I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 16 August 2021

4.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

11 August 2021

 

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau – Karakia/mihi                                                                                                           

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 28 July 2021 7

6          Operations Reports                                                                                                     15

7          Projects Report                                                                                                            33

8          Financial Update as at 30 June 2021                                                                         57

9          Consideration of Extraordinary Items

Whakawātea


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 28 June 2021, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 28 July 2021

File No.: CP2021/11985

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 28 July 2021 Attachment A.

 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 28 July 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 28 July 2021

9

      

Ngā kaihaina

Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Kenneth Aiolupotea - General Manager Democracy and Engagement

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

PDF Creator

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Operations Reports

File No.: CP2021/11989

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried out at Whenua Rangatira and Pourewa. 

Whakarāpopototanga matua

Executive summary

2.       The official opening of Pourewa was a great success. (Attachment A).

3.       Ngāti Whātua Ōrākei and the Auckland Council’s Community Facilities department have met and will finalise details and a transition plan for the Hapimana Street Access Contract. 

4.       A collective response to police concerns has been requested to address the inconsistent no alcohol policy at Takaparawhau, Michael Joseph Savage and Hapimana Street to alleviate the pressures police are faced with when managing these areas. (Attachment B) 

5.       Ngāti Whātua Ōrākei are seeking legal advice on a bespoke template easement agreement to grant and register easements on the Whenua Rangatira and Pourewa. Ngāti Whātua Ōrākei will collaborate with Auckland Council to finalise the first draft once the impact of the status of the whenua is understood and agreed by Council and Ngāti Whātua Ōrākei. 

6.       Refer to Operations Reports: Toi Taiao (Attachment C), Kaitiaki Services (Attachment D). 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operations update and reports

·        Toi Taiao Operations

·        Kaitiaki Service Operations

 

Operational Update 

 

Pourewa Opening  

7.       The official opening of Pourewa was a special morning and one that will be remembered. (Attachment A) 

8.       Special thanks to Ngāti Whātua Ōrākei Toi Taiao and Toi Whātua for their contributions to the day and all Council Members, Community Groups and Friends of Pourewa for their presence. 

9.       The mauri from all those who were present was certainly felt and will be remembered through the three Ti Kouka rākau planted on the day and named – Tika, Pono and Aroha. 

10.     Pourewa was established in truth (tika), honesty (pono) and love (aroha) and this is how Ngāti Whātua Ōrākei will continue to work into the future with the local community and wider Tāmaki Makaurau. 

 

Hapimana Street Access Contract 

11.     Conversations have been had with the operational team at Auckland Council to provide the service of the opening and closing of the access gate at Michael Joseph Savage. 

12.     Ngāti Whātua Ōrākei and the Auckland Council’s Community Facilities department have met to understand the detail of taking over the service. John Lagi from Auckland Council was to confirm the duties as per the agreement so Ngāti Whātua  Ōrākei could plan to resource the mahi appropriately while also fulfilling their current responsibilities to the whānau of the papakainga. 

13.     Once details are received, Ngāti Whātua Ōrākei will be able to work with Auckland Council Community Facilities on a transition plan. 

Alcohol Policy Takaparawhau, Michael Joseph Savage and Hapimana Street Collective Response to Police Concerns 

14.     The police have sought help of the Ōrākei Local Board and Ngāti Whātua Ōrākei Reserves Board to create a consistent no alcohol policy for the entire area. 

15.     Maps show the areas which ban the consumption of alcohol at 10pm to 7am daylight saving and 7pm to 7am outside daylight saving.(Attachment B) 

16.     The police would like to see a consistent no alcohol policy for the whole area as it is very difficult to manage with inconsistent rules. 

17.     A meeting with the Prevention and Partnership division, the Chair and Deputy Chair of Ngāti Whātua Ōrākei Reserves Board and the Chair of the Ōrākei Local Board has been requested to discuss how the no alcohol policy can be progressed. 

Grant of Infrastructure Easements on Whenua Rangatira and Pourewa 

18.     Ngāti Whātua Ōrākei have received requests from third parties to locate infrastructure within the Whenua Rangatira and Pourewa. 

19.     Ngāti Whātua Ōrākei is developing a bespoke template easement agreement to be used in these situations, with both the Ngāti Whātua Ōrākei Reserves Board and Ngāti Whātua Ōrākei being a party to the agreement to recognize their roles. 

20.     Feedback from the Auckland Council legal team is being sought on the impact of the complexities of the status of the whenua (both Whenua Rangatira and Pourewa) on the ability to grant and register easements. 

21.     Ngāti Whātua Ōrākei will collaborate with Auckland Council to finalise the first draft of a template agreement based on the Auckland Council template (although with stronger recognition of the significance of the whenua and the particular co-governance arrangements) once the impact of the status of the whenua is understood and agreed by the Council and Ngāti Whātua Ōrākei. 

Toi Taiao - Pourewa and Whenua Rangatira 

22.     The June 2021 and July 2021 report attached includes an update on Toi Taiao maintenance and ecology, maara kai, landscaping, nursery, volunteers and community engagement, kaimahi and professional development, health and safety. 

 

Kaitiaki Service 

23.     The report includes an update on community activity, engagement, health and safety, feedback and any needed improvements/ upgrades to equipment and service levels. 

 

 

Health & Safety 

24.     No incidents to report. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pourewa Opening Images

19

b

Michael Joseph Savage and Hapimana Street Map – Alcohol Ban Areas

23

c

Toi Taiao Operations Report

25

d

Kaitiaki Service Operations Report

29

     

Ngā kaihaina

Signatories

Authors

Teri Davis – Manu Tukutuku, Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Dominic Wilson – Head of Co-governance, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

PDF Creator

PDF Creator


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Toi Taiao Operations Report

  

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the operational work carried by Ngāti Whātua Ōrākei Whai Māia at Pourewa and Whenua Rangatira for June and July 2021.

Whakarāpopototanga matua

Executive summary

2.       The following Toi Taiao Operations Update covers the following:

·    Amalgamation of Whenua Teams

·    Maintenance and Ecology

·    Landscaping

·    Nursery

·    Privet to Mushroom Lab

·    Volunteers and Community Engagement

·    Kaimahi and Professional Development

·    Health and Safety

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Toi Taiao Operations Update as detailed in this report. 

 

Operational update

Amalgamation of Whenua Teams

3.       The amalgamation of Ōkahu Rākau (Whenua Rangatira) and Pourewa teams has commenced and are now known as Toi Taiao.

 

Pourewa and Whenua Rangatira Maintenance & Ecology

4.       Pourewa Pest Animal Control:

·    Songbird continues to monitor traps at Pourewa.

5.       Pourewa Community Planting Day:

·    Over one hundred volunteers helped at the Pourewa planting day.

6.       Whenua Rangatira Ecology:

·    Pest Plant Control – Focus is honey suckle, privet and moth vine.

·    Tree Maintenance – Maintaining and mulching of dead trees.

·    Composting – Developing windrows within bush area.

7.       Whenua Rangatira Pest Animal Control:

·    Ōkahu Rākau Kaimahi – Ephraim Irvine implements the pest animal control practice on a weekly basis.

8.       Whenua Rangatira Turf Maintenance:

·    Ōrākei Domain – Maintenance as usual.

·    Ōkahu Bay – Maintenance as usual.

·    Whenua Rangatira – Maintenance as usual.

 

Landscaping

9.       Finished Quay Street planting.

10.     Etienne and Jyde hosted tours to discuss the Quay Street landscaping project downtown.

11.     Maintenance in these areas have begun.

 

Nursery

12.     Performed a stock take within the nursery for auditing purposes.

13.     Plant deliveries continue to clients in Tāmaki.

 

Privet to Mushroom Lab

14.     The lab onsite has been completed and mushroom growing has commenced. It is expected the first batch of mushrooms will be harvested during the second week of August 2021.

 

Volunteers and Community Engagement

15.     Sustainable Coastlines toured the nursery and maara to learn more about the project.

16.     Wyatt and Marara met with Council to discuss plans to alter Little Shoal Reserve.

17.     Wyatt hosted a one-day educational environmental workshop to nine children.

18.     The conservation team and volunteers have planted over 10,000 plants on the whenua.

 

Kaimahi and Professional Development

19.     Thirteen local rangatahi were employed for one week over the school holidays to help on the whenua, within the nursery and in the maara.

20.     Funding has been granted from the Sustainable Business Network which allows three new kaimahi to commence work at the beginning of October for a period of one year.

 

Health and Safety

21.     Pond risk assessment completed. Actions informed by the final report are being taken to ensure the safety of the pond.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Wyatt Dooley – Nursery and Conservation Lead, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Kaitiaki Service Operations Report

 

  

 


Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the work carried out by Kaitiaki Service - Ngāti Whātua Ōrākei Trust.

Whakarāpopototanga matua

Executive summary

2.       The Kaitiaki Service Operations Update covers the following:

·    Community activity

·    Engagement

·    Health & Safety

·    Feedback

·    Needed improvements/ upgrades to equipment or service levels

 


Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Kaitiaki Service Operations Update as detailed in this report.

 



Kaitiaki Service Operational Update

Community Activity

3.       Visitors to the area are relatively low due to the adverse weather and due to this larger group activity is lower.

4.       Threatening behaviour in the community at various spots were attended to by Kaitiaki Services.

5.       Michael Joseph Savage is consistently busy on weekends by members of the public and the boy racer community.

Recent events:

 

6.       Movements and activity levels on the Papakainga continue to be monitored by the Kaitiaki. No major safety breaches or issues of concern. Weekday turn arounds are fewer whilst weekend turn arounds remain relatively high.

Engagement

7.       There has been an increase of burglary activity in Ōrākei. Additional mobile security patrols have been put in place from 2300-0500 nightly to deter and detect this activity.

8.       Ongoing patrols, protection and support to the local business owners has been provided as and when needed.

9.       The Mission Bay Community Patrol effort has seen significant and positive change in the Mission Bay area. Engagement with this team is ongoing.

10.     Kaitiaki Services has been introduced to the Eastern Bay Network Meeting. We will work together alongside the NZ Police Prevention Team to ensure safety within our community.

 

Health & Safety

11.     Gun placement fencing remains an issue with general public continuing to access the site leading to unsafe activity and potential harm.

12.     The bushline either side of the Kitemoana Street stairway to the Ōrākei Domain is overgrown and requires pruning as it is becoming a safety issue compounded with no lighting in the stairway.

13.     Bollards at Watene Cres and on Tāmaki Drive remain unrepaired. Public vehicles are accessing the Ōrākei Domain through the broken bollards.

 

Feedback

14.     Bollards have been installed along Tāmaki Drive opposite the Tāmaki Yacht Club preventing access to the area.

15.     NZ Police Prevention and Protection team have been relentless in supporting our efforts to reinstate the broken yellow lines at Michael Joseph Savage Memorial.

 

Needed Improvements, Upgardes to Equipment or Service Levels

16.     Parakore banner at Ōkahu Bay needs to be replaced.

17.     Public are requesting drinking water fountains at Michael Joseph Savage Memorial.

18.     Mutiple damaged and broken chains and fence poles along the summit access road to Michael Joseph Savage need replacing.

 

 


Ngā tāpirihanga

Attachments

 

There are no attachments for this report.

 

Ngā kaihaina

Signatories

 

Authors

Neil Maihi – Kaitiaki Service Manager

Authorisers

Jamie Sinclair – Chief Executive, Ngāti Whātua Ōrākei Trust

 

 

 

 

 

 

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Projects Report

File No.: CP2021/12010

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Pourewa Activations, Takaparawhau Pathways, Urupā and Te Matatini.

Whakarāpopototanga matua

Executive summary

2.         Refer to attached reports: 

· Combined Reserve Management Plan (Attachment A) 

· Pourewa Activations (Attachment B) 

· Takaparawhau Pathways (Attachment C) 

· Urupā (Attachment D) 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project reports:

·        Combined Reserve Management Plan

·        Pourewa Activations

·        Takaparawhau Pathways

·        Urupā

b)      approve the Draft Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek, incorporating any agreed amendments discussed, for public notification and submissions as required by the Reserves Act 1977.

c)      approve delegation to the Chair of the Ngāti Whātua Ōrākei Reserves Board the authority to approve the final text and design of the Draft Combined Reserve Management Plan prior to public notification.

d)      approve the final Combined Reserve Management Plan to be presented online in a separate English and Te Reo Māori version and the final hardcopy be produced in a bilingual version.

e)      confirm consent to host the Te Matatini 2022 pōwhiri at Takaparawhau on the 22nd of February 2022.

f)       allow for the allocation of $100k as a provisional estimate to be included in the 2021/22 budget, noting the final funding detail requirements of this event will be presented at the October 2021 meeting.

 

 

 

 

 

Te Matatini 2022

3.       The Te Matatini National Kapa Haka Festival is a biennial competition where elite Kapa Haka performers come together to compete for the title of National Kapa Haka champion.  It is regarded as the "premier Māori cultural performing arts festival", showcasing Māori culture, talent, arts, crafts and cuisine.

4.       The Festival involves over 1,800 elite Kapa Haka performers and attracts audiences of 50,000+ throughout its four-day duration. 

5.       The 2021 Festival is based in Tāmaki Makaurau – with the confirmed venue being Eden Park. Ngāti Whātua Ōrākei is the host iwi and will play a lead role in supporting Tāmaki Kapa Haka deliver a world-class event. An important event in the celebration is a Pōwhiri which will be held at Takaparawhau and attract between 4000-5000 people.

6.       The management and resources needed for the pōwhiri are significant. Given the event's significance for the community and region, funding from the Reserves Board is requested. A plan is in progress with an entire itemised budget to be presented at the September meeting.  Funding is required for work to begin on preparations for this Pōwhiri.  A provisional estimate of the total costs is $100,000 and a budget for this amount is requested.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

35

b

Pourewa Activations

39

c

Takaparawhau Pathways

49

d

Urupā

53

     

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust 

Dominic Wilson – Head of Co-governance, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

 


PROJECT NAME:

Combined Reserve Management Plan

PROJECT MANAGER:

Rangimarie Hunia (Whai Maia)

TOTAL BUDGET:

$115,000

TO DATE COST:

$42,564 ($26,725 last financial year, $15,839 this financial year)

AS AT DATE:

21 June 2021

Prepared by:

  Kristy Hill

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

11 August 2021

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board

·       Approves the Draft Combined Management Plan for Whenua Rangatira and Pourewa Creek, incorporating any agreed amendments discussed at this meeting, for public notification and invites submissions over a two-month period, as required under section 41 of the Reserves Act 1977.

·       Where amendments are agreed, delegates to the Chair of the Ngāti Whātua Ōrākei Reserves Board the authority to approve the final text and design of the Draft Combined Management Plan prior to public notification

·       Approves the final Combined Management Plan to be presented online as a separate English and Te Reo Māori version.  The final hardcopy will be bilingual.

Discussion

Development of the draft Combined Management Plan (CMP)

·        In 2017, the Reserves Board approved in principle a new project to be explored to combine and update the Pourewa Creek Recreation Reserve and Whenua Rangatira reserve management plans to create a seamless cohesive management plan that enables developments aligned with the vision and masterplan (Resolution NGA/2017/25).

·        On 5 August 2019 the Board authorised expenditure of up to $115k in the 2019/20 financial year to complete the Whenua Rangatira and Pourewa Creek Recreation Reserve combined management plan (CMP).  The CMP would be guided by the final Ōrākei Visual Framework which was approved as the masterplan for the reserves.

·        A Project Charter was developed to guide the completion of the combined management plan setting out the key outcomes and timeframes.  In November 2019 a Project Charter Draft Action Plan was endorsed setting out the timeframes and activities to complete the CMP. 

·        On 30 November 2020 the Reserves Board confirmed the principles and process for developing the draft Combined Reserve Management Plan.

·        Management have continued to develop the draft CMP based on the approved principles.  On June 2021 the Board approved an extension to the approval of the draft Combined Reserve Management Plan to this August meeting to provide an opportunity to align the CMP with the developing Ngāti Whātua Ōrākei Toi Strategy.

·        The Board is required to endorse the CMP before publicly notifying it and inviting written submissions over a two month period. 

Overview of the draft Combined Management Plan (CMP)

·        The CMP is  for approval subject to any amendments. 

·        The CMP was developed following the principles and layout approved by the Reserves Board.

·        The CMP implements the Ōrākei Visual Framework and provides a roadmap for the next 5 – 10 years.  The CMP refers to the Ōrākei Visual Framework as setting out what will be done while the CMP sets out how and when it will be done.

·        The CMP includes all activities set out in the Ōrākei Visual Framework with provision for the establishment of a school on either Whenua Rangatira or Ōkahu Bay.  This activity is consistent with the education and play concepts set out in the Ōrākei Visual Framework however the infrastructure proposed is more permanent.  It is yet to be decided where the most appropriate location for the school is, however inclusion in this Plan is intended to provide options to support this long-standing Ngāti Whātua Ōrākei vision.

·        The Toi Whātua Strategy Kākahuria te Whare has been heavily relied on to support the Board approved principle for the CMP to look and feel uniquely Ngāti Whātua Ōrākei and that Te Reo me ōna tikanga of Ngāti Whātua Ōrākei is woven throughout the document and is a platform for Ngāti Whātua Ōrākei placenames, whakatauki and kupu.  The Toi Strategy was developed by HAUMI Ltd in collaboration with Whai Maia and provides key foundations for a Ngāti Whātua Ōrākei direction.

·        The CMP has been updated to align with the Toi Whātua Strategy.

·        Whai Maia Te Reo experts have advised that the online document has an option to switch from Te Reo Māori to English version.  The hardcopy should be formatted to enable Te Reo and English to be read alongside each other rather than having two separate hardcopy documents.  A recommendation to that effect is sought.

·        The CMP prioritises the Ōrākei Visual Framework activities as four key priorities in the following order: -

i.    Protect – the unique features of the reserves and the cultural spaces for Ngāti Whātua Ōrākei (culture focused)

ii.   Connect – people to the natural aspects of this landscape (nature focused)

iii.  Activate – spaces for communities to interact with each other (people focused)

iv.  Enhance – provides permanent infrastructure to support the above activities

·        It is intended for this CMP to be released to the public for feedback on the content for a two-month period. 

Process Matters

·        On March 2020 the Board published its notice of intention to prepare a combined management plan and sought written suggestions on matters to consider in the plan in accordance with s41 of the Reserves Act 1977.  No written suggestions were received.

·        At the 30 November 2020 Board hui, the Board confirmed the Hearing Panel for the draft Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek Recreation Reserve to comprise of two Ngāti Whātua Ōrākei members and two Auckland Council members being:

i.      Chairperson Marama Royal

ii.     Member Wyllis Maihi

iii.    Cr Linda Cooper

iv.   Member Scott Milne

·        If the Board approves the CMP for notification, management seek a delegation to work with the Chair to finalise the CMP in line with any amendments.  The CMP will then be made available for public viewing as per the Communication and Stakeholder Engagement Plan tabled at the November 2020 Board hui.

·        The key focus of the public notification period is content.

·        Management will approve the public notification and key messages in consultation with the Local Board chair and co-chairs of the reserve board as per the Board June 2021 resolution. 

·        Management will work with the Hearings Panel in preparation for the public notification and submission process in line with the approved delegation of June 2021.

·        Following notification the Hearings Panel will consider any submissions received and make recommendations for any consequential amendments it considers appropriate.

·        During the public notification process, management will work on the final design, application of tikanga and Te Reo to the final versions, legal effect of final drafting, and any other technical matters to give effect to the Board vision and intent.   The recommended changes to the draft CMP to develop the final CMP will be sought by management at the Board hui of 29 November 2021 after taking into account public feedback, technical advice and design input.   

·        The CMP will be presented to the Board for adoption at its first meeting in 2022 in its final form after giving effect to the November Board resolutions.

 


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

 

 

 

 

Pourewa Activation Projects

 

 

STATUS REPORT

 

 

10 August 2021

 

 

 


 

PROJECT NAME:

Pourewa Activation Projects

PROJECT MANAGER:

Andrew Taylor / Tom Irvine

TOTAL BUDGET:

Mara Kai: $500,000 FY 20/21

Mahi Toi: $250,000 FY 20/21

Access and Pathways: $250,000 FY 20/21

Privet to Mushrooms: $47,000

TO DATE COST:

Mara Kai: $499,794

Mahi Toi: $157,156

Access and Pathways: $249,849

Privet to Mushrooms: $34,417

AS AT DATE:

End Jun 2021

Prepared by:

Andrew Taylor / Dane Tumahai

Authorised by:

Jamie Sinclair/ Nicholas Turoa

Date:

10 August 2021

 

1            Highlights and Progress

Mara Kai:

·      Construction of mara kai beds and pathways complete.

·      Irrigation system installation complete and commissioned.

·      Watercress pond and feature rockery construction is complete.

·      Compost area, canopy and equipment storage is complete.

·      Lining of produce storeroom is complete.

·      Project completed on programme and on budget at end June 2021.

·      Health and Safety pond risk assessment complete.

 

Mahi Toi:

·      The overarching narrative, a unifying idea to establish a cohesive approach to mahi toi across Pourewa has been developed by Ngāti Whātua Ōrākei Whai Māia with whanau and hapū and with creative assistance from Haumi.  The whakapapa is derived from the interconnectedness of wellbeing (oranga), land (whenua), and our people (tangata). This whakatauki gives intention and direction to the next phase of development at Pourewa.

“Ko te toto o te tangata he kai, ko te oranga o te tangata he whenua”

While food provides the blood in our veins, our wellbeing is drawn from the land

·      Design and construction of the mara kai beds, based on the concept of the maramataka compass, is complete.

•      Design and construction of the water feature cascades is complete.

·      Work commissioned by Haumi to develop the narratives to inform future mahi toi investments.

 

 

 

Access and Pathways:

·      Pathways to and around the mara kai are complete.

·      New access fencing to Kepa road boundary is complete.

·      Works completed on programme and on budget at end June 2021.

 

Privet to Mushrooms:

·      Growing room container installed, shelving erected.

·      Clean room delivered and in place, power connected.

·      Laminar flow hood delivered and in place.

·      Growing room ventilation fan ordered and due for delivery imminently.

·      Currently we have 45 inoculated blocks colonizing on site.   That number will increase to 96 over the coming month. 

·      The blocks are primarily Pekepekekiore with a handful of Tawaka.

·      The blocks are expected to produce around 700 - 1000 grams of fresh mushrooms each. 

·      Inoculation and therefore harvesting is staged.  Harvesting will occur approximately once per fortnight, increasing once the weather warms up. 

·      Our first harvest from the first 5 blocks is expected next week (20 August).

 

1.1.1          Objectives/Deliverables Achieved

·      Projects on budget

·      Whanau engagement ongoing.

·      Mara kai construction complete.

·      Substantial kai harvests have been delivered by the Mara Kai.

 

1.1.2          Objectives/Deliverables Not Achieved

·      Scoping and commissioning of Mahi Toi was delayed and not advanced as far as anticipated last FY.

 

1.1.3           Plan Schedule for next FY

·      Planning is underway to prioritise scope of projects for delivery this FY 21/22 within the allocated funding available.

·      Project scopes and plans will be prepared for approval by NWORB prior to commencing any work for FY21/22.

·      Options for fencing of the watercress pond at the mara kai are under investigation and this work will be a priority deliverable for this FY.

 

2            Plan Changes

·      N/A


 

3            Performance

3.1.1          Overall

 

 

3.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

*

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

*Full allocated budget for the Mahi Toi was not spent last FY, due to scoping taking longer than anticipated.

 

 


 

4            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

1

Sept 2020

Whanau Communication: Prior to any work being undertaken, proposals for the garden communicated to the Ngāti Whātua Ōrākei whanau to promote understanding and support.  Dane and Wyllis have been progressing engagement with kaumātua and whanau with open days at Pourewa. 

Dane Tumahai

October 2020

October 2020

2

Sept 2020

Ground Conditions: There garden is to be constructed on the area of land that received excavated material from the nursery site construction.  This fill site may settle over time and in addition the nature of the steep slopes at Pourewa mean that gradual ongoing ground movement / creep over time is likely.  The gardens are designed and constructed so that any localised areas of settlement can be readily maintained and will not be detrimental to the gardens as a whole.

Rob Small

November 2020

November 2020

3

Sept 2020

Rock Supply: Free supply of rock from CRL Link Alliance work at Maungawhau may not be adequate to provide all that is required for the project.  Alternative sources of local volcanic rock have been sourced.

Tom Irvine

November 2020

November 2020

R4

Oct 2020

Shallow Pond: Potential risk of drowning in the shallow watercress pond proposed to be built on the edge of the mara kai. Although previously considered that fencing was not required, this has now been reviewed and fencing is to be installed.  Temporary fencing has been erected and options are being investigated for a permanent solution in keeping with the design of the mara.  This will be a priority item for this FY. 

Dane Tumahai

 

.

 

 


 

5            Cost and Revenue

 

Planned to Date

Actual to Date

Estimate at Completion

Actual at Completion

Mara Kai

$500,000

$491,728

$499,794

$499,794

Pathways

$250,000

$249,849

$249,849

$249,849

Mahi Toi

$250,000

$157,156

$157,156

$157,156

Privet to Mushrooms

$47,000

$47,047

$47,047

$47,047

 

 

6            Project Milestones

Milestone

Completion Date

Status

Māra Kai

 

 

Approve Project Plan – approval to proceed

End September 2020

complete

Commence construction plant beds

October 2020

complete

Plant first vegetable plants

October 2020

complete

Complete first phase construction

March 2021

complete

 

 

 

Pathways

 

 

Approve Project Plan – approval to proceed

October 2020

complete

Commence construction Māra Kai pathways

October 2020

complete

Complete construction Māra Kai pathways

December 2020

complete

Confirm Design Māra Rongoā pathways

December 2020

complete

Complete pathway to Kepa Road

June 2021

complete

Complete new fence to Kepa Road boundary

June 2021

complete

 


 

7            Original Budget

Mara Kai

 

A

Drainage

22,000

 

B

Planting beds

225,000

 

C

Irrigation

60,000

 

D

Composting

70,000

 

E

Storage & Accom

30,000

 

F

Fencing

15,000

 

G

Services

28,000

 

H

Equipment

25,000

 

I

Professional – Survey, management, etc.

25,000

 

 

TOTAL

500,000

Mahi Toi

 

A

Professional Design and Advice to develop narratives

$50,000

 

B

Procurement and installation of mahi toi

$200,000

 

 

TOTAL

250,000

Pathways and Access

 

A

Māra Kai pathways

100,000

 

B

Māra Rongoā pathways

120,000

 

C

Professional – Design, Survey, management, etc.

30,000

 

 

TOTAL

250,000

 


 

8            Recent site images

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

 

 

 

 

Whenua Rangatira Takaparawhau Path

 

PROJECT STATUS REPORT

 

 

10 August 2021

 

 

 


PROJECT NAME:

Takaparawhau Pathway Project

PROJECT MANAGER:

Dane Tumahai (Whai Maia)

TOTAL BUDGET:

$100,000

TO DATE COST:

$100,000

AS AT DATE:

10 August 2021

Prepared by:

Dane Tumahai

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

10 August 2021

 

1            Highlights and Progress

·      This project provides access for public from Kupe Street adjacent to Whai Maia offices to Hapimana street adjacent to the Michael Joseph Savage Memorial.

·      The pathway is being actively accessed by whanau and community (particularly dog walkers).

·    KB construction recommendations for the maintenance of the compacted metal pathway are:

- Edging the pathway every 6 weeks and more frequent as required in Spring especially. Weed whacking is not recommended as the string can whip the metal lose quite easily.

- Twice yearly re-rolling the metal path with metal being topped up if required.

 

2            Objectives/Deliverables Achieved

·    Completed on time and on budget.

Objectives/Deliverables Not Achieved

·      N/A

3            Plan Schedule for Next 1-2 Months

·      Pricing and plan to be received for annual path maintenance (OPEX).

 

4            Plan Changes

·      N/A CAPEX project completed

 

5            Performance

5.1.1       Overall

 

5.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

6            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

I1

21/7

Weed maintenance required on 6 weekly cycle

DT

30/8

 

I2

21/7

Loose metal run off onto the whenua can affect the mowers used in this area

DT

30/8

 

 

7            Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$100,000 CAPEX

$100,000

$100,000

 

8            Timelines

Finalise costings and maintenance schedule

30 August

First edging of pathway

30 August

 

 

 

 

 

 

 

9            Recent site images

 

  

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

 

 

 

 

Urupā

 

 

PROJECT STATUS REPORT

 

 

16 August 2021

 

 

 


 

PROJECT NAME:

Urupā

PROJECT MANAGER:

Monique Pihema (Ngāti Whātua Ōrākei)

TOTAL BUDGET:

$50k

TO DATE COST:

$40,073.20

AS AT DATE:

August 2021

Prepared by:

Jamie Sinclair

Authorised by:

Nicholas Turoa

Date:

16 August 2021

 

1            Highlights and Progress

·      All of the new boreholes for geotechnical information have been successfully completed.

·      Landers will review the data collected and compile the results into a report along with the previous test results into a consolidated report of the ground conditions at all the potential urupā sites.

·      Groundwater monitoring wells at three of the five sites have been installed.

·      The 12 month data collection for three of the five sites has begun.

2            Objectives/Deliverables Achieved

·      Groundwater monitoring wells installed

3            Objectives/Deliverables Not Achieved

·      Conceptualise urupā site – work is in progress

·      Stakeholder engagement – age specific Urupā whānau hui

4            Plan Schedule for Next 2 Months

·      Groundwater monitoring wells installed at the remaining two sites

·      Stakeholder engagement – age specific Urupā Whānau Hui

5            Plan Changes

·      N/A

6            Performance

6.1.1          Overall

 

 

6.1.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

7            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

April-20

Stakeholder/community interest and potential opposition could slow down the project.

JS

 

 

R02

April-20

Regulatory/legal considerations associated with developing an Urupa on Reserve land.

JS

 

 

R03

October-20

Geotech physical testing at Pourewa requires resource consent due to historical heritage overlay of the area and could slow down the project.

LD

 

 

R04

October-20

Competing Taumata interests could slow down the progress with increasing stakeholder and whānau engagement and development of a Ngāti Whātua Ōrākei whānau long term urupā plan. Due to the sensitivity of the project, the Taumata Kaumātua request patience to ensure we find the right solution for future generations.

LD

 

 

R05

April-21

Stakeholder engagement process with age specific groups could slow down the project. Due to sensitivity of the project, the Taumata Kaumātua request patience.

JS

 

 

R06

April-21

Legal process timeline cannot be determind and may take longer than 2 years.

JS

 

 

 

8            Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$20k

$40,073.20k

$50k

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

16 August 2021

 

 

Financial Update as at 30 June 2021

File No.: CP2021/12015

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance for the year ended 30 June 2021, and to ask the reserve board to approve the budget allocation for the year ending 30 June 2022. 

Whakarāpopototanga matua

Executive summary

2.       Net operating expenditure for the year ended 30 June 2021 was $311k less than budget, mainly due to delays in completing the management plan ($102k) and unallocated carry forwards from prior years ($164k). 

3.       Capital expenditure for the year ended 30 June 2021 was $26k more than budget, mainly due to expenditure relating to a temporary access road to the Marae, completion of the Atkin Ave stream naturalisation project and other minor expenditure.  

4.       The operating underspend of $311k has been carried forward to the next financial year (2021/22).  

5.       The overall budget for 2021/22 was set as part of the LTP 2021-2031 and approved by the reserve board on November 30 2020. The reserves board is asked to approve the allocation of this budget, which will be used as the basis for 2021/22 financial reports. 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as of 30 June 2021. 

b)      approve the allocation of the 2021/22 budget.  

 

Financial update  

6.       An overview of the operational and capital expenditure for the financial year ended 30 June 2021 is included in table 1 below. 

7.       The proposed allocation of the 2021/22 budget is in table 2.   The overall budget is as approved through the LTP with the addition of the $311k operating carry forward from 2020/21.  

 

 

 

 

 

 

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Peter Jefferies - Financial Advisor, Auckland Council   

Authoriser

Dominic Wilson – Head of Co-governance, Auckland Council