Agenda of Howick Local Board - Monday, 16 August 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 19 July 2021, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Howick & Districts 175th celebrations

Te take mō te pūrongo

Purpose of the report

1. Dr Richard Waugh QSM, Chair of the Howick & Districts 175^th anniversary committee are launching their 6-month countdown to the anniversary year and would like to present to the Board on their progress in the lead up to the event.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Howick & Districts 175^th anniversary committee and thank them for their attendance.

8.2 Howick Residents & Ratepayers Association environmental presentation to the Howick Local Board

Te take mō te pūrongo

Purpose of the report

1. Matthew Brajkovich, Chair of the Howick Residents & Ratepayers Association will be in attendance to provide an updated presentation to the Board on the environment and request assistance in relation to sewer issues in the Howick Local Board area.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Howick Residents & Ratepayers Association and thank them for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 East Skate Club update to Howick Local Board

Te take mō te pūrongo

Purpose of the report

1. Aaron Martin and Bud Latham, on behalf of East Skate Club will be in attendance to acknowledge the Board for their support and contributions to the club.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank East Skate Club for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

16 August 2021

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/11483

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw to enable local boards to provide their views before it is finalised for public consultation.

3. The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4. The Freedom Camping Act 2011 (the Act) allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5. This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

· excludes land held under the Reserves Act 1977 from scope (the council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

· manages freedom camping only on land held under the Local Government Act 2002

· seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

o scheduling 44 prohibited areas, where no freedom camping is allowed

o scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

o including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6. The proposed prohibited and restricted areas are those areas which the Bylaw Panel (the Panel) recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7. The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8. The draft proposal includes three designated prohibited areas and three designated restricted areas located in the Howick Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9. Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10. The key risks of the proposal are that:

· it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and the council could decide to designate more restricted areas following consultation

· the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however, staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11. The local board’s views will be provided to the Governing Body in September 2021 with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November 2021, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12. For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13. Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14. Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15. Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

Image One: Negative impacts on local environments

16. Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17. However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18. Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19. Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20. The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21. The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22. Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23. The Freedom Camping Act 2011 is permissive by default but does allow the council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, the council must be satisfied that:

· each area’s location can be clearly shown on a map and/or described

· the prohibitions and restrictions in each area are necessary to:

o protect the area (for example because it is environmentally or culturally sensitive)

o protect the health and safety of the people who may visit the area

o protect access to the area (for other users)

· the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24. Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25. In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26. In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27. The Governing Body considered staff advice in March 2021^{^[1]} and May 2021^{^[2]} and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

· only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

· includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

· relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28. Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29. In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30. The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021^{^[3]}. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31. The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

· aligns with the Freedom Camping Act 2011

· helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

· forms part of a wider regulatory framework of Acts, regulations and other bylaws^{^[4]}.

32. The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33. The table below summarises the main proposals:

Table One: Draft proposals and their reasons

Draft proposals	Reasons for draft proposal
To schedule 63 specific areas as follows:
Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions) *Listed in Schedule 1 of the draft Bylaw*	To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas. These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.
Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed) *Listed in Schedule 2 of the draft Bylaw*	To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions. These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.
To include general rules for all other areas as follows:
Require freedom campers to use certified self-contained vehicles	To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking
Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area	To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities
Require freedom campers to vacate their parking space by 9am on the day of departure	To ensure fair access for shared parking and amenities for other campers and users of public space
Require freedom campers not return to stay in the same road or off-road parking area within a two-week period	To ensure fair access to limited shared parking and amenities for other campers and users of public space

34. The draft proposal notes that the council does not intend to use the bylaw to manage:

· issues associated with homelessness (people living in a vehicle involuntarily)

· areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35. The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

· only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

· uses a format and wording that are easy to read, understand and comply with

· is authorised by statute, is not repugnant to other legislation, and is not unreasonable

· does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36. Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37. For example, the Board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40. The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41. Auckland Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42. Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43. In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September 2021, for consideration during future Annual Plan cycles.

44. There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

· enhancement of the council’s information technology systems, to enable the implementation of the new infringement notice regime

· use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for noise control), or for additional proactive monitoring at seasonal ‘hotspots’

· purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

· signage at all prohibited and restricted areas and at other areas as needed

· camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45. Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46. For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial during the 2021-2022 financial year. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47. Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48. The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49. Since reporting to the Governing Body in March 2021, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50. Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51. Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53. The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54. The draft proposal includes three designated prohibited areas and three designated restricted areas located in the Howick Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55. The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56. All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57. Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58. The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021^{^[5]}.

The new draft proposal responds to feedback provided on the 2018 proposal

59. Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60. The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Table Two: Local board concerns and their responses

Key local board concern (from 2019)	Draft proposal’s response to concern
The loss of protection in the legacy bylaws for most reserves and roadsides	· excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves · includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides · notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future
The provision for unrestricted freedom camping in the local board area	· includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw
Freedom camping at reserves and enforcement tools under the Reserves Act	· The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue · notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act
Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds	· bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas) · includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw
The potential effect on people experiencing homelessness	· clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders
The council’s ability to enforce bylaws and the cost of enforcement and monitoring	· although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61. The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

· wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

· kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62. The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63. Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64. Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65. General matters raised by Māori during engagement included the need to ensure:

· the ability to add further sites of significance to the bylaw as these are designated

· provision for temporary bans on freedom camping, e.g. in areas under a rahui

· a compassionate approach to people experiencing homelessness

· provision of sufficient dump stations to avoid environmental pollution

· clear communication of the rules in the bylaw and at freedom camping sites.

66. The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming the council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67. Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68. There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69. Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70. The other key risks and possible mitigations are summarised in the table on the following page.

Table Three: Risks and mitigations

If...	Then...	Mitigation (partial)
The bylaw proposal does not create enough areas where freedom camping is allowed	The council may need to manage an increase in overcrowding, non-compliance, and harms over time.	The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules. The council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.
The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland	The risk of legal challenge could increase.	Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.
Council can’t meet public expectation of increased enforcement	There may be a loss of social license for freedom camping and reputational risk for the council.	Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed. The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71. Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram One: Next steps

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Freedom Camping in vehicles SOP & Draft Bylaw (combined) July 2021 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Howick Open Space Network Plan

File No.: CP2021/11055

Te take mō te pūrongo

Purpose of the report

1. To adopt the Howick Open Space Network Plan.

Whakarāpopototanga matua

Executive summary

2. The purpose of the Howick Open Space Network Plan is to set out actions to deliver a sustainable, quality open space network that can respond to, and accommodate, anticipated population growth.

3. Implementation will provide the community with access to a range of recreational, social, cultural and environmental experiences.

4. The Open Space Network Plan includes:

· the current state of the network and its challenges

· four key moves that provide the framework to deliver a sustainable quality open space network

· prioritised actions that will deliver the key outcomes.

5. The Open Space Network Plan provides a framework for the development of open space over the next ten years and will assist the Howick Local Board in its future planning and budgeting.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the Howick Open Space Network Plan included as Attachment A of the agenda report.

b) delegate the approval of any minor document amendments as well as the inclusion of the Māori heritage section (when completed) to the Chairperson of the Howick Local Board.

Horopaki

Context

6. An open space network plan has been prepared for the Howick Local Board area.

7. This plan outlines the local board’s aspirations and priorities for the future development of local parks and open spaces.

8. The plan responds to growth and increasing diversity anticipated in the Howick Local Board area, including changes in demographics and patterns of usage.

9. Auckland Council’s Parks and Open Spaces Strategic Action Plan 2013 (POSSAP) sets out how parks and open spaces contribute to the outcomes of the Auckland Plan. It identifies local board open space network plans as one of the key tools to achieve this.

10. The plan is strategically aligned to three Auckland Plan focus areas.

Image One: Auckland Plan focus areas

11.

Belonging and Participation – Focus area 1
Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.
Belonging and Participation – Focus area 7
Recognise the values of arts, culture, sport and recreation to quality of life.
Homes and Places – Focus area 5
Create urban place for the future.

The final document is presented in three key areas.

Image Two: Open Space Network Plan key areas

12.

The network plan was prepared in consultation with the local board, partners and key stakeholders and is informed by researching parks in the Howick Local Board area.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The plan analyses the current state of the Howick Local Board area open space network and sets out four key moves. They provide the framework for actions covering the future development and management of the open space network over the next ten years.

The Howick Open Space Network Plan

14. The main strengths of the existing open space network include:

a) good provision in most areas and high satisfaction by park users

b) prominent Māori and colonial heritage features

c) diverse sports code facility access

d) strong access to beaches and the foreshore for recreation.

15. The main challenges relating to existing open space include:

a) the prominence of parks exposed to the effects of climate change

b) lack of appropriate commemoration of Māori sites of significance

c) pest and weed control potentially affecting the quality of parks.

16. Four key moves respond to the issues and opportunities identified through the current state analysis and help formulate actions to develop Howick’s open space network:

a) respond to the growth of our increasingly diverse communities

b) activate and enhance parks and open space

c) improve biodiversity and ecological outcomes

d) enhance walking, cycling and green corridors to connect our communities.

17. These are linked to the key focus areas of Treasure, Enjoy, Connect and Utilise identified in POSSAP and look at how best to prioritise funding though the long-term and annual planning processes.

18. The goal is to provide a sustainable and high-quality parks and open space network.

Prioritisation, decision-making and actions

19. The plan prioritises actions to improve the open space network.

20. Several principles provide direction for planning and implementing park development. The following list of principles assist in prioritising the actions:

a) amount and timing of growth

b) proximity of Howick Local Board area to growth/spatial priority areas

c) sequencing of proposed actions

d) current provision – quality and quantity

e) alternative options for similar benefits

f) existing capital works programmes and contractual commitments

g) planning and funding cycles

h) project planning timeframes

i) other influences such as land availability, large infrastructure projects, adjacent local board projects, environmental services and storm-water management.

21. Focus areas and actions have been prioritised according to the principles.

22. The following actions are recommended based on the analysis of the current state, input from mana whenua and the framework of key moves.

Table One: Key move 1 – respond to the growth of our increasingly diverse communities

Table Two: Key move 2 – activate and enhance our open spaces

Table Three: Key Move 3 – enhance walking, cycling and green corridors to connect our communities

Table Four: Key Move 4 – improve biodiversity and ecological outcomes

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Parks and open space serve as ecological and biodiversity corridors. They promote and protect native plants and animals. Vegetation and woodland process carbon to help slow the accumulation of greenhouse gases.

24. Grassed areas help reduce maximum temperature ranges in urban and suburban areas. Parks and open space also act as collection points for surface and run-off water, reducing flood risks during storms.

25. Parks and open space must be managed in environmentally sensitive ways to achieve these benefits. This includes energy and waste reduction and conserving water resources.

26. The open space network plan reflects the effects of predicted climate change. The plan will consider such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the open space network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The plan has been developed in consultation with relevant council departments. Their views are reflected in this plan.

28. Auckland Council’s Customer and Community Services, Infrastructure Environmental Services departments, and Auckland Transport will implement the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local communities will benefit from the actions in this plan. Benefits include increase sport and recreation opportunities, leading to improved health and well being.

30. Staff engaged with Howick Local Board over the course of the development of the plan. Workshops took place on

a) 16 April 2020

b) 10 December 2021

c) 4 March 2021.

31. There is no statutory requirement to involve the public on open space network plans.

Tauākī whakaaweawe Māori

Māori impact statement32. Māori identity and well-being are an important outcome in the Auckland Plan. The implementation of this network plan responds to and supports the following focus areas.

Māori identity and well-being - Focus Area 1
Meet the needs and support the aspirations of tamariki and their whanau.
Māori identity and well-being - Focus area 7
Reflect mana whenua mātauranga and Māori design principles throughout Auckland.

Image Three: Auckland Plan Māori identity and well-being focus areas

33. Quality parks and open spaces help to facilitate Māori participation in sport and recreation.

34. Staff engaged with mana whenua in July 2020 and June 2021 to seek their views in relation to the open space network in Howick.

35. Feedback from the forum included comments about Māori place naming, storytelling for Māori and commemorating Māori history. The section on Māori heritage is still in progress.

36. The key issues raised by iwi have informed the development of the key moves and actions outlined in the plan.

Ngā ritenga ā-pūtea

Financial implications

37. No additional budget is currently available to implement the priority actions in the open space network plan.

38. The plan provides sufficient information to support the local board’s prioritisation of its locally driven initiative capital (LDI Capex) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The lack of funding to implement the plan could create a reputational risk. However, the local board can use the network plan to prioritise existing funding and advocate for increased funding as part of the Annual Plan and Long-term Plan processes.

Ngā koringa ā-muri

Next steps

40. The plan will be implemented over the next 10 years as budgets allow.

41. It is anticipated that the delivery of specific projects will draw on a wide range of potential partners who can contribute advice, assistance, funding and support.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Howick Open Space Network Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Dillon O'Brien - Policy Advisor

Authorisers

Carole Canler - Senior Policy Manager

Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Joint Council-Controlled Organisations (CCO) Engagement Plan 2021-2022

File No.: CP2021/09938

Te take mō te pūrongo

Purpose of the report

1. For the local board to adopt its Joint Council-Controlled Organisations (CCOs) Engagement Plan 2021-2022.

Whakarāpopototanga matua

Executive summary

2. The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3. Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board.

4. A template for the joint engagement plan has been developed in conjunction with local board members and CCO staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5. Workshops have been held at all 21 local boards with CCO staff. Local boards have provided their views on CCO delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6. These discussions have formed the basis of the Joint CCOs Engagement Plan 2021-2022 that is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the Joint Council-Controlled Organisations Engagement Plan 2021-2022 (included as Attachment A to this agenda report) as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare.

b) note that the Joint Council-Controlled Organisations Engagement Plan 2021-2022 is a live document that will be updated as needed, with changes reported to the local board each quarter.

c) authorise the chair of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

Horopaki

Context

7. In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (GB/2019/127).

8. These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review Findings

9. The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020.

10. The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (GB/2020/89).

11. Local boards provided input to the CCO Review by:

· participating in the CCO Review process

· providing feedback on the final report to the Governing Body in August 2020.

12. The 64 recommendations were divided up into categories of work:

· those to be implemented by the council’s chief executive

· those the council’s chief executive would work with CCO chief executive(s) to implement

· those that the Panuku Development Auckland board would consider and report back on

· those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53.

13. Recommendation 34 was that CCOs and local boards reset how they engage with one another, by means of:

a) a workshop to develop a more meaningful way for CCOs and local boards to work together

b) the preparation of joint CCO engagement plans for each local board

c) more initiative by local boards in integrating their own planning with CCO planning

d) liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e) the preparation of joint CCO six-monthly reports for each local board

f) the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14. This report focusses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a joint CCO engagement plan template

15. Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs, and were generic across all 21 local boards.

16. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board.

17. A template for the joint engagement plan has been developed iteratively over the last six months, with input from Auckland Council, Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare staff.

18. The template includes:

· CCO responsibilities

· local board commitments

· local board plan outcomes and objectives

· names of local board members and staff from the CCOs and local board services

· leads and/or delegations in place

· an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

· work programme tables for each CCO.

19. The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20. Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21. While directly addressing recommendation 34(a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

· documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

· gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a “no surprises” environment

· the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22. This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23. It will be used for the 2021/2022 financial year, with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together

24. In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25. Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26. These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27. The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28. The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for this local board as Attachment A.

29. This plan represents a point in time and will be subject to change over the course of the year. It is a “live document” that will be updated when needed. Major changes to the CCO work programme, or to the agreed level of local board and public engagement, will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30. Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan, and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The adoption of the Joint CCOs Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-controlled organisations does not have a direct impact on climate.

32. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Adopting the Joint CCOs Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater visibility of CCO work programmes.

35. To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas, by signalling those issues and projects which are of most significance within their communtiies.

37. Local boards provided input to the CCO Review by:

· participating in the CCO Review process

· providing feedback on the final report to the Governing Body in August 2020.

38. Local boards have been kept up to date on the development of the engagement plan template via:

· input and feedback at December 2020 Chairs’ Forum

· update at May 2021 Chairs’ Forum

· a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39. Adopting the Joint CCOs Engagement Plan 2021-2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41. The adoption of the Joint CCOs Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-controlled organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the local board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43. With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44. CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board, and well documented.

45. Minor changes will be noted within the live document and shared with the local board each quarter.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board Joint Council-controlled Organisation (CCO) Engagement Plan 2021-2022	37

Ngā kaihaina

Signatories

Author

Kat Ashmead – Senior Advisor, Operations and Planning

Authorisers

Louise Mason – General Manager, Local Board Services

Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Auckland Council’s Performance Report: Howick Local Board for March to June 2021

File No.: CP2021/11252

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Howick Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3. 123 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Three activities were undelivered, cancelled, put on hold or deferred and one multi-year project/activity has not progressed as expected during the 2020/2021 financial year.

4. Key activity achievements from the 2020/2021 work programme include:

· $710,000 of funding was granted to local organisations and communities serving Howick
(Arts, Community and Events work programme ID 732)

· the inaugural Celebrating Cultures event was delivered in May 2021
(Arts, Community and Events work programme ID 728)

· a pump track was installed at Nixon Centennial Park and the Lloyd Elsmore skatepark underwent a minor renewal
(Community Facilities: Build, Maintain and Renew work programme ID 2566)

· significant investment was made in restoring local streams and waterways
(Infrastructure and Environmental Services work programme ID 1556)

· the largest number of activations, across all local boards, in local parks, places and open spaces was delivered
(Parks, Sport and Recreation work programme ID 157).

5. Key activities not delivered / not progressed as expected include:

· the Howick Gymsports Partnership Grant was not delivered as Lloyd Elsmore Community Hub are reviewing the feasibility study before progressing this to a business case
(Parks, Sport and Recreation work programme ID 155)

· the renewal of the sea wall and club boat ramp at Bramley Drive Reserve has been delayed due to a budget shortfall. The required budget has now been approved by the local board and the project is starting procurement for physical works
(Community Facilities: Build, Maintain and Renew work programme ID 2431)

· the Cockle Bay Reserve playground upgrade experienced delays. This now has an estimated completion date of October 2021
(Community Facilities: Build, Maintain and Renew work programme ID 2665)

· the shared pathway between Aviemore Road to Botany Road experienced delays. This is now due to be delivered in 2022
(Community Facilities: Build, Maintain and Renew work programme ID3619).

6. Qualifying budgets of unfinished activities will be carried forward into the 2020/2021 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the performance report for March to June 2021

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

Horopaki

Context

8. The Emergency Budget was adopted on 30 July 2020. The Howick Local Board approved their 2020/2021 work programmes for the following operating departments at their 17 August 2020 business meeting:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration; (Now part of Connected Communities department)

· Community Facilities: Build Maintain Renew;

· Community Leases;

· External Partnerships;

· Infrastructure and Environmental Services;

· Plans and Places;

· ATEED (now known as Auckland Unlimited).

9. As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

10. Since the work programmes were approved, the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution.

Table One: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Arts, Community and Events - Community Places	Connected Communities – Community Places
Arts, Community and Events - Community Empowerment	Connected Communities – Community Empowerment
Arts, Community and Events - Community Empowerment (Youth)	Community and Social Innovation – Youth Empowerment
Arts, Community and Events - Arts & Culture	Regional Service Planning, Investment and Partnerships – Arts & Culture
Arts, Community and Events - Events	Regional Service Planning, Investment and Partnerships – Events
Service, Strategy and Integration	Regional Service Planning, Investment and Partnerships – Service and Asset Planning
Libraries	Connected Communities – Libraries
The Southern Initiative	Community and Social Innovation – The Southern Initiative
The Western Initiative	Community and Social Innovation – The Western Initiative

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph One: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by red, amber, green and grey (RAG) status which measures the performance of the activity. It shows the percentage of work programme activities across 2020/2021 that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph Two: Work programme by RAG status

13. The graph below shows the status of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph Three: Work programme activity by activity status and department

Key activity achievements from the 2020/2021 work programme

14. The key achievements in the delivery of the local board work programmes for 2020/2021 include:

· Community Grants Howick
(Arts, Community and Events work programme ID 732)
A total of approximately $710,000 was granted to communities, groups and individuals who serve the Howick Local Board area.

· Celebrating Cultures event
(Arts, Community and Events work programme ID 728)
The Howick Moon Festival was unable to be delivered due to COVID-19 lockdowns. The board reallocated the funds for this to the inaugural Celebrating Cultures event. This was delivered on 1 May 2021 at the Ormiston Activity Centre, Flat Bush. The event included food and non-food stalls, an entertainment schedule of cultural performance through song and dance, as well activities for the kids and families. 1000 people attended.

· Howick renew skate parks

(Community Facilities: Build, Maintain and Renew work programme ID 2566)
A pump track was installed at Nixon Centennial Park with signage and fencing. Lloyd Elsmore Park skatepark underwent a minor renewal of the skate surface and associated structures.

· Howick stream improvement programme
(Infrastructure and Environmental Services work programme ID 1556).
Significant investment was made in restoring local streams including clean-up and planting activations.

· Activation of parks, places and open spaces
(Parks, Sport and Recreation work programme ID 157)
The largest number of activations, across all local boards, in local parks, places and open spaces was delivered.

Overview of work programme performance

Arts, Community and Events work programme

15. In the Arts, Community and Events work programme, there are 31 activities that were completed by the end of the year or will be by end of June 2021 (green), two activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Table Two: Arts, Community and Events activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Healthy Howick: Placemaking connectedness and sustainability (ID 710)	Amber	In progress	Funding agreements are in place for community led activations in Flat Bush however there has been a delay in building the temporary site. Delivery is intended for the next financial year.

Parks, Sport and Recreation work programme

16. In the Parks, Sport and Recreation work programme, there are ten activities that were completed by the end of the year or will be by end of June 2021 (green), two activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Table Three: Parks, Sport and Recreation activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Howick gymsports partnership grant (155)	Red	Not delivered	Lloyd Elsmore Community Hub are reviewing the feasibility study and will then look to progress this to a business case. It is anticipated that funding will be drawn down at this stage.
Howick gymsports facility (ID 158)	Amber	In progress	Lloyd Elsmore Community Hub are reviewing the feasibility study and will then look to progress this to a business case. This is also dependent on further work with the Howick Leisure Centre.

Libraries work programme

17. In the Libraries work programme, there are nine activities that were completed by the end of the year or will be by end of June 2021 (green), no activities thatare in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Service Strategy and Integration work programme

18. In the Service Strategy and Integration work programme, there is one activity that was completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Community Facilities: Build Maintain Renew work programme

19. In the Community Facilities: Build Maintain Renew work programme, there are 45 activities that were completed by the end of the year or will be by end of June 2021 (green), twelve activities that are in progress but are delayed (amber), no activity that is significantly delayed, on hold or not delivered (red) and two activities that have been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Table Four: Community Facilities activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Bramley Drive Reserve - renew seawall and club boat ramp (ID 2431)	Amber	In progress	Engineers estimates exceeded the allocated project budget and a request for additional budget was sought and granted from the local board. Construction works will now be tendered.
Cockle Bay Reserve – renew play assets and fence (ID2665)	Amber	In progress	Consent application has had significant delays which then delayed the delivery of the playground. Estimated completion date for the playground is now October 2021.
Develop shared pathway Aviemore Road to Botany Road (ID3619)	Amber	In progress	This project has experienced delays with design resourcing and site issues. While these delays have impacted the current design phasing, the overall delivery time frame will not be affected. Construction works are programmed to be undertaken from February 2022.

Community Leases work programme

20. In the Community Leases work programme, there are 14 activities that were completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Infrastructure and Environment Services work programme

21. In the Infrastructure and Environment Services work programme, there are seven activities that were completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Plans and Places work programme

22. In the Plans and Places work programme, there are three activities that were completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Auckland Unlimited (formally ATEED) work programme

23. In the Auckland Unlimited (formally ATEED) work programme, there are two activities that were completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

External Partnerships work programme

24. In the External Partnerships work programme, there is one activity that was completed by the end of the year or will be by end of June 2021 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in the period March to June 2021 (grey).

Deferred activities

25. The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. When developing the work programmes, council group impacts and views are presented to the Board’s. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. This report informs the Howick Local Board of the performance for the in the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

29. Three activities had a direct Maori outcome focus:

30. Operational expense for Community Arts Programmes
(Arts, Community and Events work programme ID 708)
Arts Out East facilitated projects with a Māori outcome focus. These included Matariki events and experiencing creativity and connection through kete weaving and poi making.

31. Māori Engagement: Improving responsiveness to local Māori Howick
(Arts, Community and Events work programme ID 712)
Staff worked with the Te Tahawae Marae to offset the impact that COVID19 closures had on them. Work on the Marae was completed to make it a safe and operational space again. Additional funding was allocated in June 2020 to Te Whare Wananga o Wairoa to provide more education programmes.

32. Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Howick
(Libraries work programme ID 1275)
Pakuranga Library held a gardening talk focused around traditional Maori Lunar planting. The June Te Kakano partnership themed 'Māui' was also extremely successful with over 220 participants.

Ngā ritenga ā-pūtea

Financial implications

33. This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

34. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2021. Due to these obligations the financial performance attached to this report is excluded from the public.

35. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

37. Work programmes for the 2021/2022 financial year were approved at the Board’s meeting on 17 June 2020.

38. Deferral of budgets of unfinished activities will be added into the 2021/2022 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Howick Local Board March - June 2021 work programme update (Under Separate Cover)
b	Howick Local Board Finance Report year ending June 2021 (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Author	Phoebe Peguero - Local Board Advisor
Authoriser	Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Howick Local Board Annual Report 2020/2021

File No.: CP2021/11251

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2020/2021 Annual Report for the Howick Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3. Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the draft 2020/2021 Howick Local Board Annual Report as set out in Attachment A to the agenda report.

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c) note that the draft 2020/2021 Howick Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

Horopaki

Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6. The annual report contains the following sections.

Table One: Annual report sections and their description

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2020/2021 Annual Report for the local board are:

· Audit NZ review during July and August 2021

· report to the Governing Body for adoption on 27 September 2021

· release to stock exchanges and publication online on 28 September 2021

· physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Howick Local Board Annual Report (2020/2021) (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Mark Purdie - Lead Financial Advisor

Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Classification of parts of the Howick Beach, Howick

File No.: CP2021/10568

Te take mō te pūrongo

Purpose of the report

1. To rescind part a) of the resolution HW/2021/94 resolving to classify parts of the Howick Beach as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

2. To extend the recommendation to include all certificate of titles with their respective land parcels for classification of parts the Howick Beach as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

3. In June 2021 Howick Local Board resolved to classify parts of the Howick Beach as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

4. The wording in part a) of the resolution included to classify parts of Howick Beach legally described as Allot 7 Section 6 Town of Howick, Allot 6 Section 6 Town of Howick, Allot 5 Section 6 Town of Howick comprised in cancelled title NA533/36 and Lot 3 Deposited Plan 26997 comprised in title NZ678/280 as recreation reserve.

5. The resolution reads as Allot, 5, 6 and 7 are all part of cancelled title NA533/36 which is incorrect. Only Allot 6 is comprised in cancelled title NZ533/36. Allotments 6 and 5 are comprised in Records of Title NA533/35 and NA533/34 respectively.

6. Therefore, part a) of the resolution HW/2021/94 which classified parts of the Howick Beach under Section 16(2A) of the Reserves Act must be rescinded.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) rescind clause a) of the resolution HW/2021/94 classifying Howick Beach as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977

b) resolve pursuant to Section 16 (2A) of the Reserves Act 1977 to classify parts of Howick Beach legally described as Allot 7 Section 6 Town of Howick comprised in cancelled Record of Title NA533/36, Allot 6 Section 6 Town of Howick comprised in Record of Title NA533/35, Allot 5 Section 6 Town of Howick comprised in Record of Title NA533/34 and Lot 3 Deposited Plan 26997 comprised in Record of Title NZ678/280 as recreation reserve as shown outlined in red on Attachment A to the agenda report

Horopaki

Context

7. This report considers rescinding clause a) of the resolution HW/2021/94 and classification of parts of the Howick Beach pursuant to Section 16(2A) of the Reserve Act 1977 (the Act).

Tātaritanga me ngā tohutohu

Analysis and advice

8. Howick Beach is situated at 4R Granger Road, Howick. The park is made up of several land parcels. Four of the land parcels at the eastern end of the beach are currently held as unclassified recreation reserve.

9. The Reserves Act 1977 requires Auckland Council as a reserve administering body, to classify all unclassified reserves. To align the activities on the land to the provisions of the Reserves Act 1977, council staff propose that Howick Beach be classified as a recreation reserve. It is a suitable classification considering the current activities and the reserve is intended for recreation purposes.

10. In June 2021, Howick Local Board passed a resolution classifying parts of Howick Beach pursuant to Section 16(2A) of the Act as recreation reserve. The resolution included in its legal description a parcel comprised in cancelled title NZ533/36. The wording is unclear around only one parcel being comprised in the title.

11. In order to clarify the land parcels, staff recommends that:

a) clause a) of resolution HW/2021/94 be rescinded and that the four land parcels in the Howick Beach as legally described in the recommendations be classified under Section 16(2A) of the Act as recreation reserve and note that.

12. Public notification under the Act is not required as the proposed classification is substantially the same as the purpose for which the reserve has been held for.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Amending an earlier resolution by referring to correct section of the Reserves Act 1977 is administrative only and does not have any climate impact on the current or future use of Howick Beach.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The proposed action has no identified impacts on other parts of the council group. The views of the council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. In June 2021 the Howick Local Board passed a resolution supporting the classification of Howick Beach.

Tauākī whakaaweawe Māori

Māori impact statement

16. There are no identified impacts on Māori and the proposed change to the earlier resolution does not alter the current or expected land use.

Ngā ritenga ā-pūtea

Financial implications

17. All costs involved are borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. Should the Howick Local Board resolve not to rescind clause a) of resolution HW/2021/94, and follow the recommendations of this report Auckland Council will be in breach of its obligations under the Reserves Act 1977.

Ngā koringa ā-muri

Next steps

19. Subject to the local board’s decisions, staff will arrange for the land classification to be published in NZ Gazette.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Land classification - Howick Beach	67

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Taryn Crewe - Acting General Manager Community Facilities

Ian Milnes - Acting Local Area Manager

Howick Local Board

16 August 2021

Approval for a new private road name at 8-14 Cherry Road, Bucklands Beach.

File No.: CP2021/10957

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 8-14 Cherry Road, Bucklands Beach.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Eddye Zhang, agent Holly Cochrane of Civix Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 8-14 Cherry Road are:

· Clementine Place (Applicant preferred)

· Parkville Place (first alternative)

· Hillgrove Place (second alternative)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Clementine Place (applicant’s preferred name) for the new private road created by way of subdivision at 8-14 Cherry Road, Bucklands Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60368592 and SUB60368594).

Horopaki

Context

6. Resource consent reference BUN60368592 (subdivision reference number SUB60368594) was issued on 9 February 2021 for the construction of 25 new residential freehold units and one commonly owned access lots (COAL).

7. Site and location plans of the development can be found in Attachment A.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Many existing roads in the area surrounding this development are named after fruits, such as ‘Cherry Road’, ‘Cranberry Place’, ‘Mandarin Place’ and ‘Tangelo Place’. For this reason, the Applicant chose one name ‘Clementine’ to complement this existing local theme, as detailed in the table below. The other names have more of a generic theme related to the topography of the land and proximity to William Green Domain to the west. The subject site sits above the domain.

Table One: Proposed names and their meanings

Proposed name	Meaning (as described by applicant)
Clementine Place (Applicant preferred)	Type of fruit, since the surrounding roads are also named after fruits
Parkville Place (fist alternative)	Our project has a park view. We can see the football field and Lloyd Elsmore Park from our development.
Hillgrove Place (second alternative)	Hillgrove means that we are located on a small hill if we are looking at our project from the crossroad in Highland Park. In addition, there are many trees surrounding our project.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location in an email dated 15 July 2021.

15. ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Land Information New Zealand (LINZ) and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 10 May 2021, mana whenua were contacted by the applicant’s agent, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated).

22. By the close of the consultation period, a response was received from Makaurau Marae Maori Trust – Te Ahiwaru Waiohua stating that they would defer to Ngāi Tai Ki Tāmaki in relation to this kaupapa. A second email was sent by the Applicant to Ngāi Tai Ki Tāmaki on 2 June 2021 and no response was received.

23. No other responses, comments, or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed. It is therefore considered that adequate consultation with local mana whenua groups has been undertaken.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location and Site plans	73

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Ian Milnes - Acting Local Area Manager

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Ian Milnes – Acting Local Area Manager