2017/2018 Great Barrier Island Local Grants, Round Two -  Acquitted

Approved

$5,000.00

LG1804-113

Upgrade of multi sports surface with synthetic turf

2017/2018 Great Barrier Island Local Grants, Round One -  Acquitted

Approved

$29,200.00

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

                         


Aotea / Great Barrier Local Board

24 August 2021

 

 

End-of-year accountability reports of Aotea / Great Barrier Island community groups

File No.: CP2021/11699

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the end-of-year accountability reports of five community groups funded by the local board.

Whakarāpopototanga matua

Executive summary

2.       The local board supports the following community groups to undertake work in the community:

·    Aotea Family Support Group (AFSG) – including management of the community worker contract

·    Destination Great Barrier Island (DGBI)

·    Aotea Education Trust (AET)

·    Aotea Ora Community Trust (Aotea Ora)

·    Building a Flourishing Community Aotea (BFCA)

3.       Funding is provided to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021.

4.       The five community groups’ funding agreements stipulate that they must submit accountability reports at the end of the funding period.

5.       This report presents the annual accountability reports of the groups.

6.       These are the first annual accountability reports submitted to the board from Aotea Ora and BFCA, 2020-21 being the first year that the groups have received LDI funding as part of the board’s annual work programme.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)   receive the end-of-year accountability reports from the following groups:

i)     Aotea Family Support Group (Attachment A to the agenda report)

ii)    Aotea Family Support Group - community worker project (Attachment B to the agenda report)

iii)   Destination Great Barrier Island (Attachment C to the agenda report)

iv)   Aotea Education Trust (including delivery of community Te Reo Māori course) (Attachment D to the agenda report)

v)    Aotea Ora Community Trust (Attachment E to the agenda report)

vi)   Building a Flourishing Community Aotea (Attachment F to the agenda report)

Horopaki

Context

7.       The 2020/2021 local board work programme includes funding to five community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021. The group, purpose and funding amount are outlined in table 1.

Table 1 Community groups funding table:

Community Group

Purpose of funding

Amount of funding

Aotea Family Support Group

Provide services for the island's families, youth and elderly

$40,000

Aotea Family Support Group

Support the community worker to provide a focal point for residents trying to navigate central government departments, with a focus on community health and social services, safety, and marae capacity building.

$42,000

Destination Great Barrier Island

Fund DGBI to manage tourism on Aotea / Great Barrier Island, including the running of the Visitor Information Centre in Claris, and to work with the local island community, Ngāti Rehua Ngātiwai ki Aotea, DOC and island-based service providers to implement the Great Barrier Island Visitor Strategy.

$54,000

Aotea Education Trust

Support AET to govern the Aotea Lifelong Learning Strategy and Action Plan (which aims to improve education outcomes among all age groups on the island – from Under 5s to adult learners) and to contribute to the running of the Aotea Learning Hub.

$40,000

Aotea Education Trust

Fund AET to deliver a community Te Reo course in collaboration with kawa marae.

$3,600

Aotea Ora Community Trust

Provide funds to the AoteaOra Community Trust so the Trust can employ an administration person to manage accounts and admin

$10,000

Building a Flourishing Community Aotea

Fund BFCA to progress potential solutions to Aotea / Great Barrier Island's housing issues

$10,000

Total

$199,600

8.       The five community groups’ funding agreements stipulate that they must provide an accountability report to the local board at the end of the financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The following local board-funded community groups have provided accountability reports for 2020/2021 (Attachments A to F):

·    Aotea Family Support Group (2x reports – one covering core work and one covering the community worker project)

·    Destination Great Barrier Island

·    Aotea Education Trust (covering two funding agreements – core work, plus delivery of a community Te Reo course)

·    Aotea Ora Community Trust

·    Building a Flourishing Community Aotea

10.     The groups’ work includes core social service provision, education and family support, management of Aotea’s tourism sector, building the island’s resilience and sustainability and addressing Aotea’s housing pressures.

11.     The reports identify challenges and successes experienced by the service providers.

12.     Overall there is a strong theme of collaboration across the five reports, with noticeable improvements in engagement and partnership with mana whenua.

Aotea Family Support Group

13.     AFSG describes the year as challenging, but has nonetheless succeeded in building capacity and providing key social services across the island.

14.     AFSG’s school holiday programme continues to be fully subscribed and a big success. It has continued with its Mainly Music programme for Under 5s and its after-school activity programme.

15.     The organisation provides a range of services to the island’s elderly, including social events, positive aging and COVID-19 advice, basic home maintenance and repair services, and the use of two community vans.

16.     AFSG acted as umbrella organisation for funding purposes for groups such as BFCA.

17.     As the board will be aware, after several years of service at AFSG, Rendt Gorter has now stood down from the organisation and Sasha Lennan has taken over administration and funding responsibilities.

18.     2020-21 was the first year AFSG managed the Community worker project, which had previously sat with the Great Barrier Island Community Health Trust.

19.     The community worker continues to respond to new challenges, and has a variety of work streams to foster resilience and wellbeing within the community.

20.     The community worker reports an increase in requests for assistance over the past year – largely as a result of low island incomes, coupled with “excessive” and rising costs.

21.     The community worker cites key challenges for residents as mental health, inadequate housing, and drug and alcohol dependency with a lack of support for those with addictions and their whanau.

22.     The community worker has undertaken several new initiatives in the last year, including childcare support for local parents, parenting workshops, implementing Habitat for Humanity’s Curtain Bank and Warmer Home Pack initiatives on the island, the children’s car seat programme, upskilling people through initiatives like mana in mahi, and suicide prevention.

Destination Great Barrier Island

23.     A standout theme from the DGBI report is collaboration; whether it be closer ties to mana whenua, umbrellaing and supporting others to deliver projects, training and upskilling Hub students or community consultation over its destination management work.

24.     Generally DGBI appears more focused, honing in on core tasks and responsibilities, which include managing the visitor information centre (VIC) and greatbarrier.co.nz website, delivering on aspects of the Aotea/ Great Barrier Island Visitor Strategy and producing collateral such as maps and the island’s visitor guide.

25.     DGBI reports increased links and partnerships with mana whenua.

26.     Members of DGBI have attended hui at both marae, including Kawa’s AGM, the Trust produced a resource for Kawa to use at their Rangatahi wananga to explore interest around being ‘local guides’ and in the longer term, DGBI will look at funding an iwi representative to oversee the tourism portfolio.

27.     A key focus for DGBI is destination management, in light of the rapid growth of visitors to Aotea, particularly as a result of closed borders.

28.     Destination management planning is now underway, in conjunction with Auckland Unlimited and Stafford Strategy, a consultancy firm specialising in tourism planning.

29.     DGBI has also canvassed community views on the future of tourism, and at the time of writing its report, were on track to have 300 surveys completed.

30.     DGBI has boosted the island’s profile via a new series of “Island Stories” on the website, social media, and in the Barrier Bulletin, through media outlets such as North and South (which will include a feature on Aotea and Waiheke in its August issue) and through a Red Cross charity auction.

31.     A highlight from the past six months was employing and training a student from the Aotea Learning Hub at the VIC.

Aotea Education Trust

32.     AET’s report is very positive, outlining “measurable improvement and progress towards our ultimate goals in all portfolio areas”.

33.     The Aotea Learning Hub continues to grow and strengthen, evidenced by rising attendance figures and increased Te Kura submission levels.

34.     The Trust was excited to receive confirmation from the Ministry of Education that a permanent Hub premise will be built on Kaitoke School grounds. This work is due to be completed by the end of January 2022.

35.     The community te reo classes put on (for the first time) by the Trust have been a real success . These were held at the Learning Hub for three hours every Thursday evening and well attended.

36.     AET has sought further funding to carry out another te reo course in 2021-22.

37.     The Trust also supported Xero courses in the community, which were fully booked.

38.     There has been some progress on the early childhood drop-off daycare project, with a memorandum of understanding now signed with Playcentre Federation. The challenge now is securing a fully trained teacher.

39.     Challenges for the Trust over the last 12 months include van/ transport troubles, which saw it having to hire vehicles from local car rental companies, and a rejection of a Community Organisation Grants Scheme (COGS) funding application.

40.     Funding generally remains an issue for AET, although it states it is very grateful to the local board for ongoing and increasing support.

41.     Now that significant progress has been made in the Trust’s two main portfolios of ECE and the Hub,  the Trust intends to progress other aspects of the Lifelong Learning, and is hosting a strategic planning day in August to progress this.

Aotea Ora Community Trust

42.     This is the first year that Aotea Ora has received funding as part of the local board work programme, rather than via contestable community grants.

43.     The funding (provided specifically for the purpose of allowing the Trust to employ an administrator) has made a significant difference. Having someone to ensure all the paperwork and accountability is complete, and to oversee the organisation of monthly meetings, has freed up trust members to focus on the delivery of key initiatives.

44.     Once again, a key theme of collaboration runs through Aotea Ora’s work. In addition to that, the work of the Trust strongly aligns with the Local Board Plan’s overarching “resilience” outcome.

45.     Achievements over the year include: delivery of a successful Off the Grid event in May 2021; securing a potable water grant to bring domestic water tanks to the island; commencing the next stage of the ecological foot printing project; leading discussions around food resilience;  hosting another renowned artist on the island during 2021 as part of its Artists in Residence programme, and continuing to work with Anamata to identify and promote circular economy and waste upcycling options.

46.     Aotea Ora continues to go from strength to strength, making an invaluable contribution to the work of the local board and to the Aotea community as a whole.

Building a Flourishing Community Aotea (BFCA)

47.     This is the first year that BFCA has received funding as part of the local board’s annual work programme, rather than via contestable community grants.

48.     The funding allowed them to set up an office and fund a part-time administrator.

49.     BFCA reports that it has identified land on Aotea for potential community housing development, with the landowner apparently ready to sign a heads of agreement and council planners assessing the site.

50.     The Trust has sought advice from and has ongoing dialogue with town planners, and has sought a pre-resource-consent-application meeting with Auckland Council.

51.     BFCA has sought to raise its profile and the profile of the community housing project through Barrier Bulletin articles and social media posts.

52.     BFCA has also sought advice and support from the Waiheke Community Housing Trust, which has a similar objective.

Tauākī whakaaweawe āhuarangi

Climate impact statement

53.     DGBI’s Destination Management work will take climate change into account and consider ways to mitigate visitors' effects on the climate.

54.     DGBI’s report notes that two trustees attended a climate change workshop in Auckland hosted by Auckland Unlimited – “The Visitor Economy: Climate Change Risks and Opportunities Workshop” in April 2021.

55.     Much of the work of Aotea Ora touches on climate change – whether it be mitigating against it via local food production, adapting to it via increased use of rainwater tanks, or measuring the overall carbon footprint of the island in order to then try and shrink that footprint.

56.     Overall, developing Aotea / Great Barrier’s ability to be self-sufficient in providing community services reduces the number of residents travelling to the mainland to access these services which reduces carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

57.     There are no identified council group impacts associated with this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58.     Funding is provided to the five community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021.

59.     The work of the community groups aligns with the outcome of the plan – “Ko te tino hai hia ki a manawaroa to toatou motu / our island is resilient”.

Tauākī whakaaweawe Māori

Māori impact statement

60.     Aotea / Great Barrier’s community groups work closely with mana whenua where appropriate, and this engagement has increased over the past year.

61.     Destination Great Barrier Island describes itself as “at a stage where we really need a strong partnership with mana whenua to continue to effectively implement the visitor strategy and produce an effective destination management plan”, and is attempting to strengthen that partnership.

62.     Aotea Education Trust ran a very successful inaugural community Te Reo course.

63.     AET has a long term goal of engaging and supporting rangatahi from the North of the island. This has been achieved through the advocacy of a new Learning Hub Manager and by running a second bus service from the North. Sixty percent of students at the Hub are now Māori.

64.     Aotea Ora incorporated aspects of te ao Māori into its Off the Grid programme.

65.     The community worker has an increasing presence in the North, which has led to mana whenua being able to more easily access assistance and central government support.

66.     The community worker oversaw a Wahine workshop at Kawa Marae in June, where “barriers were broken down and relationships were built”.

67.     The community worker has been doing suicide prevention work with whanau of Ngāti Rehua-Ngātiwai ki Aotea.

68.     It is anticipated that once someone, or two people, are appointed as iwi liaisons for the board, that person/ those people will continue to improve mana whenua involvement in community group activity.

Ngā ritenga ā-pūtea

Financial implications

69.     The local board allocated a total of $196,000 across the five community groups in 2020/2021.

70.     All funding was accounted for within the received accountability reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

71.     There are no identified risks associated with this report.

Ngā koringa ā-muri

Next steps

72.     The 2021/2022 funding for all five groups was approved at the June 2021 Local Board Business Meeting. Implementation plans for the groups’ work programmes will now be finalised and the annual grants paid out.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea Family Support Group

27

b

Aotea Family Support Group - Community Worker report

33

c

Destination Great Barrier Island

43

d

Aotea Education Trust

59

e

Aotea Ora Community Trust

77

f

Building a Flourishing Community Aotea

85

     

Ngā kaihaina

Signatories

Author

Kathy Cumming – Strategic Broker, Aotea / Great Barrier Island

Authorisers

Stephen Johnson - Connected Communities Lead & Coach

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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24 August 2021

 

 

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24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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24 August 2021

 

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

Joint CCO Engagement Plan 2021-2022

File No.: CP2021/11624

 

  

Te take mō te pūrongo

Purpose of the report

1.       For the local board to adopt its Joint Council-Controlled Organisations (CCO) Engagement Plan 2021-2022.

Whakarāpopototanga matua

Executive summary

2.       The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3.       Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

4.       A template for the joint engagement plan has been developed in conjunction with local board members and CCO staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5.       Workshops have been held at all 21 local boards with CCO staff.  Local boards have provided their views on CCO delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6.       These discussions have formed the basis of the Joint Engagement Plan 2021-2022 that is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the Joint Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare

b)      note that the Joint Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter.

c)       authorise the chair of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

Horopaki

Context

7.       In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (GB/2019/127).

8.       These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review Findings

9.       The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020. 

10.     The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (GB/2020/89). 

11.     Local boards provided input to the CCO Review by:

·   participating in the CCO Review process

·   providing feedback on the final report to the Governing Body in August 2020.

12.     The 64 recommendations were divided up into categories of work:

·   those to be implemented by the council’s chief executive

·   those the council’s chief executive would work with CCO chief executive(s) to implement

·   those that the Panuku Development Auckland board would consider and report back on

·   those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53. 

13.     Recommendation 34 was that CCOs and local boards reset how they engage with one another, by means of: 

a)    a workshop to develop a more meaningful way for CCOs and local boards to work together 

b)    the preparation of joint CCO engagement plans for each local board

c)    more initiative by local boards in integrating their own planning with CCO planning

d)    liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e)    the preparation of joint CCO six-monthly reports for each local board

f)     the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14.     This report focusses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a joint CCO engagement plan template

15.     Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs, and were generic across all 21 local boards.

16.     Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

17.     A template for the joint engagement plan has been developed iteratively over the last six months, with input from Auckland Council, Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare staff.

18.     The template includes:

·   CCO responsibilities

·   local board commitments

·   local board plan outcomes and objectives

·   names of local board members and staff from the CCOs and local board services

·   leads and/or delegations in place

·   an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

·   work programme tables for each CCO.

19.     The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20.     Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21.     While directly addressing recommendation 34(a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

·   documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

·   gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a “no surprises” environment

·   the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22.     This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23.     It will be used for the 2021 financial year, with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together

24.     In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25.     Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26.     These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27.     The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28.     The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for this local board as Attachment A.

29.     This plan represents a point in time, and will be subject to change over the course of the year. It is a “live document” that will be updated when needed. Major changes to the CCO work programme, or to the agreed level of local board and public engagement, will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30.     Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan, and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate.

32.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34.     These plans will be shared with the integration teams that implement local board work programmes, and will give council staff greater visibility of CCO work programmes.

35.     To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas, by signalling those issues and projects which are of most significance within their communities.

37.     Local boards provided input to the CCO Review by:

·   participating in the CCO Review process

·   providing feedback on the final report to the Governing Body in August 2020.

38.     Local boards have been kept up to date on the development of the engagement plan template via:

·   input and feedback at December 2020 Chairs’ Forum

·   update at May 2021 Chairs’ Forum

·   a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41.     The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43.     With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44.     CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board, and well documented.

45.     Minor changes will be noted within the live document and shared with the local board each quarter.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Joint CCO Engagement Plan 2021-2022

95

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Planning, Local Board Services

Authorisers

Louise Mason – General Manager Local Board Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/12123

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·      excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·      manages freedom camping only on land held under the Local Government Act 2002

·      seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes four designated prohibited areas and no designated restricted areas located in the Aotea / Great Barrier Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·      it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·      the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

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16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·      each area’s location can be clearly shown on a map and/or described

·      the prohibitions and restrictions in each area are necessary to:

-     protect the area (for example because it is environmentally or culturally sensitive)

-     protect the health and safety of the people who may visit the area

-     protect access to the area (for other users)

·      the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·      only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·      includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·      relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·      aligns with the Freedom Camping Act 2011

·      helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·      forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·      issues associated with homelessness (people living in a vehicle involuntarily)

·      areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·      only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·      uses a format and wording that are easy to read, understand and comply with

·      is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·      does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·      enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·      use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·      purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·      signage at all prohibited and restricted areas and at other areas as needed

·      camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial over the 2021-2022 summer period. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes four designated prohibited areas and no designated restricted areas located in the Aotea / Great Barrier Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

Key local board concern (from 2019)

Draft proposal’s response to concern

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·      wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·      kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·      the ability to add further sites of significance to the bylaw as these are designated

·      provision for temporary bans on freedom camping, e.g. in areas under a rahui

·      a compassionate approach to people experiencing homelessness

·      provision of sufficient dump stations to avoid environmental pollution

·      clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below.

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021

115

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11698

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Aotea / Great Barrier Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the draft 2020/2021 Aotea / Great Barrier Local Board Annual Report as set out in Attachment A (confidential) to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)       note that the draft 2020/2021 Aotea / Great Barrier Local Board Annual Report, as set out in Attachment A (confidential) to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Aotea / Great Barrier Local Board Annual Report (2020/2021) (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Jestine Joseph - Lead Financial Advisor

Authorisers

Mark Purdie - Manager Local Board Financial Advisors

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for March to June 2021

File No.: CP2021/11708

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Aotea / Great Barrier Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3.       43 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Two activities were cancelled, and one put on hold during 2020/2021.

4.       Key activity achievements from the 2020/2021 work programme include:

·    Mulberry Grove - play space – replacement (ID 3118), there was significant cost saving for the project and other benefits includes engaging the local contractor and also involving the school community for painting.

·    Maori Responsiveness: Community Te Reo course (ID 539) have been a huge success with a consistent large number of students attending from a cross-section of the community.

·    Build capacity: Aotea Lifelong Learning Action Strategy (ID 541) received confirmation from the Ministry of Education that they will build permanent premises for the Hub on Kaitoke School grounds.

·    The Ōkiwi pest coordinator (ID 210) continues to work with students and wider community providing support in activities such as paddle crab trapping, rat trapping, planting, biodiversity monitoring and expanded to field work assistance to Glenfern Sanctuary.

5.       Key activities not delivered / not progressed as expected include:

·    Tryphena Coastal Trail directional signage (ID 2790) – this project is now part of a wider island wide signage strategy and Pou markers that require to be resolved before the wayfinding signage naming's can be progressed.

·    Waterways protection fund - Aotea Great Barrier (ID 1522) has been cancelled as there were no eligible applications received. Funds were reallocated to Freshwater management programme (ID 1521).

·    GBI: Digital information development (ID193) was cancelled and reallocated funding to Destination Great Barrier Island for visitor map development and production.

·    CARRY FORWARD Accessway and linkages plan FY20 (ID 2225) - the project is now waiting on feedback from iwi and budget is signalled as a carry forward into 2021/2022 for delivery.

·    An area plan for Aotea Great Barrier (ID 3625) is currently on hold until consultation with iwi is resumed.

6.       Qualifying budgets of unfinished activities will be carried forward into 2020/2021 work programmes.

7.       The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

 

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July. The Aotea / Great Barrier Local Board approved 2020/2021 work programmes for the following operating departments at their 25 August 2020 business meeting:

·    Infrastructure and Environmental Services, resolution number GBI/2020/79

·    Community Services: Arts, Community and Events; Libraries; Parks, Sport and Recreation; and Service, Strategy and Integration, resolution number GBI/2020/80

·    Community Facilities: Build Maintain Renew and Community Leases, resolution number GBI/2020/81.

9.       As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

10.     Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

11.     The graph below shows how the work programme activities meet Local Board Plan 2017 outcomes. Noting that the current Local Board Plan 2020 was signed off in October 2020 after the work programme 20/21 year had already begun. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).


 

Graph 2: Work Programme by RAG status

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

14.     The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 2: End of year Aotea / Great Barrier Local Board Work Programme Status

RAG Status

Activity Status

ACE

CF: Build Maintain Renew

CF: Leases

SS&I

I&ES

Libraries

PSR

P&P

Green

Completed

13

1

4

 

7

1

 

 

In progress

6

 

1

2

 

 

 

 

Approved

 

1

 

 

 

 

 

 

 

Approved in principle

 

3

 

 

 

 

 

 

Amber

In progress

1

1

 

 

 

 

 

 

On Hold

 

 

 

 

 

 

 

 

Grey

Cancelled

 

 

 

 

1

 

1

 

Red

In progress

 

1

 

 

 

 

1

1

Grand Total

 

14

13

4

1

10

1

2

1

Key activity achievements from the 2020/2021 work programme

15.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

·    Mulberry Grove - play space – replacement. This skate ramp was recommended for replacement due to wear and tear and to address well health and safety issues present at the time. Through consultation with the local board, a better option was to extend the life of the existing ramp was agreed by upgrading skate ramp elements such as replacement of cladding material, vent installation and renewed skate surface. This option led to significant cost saving for the project and other social benefits such as engaging with the local contractor and involving the school community for painting the new plywood cladding.

Figure 1: Mulberry Grove skate ramp prior to any renewal works

·    Maori Responsiveness: Community Te Reo course – this course delivered in collaboration with Kawa Marae was a huge success with a consistent large number of students attending from a cross-section of the community.


 

Figure 2: Kawa Marae hosted the Community Te Reo course

·    Build capacity: Aotea Lifelong Learning Action Strategy received confirmation from the Ministry of Education that they will build then Hub a permanent premise on Kaitoke School grounds. Thanks to the persistent lobbying of the Aotea Education Trust and the local board.

·    The Ōkiwi pest coordinator had continued work with students and wider community to restoration activities in Ōkiwi including rat trapping, plantings and biodiversity monitoring. Ōkiwi students’ paddle crab trapping project was completed in May 2021. The Ōkiwi pest coordinator expanded in April 2021 to provide field worker assistance to Glenfern Sanctuary and support for the Tū Mai Taonga project continues.

Figure 3: Ōkiwi students’ paddle crab trapping project

Overview of work programme performance

Arts, Community and Events work programme

16.     In the Arts, Community and Events work programme, there are 13 activities that were completed by the end of the year or will be by end of June 2021 (green) and one activity in progress but delayed (amber) in the period March to June 2021. Activities with significant impact are discussed below:

Table 3: Arts, Community and Events activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

CARRY FORWARD: Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua Ngatiwai ki Aotea coordinator  (ID 2180)

Amber

In progress

Ngāti Rehua Ngātiwai ki Aotea Trust had recently held its annual general meeting and elections. With the newly elected Trust board, we now await confirmation of the interim Trust’s nomination for iwi coordinator role. Staff are also looking at the appropriate agreement to support the role i.e. funding or service agreement.

Parks, Sport and Recreation work programme

17.     In the Parks, Sport and Recreation work programme, there are a total of two activities: one activity is significantly delayed, on hold or not delivered (red) and one activity had been cancelled (grey) in the period March to June 2021. Activities with significant impact are discussed below:

Table 4: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

GBI: Digital information development (ID 193)

 

Grey

Cancelled

The board resolved (GBI/2021/30) to “reallocate the $5000 underspend of the GBI: digital information development (project ID 193) to Destination Great Barrier Island for visitor map development and production” at its meeting on 27 April 2021.

CARRY FORWARD Accessway and linkages plan FY20

(ID 2225)

Red

In progress

Site visits were conducted in April 2021 with Iwi representatives and local board members. This project is now waiting on feedback from iwi and budget is signalled as a carry forward into 2021/2022 for delivery. This is marked red because it is in progress but will not be delivered by the end of Q4. 

Libraries work programme

18.     In the Libraries work programme, there was one activity completed by the end of the year (green).

Service Strategy and Integration work programme

19.     In the Service Strategy and Integration work programme, there was one activity completed by the end of the year (green).

Community Facilities: Build Maintain Renew work programme

20.     In the Community Facilities: Build Maintain Renew work programme, there are 11 activities that were completed by the end of the year or will be by end of June 2021 (green), one activity in progress but delayed (amber) and one activity that was significantly delayed, on hold or not delivered (red) in the period March to June 2021.  Activities with significant impact are discussed below:

Table 5: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Tryphena Coastal Trail directional signage (ID 2790)

 

Red

In progress

This project is now part of a wider island wide signage strategy and Pou markers that require to be resolved before the wayfinding signage naming's can be progressed. There are too many unknowns to know for sure how the project can progress at this stage such as the funding for the Pou proposal, its location, consenting aspects and iwi feedback on places plan once taken for consultation.

Great Barrier Island Interpretive signage – continuation (ID 2791)

 

Amber

In progress

There are three components to the interpretative signage project: large map signs, Quick Response (QR) code and plant metal image signs. The board has requested to pause interpretive signage for large map signs and 'QR code'. The plant metal image signs are progressing, but iwi consultation cannot progress unless the Pou markers proposal / sign off is acquired.

Community Leases work programme

21.     In the Community Leases work programme, there were four completed activities by the end of the year (green).

Infrastructure and Environment Services work programme

22.     In the Infrastructure and Environment Services work programme, there are nine activities that were completed by the end of the year or will be by end of June 2021 (green) and one activity that has been cancelled (grey) in the period March to June 2021. Activities with significant impact are discussed below:

Table 6: Infrastructure and Environment Services activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Waterways protection fund - Aotea Great Barrier

(ID 1522)

Grey

Cancelled

At the board’s business meeting on 25th May 2021, it resolved (GBI/2021/51) to “approve the reallocation of $20,000 from the 2020/2021 Waterways Protection Fund towards the Freshwater Management Programme, being delivered through the board’s 2020/2021 local environment work programme.

Plans and Places work programme

23.     In the Plans and Places work programme, there is one activity that is significantly delayed, on hold or not delivered (red) in the period March to June 2021. Activities with significant impact are discussed below:

Table 7: Plans and Places activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

An area plan for Aotea Great Barrier (ID 3625)

Red

On hold

The working Party put further preparation of the draft area plan on hold pending direct consultation with iwi including Ngāti Rehua and Ngāti Wai.

Deferred activities

24.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     This report informs the Aotea / Great Barrier Local Board of the performance for the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The local board has a performance measure to showcase Māori identity and vibrant Māori culture. On Aotea this is achieved through a percentage of local programmes, grants and activities that respond to Maori aspirations, in particular:

·    Maori Responsiveness: Community Te Reo course (ID 539): successfully delivered in collaboration with Kawa marae and the Aotea Education Trust.

·    Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua Ngatiwai ki Aotea coordinator (ID 2180): In May 2021, the Ngāti Rehua - Ngātiwai ki Aotea Interim Trust  Board supported a nomination from Motairehe Marae for the iwi liaison role. With the recently concluded annual general meeting and election of the Ngāti Rehua - Ngātiwai ki Aotea Trust, conversations will continue to progress the iwi liaison role

·    Tryphena Coastal Trail directional signage (ID 2790): the project team has commenced partnering with Iwi to progress Māori place name interpretations which is now part of a wider island wide signage strategy and Pou markers.

·    Environmental work programme: I&ES Staff provides support to the Tū Mai Taonga project up north of the island, the Asian Paddle crab trapping by senior Ōkiwi School students and are working closely with Motairehe Marae on environmental work

Ngā ritenga ā-pūtea

Financial implications

29.     This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

30.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to this report is excluded from the public. 

31.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

33.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2020.

34.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier work programme 2020/2021 quarter 4 update report

229

b

Aotea / Great Barrier Local Board quarterly performance report June 2021 - Financial appendix performance financial summary (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Auckland Transport August 2021 update to the Aotea / Great Barrier Local Board

File No.: CP2021/11691

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area.

2.       To provide updates on the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

3.       This report covers:

·   A general summary of operational projects and activities of interest to the board

·   An update on the board’s Transport Capital Fund

·   Other Auckland Transport news of interest to the board

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport August 2021 update report.

 

Horopaki

Context

4.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

5.       This report updates the local board on AT projects and operations in the local board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

6.       The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.


 

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Update on Auckland Transport operations:

Activity

Update

Airfields

Aircraft movements at Claris 2021 (compared to 2020)

January – 1528 (1365)

February – 1341 (1141)

March – 1142 (741)

April – 1462 (174)

May – 820 (432)

June – 600 (554)

July – 545 (655)

Overall flight movements are less than the equivalent period a year ago in July 2020 with FlyMySky no longer operational. Barrier Air have increased their number of flights significantly to cater for demand.

Perimeter fencing

A perimeter fence is currently being completed by Aotea Contractors to protect the airfield from wild pigs.

Works are progressing well, however the completion date has been extended as some materials booked on FlyMySky had to be reorganised on alternate transport.

Completion is now expected end August / beginning September 2021.

Parking Enforcement

No update this month.

Wharves

The steel ferry ramp nosing at Whangaparapara has taken a bit of a hammering and needs some repair work, we have re-engineered a more robust solution and will be installing in August (weather dependent).

We’ve had a request for a slightly wider step onto the plastic pontoon at Tryphena and a small handrail to assist people, this should also be installed in August.

Road Maintenance

Work completed in July 2021:

Grading and Metalling

·   Cape Barrier Rd

·   Karaka Bay Rd

·   Kawa Rd

·   Mabey Rd

·   Motairehe Rd

·   Puriri Bay Rd

·   Rosalie Bay Rd

·   Schooner Bay Rd

Programmed work for August 2021:

Grading and Metalling

·   Blind Bay Rd

·   Harataonga Rd

·   Little Goat Rd

·   Masons Rd

·   Mitchener Rd

·   Omata Rd

·   Sugarloaf Rd

·   Whangaparapara Rd

Other Programmed Works

·   Mitchener Rd Culvert Repair

·   Workington Rd Dish Channel

8.       Update on Auckland Transport projects:

Activity

Issue reported

Expected completion

Summary of Previous updates

Update

Cowshed Bridge - river bank erosion around bridge

May 2018

Summer 2022

A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge.

Programmed for design/consenting in the 2020/2021 financial year.

Consultants have visited the site in November 2020.

Received the initial planning report and other information as per our programme.

Hui undertaken on 2 June. Landowner consultations to take place. Arborist, ecologist and archaeologist reviews completed.

Extra Geotech investigations delayed by fully booked barge in winter. This will be rebooked for August or September 2021.

Pre-application meeting held with Auckland Council on 4 June.

Update given to mana whenua on 7 July hui.

Aiming for construction summer 2022.

Slips on Puriri Bay Road

September 2018

TBC

Discussions regarding consents have been held with Auckland Council. Proposed options have been put forward for community and Iwi consultation.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Resource Consent applications were lodged with Council on 4th and 18th November.

Resource Consent obtained in March 2021.

Awaiting new financial year budget confirmation.

Slips on Aotea Road

March 2019

TBC

Consenting requirements prepared and documentation commencing.

Drilling investigations were carried out on site in December 2019. Designers report has been received.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Lodged applications. More Resource Consent queries from Auckland Council which have been answered. Awaiting confirmation from Auckland Council on outcome.

Need to arrange construction works next financial year in line with new budget.

Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café

March 2019

TBC

Holding remedial works priced by contractor.

As part of the design process, a specialist arborist and ecologist have visited the projects this month.

Consultants fee offer received. 

Design consultants made a site visit in June 2021.

Report received from consultants, now need programme and budget confirmation, before committing to next phase of project.

Local Board Transport Capital Fund

9.       The emergency budget allocation for the financial year 2020/2021 was $47,000. The board resolved (GBI/2021/31) approving the use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

10.     The current amount of funding proposed in the draft Regional Land Transport Plan is $400,000.

11.     Auckland Transport is planning to workshop with the local board on the Transport Capital Fund on the 17th of August 2021.

12.     Please see below for a list of projects and the current status of these projects:

Project

Update

Resolution number GBI/2021/31 requesting that Auckland Transport use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

Offer of Service from a consultant has been received and accepted. This is currently in the approval process including the procurement of the contractor. One of the requirements for this Offer is to have ACC Healthy Waters Subject Matter Expert, the contractor who will be engaged to fabricate the fish ladder, and the local Contractor attend a site meeting before work commences. It is anticipated that this will occur in early to mid-August 2021.

Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.

Road Safety Audit has been completed by an independent consultant. A departure from the standards will need to be obtained (AT standards now requires street lighting for raised tables) before they can be installed. This will be progressed only if the board decides to continue with this project.

Rough Order Costs are as follows:

·    Claris Café - $120k

·    Outside Service Centre - $120k

·    Burger Shack - $120k

Each of the three sites above consists of three raised speed tables, signage, road marking.

The current board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

The rough order of cost for this has been estimated at $570k.

This project is on hold until a source of funding can be identified.

 

Unsealed Roads Improvement Framework

13.     Auckland has a road network of 7,300km of which 795km is unsealed. The unsealed road network is largely located in five local board areas: Rodney, Franklin, Waiheke Island, Aotea / Great Barrier and Waitakere. Auckland Transport has a programme to progressively upgrade the unsealed road network. AT has reviewed the approach to prioritising and upgrading the unsealed road network to allow AT to deliver more improvements to benefit more people.

14.     The new prioritisation approach involves assessing roads against data proxies and qualitative information using the following criteria: strategic fit, safety, public health, cost, climate change and natural environment. This ensures the prioritisation process is simple, robust and repeatable, and aligns with AT strategic objectives.

15.     The new approach also allows for a broad range of treatment options, rather than defaulting to a full seal, including surface strengthening, road widening, safety improvements, pothole, corrugation and drainage improvements, dust mitigation, and full seal. 

16.     The budget allocation is also adjusted to fund the highest priorities across each treatment type, resulting in more kilometres of road being treated each year with the same budget, while also having the treatment align to customer needs and ensuring that sealing is still implemented.

17.     AT ran workshops with all the affected local boards and received their feedback. Overall, there was strong support from all the local boards for the new prioritisation process and treatment options.

18.     AT has now accessed the roads and applied the new prioritisation approach to develop the future programme. The below table outlines the programme for 2021/22 under the new methodology:

2021/22 Programme

Road

Start

End

Treatment Description

Local Board

Man O War Bay Road (North)

204

4335

Localised Improvement Works

Waiheke

Old Kaipara Road (Warkworth)

0

5630

Localised Improvement Works

Rodney

Wilson Road (Warkworth)

490

1350

Localised Improvement Works

Rodney

Puriri Bay Road

1187

1983

Maintenance Seal

Aotea / Great Barrier

Puriri Bay Road

474

1187

Maintenance Seal

Aotea / Great Barrier

Puriri Bay Road

1983

2291

Maintenance Seal

Aotea / Great Barrier

Awaawaroa Road

954

1370

Maintenance Seal

Waiheke

Brook Road (Waiuku)

2174

2414

Maintenance Seal

Franklin

Ahuroa Road (Warkworth)

5393

7837

Seal Extension

Rodney

Ahuroa Road (Warkworth)

4935

5393

Seal Extension

Rodney

Mclachlan Road (Kumeu)

548

4425

Widening/Drainage/Strengthening

Rodney

19.     For comparison, under the old methodology the programme for 2020/21 was as follows:

2020/21 Programme

Road

Start

End

Local Board

Wellsford Valley Road (Stage One)

1270

4111

Rodney

Rodney Road

64

634

Rodney

Ngarewa Road

50

589

Rodney

Wellsford Valley Road (Stage Two)

4661

5460

Rodney

Ahuroa Road (Stage One)

7837

9152

Rodney

20.     Delivery of the new programme will begin in the next financial year.

21.     Following the development of the 2021/22 programme our intention is to have three years of the programme developed and publicised. We will update the board when we have this information and prior to public release.

Response to resolutions

22.     In response to resolution number GBI/2021/32 where the local board provided feedback on the 2021-31 Regional Land Transport Plan (RLTP).

23.     All 21 local boards resolved official feedback on the RLTP with over 740 points for consideration. This feedback was reviewed by the RLTP team, was presented to the Regional Transport Committee, Auckland Council’s Planning Committee and the Auckland Transport Board to help inform their decision making.

24.     In terms of responding to local board feedback it is our intention to come back, formally, on all the points. However, given the volume of feedback, this will have to be done in stages, based on whether we have an immediate response to the feedback or if it requires further investigation from the wider organisation. All comments that do not directly relate to the RLTP have been forwarded to the relevant part of Auckland Transport for their information

25.     Please see below for a table outlining the local board feedback and Auckland Transports response.

Advocacy

Response (from SME)

1.     Support all Auckland Transport infrastructure and practices adhering to climate change impacts and ensure budgets are allocated accordingly. We need to ensure our procurement contracts have climate change objectives incorporated and our assets are renewed with a climate change lens.

Thank you for this comment supporting the RLTP's objective of addressing climate change. We have passed this comment on to the team that is responsible for procurement.

2.     Sea level rise and coastal erosion remains a concern for our coastal island roads. We need to start looking at the long-term options now for alternate routes and advocate for funding towards reviews of coastal infrastructure and roads with options for the future

We are still investigating this item.


 

Advocacy

Response (from SME)

3.     Support ways to promote the uptake for electric vehicle and installation of electric vehicle infrastructure. Aotea / Great Barrier Island is off-the-grid and electric vehicle infrastructure will be different to urban planning. We advocate for good staff advice and ability for innovation.

Thank you for this comment supporting the Electric Vehicles programme, we have passed this comment on to the team responsible for sustainability.

4.     We are currently investigating a bespoke public transport service for Aotea and support low carbon public transport options which are equitable and versatile.

Thank you for this comment supporting a just and equitable transition to low carbon transport.

5.     Freight pathways which are low cost, low carbon and secure are a high priority for our island. We are supportive of Auckland Transport's focus for freight networks.

Thank you for this comment supporting the RLTP's consideration of better freight outcomes.

6.     The island's roading network is 50/50 sealed and unsealed roads. We support the Unsealed Road Improvement Framework to achieve safe and healthy roads by using sealing, environmental sealing and the regular renewal and maintenance of the unsealed roads.

Thank you for this comment supporting the Unsealed Road Improvements.

7.     Support for the road safety programme particularly for our island's shared roads to enable safe walkways and safe speeds through high traffic areas and near schools.

Thank you for this comment supporting the Safety Programme.

8.     The local board appreciates the opportunity to participate second tranche of Auckland Transport's speed bylaw review scheduled for later this year.

Thank you for this comment supporting further review and implementation of safer speed limits.

9.     The local board valued the previous local allocation from Auckland Transport of the Community Safety Fund and request its reinstatement.

Thank you for this comment in favour of the Community Safety Fund. This has been included in the RLTP.

10.   Support for the Waka Kotahi Te Ara Haepapa programme which has done wonders in our community with drivers licencing, seatbelts and cycling support.

Thank you for this comment supporting Te Ara Haepapa and community focused safety programmes.

 

Advocacy

Response (from SME)

11.   Advocate for funding to be made available for a long-term solution for the modification of road culverts for fish passage migration

We are still investigating this item.

12.   Aotea is an International Dark Sky Sanctuary. In order to preserve our night skies and protect nocturnal biodiversity, we advocate for the use of lighting design/infrastructure that meets regulations and protects our environment such as, downward facing lights, blue light, glow strips

Thank you for this feedback. We have passed this comment on to the team that is responsible for street lighting.

13.   Support for the continuation of the Local Board Capital Transport Fund to enable the progression of local Auckland Transport projects

Thank you for this comment supporting the Local Board Transport Capital Fund.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

27.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

31.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

33.     Auckland Transport will provide another update report to the local board at their next business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ben Halliwell - Elected Member Relationship Manager

Authoriser

Paul Thompson - Hub Manager – North

 

  


Aotea / Great Barrier Local Board

24 August 2021

 

 

Chairperson's report

File No.: CP2021/12222

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the chairperson to update the local board on activities, events, projects and issues she has been involved with since the last meeting, for information.

Whakarāpopototanga matua

Executive summary

2.       At the Aotea / Great Barrier Local Board business meeting on Tuesday 23 March 2021, the board resolved to endorse Chairperson I Fordham as board representative to attend the Local Government New Zealand 2021 Conference and Annual General Meeting” (Resolution number GBI/2021/22) which was confirmed by the General Manager Local Board Services in April 2021.

3.       The Local Government New Zealand 2021 Conference and Annual General Meeting was held in Blenheim from 15 to 17 July 2021. A report back from Chairperson Fordham is appended to this report at Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Local Government New Zealand 2021 Conference and Annual General Meeting report back from Chairperson I Fordham.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Government New Zealand 2021 Conference report by Chairperson I Fordham

255

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Local Ward Area Councillor's Update

File No.: CP2021/11692

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's August 2021 update

265

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Environmental agency and community group reports

File No.: CP2021/11693

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the Agenda.

3.       Inclusion of items on the Agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)     Department of Conservation operations report – August 2021

ii)    Aotea Great Barrier Environmental Trust August 2021 report

iii)   Aotea / Great Barrier Natural Environment-Islands monthly update – July 2021

iv)   Pest Pathways Ambassador report 2020/2021

v)    On-site Wastewater Education Programme: Great Barrier Island report

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Department of Conservation operations report - August 2021

277

b

Aotea Great Barrier Environmental Trust August 2021 report

279

c

Aotea / Great Barrier Natural Environment-Islands monthly update – July 2021

283

d

Pest Pathways Ambassador report 2020/2021

289

e

Great Barrier Island Wastewater Education Programme report 2021

313

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Local Board Correspondence

File No.: CP2021/11694

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Aotea / Great Barrier Local Board of key correspondence sent and received during the month of July / August 2021.

Whakarāpopototanga matua

Executive summary

2.       Karen Walker sent a thankyou card to the board for the grant received towards bird rescue expenses, appended as Attachment A. Note that the card was personally made by Karen Walker.

3.       A letter has been received from the Glenfern Sanctuary Trust “to thank the local board for “providing personnel to Glenfern Sanctuary over the past few months to help with on-ground operations. This has been hugely beneficial to GS operations, as described in the attached letter from our Sanctuary Managers, Brad and Bridget”, appended as Attachment B.

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the following correspondence:

i)   thankyou card from Karen Walker as Attachment A to this report.

ii)  letter of thanks from Glenfern Sanctuary trust as Attachment B to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Thankyou card from Karen Walker

337

b

Letter from Glenfern Sanctuary Trust

341

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2021/11623

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at August 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

August 2021 Aotea / Great Barrier Local Board governance forward work calendar

345

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2021/11613

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 20th of July, 3rd of August and the 10th of August 2021 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on Tuesday 20 July 2021, Tuesday 3 August 2021 and Tuesday 10 August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210720 Aotea / Great Barrier Local Board Workshop Record

351

b

20210803 Aotea / Great Barrier Local Board Workshop Record

353

c

20210810 Aotea / Great Barrier Local Board Workshop Record

355

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

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Aotea / Great Barrier Local Board

24 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

15        Local Board Annual Report 2020/2021 - Attachment a - Draft Aotea / Great Barrier Local Board Annual Report (2020/2021)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that could give an individual access to this information prior to public release, gaining an improper advantage over others.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

16        Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for March to June 2021 - Attachment b - Aotea / Great Barrier Local Board quarterly performance report June 2021 - Financial appendix performance financial summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm