I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 August 2021

2.00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

(Quorum 4 members)

 

 

 

Louise Healy

Democracy Advisor

 

13 August 2021

 

Contact Telephone: 021 419 205

Email: louise.healy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Hibiscus and Bays Local Board

19 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: Road naming at The Botanic, Silverdale                                      5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Council’s Performance Report: Hibiscus and Bays Local Board for March to June 2021                                                                                                                   7

12        Local Board Annual Report 2020/2021                                                                      51

13        Joint Council-controlled Organisations Engagement Plan 2021-2022                 55

14        Local board delegation for feedback for inclusion in Auckland Council submissions                                                                                                                                       75

15        Road name for subdivision at 25 Bankside Road, Silverdale                                81

16        Proposal to make a new Freedom Camping in Vehicles Bylaw                             91

17        Auckland Transport update August 2021                                                               101

18        Auckland Transport - Local Board Transport Capital Fund Report August 2021 109

19        Urgent decision: Endorse the local board feedback to the Auckland Council Submission to the Discussion Document for the Government Policy Statement on Housing and Urban Development                                                                            113

20        Hibiscus and Bays Local Board workshop records                                              123

21        Governance forward work calendar                                                                        143

22        Deputations update                                                                                                   147

23        Consideration of Extraordinary Items

PUBLIC EXCLUDED

24        Procedural Motion to Exclude the Public                                                               149

11        Auckland Council’s Performance Report: Hibiscus and Bays Local Board for March to June 2021

b.      Hibiscus and Bays Local Board Performance Report June 2021 - Financial Appendix                                                                                                           149

12        Local Board Annual Report 2020/2021

a.      Hibiscus and Bays Local Board Annual Report 2020/2021                         149


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 July 2021, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Road naming at The Botanic, Silverdale

Te take mō te pūrongo

Purpose of the report

1.       Matvin Group have requested a deputation to discuss road naming at The Botanic Retirement Village Silverdale.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank representatives from Mativn Group for their presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Hibiscus and Bays Local Board

19 August 2021

 

 

Auckland Council’s Performance Report: Hibiscus and Bays Local Board for March to June 2021

File No.: CP2021/11900

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Hibiscus and Bays Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Hibiscus and Bays Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3.       Sixty-two activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Eight activities were undelivered, cancelled, put on hold or deferred, and two multi-year projects/activities have not progressed as expected during 2020/2021.

4.       Key activity achievements from the 2020/2021 work programme (Attachment A to the agenda report) include:

a)      Although Auckland was impacted by COVID-19 alert levels one and two during March – June, this time still resulted in good attendance and participation for activities, programmes and shows at Centrestage Theatre, Estuary Arts Centre and Mairangi Arts Centre. Centrestage hosted 294 Year 7 Orewa College students for theatre workshop programmes over six days. The work aligned to five Māori myths and legend themes. Estuary Arts Centre received 17,743 visitors including 6,664 participants across 209 programmes. The Japan Foundation Exhibition Ningyo, Art and Beauty of Japanese Dolls attracted 6500 visitors.  Mairangi Arts Centre accommodated 7,743 participants across 209 programmes. Exhibitions included the Auckland Korean Fine Arts Association and Korean Photography Association of New Zealand; and Hui Ngātahi: Coming Together from Te Herenga Waka O Orewa.

b)      Leisure centres, have faced increased demand for services with Stanmore Bay Pool and Leisure Centre experiencing an increase of over 10,000 visits, compared to last financial year, and East Coast Bays Leisure Centre has been steadily climbing back to pre-COVID-19 numbers with bookings up 52 per cent from this time last year.

c)      All of the libraries in the Hibiscus and Bays area, in collaboration with East Coast Bays Community Project, offered 'Digital Inclusion for Seniors' lessons. All classes were booked out with long waiting lists. The temporary East Coast Bays Library has been operating from the Browns Bay Service Centre along with regular visits from the Mobile Library.

d)      Eecological volunteers and environmental programmes have included ranger guided walks, events such as Matariki Celebrations, Arbor Day, and World Environment Day, along with pest plant and animal control, and local park clean-up continue to enhance our natural environment.

5.       Key activities not delivered / not progressed as expected include:

a)   Te Kete Rukuruku (Māori naming of parks and places) (2232)

·     This project is still awaiting names from one iwi. The local board has expressed a preference to wait for full list of names to deliver on this project. Carry forward to complete tranche one: for delivery in 2021/2022

b)   Leisure Centre celebrations (2331)

·    The East Coast Bays Leisure Centre open day event was cancelled due to COVID-19 alert level changes and staffing pressures over the summer months. The Stanmore Bay Leisure Centre celebration has been rescheduled for 31 October 2021 again due to COVID-19 alert level restrictions.

6.       Qualifying budgets of unfinished activities will be carried forward into 2020/2021 work programmes.

7.       The financial performance report is attached (as Attachment B to the agenda report) but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the performance report for March to June 2021

b)      note the financial performance report in Attachment B will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July 2020. The Hibiscus and Bays Local Board approved 2020/2021 work programmes for the following operating departments at their August 2020 business meeting:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration (Now part of Connected Communities department)

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        Auckland Unlimited formally the two Council Controlled Organisations of Auckland Tourism, Events and Economic Development and Regional Facilities Auckland.

9.       As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

10.     Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

11.     The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

Key activity achievements from the 2020/2021 work programme

14.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

          Local board plan outcome: A connected community

a)      Building resilient communities across the East Coast Bays Subdivision (684)

·        Building resilient communities across both subdivisions continues with Heart of the Bays (HOTB) focusing on governance, finances, and strategy due to the limited amount of delivery against the funding agreement. The governance has helped establish a community network known as the Think Tank, and HOTB staff have supported this with administration.

b)      Building resilient communities across the Hibiscus Coast Subdivision (685)

·        Future Whangaparāoa continues to be deliver their Wellbeing Network, which has led to many other projects, opportunities, and a strong connection across the wider community. Future Whangaparāoa has identified a focus on the diversity of its delivery and has piloted a successful multi-cultural festival. Future Whangaparāoa is also providing support for the Pacifica community to build activities to celebrate, support and educate the Pacifica community on the Hibiscus Coast.

c)      Local Contestable Grants and Facilities Grant Hibiscus and Bays (691)

·        The local board continues to support community resilience and enhancement by supporting community groups and events via the community grants programme and the Civic Events team. The local board allocated $83,451.11 to one Facility Grants round, $150,228 to Local and Multi-board Grants Round Two, and the remaining funding of $80,006.34 to community organisations as a one-off grant.

d)      Placemaking as a response to community needs to support resilience and connection (686)

·        Neighbours' Day was a success with the focus on introducing the idea across the community and partnering with Heart of the Bays and Future Whangaparāoa. Placemaking activity was started in Silverdale, building on the engagement work previously done, focusing on building a network or collective across Silverdale and deciding and delivering activities together.

e)      Activation of community places Hibiscus and Bays (694)

·        With a return to COVID-19 Alert level one (2 March) participation returned quickly to normal for both council and community led community centres. There have been a wide range of activities on offer, including school holiday programmes, Ramandan celebrations, Samoan and New Zealand Sign Language weeks. Heart of the Bays has been working closely with the Thrive charitable trust which supports new migrant Asian families in the area. Through this partnership they have undertaken successful, sustainable, and free workshops creating poppies out of coffee capsules and running a children’s flea market.

f)       Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Hibiscus and Bays (1322)

·        Matariki was celebrated throughout the Hibiscus and Bays Libraries including events and activities such as weaving flax stars, a Māori medicine event for adults, and a bedazzled Matariki display at Ōrewa Library. Other library activities included Matariki crafts and storytimes both within the libraries and community outreach to local playgroups and kindergartens. East Coast Bays Library was happy to be represented at the opening of the Browns Bay Matariki Festival along with other community groups. Whangaparāoa Library continues to increase use of te reo Māori during our regular Rhythm and Beats programmes via Māori songs and is complemented with the use of pois and rakau sticks during these sessions. One of our regular BrainFit sessions at Whangaparāoa Library was themed around waiata introducing participants to simple and popular waiata for example Te Aroha, Purea Nei, and Tutira Mai Nga Iwi.

Local board plan outcome: A protected and enhanced environment

g)      Zero waste kindergarten projects (1530)

·    Approximately 500 children and family members, 125 staff members, and 17 early childhood education centres throughout the Hibiscus and Bays area have been involved with the project to date. Early childhood centres have reduced waste to landfill through food scrap diversion to worm bins or bokashi buckets. For example, Torbay Kindy is trialing reusable towels for handwashing to avoid paper towel waste. Regular updates have been shared with the public via social media.

h)      Trash Free Taiaotea Browns Bay Waste minimization initiative (548)

·    A waste audit was carried out with Belle Femme health clinic over this reporting period. Deep Creek Brews and Eats is now diverting food scraps and approximately 475kg of brewer's spent grain per month from landfill via the City to Farm programme with Hibiscus Coast Zero Waste. Trash Free Taiaotea updates have been shared via social media through 'Bays Work in Progress'. Trash Free Taiaotea featured in a recent Getting to Zero newsletter and the June/July 2021 edition of Shoreline magazine. A beach clean-up in partnership with Okura Girl Guides was organised as part of Anzac Day remembrances, diverting 5kg of waste from the marine environment. Along with Hibiscus Coast Zero Waste, Trash Free Taiaotea facilitated activity stations at the Sustainable Schools ‘Sustainability Challenge Adventure Race Series’, engaging over 300 students and their parents with a focus on diverting waste from landfill via recycling and composting.

i)        Sediment related water quality testing - year two (1943)

·        Two rainfall events were measured during the monitoring period. Drought conditions and limited rainfall reduced the number of events sampled. Sampling was also limited as a result of rainfall having occurred over weekends and throughout night-time hours, which did not coincide with optimal sampling hours for manual collections by contractors. More samples are required to produce long-term water quality data. The project team met with the suppliers and decided to amend the sampling protocols and purchased automated water quality samplers to ensure consistent data capture and documentation of long-term water quality data. Planning for the location of these samplers have already begun in this financial year.

Local board plan outcome: Open spaces to enjoy

j)        Hibiscus and Bays – deliver Sun Smart initiative programme (2402)

·        Shade sail installation completed at Ferry Road Playground, Hardley Reserve Playground and Browns Bay Beach Reserve

k)      Stanmore Bay Pool and Leisure Centre - replace lift (3231)

·        Physical work has been completed.

Overview of work programme performance

Arts, Community and Events work programme

15.    In the Arts, Community and Events work programme, there are 21 activities that were completed by the end of the year or will be by end of June 2021 (green). There are no activities with an amber (delayed), red (significantly delayed, on hold or not delivered) or grey (cancelled or deferred) status.

Parks, Sport and Recreation work programme

16.     In the Parks, Sport and Recreation work programme, there are seven activities that were completed by the end of the year or will be by end of June 2021 (green), two activities that are significantly delayed, on hold or not delivered (red). There is no amber (in progress but delayed) or grey (cancelled or deferred) activities in the period March to June 2021. Activities with significant impact are discussed below:

            Table 2: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Item 2232 Carry forward HB: Te Kete Rukuruku (Maori naming of parks and places) tranche one

Red

In progress

Park, sport and recreation staff are still awaiting names from one iwi. This is being followed up.
The local board members indicated at a workshop that they would like to wait for all the names to be submitted before adoption.


There is a budget underspend which is signaled as a carry forward to complete tranche one in 2021/2022.

Item 2331 HB: Leisure Centre Celebrations

Red

On hold

The East Coast Bays Leisure Centre Celebrations event was cancelled due to COVID-19 level changes and staffing pressures over the summer.

Stanmore Bay’s celebration event has been rescheduled and is now scheduled for the centre’s 31st birthday on 31 October 2021.

 
The underspend has been signaled as a carry forward to deliver this event in 2021/2022.

 

Libraries work programme

17.     In the Libraries work programme, there are 10 activities that were completed by the end of the year or will be by end of June 2021 (green). There are no activities with amber (delayed), red (significantly delayed, on hold or not delivered) or grey (cancelled or deferred) status.

Service Strategy and Integration work programme

18.     In the Service Strategy and Integration work programme, there is one activity in progress but delayed (amber). There is no green (completed), red (significantly delayed, on hold or not delivered) or grey (cancelled and deferred) in in the period March to June 2021 (grey).

Table 4: Service Strategy and Integration activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Item 1649 Carry forward Hibiscus and Bays Local Parks Management Plan (formerly HB reserves: Review Reserve Management Plans in 17/18 WP)

Amber

In progress

Work prioritisation across the local parks management plans programme has slightly delayed this project reaching the final decision point (approval of final plan).

Current status: Hearing panel deliberations completed.


Next steps: Report to local board on recommendations with final local parks management plan delayed to quarter one 2021/2022.

 

Community Facilities: Build Maintain Renew work programme

19.     In the Community Facilities: Build Maintain Renew work programme, there are 13 activities that were completed by the end of the year or will be by end of June 2021 (green), six activities that are in progress but are delayed (amber), and one activity that have been cancelled and deferred in in the period March to June 2021 (grey).  No activities have a red status (significantly delayed, on hold or not delivered). Activities with significant impact are discussed below:

            Table 5: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Item 2403 Hibiscus and Bays - actions from signage audit

Amber

In progress

Current status: While a number of visuals are still being reviewed, works have started with the manufacture of signs.

Next steps: Continue with approval process for sign visuals and plan installation of signs that are currently being manufactured.

Item 2449 Hibiscus and Bays - playground improvements

Amber

In progress

Current status: Supernova installation at Okura playground complete. Practical completion certificate for Freyberg half size basketball court issued.

Next steps: Mariner Rise playground installation scheduled for August 2021.

Item 2560 East Coast Bays Community Centre building - refurbish facility

Amber

On hold

Current status: Consultation with all stakeholders to identify the project scope and Strategic Assessment is under way.

Next steps: Service and Asset Planning team to provide strategic assessment for this building by June 2022 to determine the long-term plan. Building users and stakeholders will be engaged for input on the future uses of workspace and function for both buildings.

Item 2748 Sherwood Reserve - renew footbridges and lighting

Amber

In progress

Current status: Project is being led by Healthy Waters. The works were opened to the public September 2020. The main contractor needs to address some sediment issues with the pond, and some lights are still to be activated. Vector has scheduled the connection works for the lights for early July 2021.

Next steps: Complete connection of lights and close project.

Item 2908 Orewa Library - comprehensive renewal incl. roof

Amber

In progress

Current status: Options for roof renewal presented to the local board. Feedback received was to not rush into a $1M+ roof renewal without investigating the long-term future of the building.

Next steps: Service, Strategy and Integration team leading a piece of work on Strategic Assessment of the building.

Item 3365 Silverdale War Memorial Park - renew sport field lighting on fields three and four

Amber

In progress

Current status: Main construction works complete. The lights are being in use and temporary access codes have been provided.

Next steps: Undertake night-testing of lights to ensure they are positioned correctly and finalise programming of access codes to allow handover to maintenance team.

Item 2521 Hibiscus and Bays - deliver Greenway Plan - Nukumea Path walkway/cycleway

Grey

Cancelled

Current status: On hold - Site investigation work and concept designs for Nukumea Path were shared with the local board at a workshop on 26 March 2020. The constraints and opportunities identified from the field investigations and assessments were highlighted and discussed. Several factors associated with the development of the route were considered challenging. The project will not be progressed further at this time.

Next steps: Alternative greenway routes will be discussed with the local board for implementation in future years.

 

Community Leases work programme

20.       In the Community Leases work programme, there are four activities that were completed             by the end of the year or will be by end of June 2021 (green) and three activities that have    been cancelled and deferred in in the period March to June 2021 (grey). There are no   activities with amber (in progress but are delayed) or red (significantly delayed, on hold or      not delivered) status.  Activities with significant impact are discussed below:

            Table 6: Community Leases activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Item 341 Victor Eaves Park Orewa: Orewa Tennis Club Incorporated

Grey

Deferred

Renewal application sent to group. Awaiting the returned documents to proceed with renewal of lease process.

Item 342 Centennial Park/Mairangi Bay: North Shore Playcentre Association Incorporated

Grey

Deferred

Renewal application yet to be received. Have contacted the group multiple times who acknowledge their intention to renew the lease and are still completing the application process.

Item 2136 12 Hibiscus Coast Highway Silverdale: Silverdale Tennis Club Incorporated

Grey

Deferred

Renewal application yet to be received. Have contacted the group who acknowledge their intention to renew the lease and are still completing the application process.

 

Infrastructure and Environment Services work programme

21.    In the Infrastructure and Environment Services work programme, there are seven activities that were completed by the end of the year or will be by end of June 2021 (green) and one activity that are in progress but are delayed (amber). There are no activities with a red ((significantly delayed, on hold or not delivered) or grey (cancelled and deferred) status the period March to June 2021.  Activities with significant impact are discussed below:

            Table 7: Infrastructure and Environment Services activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Item 1531 North-West Wildlink Streamside Awareness

Amber

In progress

Whitebait Connection have continued to monitor the five streams: Otanerua, Nukumea, Stanmore Bay, Taioatea Creek and Rothesay Bay.

 

A project summary report will be shared with the local board in July 2021.

 

On 22 June 2021, approximately 180 year seven students from Whangaparāoa College attended a planting day in Stanmore Bay Park. They planted 850 native plants along the stream bank, creating habitat for native species and reducing the risks of erosion.

 

Some budget is being carried forward for plant maintenance and mulching which will be undertaken in quarter one of FY2021/2022.

 

Plans and Places work programme

22.     In the Plans and Places work programme, there are one activity that were completed by the end of the year or will be by end of June 2021 (green). There are no activities with amber (in progress but are delayed), red (significantly delayed, on hold or not delivered) or grey (cancelled and deferred) status.

Deferred activities

23.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25.     Work programmes were approved in August 2020 and many projects have been delivered. For projects that have required significant changes, climate change impacts have been assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to have resulted in changes to emissions.

26.     The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

a)           Ko te wai he taonga: water is a treasure (1756)

·        Six schools and early childhood centres participated in four interactive education sessions that focused on water conservation, stormwater pollution in an urban setting and included a visit to a local stream.

b)           EcoNeighbourhoods (1534)

·        Six EcoNeighbourhood groups were established over 2020/2021 with a new group in the process of forming (Long Bay College). The established groups are in Rothesay Bay, Browns Bay, Mairangi Bay, Long Bay, Ōkura and Hatfields Beach. Activities during the reporting period included two organic gardening and zero waste workshops, an Awaruku Stream water testing workshop, organisation of a winter workshop series beginning with a gardening and composting workshop, a water quality testing training session by the Hatfields Beach EcoNeighbourhood and pollinator planting of a new community garden by Rangitoto Kindergarten EcoNeighbourhood.

c)      Zero Waste Kindergarten Project (1530)

·        Approximately 500 children and family member, 125 staff members and 17 early childhood educations centres throughout the Hibiscus and Bays area have been involved with this project to date. The early childhood centres have reduced waste to landfill through food scrap diversion to worm bins or bokashi buckets. Torbay Kindergarten is trailing reusable towels for handwashing to avoid paper towel wastage.

          d)           North-West Wildlink Streamside Awareness (1530)

·        Whitebait Connection have continued to monitor the five streams: Otanerua, Nukumea, Stanmore Bay, Rothesay Bay and Taioatea Creek. Approximately 180 year seven students from Whangaparāoa College attended a planting day in Stanmore Bay Park with 850 native plants being planted along the stream bank creating a habitat for native species and reducing the risks of erosion.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     When developing the work programmes council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     This report informs the Hibiscus and Bays Local Board of the performance for the period of March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

29.     Māori as stakeholders of council are affected and have an interest in any report on the quarterly financial results. However, the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori.  Some specific work programme items of interest are outlined below:

a)   Māori responsiveness Hibiscus and Bays (690)

·     Through Neighbours Day activity, staff made connections with a local Māori group who were looking for opportunities to build connections and visibility of the culture beyond the marae. They have planned some weekend kapa haka classes that will be open to the whole whanau, Māori and non-Māori.

b)   Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Hibiscus and Bays (1322)

·     Libraries held Matariki events for children and adults and staff are using te reo Māori greetings with customers. Whangaparāoa Library continues to increase use of te reo Māori during regular Rhythm and Beats programmes.

c)   Te Kete Rukuruku (Māori naming of parks and places) (2232)

·     The local board are still awaiting names from one iwi. The local board would prefer to wait for full list of names to deliver on this project. Carry forward to complete tranche one: for delivery in 2021/2022.

Ngā ritenga ā-pūtea

Financial implications

30.     This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

31.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to this report is excluded from the public. 

32.     Due to these obligations the financial performance attached to this report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.       Information about any significant risks and how they are being managed and/or mitigated is             addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

34.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2020.

35.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays work programme Mar - Jun 2021

21

b

Hibiscus and Bays Local Board Performance Report June 2021 - Financial Appendix (Under Separate Cover) - Confidential

 

      

Ngā kaihaina

Signatories

Author

Saskia Coley, Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 



Hibiscus and Bays Local Board

19 August 2021

 

 

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Hibiscus and Bays Local Board

19 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11813

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Hibiscus and Bays Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report (Attachment A to the agenda report) is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the draft 2020/2021 Hibiscus and Bays Local Board Annual Report (Attachment A)

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Hibiscus and Bays Local Board Annual Report, (Attachment A), will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project, or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Annual Report 2020/2021 (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Jestine Joseph – Lead Financial Advisor

Authorisers

Mark Purdie – Manager, Local Board Financial Advisors

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Joint Council-controlled Organisations Engagement Plan 2021-2022

File No.: CP2021/09798

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the local board to adopt its Joint Council-controlled Organisations Engagement Plan 2021-2022.

Whakarāpopototanga matua

Executive summary

2.       The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3.       Recommendations 6, 34, and 53 were designated as those that council-controlled organisations would work with local boards to implement. Recommendation 34 (b) of the 2020 Council-controlled Organisations Review advised the preparation of joint council-controlled organisations engagement plans for each local board. 

4.       A template for the joint engagement plan has been developed in conjunction with local board members and council-controlled organisations staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5.       Workshops have been held with all 21 local boards and council-controlled organisations staff.  Local boards have provided their views on council-controlled organisations delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6.       These discussions have formed the basis of the Joint Council-controlled Organisations Engagement Plan 2021-2022 that is provided as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the Joint Council-controlled Organisations Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare

b)      note that the Joint Council-controlled Organisations Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter

c)      authorise the chairperson to sign this agreement on behalf of the local board, in conjunction with representatives from the four Council-controlled Organisations.

Horopaki

Context

7.       In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (GB/2019/127).

8.       These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review Findings

9.       The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020. 

10.     The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (GB/2020/89). 

11.     Local boards provided input to the CCO Review by:

·   participating in the CCO Review process

·   providing feedback on the final report to the Governing Body in August 2020.

12.     The 64 recommendations were divided up into categories of work:

·   those to be implemented by the council’s chief executive

·   those the council’s chief executive would work with CCO chief executive(s) to implement

·   those that the Eke Panuku Development Auckland board would consider and report back on

·   those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53. 

13.     Recommendation 34 was that CCOs and local boards reset how they engage with one another, by means of: 

a)    a workshop to develop a more meaningful way for CCOs and local boards to work together 

b)    the preparation of joint CCO engagement plans for each local board

c)    more initiative by local boards in integrating their own planning with CCO planning

d)    liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e)    the preparation of joint CCO six-monthly reports for each local board

f)     the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14.     This report focusses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a joint CCO engagement plan template

15.     Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs, and were generic across all 21 local boards.

16.     Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

17.     A template for the joint engagement plan has been developed iteratively over the last six months, with input from Auckland Council, Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare staff.

18.     The template includes:

·   CCO responsibilities

·   local board commitments

·   local board plan outcomes and objectives

·   names of local board members and staff from the CCOs and local board services

·   leads and/or delegations in place

·   an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

·   work programme tables for each CCO.

19.     The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20.     Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21.     While directly addressing recommendation 34(a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

·   documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

·   gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a “no surprises” environment

·   the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22.     This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23.     It will be used for the 2021 financial year, with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together 

24.     In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25.     Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26.     These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27.     The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28.     The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for this local board as Attachment A.

29.     This plan represents a point in time and will be subject to change over the course of the year. It is a “live document” that will be updated when needed. Major changes to the CCO work programme, or to the agreed level of local board and public engagement, will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30.     Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan, and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The adoption of the Joint Council-controlled Organisations Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-controlled Organisations does not have a direct impact on climate.

32.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Adopting the Joint Council-controlled Organisations Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater visibility of CCO work programmes.

35.     To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas, by signalling those issues and projects which are of most significance within their communities.

37.     Local boards provided input to the CCO Review by:

·   participating in the CCO review process

·   providing feedback on the final report to the Governing Body in August 2020.

38.     Local boards have been kept up to date on the development of the engagement plan template via:

·   input and feedback at the December 2020 Chairs’ Forum

·   update at the May 2021 Chairs’ Forum

·   a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41.     The adoption of the Joint Council-controlled Organisations Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-controlled Organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43.     With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44.     CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board, and well documented.

45.     Minor changes will be noted within the live document and shared with the local board each quarter.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Joint CCO Engagement Plan 2021-2022

61

     

Ngā kaihaina

Signatories

Author

Kat Ashmead, Senior Advisor Operations and Planning

Authoriser

Lesley Jenkins, Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

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Hibiscus and Bays Local Board

19 August 2021

 

 

Local board delegation for feedback for inclusion in Auckland Council submissions

File No.: CP2021/10798

 

  

Te take mō te pūrongo

Purpose of the report

1.       To recommend the Hibiscus and Bays Local Board delegate authority to the local board Chairperson to submit the local board’s formal views for inclusion in Auckland Council submissions to Central Government and other councils, where feedback is due before a local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       Central Government (and other councils) seek feedback through public consultation on bills, inquiries, and other key matters. The consultation timeframes vary between four and eight weeks.

3.       The Governing Body is responsible for making official submissions to Central Government on most matters except for submissions to government on legislation where it specifically relates to a local board area. Where the Governing Body decides to make an official submission on a Central Government matter, staff work to develop a draft submission for consideration by the Governing Body and will call for local board input so it can be incorporated. The Auckland Council submission needs to be approved within the consultation timeframes set by Central Government.

4.       Local board input is required to be approved by the local board. Where local boards are unable to make these decisions at a local board business meeting due to the constrained timeframes, another mechanism is required. In situations where local boards prefer not to use the urgent decision process, local boards sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for the council.

5.       In situations where timeframes don’t allow reporting to formal business meetings, staff recommend that the local board either uses the urgent decision process or delegates authority to the chair to approve and submit the local board’s input into Auckland Council submissions. Both options provide an efficient way to ensure that local board formal input is provided when external parties set submission deadlines that don’t allow formal input to be obtained from a local board business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      delegate authority to the chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a)

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board business meeting

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board business meeting agenda for the public record.

 

Horopaki

Context

6.       Government departments, parliament, select committees and other councils seek feedback on issues using both formal and informal consultation opportunities. Auckland Council has an ongoing opportunity to provide advocacy on public policy matters and this is often done by making a public submission. Submissions can be provided on other council’s plans, on policy and legislative reviews or on an agency’s proposed strategy.

7.       Council submissions are the formal responses to the public consultation opportunities that are open to everyone, including all Aucklanders.

8.       Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

9.       Under the current allocation of decision-making responsibility, the Governing Body is allocated decision-making responsibility for “submissions to government on legislation including official submissions of Auckland Council incorporating local board views”. Local boards are allocated decision-making for “submissions to government on legislation where it specifically relates to that local board area only”.

10.     Central Government agencies set the deadlines for submissions which are generally between four to eight weeks. These timeframes do not usually allow for formal reporting to local boards to input into the council submission. In situations where local boards prefer not to use the urgent decision process, local boards can sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for council.

11.     Providing a delegation for Central Government submissions provides local boards with another option to give formal local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     There are five options available to local boards to approve their formal views and input on submissions to Central Government. Where this input is sought within a time constrained process and is due before a business meeting of the local board, only four of these options will be available.

Table 1: Options for mechanisms through which the local boards can approve their formal views on Auckland Council submissions to Central Government and other councils

Options

Pros

Cons

1.  Local board input approved at a business meeting

·    Decision is made and adopted in a public meeting (transparency of decision making).

·    All local board members have the opportunity to make the formal decision.

·    Local board meeting schedules and agenda deadlines often don’t align with external agency deadlines.

2.  Local board input approved at an extraordinary meeting of the local board

·    Provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules.

·    Decision is made and adopted in a public meeting (transparency of decision making).

·    All local board members have the opportunity to make the formal decision.

·    Extraordinary meeting needs to be called by a resolution (requires anticipation by the local board) or requisition in writing delivered to the Chief Executive. The process usually requires a minimum of three clear working days.

·    There are additional costs incurred to run an unscheduled meeting.

·    It may be difficult to schedule a time when enough local board members can attend to achieve a quorum.

3.  Local board input approved using urgent decision mechanism (staff recommend this option)

·    It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules.

·    Local board input can be submitted once the Chairperson, Deputy Chairperson and Local Area Manager have received the report providing the local board views and input.

·    The urgent decision needs the sign-off from two local board members (ie the Chairperson and Deputy Chairperson), rather than just one.

·    The decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board.

·    Chairperson and Deputy Chairperson may not have time to properly consult and ascertain view of the full local board.

4.  Local board input approved by the chair who has been delegated authority from the local board (staff recommend this option where local boards choose not to use the urgent decision process)

·    It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules and local boards don’t want to use the urgent decision process.

·    Local board input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.

·    Decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board.

·    The Chairperson who has the delegated authority may not have time to properly consult and ascertain views of the full local board.

5.  Local board input submitted and ratified at a later date

·    Local board informal input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.

·    Local board input submitted is considered to be the informal views of the local board until they are approved.

·    Local board input can be challenged or changed at ratification or approval stage.

·    Decision to ratify informal views, even if made in a public meeting, is unable to be changed in the council submission (can be perceived as non-transparent decision-making).

·    Inclusion of informal views in the Auckland Council submission will be at the discretion of the Governing Body. These may be included with caveats noting the views have not been ratified by the local board.

·    If the local board changes its views, there is a reputational risk for the council.

 

13.     Options one, two and three are already available to local boards and can be utilised as required and appropriate. Option one should always be used where timeframes allow reporting. Option four requires a delegation in order for a local board to utilise this mechanism and should be used only when timeframes don’t allow reporting to a business meeting.

14.     Local boards who wish to utilise option four are requested to delegate to the Chairperson as this fits within the leadership role of the Chairperson and they are more likely to be available because the Chairperson is a full-time role.

15.     The role of this delegated member will be to attest that the approved and submitted input constitutes the views of the local board. The input should then be published with the agenda of the next formal business meeting of the local board to provide transparency. The delegate may choose not to exercise their delegation if the matter is of a sensitive nature and is something that the full board should consider at a business meeting.

16.     Each local board will be in charge of its own process for considering and developing their local board input that will be approved by the delegated member. This can include discussions at workshops, developing ideas in a small working group or allocating it to an individual member to draft.

17.     Where local boards do not wish to delegate the views to the chair, the recommended option is to use the urgent decision mechanism (where deadlines don’t align with local board reporting timeframes). The mechanism requires a staff report and the decision to be executed by three people (the Chairperson, Deputy Chairperson and the Local Area Manager). Local board input can be submitted within one to two days after the local board views and input has been collated and discussed by the local board members.

18.     Option five is not considered best practice and local boards are strongly discouraged from using this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     This report proposes a delegation to ensure that staff can undertake the preparation of submissions in a timely manner, while receiving formal local board input on matters that are of local board importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     This report seeks to establish a specific delegation for the local board Chairperson.

22.     Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

23.     A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     If local boards choose to delegate to provide their formal views on Auckland Council submissions, there is a risk that this mechanism is perceived as non-transparent decision-making because it is not made by the full local board. This can be mitigated by publishing the submitted local board input on the next agenda.

26.     There is also a risk that the chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board. This can be mitigated by encouraging the local board to collectively discuss and agree their input before it is submitted by the member who has been delegated authority.

Ngā koringa ā-muri

Next steps

27.     On those occasions where it is required, the delegation will be used to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Carol Stewart - Senior Policy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Road name for subdivision at 25 Bankside Road, Silverdale

File No.: CP2021/11230

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from Hibiscus and Local Bays Local Board to name one new public road within the subdivision being undertaken by WFH Properties Limited, at 25 Bankside Road, Silverdale.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.   These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       WFH Properties Limited has proposed the following names for consideration by the local board:

Preferred name

Alternatives

Memory Place

Remembrance Place    

Recognition Close

4.       The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245.  The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve ‘Memory Place’ for the new public road in the WFH Properties Limited subdivision at 25 Bankside Road, Silverdale in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

5.       The 38-lot subdivision, (Council Ref BUN60361400), currently under construction was approved on 19 December 2020.

6.       Site and location plans of the subdivision can be found in attachments A and B to the agenda report.

7.       In accordance with the standards, all public roads require a name.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9.       The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·     a historical, cultural, or ancestral linkage to an area

·     a particular landscape, environmental or biodiversity theme or feature

·     an existing (or introduced) thematic identity in the area

 

10.     Theme: WFH Properties Limited has chosen a name they consider appropriate for the area.

11.     In this regard the name and its relevance is detailed below:

Proposed Name

Meaning as described by the applicant

Memory Place

(Preference)

The land being developed was the last home of Vera Bartlett of Bankside Farm. The developers wish to commemorate her contribution to the development of the local area through the naming of this road. While not a “through lane”, the description still fits the small access-way, sometimes referred to as a cul-de-sac, however the reference to the colloquialism “strolling down memory lane” was considered by the applicant “just too good an opportunity to miss” This also applies to the alternate names

 

12.     Assessment: The proposed name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that it meets both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

13.     Confirmation: Land Information New Zealand has confirmed that the proposed name is acceptable for use at this location.

14.     Road Type: The road types ‘Place and Close’ are acceptable road types for the new road.

15.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

20.     On 14 June 2021 14 mana whenua groups with an interest in the general area were contacted by council on behalf of the applicant through the Resource Consent Unit’s central facilitation process as set out in the guidelines.

21.     By the close of the consultation period one response had been received from Ngāti Whātua o Kaipara who did not see any value in researching alternatives as it was accepted that WFH Properties Limited‘s preferred name fitted in with other road names in the surrounding development.

22.     The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

Ngā ritenga ā-pūtea

Financial implications

23.     The road naming process does not raise any financial implications for the council.

24.     WFH Properties Limited has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Bankside Road Locality Map

85

b

Bankside Road Scheme Plan

87

c

Memory Lane - background - June 2021

89

     

Ngā kaihaina

Signatories

Author

Bruce Angove, Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

19 August 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

19 August 2021

 

 

38 Lots @ 25 Bankside Road, Millwater

Naming requirement for a single road servicing 15 lots.

 

Proposed name: Memory Lane

 

This parcel of land is the last piece to be handed over for development in Millwater.  It was the home of Vera Bartlett of the Bankside Farm.  Vera has assisted the developers greatly with her vast historical knowledge of the people and events from the land that is now known as Millwater.  She was a founding member of the Wainui Historical Society. 
Vera has recently moved to a retirement home, but we wish to commemorate her contribution through the naming of this road.  No alternate names have been submitted for this reason.

While this is not a ‘through lane’, the description still fits the small accessway, sometimes referred to as a cul-de-sac, however the reference to the colloquialism ‘strolling down memory lane’ is just too good an opportunity to miss.

 

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/11645

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A to the agenda report) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·     excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·     manages freedom camping only on land held under the Local Government Act 2002

·     seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes one designated prohibited area and one designated restricted area located in the Hibiscus and Bays Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A to the agenda report. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·     it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·     the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      support the draft Statement of Proposal in Attachment A to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·     each area’s location can be clearly shown on a map and/or described

·     the prohibitions and restrictions in each area are necessary to:

-     protect the area (for example because it is environmentally or culturally sensitive)

-     protect the health and safety of the people who may visit the area

-     protect access to the area (for other users)

·     the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·     only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·     includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·     relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·     aligns with the Freedom Camping Act 2011

·     helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·     forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·     issues associated with homelessness (people living in a vehicle involuntarily)

·     areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·     only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·     uses a format and wording that are easy to read, understand and comply with

·     is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·     does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·     enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·     use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·     purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·     signage at all prohibited and restricted areas and at other areas as needed

·     camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial during the 2021-2022 financial year. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes one designated prohibited area and one designated restricted area located in the Hibiscus and Bays Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·     wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·     kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·     the ability to add further sites of significance to the bylaw as these are designated

·     provision for temporary bans on freedom camping, e.g. in areas under a rahui

·     a compassionate approach to people experiencing homelessness

·     provision of sufficient dump stations to avoid environmental pollution

·     clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below:

 

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Auckland Transport update August 2021

File No.: CP2021/11805

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on Auckland Transport activities in the Hibiscus and Bays Local Board area.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·    responses to local board resolutions

·    a summary of Auckland Transport projects and operations in the local board area

·    a summary of the local board’s Transport Capital and Community Safety Funds

·    a summary of the consultations and general information items sent to the local board.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport update August 2021.

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities. 

4.       This report updates the local board on Auckland Transport projects and operations in the Hibiscus and Bays Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5.       The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6.       The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Response to resolutions 

7.       In response to resolution number GBI/2021/32 where the local board provided feedback on the 2021-31 Regional Land Transport Plan (RLTP).

8.       All 21 local boards resolved official feedback on the RLTP with over 740 points for consideration. This feedback was reviewed by the RLTP team, was presented to the Regional Transport Committee, Auckland Council’s Planning Committee and the Auckland Transport Board to help inform their decision making.

9.       In terms of responding to local board feedback it is our intention to come back, formally, on all the points. However, given the volume of feedback, this will have to be done in stages, based on whether we have an immediate response to the feedback or if it requires further investigation from the wider organisation. All comments that do not directly relate to the RLTP have been forwarded to the relevant part of Auckland Transport for their information.

10.     Please see below for a table outlining the local board feedback and Auckland Transports response.

Advocacy

Response (from SME)

1. Support moves to encourage Aucklanders to switch to sustainable travel modes and note the significant opportunities to improve bus and cycling provisions in the Hibiscus and Bays area (notably the Whangaparaoa Peninsula, the connectivity at the Western end of Penlink, and along East Coast Road)

Thank you for this comment of support, and we note the comments regarding the opportunities for further improvements.

2. Strongly advocate for the inclusion of a bus turnaround at the Whangaparaoa side of Penlink

Requires further investigation.

3. Fully support the extension of the Rapid Transit Network northwards through greenfield areas, including Dairy Flat, Milldale and Millwater. Including funding for the connectivity between this, Penlink and the existing Public Transport networks in the Hibiscus Coast area, as currently this urban community is heavily reliant on private vehicles

Requires further investigation.

4. Support the replacement of ageing ferries to electric or hydro but also see opportunities in increasing existing services, such as Gulf Harbour, and investigating new service locations such as Browns Bay

Thank you for this comment supporting decarbonisation of the ferry fleet. We note the comment on improvements to existing services and investigation of new ferry services.

5. Support the increase in investment for the Frequent Transit Network (FTN), as mentioned in our Hibiscus and Bays Local Board Plan, especially in peak travel times (before and after work) and where they connect business areas and communities. Of note, there is only one FTN service in the Bays

Thank you for this comment supporting development of the Frequent Transit Network.

6. Support separated bus lanes for efficient travel, these are essential to incentivise a modal shift to public transport, (this is one of the Hibiscus and Bays highest priority advocacy points, that while out of the scope of the Regional Land Transport Programme, signals intent "that of advocating for four lanes on the Penlink Project in order to accommodate separate bus lanes")

Thank you for this comment supporting bus priority.

7. Request an extension of the Cycling Investment Programme to include the East Coast Road arterial route (Northcross to Sunset), and along Oteha Valley Road, to coincide with the investment in Glenvar Road to avoid building a cycleway to nowhere in the latter case

Thank you for this feedback. We have passed this comment on to the team at Auckland Transport that is responsible for the Cycling Programme and the upcoming Cycling Programme Business Case refresh.

8. Request more funding on the edges of new developments (such as Long Bay) to allow for walkways which improve connectivity to significant amenities (in this instance to the Long Bay Regional Park)

Requires further investigation.

9. Recognise the importance of separated cycle lanes rather than just a painted strip on the side of roads. Especially at vulnerable areas around schools and at pinch points such as the south end of Orewa Bridge heading over the river mouth

Thank you for this comment supporting the use of safe and separated cycling infrastructure.

10. Fully support Penlink and urge the project to be delivered as four lanes to sufficiently cater for the current significant congestion and projected growth of Whangaparaoa

Thank you for this comment of support, we have sent this feedback to Waka Kotahi.

11. Support the re-inclusion of and priority given to Glenvar/East Coast roads improvement project for commencement in 2021/2022

Thank you for this comment supporting the Glenvar/East Coast Road intersection and corridor improvements.

12. Request that local buses that terminate at transport hubs, such as the Hibiscus Coast Bus Station, need to be more frequent, and every effort needs to be made to shorten travel time for public transport in congested areas

Thank you for this feedback. We have passed this comment on to the team that is responsible for planning bus services.

13. Seek an increase to the bus connections in the Frequent Transit Network from suburbs to park and ride facilities, especially in peak hours, to increase the uptake in public transport use and to control the overflow carpark issues at these facilities

Thank you for this feedback. We have passed this comment on to the team that is responsible for planning bus services.

14. Support the decarbonisation of the ferry fleet

Thank you for this comment supporting decarbonisation of the ferry fleet.

15. Support the increased use of red-light cameras and safety barriers, particularly at high-risk accident intersections and intersections near schools

Thank you for this comment supporting wider safety programme initiatives, specifically addressing high risk intersections.

16. Support improving safety near schools. Ensuring that main walking or cycling routes that children use have safe crossing points, low speed limits and driver behaviour is monitored

Thank you for this comment supporting safety improvements around schools, and the School Speed Management Programme.

17. Strongly request more transparent communication to communities on the timelines and phasing of key projects like Glenvar and East Coast roads improvements project

 Requires further investigation.

18. Strongly recommend a large increase in budget for footpaths and walkways. The current level of investment is lamentable. Every transport movement includes footpaths. Every person in Auckland uses them, walking is the most environmentally friendly transport mode. Footpaths need far more investment, to become wider, safer, better lit (in environmentally friendly ways), and better connected to amenities

Thank you for this comment supporting new footpaths. The budget for new footpaths in the RLTP has been increased to $4M per annum.

19. Seek an increase in funding for footpath and walkway renewals and request that existing paths be upgraded/widened to accommodate multiple modes including shared paths and cycleways

Requires further investigation.

20. Note that many incidents of serious injury (for example, falls) that occur on footpaths and do not involve a vehicle, are not recorded by Auckland Transport, and used as part of the Vision Zero strategy, therefore funding for footpaths is accorded a lower priority

 Requires further investigation.

21. Note that the Vision Zero strategy considers actions for pedestrians only in relation to other vehicles, whereas the local board request a higher level of footpath funding to prevent accidents owing to design or maintenance faults, and to prioritise safe walking for those with disabilities and younger Aucklanders

 Requires further investigation.

22. Supportive of the Local Board Transport Capital Fund provision to local boards to deliver local projects of importance

Thank you for this comment supporting the Local Board Transport Capital Fund.

23. Supportive of the reinstatement of the Community Safety Fund, as a delivery fund for small local projects of high impact to the community

Thank you for this comment supporting the Community Safety Fund.

24. Strongly support the continued funding of the Supporting Growth Programme's work to connect Penlink at its Eastern end with the proposed road network in Redvale, and future walking and cycling connections. Without this funding for connections, there will be fewer modal shift gains to be made from Penlink, as walking and cycling connections terminating at East Coast Road will be perceived to be too dangerous for many

 Thank you for this feedback. We have passed this comment on to the Support Growth team.

 Auckland Transport projects and operations in the local board area

11.     The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item

Update

Glenvar Road / East Coast Road (Major Projects)

NZTA will make their decision on funding in August 2021.

Hibiscus Coast Highway, Hatfields Bridge to Waiwera Road – road safety improvement.

Currently in the investigation phase.

Kowhai Road / Beach Road – intersection improvements

Following feedback from the local board the project will proceed to the Detailed Design phase with the following changes:

·    AT will seek the opportunity to shift the raised zebra crossing on Beach Road to further west if possible, during the Detailed Design stage.

·    Relocate bus service number 907 to bus-stop no.3233, just outside of property number 325 Beach Road. This change will be implemented following the construction of the intersection improvement project.

Bute Road / Beach Road – Pedestrian crossing improvements

This project now has a construction target of January 2022

Whangaparaoa Road, Tower Hill and Main Street, Stanmore Bay - Intersection Improvements

Funding has now been secured for this project. We expect to schedule construction to begin in the next six months, between July and December 2021.

Community Safety Fund

12.     Following endorsement of the Regional Land Transport Programme funding has been allocated to complete projects in the Community Safety Fund (CSF) in the current financial year to June 2022.

13.     The funding allocated is $10 million across the programme, however this is not enough to deliver all projects in the programme. Therefore, focus has been given to those that are construction ready or in the final stages of design. Unfortunately, this means that there are a small number of projects that cannot be delivered through the programme and Local Boards are asked to consider future funding streams for these areas of work.

CSF projects completed in your board in previous years:

14.     214 Hibiscus Coast Highway – Signalised Crossing for both cyclists and pedestrians linking shared paths across Hibiscus Coast Highway. Currently in construction.

CSF projects to be completed this financial year:

15.     20 Ramsgate Terrace – Upgrade existing speed table to a raised zebra crossing. External consultation currently being closed out.

16.     Hatfields Beach - New gateway treatment on Hibiscus Coast Highway on either approach to Hatfields Beach. Also, installing a new pedestrian refuge with side islands.

Remaining projects that cannot be progressed through the programme:

17.     Saddleback Rise pedestrian crossing – Upgrade existing speed table to a raised zebra crossing. This was a “redline” (not prioritised) project. A scheme design has been developed which has been consulted on internally. Has a rough order construction cost of $260,000.

Local Board Transport Capital Fund

18.     Following from the Auckland Council Emergency Budget the allocation for the financial year 2020/2021 for the Hibiscus and Bays Local Board was set at $305,105. At the November 2020 meeting the Local Board resolved (Resolution number HB/2020/148) that AT commit:

·        $246,000 from the Fund to the 214 Hibiscus Coast Highway Signalised Crossing

·        $29,000 from the Fund to the East Coast Bays Wayfinding Signage Project

·        $30,000 from the Local Board’s Transport Capital Fund to complete design for the Orewa Boulevard Stage 3 project.

19.     Following the approval of the Regional Land Transport programme the Local Board Transport Capital Fund allocation to the local board for the years 2021/2022 and 2022/2023 is $2,514,746.   

20.     Auckland Transport has run workshops with the local board on 10 June 2021, 8 July 2021 and 12 August 2021 to discuss the projects that the local board will seek to progress with the fund.

Traffic Control Committee Decisions

21.    Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. The decisions made by AT’s Traffic Control Committee in the Hibiscus and Bays Local Board during July 2021 is as follows:


Street Name

Suburb

Report Type

Nature of Restriction

Decision

Emirali Road

Silverdale

Permanent Traffic and Parking changes

No Stopping At All Times / Give-Way Control

Carried

Whangaparaoa Road

Whangaparaoa

Permanent Traffic and Parking changes

No Stopping At All Times (NSAAT / Bus Stop / Traffic Island / Footpath / Edge Line

Carried

Gulf Harbour Drive / Pinecrest Drive

Whangaparaoa

Permanent Traffic and Parking changes

NSAAT / Bus Stop / Traffic Island / Footpath / Give-Way Control / Flush Median / No Passing

Carried

Montrose Terrace / Sidmouth Street

Mairangi Bay

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking Controls

Carried

Taikura Avenue / Hibiscus Coast Highway / Surf View Crescent / Tiromoana Drive / Nga Wai Lane / Owen Chapman Drive / Totara Views Drive / Symes Drive / Jelas Road

Whangaparaoa

Permanent Traffic and Parking changes

NSAAT / Bus Stop / Bus Shelter / Cycle Lane / Lanes / Lane Arrow Marking / One-Way Road / No Right Turn / Flush Median / Shoulder Marking / Traffic Island / Give-Way Control / Traffic Signal Control / Stop Control / Pedestrian Crossing / Road Hump / Removal Of Bus Shelter

Carried

Beach Road

Torbay

Permanent Traffic and Parking changes

NSAAT / Bus Stop / Bus Shelter

Carried

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

23.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The impact of information (or decisions) in this report are confined to Auckland Transport and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

 

25.    Auckland Transport regularly corresponds with the local board on matters of interest in their area. This is for the local boards information and to provide an opportunity for the local board to provide feedback.

26.    Workshops were held with the local board on:

·        10 June 2021 to discuss the Local Board Transport Capital Fund

·        8 July 2021 to discuss the Local Board Transport Capital Fund

·                12 August 2021 to discuss the Local Board Transport Capital Fund.

27.     Please see below for a summary of items sent to the local board for their information or feedback:

Item

Date sent to local board

FYI: Bus Service Improvements on Hibiscus Coast

04/06/21

FYI: Parking Strategy Review

8/06/21

FYI: Public Feedback on the RLTP

8/06/21

FYI: Pier & Timetable changes: Gulf Harbour

21/06/21

FYI: Ramsgate Terrace, Mairangi Bay - Raised Pedestrian Crossing

21/06/21

FYI - Upcoming maintenance works (pre-seal repeairs)

28/06/21

FYI: Vipond Road Resurfacing Work

02/07/21

FYI: Hibiscus and Bays Local Board DSI 2016-2020

02/07/21

FYI: Harbour Village Drive

09/07/21

FYI - Upcoming maintenance works

09/07/21

FYI: Bute Road & Beach Road, Browns Bay - Pedestrian Crossing Improvements

21/07/21

Road Safety Business Review – webinar

27/07/21

Update: Kowhai Road/Beach Road, Mairangi Bay - Intersection Improvements

27/07/21

FYI: Centreway Road - Reseal Notice

27/07/21

FYI: Bus Stop Names

28/07/21

FYI: Karepiro Drive and Hibiscus Coast Highway – Reseals

2/08/21

Update: Climate Change Risk Assessment

3/08/21

FYI: Sartors Avenue, broken yellow lines

5/08/21

Tauākī whakaaweawe Māori

Māori impact statement

28.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

29.     There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

31.     Auckland Transport will provide another update report to the local board at its next business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Auckland Transport - Local Board Transport Capital Fund Report August 2021

File No.: CP2021/12153

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek a resolution from the local board to approve the Orewa Boulevard Stage 3 project for Auckland Transport to deliver from the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·        A summary of the Local Board Transport Capital Fund

·        A summary description of the Orewa Boulevard Stage 3 project

·        A summary of the local board’s decision making on this project.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Local Board Transport Capital Fund report August 2021

b)      approves the construction of Local Board Transport Capital Fund Project, Orewa Boulevard Stage 3 (Riverside Road to Empire Road), Orewa, based on a detailed design cost estimate of $1,800,000.

Horopaki

Context

3.       The Local Board Transport Capital Fund (LBTCF) is a capital budget established by the Governing Body to allow Local Boards to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport (AT)’s work programme.

4.       Projects must be safe, not impede network efficiency and be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

5.       The projects are nominated, prioritized and approved by the Local Board. Auckland Transport administers the fund, provides technical advice and delivers the projects.

Tātaritanga me ngā tohutohu

Analysis and advice

Orewa Boulevard Stage Three

6.       The Orewa Boulevard project will better connect the reserve, shops, and beach together as well as adding 7 new car parks within a high demand area. The proposal will upgrade the area with a new paved footpath outside the shops and shared path through the reserve which will make it nicer and easier to walk and bike around.

7.       The Orewa Boulevard will be extended from Riverside Road to Empire Road to connect the beach, shops, and reserve together.

8.       This will include a shared path on the beach side of Hibiscus Coast Highway and a new brick paved footpath on the eastern side. This footpath will be for walkers, rather than people on bikes. As the space is not sufficiently wide, and there are safety concerns about using this as a shared zone. Cyclists will be encouraged to use the new shared path proposed on the western, or beach side

9.       The parallel carparking on the beach side of Hibiscus Coast Highway will be replaced with angled parking. A total of five carparks on the shops side of the road will also be removed. This will still enable a total gain of seven carparks.

10.     Two pedestrian crossings on Hibiscus Coast Highway will be upgraded to raised zebra crossings for pedestrians.

11.     A hard surface next to the mobility parking beside the new pedestrian crossing will be constructed to help commercial vehicles loading and unloading.

Orewa Boulevard and town centre safety improvements artist impression.

Figure 1: Artists Impression

Local Board Decision Making

12.     In April 2018 the local board approved (resolution number HB/2018/42) the detailed design and construction of the extension of the Orewa Boulevard concept from Riverside Road to Empire Road, Orewa, based on a rough order of cost of $1,330,000.

13.     However, in September 2020 following the reduction in funding as a result of the Emergency Budget the local board approved (resolution number HB/2020/111) completing the design only for the Orewa Boulevard Stage 3 for $30,000.

14.     Following the approval of the Regional Land Transport programme the Local Board Transport Capital Fund allocation to the Local Board for the years 2021/22 and 2022/23 is $2,514,746.   

15.     Auckland Transport has run workshops with the local board on 10 June 2021, 8 July 2021 and 12 August 2021 to discuss the projects that the Board will seek to progress with the fund.

16.     Following these workshops and direction from the local board, Auckland Transport is seeking local board approval for the construction of Local Board Transport Capital Fund Project, Orewa Boulevard Stage 3 (Riverside Road to Empire Road), Orewa, based on an updated detailed design cost estimate of $1,800,000. A resolution to for this approval is in the recommendations of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

18.     The above project would contribute towards improving outcomes for active transport and therefore reducing Auckland’s carbon footprint.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Auckland Transport will follow established processes where decisions in this report impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The local board are the decision makers with regards to the LBTCF. Auckland Transport administers the fund and provides technical advice.

21.     Workshops regarding the use of the fund were held with the board on 10 June 2021, 8 July 2021 and 12 August 2021.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

23.     Following the approval of the Regional Land Transport programme the Local Board Transport Capital Fund allocation to the Local Board for the years 2021/22 and 2022/23 is $2,514,746.   

24.     If this project was approved the remaining amount of funding available to the board would be $714,746.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     Auckland Transport will put risk management strategies in place on a project by project basis.

Ngā koringa ā-muri

Next steps

26.     Following approval of the recommendations Auckland Transport proceed to delivery of the projects.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Ben Halliwell – Elected Member Relationship Manager

Matthew Ah Mu – Programme Support Manager, Local Boards

Authorisers

Lesley Jenkins - Local Area Manager

 

 

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Urgent decision: Endorse the local board feedback to the Auckland Council Submission to the Discussion Document for the Government Policy Statement on Housing and Urban Development

File No.: CP2021/11817

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Hibiscus and Bays Local Board that an urgent decision was made and approved under delegation to the chairperson and the deputy chairperson (HB/2019/205) to provide local board feedback on the Auckland Council Submission on the discussion documents for the Government Policy Statement on Housing and Urban Development.

Whakarāpopototanga matua

Executive summary

2.       At the 21 November 2019 Hibiscus and Bays Local Board business meeting the local board considered the urgent decision-making process and passed resolution HB/2019/205:

MOVED by Member J Parfitt, seconded by Member G Holmes

 

That the Hibiscus and Bays Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirements of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chairperson and deputy chairperson (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off an authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local           board CARRIED

3.       On 14 June 2021, Te Tūāpapa Kura Kāinga – Ministry of Housing and Urban Development (HUD) released for public consultation a discussion document seeking to inform development of the Government Policy Statement on Housing and Urban Development (GPS-HUD).

4.       The GPS-HUD is intended to communicate the long-term vision and change required for housing and urban development in Aotearoa New Zealand. This will shape future government policy, investment, and programmes of work.

5.       Local boards have a role in representing the views of their communities on issues of local importance, such as proving feedback on the local effects of central government proposals in Auckland Council submissions.

6.       Consultation was open for public submission from 14 June 2021 to 30 July 2021

7.       The deadline for local board feedback was 19 July 2021, which would be considered for inclusion into the Auckland Council submission on the GPS-HUD. Formal local board feedback received by 26 July 2021 was appended to the submission.

8.       The last Hibiscus and Bays Local Board business meeting was held on 15 July 2021, and its next business meeting is on 19 August 2021.

9.       This timeframe did not align with scheduled Hibiscus and Bays Local Board business meetings, and it was therefore necessary to seek an urgent decision to formalise the local board’s position.

10.     A staff report providing information on the draft document for Auckland Council’s submission on the discussion documents for the Government Policy Statement on Housing and Urban Development and how local boards can provide feedback is contained in Attachment B to the agenda report.

11.     The consultation discussion document can be found here:

a)   https://haveyoursay.hud.govt.nz/assets/GPS-consultation/GPS-Discussion-document-HUD.pdf

b)   Further information on the consultation discussion document can be found here: haveyoursay.hud.govt.nz

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Endorse Hibiscus and Bays Local Board’s feedback on the discussion documents for the Government Policy Statement on Housing and Urban Development approved by the chair and deputy chair under delegation made on 21 July 2021 (Attachment A to the agenda report).  

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision of the Hibiscus and Bays Local Board

115

b

Government Policy Statement on Housing and Urban Development Report

121

     

Ngā kaihaina

Signatories

Author

Matthew Kerr – Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

URGENT DECISION OF THE

HIBISCUS AND BAYS LOCAL BOARD

                                                                       

SUBJECT: Urgent decision request - endorsement of the use of the urgent decision-making process to provide local board feedback to the Auckland Council Submission on the discussion document on the Government Policy Statement on Housing and Urban Development

 

BACKGROUND

 

1.   On 14 June 2021, Te Tūāpapa Kura Kāinga – Ministry of Housing and Urban Development (HUD) released for public consultation a discussion document seeking to inform development of the Government Policy Statement on Housing and Urban Development (GPS-HUD).

2.   The GPS-HUD is intended to communicate the long-term vision and change required for housing and urban development in Aotearoa New Zealand. It is also a mechanism to align government policy, investment and programmes of work.

3.   This consultation is open for public submission from 14 June 2021, with a closing date of 30 July 2021

4.   Auckland Council is preparing a submission on this, to which local boards have been invited to include their views.

5.   The closing dates for the submission process are outside of the normal Business Meeting cycle, and so any feedback by the Hibiscus and Bays Local Board needs to go through the urgent decision-making process.

6.   The Hibiscus and Bays Local Board wished to submit feedback as the GPS-HUD explicitly referred to development around rapid transit corridors, and this was of relevance to the local board area, due to the presence of the Northern Busway and the following three park and rides: Hibiscus Coast Station, Albany Station, Constellation Station.

7.   The discussion document also featured focus areas about the importance of the environment to urban development, which the local board wished to support.

8.   The discussion document can be found here: https://haveyoursay.hud.govt.nz/assets/GPS-consultation/GPS-Discussion-document-HUD.pdf

9.   The next Hibiscus and Bays Local Board business meeting is on 19 August 2021. Therefore, it is necessary to seek an urgent decision to formalise the local board feedback deadline.

 

NEXT STEPS

 

10. Local board feedback received by 21 July 2021 will be considered for incorporation into the final Auckland Council submission to the discussion document. Formal local board feedback received by 26 July 2021 was appended to the submission.

11. The feedback is formal in nature, being done under delegation, but will be reported to the next Hibiscus and Bays Local Board business meeting on 19 August 2021, for transparent decision-making.

12. If staff have any questions about the feedback of the local board, please contact the Senior Local Board Advisor – matthew.kerr@aucklandcouncil.govt.nz.

 

REASON FOR URGENCY

 

13. Local boards have a role in representing the views of their communities on issues of local importance, such as proving feedback on the local effects of central government proposals in Auckland Council submissions.

14. Consultation was open for public submission from 14 June 2021 to 30 July 2021

15. The deadline for local board feedback was 19 July 2021, which would be considered for inclusion into the Auckland Council Submission on the discussion document on the Government Policy Statement on Housing and Urban Development. Formal local board feedback received by 26 July 2021 was appended to the submission.

16. The last Hibiscus and Bays Local Board business meeting was held on 15 July 2021, and its next business meeting is on 19 August 2021.

17. This timeframe did not align with scheduled Hibiscus and Bays Local Board business meetings and it was therefore necessary to seek an urgent decision to formalise the local board’s position.

 

DECISION

 

18. The Hibiscus and Bays Local Board provides the following feedback to the Auckland Council Submission on the discussion document on the Government Policy Statement on Housing and Urban Development. The Hibiscus and Bays Local Board:

a)   Supports the vision set out in the Government Policy Statement on Housing and Urban Development (GPS-HUD) but does note that a more explicit mention needs to be made that a healthy home includes the wellbeing derived from living nearby a thriving marine and coastal environment

b)   Supports the concept of compact, quality urban form as a key mechanism to reduce emissions, with the provisos that there needs to a be stronger articulation of how other central government policy documents and legislation will contribute and support this intent

c)   Supports the suggestion that central government needs to play a far more active role in partnering with Māori to achieve the changes needed to improve Māori housing outcomes

d)   Recommends that the emphasis in creating an “adaptive and responsive system” should not result in a direction to local bodies to further increase density without a parallel consideration about increased funding. The local board notes that consideration is needed from central government of how improved investment can be funded in surrounding open space and public facilities, to serve the resulting increase in residents

e)   Supports the inclusion of a separate focus area on the natural environment – including the marine and coastal environment

f)    Supports a more explicit consideration of urban land uses other than residential, in the focus areas, as the role of other zones all assist in the development of a quality compact urban form

g)   Supports the comment that additional tools and changes are needed to enable local government to provide the conditions for more affordable housing, including the use of inclusionary zoning, which could serve to incentivise private sector investment in social housing

h)   Supports a more enduring system for infrastructure funding” with financing being put in place in parallel to more homes being built

i)    Supports the recommendation that a central and long-term view of planned infrastructure be implemented, as this would avoid some of the lost opportunities to design, fund and build public transport and housing in current infrastructure projects, such as Penlink

j)    Question the assumption that “more land needs to be free(d) up” as there is currently sufficient zoned land in Auckland, however greater tax or regulatory incentives to utilise assets such as park and ride land, for social housing could be useful

k)   Support the suggestion that transport costs should have a greater consideration in the NPS-HUD, as current distancing of residential, commercial and industrial zones have created the need for this government policy statement. Therefore, any system that provides for improved and more affordable transport, needs to be a primary part of future planning and receive higher consideration in central government infrastructure funding decisions

l)    Supports better alignment between central and local government in decisions of land use, transport and other infrastructure as current major transport infrastructure projects, such as the Rosedale interchange, or Penlink, are currently only considered for their transport role, not as an opportunity to fund quality high density housing in close proximity to these rapid transit links

m)  Supports the greater recognition of people’s needs to access not only the urban ngahere, public and private green spaces, but the marine and coastal environment

n)   Acknowledges the pressures from developers are likely to result in development in unsuitable locations, and therefore the need for stronger language in the focus area of “resilient, sustainable inclusive and prosperous communities”, as the current policy settings have allowed situations where private plan changes and resource consent applications have resulted in a loss of strategically located business zoned land

o)   Supports increased recognition of better transport options and the need to include walkability, and quality public transport links, in order to avoid funding decisions like the one that resulted in the reduction of Penlink from four lanes with a dedicated rapid transit lane, to just two lanes

p)   Supports more explicit action around restoring water quality and biodiversity, including greater legislative options to deal with sedimentation issues resulting from housing construction

q)   Supports the prevention of homelessness but notes the distinction between those who are homeless “without shelter” and those who are prefer a nomadic lifestyle, who are therefore freedom campers

r)    Suggest that the role of central government to provide housing solutions to the homeless should be based around need, not just targeted to a place, as homelessness responses and funding have not included areas like the Hibiscus Coast, despite a clear need being found

s)   Supports that tax and regulatory settings are changed to re-establish housing’s primary role as a home and note that this also needs to include incentivising social housing and options for community housing trusts, to provide shared ownership, lifetime quality rentals, and pathways to full ownership

19. seek the Local Area Manager's authorisation to commence the urgent decision-making process and, if granted

20. seek formal approval from the Chairpersons and Deputy Chairpersons (or any person acting in these roles) to use the process to make an urgent decision.

21. The decision will be reported as an information item at the next business meeting if the urgent decision-making process proceeds for the formalization of local board feedback to the Auckland Council submission on discussion document of the Government Policy Statement on Housing and Urban Development.

 

 

AUTHORISATION OF THE URGENT DECISION-MAKING PROCESS

 

 


Signature                                                                        Date:            21 July 2021               

 

Lesley Jenkins, Local Area Manager, Upper Harbour, Rodney and Hibiscus and Bays Local Board

 

 

Authorisation

 

This feedback is authorised by Chairperson Gary Brown and Deputy Chairperson Victoria Short, via the urgent decision-making process, on behalf of the Hibiscus and Bays Local Board under resolution number HB/2019/205 and will be formally authorised by the local board at the next ordinary business meeting.

 

 

 

Signature                                                                 Date: 21 July 2021

 

Gary Brown – Chairperson, Hibiscus and Bays Local Board

 

 

Signature                                                                       Date: 12 July 2021

 

Victoria Short – Deputy Chairperson, Hibiscus and Bays Local Board

 

 

Contact Details

 

Name:                         Hibiscus and Bays Local Board

 

Organisation:            Auckland Council

 

Postal Address:        C/- Lesley Jenkins, Local Area Manager

                                    Hibiscus and Bays Local Board,                                                                                                        Auckland Council, Orewa Service Centre,

                                    Private Bag 92300 Auckland

 

Phone number:                     021 566 826


Email contact:
           Lesley.jenkins@aucklandcouncil.govt.nz

 

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Government Policy Statement on Housing and Urban Development

File No.: CP2021/10793

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide formal input into the Auckland Council submission on the Government Policy Statement on Housing and Urban Development discussion document.

Whakarāpopototanga matua

Executive summary

2.       On 14 June 2021, Te Tūāpapa Kura Kāinga – Ministry of Housing and Urban Development (HUD) released for public consultation a discussion document seeking to inform development of the Government Policy Statement on Housing and Urban Development (GPS-HUD).

3.       The GPS-HUD is intended to communicate the long-term vision and change required for housing and urban development in Aotearoa New Zealand. This will shape future government policy, investment, and programmes of work.

4.       It is intended that the GPS-HUD is also a mechanism to align government policy and activity that affects housing and urban development (for example, components of the Urban Growth Agenda).

5.       It will set out how Government and others will work together by:

·   providing direct support for, and reliable investment in, people and communities

·   enabling everyone who plays an important role in housing and urban development to do what they do best, by providing fit for purpose regulatory, institutional, and policy settings

·   partnering with iwi and Māori to bring innovation and leadership with Māori, by Māori for Māori, in line with our existing Te Maihi o te Whare Māori – Māori and Iwi Housing Innovation framework for action (MAIHI)

·   leading by example, including via Kāinga Ora in reducing emissions and building climate resilience in our homes and all our communities.

6.       Kāinga Ora, as the Crown’s urban development agency, must give effect to the long-term vision outlined in the GPS-HUD. Specific expectations for Kāinga Ora will continue to be set by responsible Ministers each year. These will align with and complement the long-term direction of the GPS-HUD.

7.       There are a range of other outcomes the Government is working towards which are affected by housing and urban development, e.g. Government Policy on Land Transport, Te Waihanga – The New Zealand Infrastructure Commission’s 30-year Infrastructure Strategy, and the National Adaptation Plan for climate change. The GPS-HUD is intended to complement and help deliver on these and other strategies.

8.       The GPS will be reviewed at least every three years.

9.       This consultation is open for public submission from 14 June 2021, with a closing date of 30 July 2021.

10.     Local board feedback will need to be received by 19 July 2021 to be considered for inclusion into the Auckland Council submission on the GPS-HUD. Formal local board feedback received by 26 July 2021 will be appended to the submission.

11.     The consultation discussion document can be found here:

https://haveyoursay.hud.govt.nz/assets/GPS-consultation/GPS-Discussion-document-HUD.pdf

Further information on the consultation discussion document can be found here: haveyoursay.hud.govt.nz

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide feedback to input into the Auckland Council submission on the Government Policy Statement on Housing and Urban Development discussion document.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Matthew Kerr – Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Hibiscus and Bays Local Board workshop records

File No.: CP2021/11820

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the Hibiscus and Bays Local Board workshop records for 22 July and 12 August 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 22 July and 12 August 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 22 July 2021

125

b

Workshop record 12 August 2021

127

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

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Hibiscus and Bays Local Board

19 August 2021

 

 

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Hibiscus and Bays Local Board

19 August 2021

 

 

Governance forward work calendar

File No.: CP2021/11826

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Hibiscus and Bays Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings and workshops over the coming months until the end of the electoral term.  The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month.  Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed.  Local board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar

145

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

19 August 2021

 

 

Deputations update

File No.: CP2021/12144

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As part of its monthly community forum, Hibiscus and Bays Local Board has set aside time for deputations/presentations during which time members of the public can address the local board on matters within the local board’s delegated authority.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Orders there is provision for deputations/presentations to the local board. Applications for deputations/presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned. Subsequently, requests for deputations are considered and approved by the local board chairperson.

3.       Requests, matters arising and actions from the deputations/presentations are recorded and updated accordingly. The Hibiscus and Bays Local Board deputations/presentations update is attached as attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the deputation update for August 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputation update for August 2021 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

19 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Hibiscus and Bays Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

11        Auckland Council’s Performance Report: Hibiscus and Bays Local Board for March to June 2021 - Attachment b - Hibiscus and Bays Local Board Performance Report June 2021 - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

12        Local Board Annual Report 2020/2021 - Attachment a - Hibiscus and Bays Local Board Annual Report 2020/2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm