Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in The Gallery, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau and via Skype for Business on Tuesday, 17 August 2021 at 5.07pm.

 

Either a recording or written summary of this meeting will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Ross Robertson, QSO, JP

 

 

ABSENT

 

 

Swanie Nelson

 

 

 

ALSO PRESENT

 

 

Councillor Alf Filipaina from 5.10pm to 5.30pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

17 August 2021

 

 

 

1          Welcome

 

Chair Apulu Reece Autagavaia led the meeting in karakia.

 

2          Apologies

 

Resolution number OP/2021/109

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from member Nelson for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2021/110

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 June 2021, as true and correct

b)        confirm the extraordinary minutes of its meeting, held on Tuesday, 29 June 2021, as true and correct

c)         confirm the extraordinary minutes of its meeting, held on Tuesday, 27 July 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Auckland Kindergarten Association – Tamariki Puawai a Tāmaki

 

This item was withdrawn.

 

8.2

Deputation - East Tamaki Rugby Football Club

 

This item was withdrawn.

 

8.3

Deputation - Niue Community Trust

 

This item was withdrawn.

 

 

9          Public Forum

 

9.1

Public Forum - Warwick Wright

 

This item was withdrawn.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Note:   With the agreement of the meeting item 12 – Board Members’ Report was taken before   item 11 – Governing Body Member update.

 

 

12

Board Members' Report

 

Resolution number OP/2021/111

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     17 August 2021: Ōtara-Papatoetoe Local Board – Item 12 Board Members' Report - Dr Ofa Dewes  – report.

b     17 August 2021: Ōtara-Papatoetoe Local Board – Item 12 Board Members' Report - Dr Ofa Dewes  – LGNZ conference report.

 

 

11

Governing Body Member Update

 

Resolution number OP/2021/112

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Manukau Ward Councillor Alf Filipaina.

CARRIED

 

 

13

Chairperson's Announcements

 

Resolution number OP/2021/113

MOVED by Deputy Chairperson D Trenberth, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

14

Auckland Transport - Ōtara-Papatoetoe Local Board: Mangere East & Manukau Cycling Single Stage Business Case (SSBC) - Community Partner Working Group Engagement Approach

 

Resolution number OP/2021/114

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      support the proposed Communications and Engagement approach and the formation of the Community Partner Working Group

b)      delegate member Nelson and Deputy Chair Trenberth as alternate to be the representatives on the proposed Community Partner Working Group

c)      request Auckland Transport to provide the Terms of Reference (para 31) at the earliest to member Nelson and Deputy Chair Trenberth

d)      request that principles and the approach adopted in the overarching Joint CCO Engagement Plan 2021-2022, (Item 21 of this agenda) will be reflected in this project, Mangere East & Manukau Cycling Single Stage Business Case.

CARRIED

 

 

15

Approval for a new private road name at 10, 12, and 14 Trimmer Terrace, Papatoetoe.

 

Resolution number OP/2021/115

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Leuluai Lane (applicant’s preferred name) for the new private road created by way of subdivision at 10, 12, and 14 Trimmer Terrace, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60369888 and SUB60369900).

CARRIED

 

 

16

Endorsement of Te Whakaoranga o te Puhinui: Puhinui Regeneration Strategy and associated Charter (collaboration agreement)

 

Resolution number OP/2021/116

MOVED by Member L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse Te Whakaoranga o te Puhinui (The Puhinui Regeneration Strategy) as shown in Attachment A for implementation

b)      ratify Te Whakaoranga o te Puhinui Charter (Te Puhinui Regeneration Charter) as shown in Attachment B to the agenda report

c)      delegate authority to the chair of the Ōtara Papatoetoe Local Board to sign Te Whakaoranga o te Puhinui Charter (Te Puhinui Regeneration Charter) on behalf of the board.

 

CARRIED

 

 

17

Transform Manukau: Public Arts Strategy Selection Panel Process

 

Resolution number OP/2021/117

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      appoint Chair Apulu Reece Autagavaia as the representative and member Fuli as the alternate to the Transform Manukau Public Art Strategy selection panel to be convened on 1st September 2021 at 82 Wyndham Street, Auckland (Eke Panuku offices).

 

CARRIED

 

 

18

Classification of reserve at 20 Newbury Street, Otara

 

Resolution number OP/2021/118

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         agree pursuant to standing order 1.10.4 to revoke the following part resolution of the Ōtara-Papatoetoe Local Board, adopted at its meeting held on 18 August 2020, OP/2020/113a) on the basis that it contains a technical error:

a)  support the classification of Lot 54 DP55184 as a reserve

b)         approve public notification of the proposed classification of:

i)          Lot 54 Deposited Plan 55184 contained in Record of Title NA35A/1455, as local purpose (community facility) reserve; and

ii)         Lot 55 Deposited Plan 60001 contained in Record of Title NA21A/575, as local purpose (community facility) reserve

pursuant to Section 16(1) of the Reserves Act 1977.

 

CARRIED

 

 

19

Amendment to the Community Facilities work programme 2021-2024

 

Resolution number OP/2021/119

MOVED by Member A Choudhary, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the amendments to its adopted Community Facilities work programme 2021–2024 as per attachment A (Resolution OP/2021/90), specifically:

i)    reallocation of $250,000 of ABS: Capex – Local Renewal budget, within financial year 2021/2022, from Allan Brewster Leisure Centre - renew roof and gutters (Project ID 30232) to the Ōtara Town Centre – renew fish canopy (Project ID 20187) project

ii)   inclusion of Papatoetoe Recreation Reserve - replace hockey turf and upgrade facilities (Project ID 26814) in the Risk Adjusted Programme (RAP) to enable an invasive investigation and detailed design stage to commence in the financial year 2021/2022.

 

CARRIED

 

 

20

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Resolution number OP/2021/120

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation

b)        note the board intends to provide views to the Governing Body after the public consultation based on the community’s response to the draft bylaw.  

CARRIED

 

 

21

Joint CCO Engagement Plan 2021-2022

 

Resolution number OP/2021/121

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the Joint Engagement Plan 2021-2022 in Attachment A as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare

b)      note that the Joint Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter

c)         request staff to consider how best the local board can receive information and updates on matters of escalated complaints, issues and deaths and or serious injuries in the local area and report this back to the board

d)        authorise the chair of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

 

CARRIED

 

 

22

Urgent Decision - request to allocate up to $10,000 from the local community grants budget towards the Auckland Council's Mayoral Relief Fund to support victims of the tornado that occured in Papatoetoe on 19 June 2021

 

Resolution number OP/2021/122

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the urgent decision made on 29 July to allocate up to $10,000 from the board’s local community grants workline #389 (Financial year 2021/2022) of locally driven initiatives budget to the Mayoral Relief Fund to support residents affected by the tornado that occurred in Papatoetoe on 19 June 2021 as outlined in Attachment A.

CARRIED

 

 

23

Local board resolution responses and information report

 

Resolution number OP/2021/123

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the feedback on He Tūāpapa ki te Ora, Infrastructure for a better future, Aotearoa New Zealand Infrastructure Strategy, provided as Attachment A

b)      note the feedback on the Discussion Document on the Government Policy Statement on Housing and Urban Development, provided as Attachment B.

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number OP/2021/124

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

25

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2021/125

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         note the Ōtara-Papatoetoe Local Board workshop records for: 1 June, 8 June, 22 June, 29 June, 6 July and 27 July 2021.

CARRIED

 

 

26

Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for March to June 2021

 

Resolution number OP/2021/126

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for March to June 2021

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

CARRIED

 


 

 

Public Excluded

Resolution number OP/2021/127

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

 

That the Ōtara-Papatoetoe Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

27      Local Board Annual Report 2020/2021 - Attachment a - Draft 2020/2021 Ōtara-Papatoetoe Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains t detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

5.55 pm           The public was excluded.

 

Resolutions and tabled documents in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

5.57pm            The public was readmitted.


 

 

27

Local Board Annual Report 2020/2021

 

A copy of the draft 2020/2021 Ōtara-Papatoetoe Local Board Annual Report was tabled in the closed meeting.  A copy is attached to the confidential minutes.

 

 

Resolution number OP/2021/128

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the draft 2020/2021 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A tabled at the meeting

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021

c)      note that the draft 2020/2021 Ōtara-Papatoetoe Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

CARRIED

 

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

6.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed with a karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................