I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 August 2021

10.00am

Local Board Office
560 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor

 

13 August 2021

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

19 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Local Board Annual Report 2020/2021                                                                        7

12        Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021                                                                                                                      11

13        Proposal to make a new Freedom Camping in Vehicles Bylaw                             51

14        Joint CCO Engagement Plan 2021-2022                                                                 161

15        Local board feedback on the resource management system reform: Natural and Built Environment Bill exposure draft                                                                     181

16        Seeking local board views on changes to Māori ward and Māori constituency processes                                                                                                                   187

17        Albert-Eden-Puketāpapa Ward Councillors' Updates                                           227

18        Chairperson's Report                                                                                                229

19        Board Member Reports                                                                                             235

20        Governance Forward Work Programme Calendar                                                253

21        Record of Puketāpapa Local Board Workshop Notes                                          263

22        Consideration of Extraordinary Items

PUBLIC EXCLUDED

23        Procedural Motion to Exclude the Public                                                               273

11        Local Board Annual Report 2020/2021

a.      Draft Puketāpapa Local Board Annual Report (2020/2021)                         273

12        Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021

b.      Financial Performance Report 2020/2021 March - June 2021                     273

C1       CONFIDENTIAL: Land Exchange at Three Kings                                                  273


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 July 2021 as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Puketāpapa Local Board

19 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11558

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Puketāpapa Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      adopt the draft 2020/2021 Puketāpapa Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Puketāpapa Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Puketāpapa Local Board Annual Report (2020/2021) - Confidential

 

      

Ngā kaihaina

Signatories

Author

Sugenthy Thomson – Lead Financial Advisor

Authorisers

Mark Purdie – Manager Local Board Financial Advisors

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021

File No.: CP2021/12044

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Puketāpapa Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Puketāpapa Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year. There are two attachments to this report:

·        Attachment A: Work Programme Report 2020/2021 Mar - Jun 2021

·        Attachment B: Financial Performance Report 2020/2021 Mar - Jun 2021

3.       86 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 6 activities were undelivered, cancelled, put on hold or deferred and 12 multi-year projects/activities have not progressed as expected during 2020/2021.

4.       Key activity achievements from the 2020/2021 work programme include:

·        ID 1629 - Waikōwhai Community Pest Plant control buffer - this project continued to receive strong interest from residents in the buffer zones. By March 2021 pest plants on 22 large and heavily infested properties was completely controlled. The majority of these properties were situated on Cape Horn Road, a street surrounded by Significant Ecological Areas, with a few properties completed on Belfast Street. For the next financial year more funding will be provided through the natural environment targeted rate and from the local board, allowing this service to continue for those residents who have shown interest.

·        ID 1638 - Home Energy Advice Puketāpapa - Over the financial year more than 250 homes were door knocked and 69 households have had a follow up phone call. A total of 53 households have changed their behaviour resulting in a saving of $18,000 per year on energy bills and around 8,000 kilograms of carbon dioxide. There will be several follow up visits over July and August 2021 to support households with practical interventions, including some curtain installations.

·        ID 3102 - Keith Hay Park (South) play space – this playground was renewed and opened in June 2021

5.       Key activities not delivered / not progressed as expected include:

·        ID 990 Social Inclusion and Neighbourhood Connections in new housing areas ($5,000) - All activity carried out during FY20/21 was funded by the FY19/20 budget for this activity subsequently the $5k, allocated to implement findings from the final Social Cohesion report in the 20/21 budget was unspent. Work is progressing with the Connected Communities department and Kāinga Ora confirming their shared work around social cohesion activity in Waikōwhaii and South Roskill. Staff have also had meetings regarding the Haere Mai and Welcome project in Glen Eden and the funding from Foundation North to scale out that project to the Puketāpapa Local Board area.

·        ID 2345 Te Kete Rukuruku, tranche one ($26,000) – there is a delay with this project due to mana whenua engagement. However additional historical research has been completed and discussions continue with iwi about adoption of some names. There is a budget underspend which is signalled as a carry forward to complete tranche one in 2021/2022.

6.       Qualifying budgets of unfinished activities will be carried forward into 2020/2021 work programmes.

7.       The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

 

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July 2020. The Puketāpapa Local Board approved 2020/2021 work programmes for the following operating departments at their August 2020 business meeting:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Local Economic Development;

·        Plans and Places;

·        The Western Initiative

·        ATEED (Auckland Unlimited)

9.       As the work programmes were adopted two months later than normal due to the effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

10.     Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

11.     The graph below shows how the work programme activities meet the Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

 

 

 

 

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

 

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

 

 

 

 

Key activity achievements from the 2020/2021 work programme

14.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

·        ID 1629 - Waikōwhai Community Pest Plant control buffer - this project continued to receive strong interest from residents in the buffer zones. By March 2021 pest plants on 22 large and heavily infested properties was completely controlled. The majority of these properties were situated on Cape Horn Road, a street surrounded by Significant Ecological Areas, with a few properties completed on Belfast Street. For the next financial year more funding will be provided through the natural environment targeted rate and from the local board, allowing this service to continue for those residents who have shown interest.

·        ID 1638 - Home Energy Advice Puketāpapa - Over the financial year more than 250 homes were door knocked and 69 households have had a follow up phone call. A total of 53 households have changed their behaviour resulting in a saving of $18,000 per year on energy bills and around 8,000 kilograms of carbon dioxide. There will be several follow up visits over July and August 2021 to support households with practical interventions, including some curtain installations.

·        ID 3102 - Keith Hay Park (South) play space – this playground was renewed and opened in June 2021

Overview of work programme performance

Arts, Community and Events work programme

15.     In the Arts, Community and Events work programme, there are 24 activities that were completed by the end of the year or will be by end of June 2021 (green), activity that is in progress but are delayed (amber), 1 activity that is significantly delayed, on hold or not delivered (red). Activities with significant impact are discussed below:

·        ID 990 Social Inclusion and Neighbourhood Connections in new housing areas ($5,000) - Since last trimester, no further activity has been carried out other than information sharing between the contractor and staff. All activity carried out during FY20/21 was funded by the FY19/20 budget for this activity. The $5k, allocated to implement findings from the final Social Cohesion report in the FY20/21 budget was unspent.

Table 1: Arts, Community and Events activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Social Inclusion and Neighbourhood Connections in new housing areas

Red

Not delivered

 See above

Network development and social inclusion

Amber

Not delivered

Stakeholder feedback, including two community consultations and additional testing have been considered to make final improvements to the website, therefore the website will be launched and promoted in Q1 of FY22.

 

Parks, Sport and Recreation work programme

16.     In the Parks, Sport and Recreation work programme, there are 7 activities that were completed by the end of the year or will be by end of June 2021 (green), 1 activity that is in progress but are delayed (amber), 2 activities that were significantly delayed, on hold or not delivered (red) and 1 activity that had been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

·        ID 2253 Open Space service provision ($34, 540) – there are five projects in this budget line and four are delivered. A fourth, the Wairaki Catchment Plan, has been deferred to FY22, so the department identified this budget as RAG red.

·        ID Te Kete Rukuruku, tranche one ($26,000) – there is a delay with this project due to mana whenua engagement. However additional historical research has been completed and discussions continue with iwi about adoption of some names. There is a budget underspend which is signalled as a carry forward to complete tranche one in 2021/2022.

Table 2: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Open space service provision

Red

In progress

 See above

Te Kete Rukuruku, tranche one

Red

In progress

 See above

Play provision gap analysis

 

Amber

In progress

Final draft document workshopped with the local board in April 2021. The document is on the agenda for the July 2021 Puketapapa Local Board Business Meeting.

 

Libraries work programme

17.     In the Libraries work programme, there are 9 activities that were completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 0 activities that have been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Community Facilities: Build Maintain Renew work programme

18.     In the Community Facilities: Build Maintain Renew work programme, there are 32 activities that were completed by the end of the year or will be by end of June 2021 (green), 10 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 1 activity that has been cancelled and deferred in in the period March to June 2021 (grey).  Activities with significant impact are discussed below:

Table 5: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

2415 Belfast Reserve renew structures

Amber

On hold

$0 budget this FY

2559 Waikowhai Res – renew play space

Amber

On hold

$0 budget this FY

2678 Harold Long & Fearon Park stage 3

Amber

On hold

$0 budget this FY

2768 Waikowhai walkways – priority routes

Amber

On hold

$0 budget this FY

2965 Renew park play spaces

Amber

On hold

$0 budget this FY

3099 Drinking fountains, toilets and shade structure

Amber

On hold

$0 budget this FY

3100 Cameron pool investigation

Amber

In progress

Rescheduled to accommodate maintenance work

3104 Mt Roskill War Memorial Park concept plan (implementation)

Amber

On hold

$0 budget this FY

3225 Pump house Three Kings renewal

Amber

In progress

Awaiting results of seismic assessment

3324 Lynfield Recreation centre refurbishment

Amber

In progress

Pricing for the next package of works is under review.

 

Community Leases work programme

19.     In the Community Leases work programme, there are 2 activities that were completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 1 activity that has been cancelled and deferred in the period March to June 2021 (grey).  Activities with significant impact are discussed below:

Infrastructure and Environment Services work programme

20.     In the Infrastructure and Environment Services work programme, there are 8 activities that were completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 0 activities that have been cancelled and deferred in the period March to June 2021 (grey). 

Plans and Places work programme

21.     In the Plans and Places work programme, there is 1 activity that was completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 0 activities that have been cancelled and deferred in the period March to June 2021 (grey).  Activities with significant impact are discussed below:

Auckland Unlimited work programme

22.     In the Auckland Unlimited work programme, there are 2 activities that were completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 0 activities that have been cancelled and deferred in the period March to June 2021 (grey). Activities with significant impact are discussed below:

The Western Initiative work programme

23.     In The Southern Initiative / The Western Initiative work programme, there is 1 activity that was completed by the end of the year or will be by end of June 2021 (green), 0 activities that are in progress but are delayed (amber), 0 activities that are significantly delayed, on hold or not delivered (red) and 0 activities that have been cancelled and deferred in in the period March to June 2021 (grey). Activities with significant impact are discussed below:

Deferred activities

24.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward . These will be added to the work programme to be delivered in 2021/2022.

 

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     This report informs the Puketāpapa Local Board of the performance for the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The list below, outlines the activities in the 2020/2021 work programme that contributed towards the delivery of Māori outcomes.

·        Bremner Avenue Te Auaunga restoration project and Keith Hay Park plant maintenance - The restoration work supported through these budgets helped increase the mauri of streams in the Puketāpapa Local Board area.

·        Home Energy Advice - This project does not specifically target the housing needs of Māori communities, however census data shows that Māori are more likely to live in rental housing. The home energy advice project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.

·        Manukau Harbour Forum - Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support in the 2020/2021 financial year

·        Puketāpapa Urban Forest (Ngahere) Strategy - Delivering the planting plan identified as part of the growing phase of strategy will contribute to local forest cover. 2021/2022 annual planting plans presented to the local board for feedback in June 2021. Trees will be planted at the agreed locations in the 2022 planting season.

·        Puketāpapa- native forest restoration and ecological restoration programme  - Ecological program top-ups to target particular areas across the local board, including intensive ecological improvement, community education funding, and control pest weeds.

·        Te Kete Rukuruku - Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori. Work is progressing slowly on this project but additional historical research has been completed and discussions continue with iwi about adoption of some names.

·        Te Auaunga Awa placemaking - Tohu implementation - The local board has worked with mana whenua to develop a vision and restoration strategy for the upper catchment of Te Auaunga / Oakley Creek. A project is underway to deliver a number of those placemaking outcomes, which include wayfinding and interpretive signage, trail markers, storytelling and Tohu implementation at significant sites along Te Auaunga/Oakley Creek. The next step is to confirm priorities of work with the local board.

·        Manu Aute Kite Day - Matariki Manu Aute Kite Day was held on Saturday 26 June at Mt Roskill Pukewīwī to celebrate the festival of Matariki.

·        Māori Responsiveness Puketāpapa - The board continues to progress relationship with mana whenua through strategic and governance projects such as the Integrated Area Plan and the Healthy Puktāpapa Action Plan. Staff continue to work on establishing and growing mataawaka relationship and identify local Maori organisations and providers to work with to develop and deliver responsive programmes.

·        Libraries programmes, such as Whakatipu i te reo Māori programme which aim to grow the Māori language, celebrate te ao Māori and strengthen responsiveness to Māori were delivered.

Ngā ritenga ā-pūtea

Financial implications

29.     This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

30.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX).  As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to this report is excluded from the public. 

31.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

33.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2020.

34.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.

 

 

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work Programme Report 2020/2021 March - June 2021

21

b

Financial Performance Report 2020/2021 March - June 2021 - Confidential

 

     

Ngā kaihaina

Signatories

Authors

Mary Hay – Senior Local Board Advisor

Sugenthy Thomson – Lead Financial Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator



Puketāpapa Local Board

19 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/11643

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·     excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·     manages freedom camping only on land held under the Local Government Act 2002

·     seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes no designated prohibited areas and one designated restricted area located in the Puketāpapa Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·     it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·     the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·     each area’s location can be clearly shown on a map and/or described

·     the prohibitions and restrictions in each area are necessary to:

-     protect the area (for example because it is environmentally or culturally sensitive)

-     protect the health and safety of the people who may visit the area

-     protect access to the area (for other users)

·     the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·     only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·     includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·     relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·     aligns with the Freedom Camping Act 2011

·     helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·     forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·     issues associated with homelessness (people living in a vehicle involuntarily)

·     areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·     only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·     uses a format and wording that are easy to read, understand and comply with

·     is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·     does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·     enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·     use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·     purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·     signage at all prohibited and restricted areas and at other areas as needed

·     camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial over the 2021-2022 summer period. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes no designated prohibited areas and one designated restricted area located in the Puketāpapa Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·     wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·     kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·     the ability to add further sites of significance to the bylaw as these are designated

·     provision for temporary bans on freedom camping, e.g. in areas under a rahui

·     a compassionate approach to people experiencing homelessness

·     provision of sufficient dump stations to avoid environmental pollution

·     clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

 

 

 

 

70.     The other key risks and possible mitigations are summarised in the table below.

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021

61

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

Joint CCO Engagement Plan 2021-2022

File No.: CP2021/09799

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the local board to adopt its Joint Council-Controlled Organisations (CCO) Engagement Plan 2021-2022.

Whakarāpopototanga matua

Executive summary

2.       The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3.       Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

4.       A template for the joint engagement plan has been developed in conjunction with local board members and CCO staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5.       Workshops have been held at all 21 local boards with CCO staff.  Local boards have provided their views on CCO delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6.       These discussions have formed the basis of the Joint Engagement Plan 2021-2022 that is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      adopt the Joint Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare

b)      note that the Joint Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter.

c)      authorise the chair of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

Horopaki

Context

7.       In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (GB/2019/127).

8.       These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review Findings

9.       The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020. 

10.     The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (GB/2020/89). 

11.     Local boards provided input to the CCO Review by:

·   participating in the CCO Review process

·   providing feedback on the final report to the Governing Body in August 2020.

12.     The 64 recommendations were divided up into categories of work:

·   those to be implemented by the council’s chief executive

·   those the council’s chief executive would work with CCO chief executive(s) to implement

·   those that the Panuku Development Auckland board would consider and report back on

·   those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53. 

13.     Recommendation 34 was that CCOs and local boards reset how they engage with one another, by means of: 

a)    a workshop to develop a more meaningful way for CCOs and local boards to work together 

b)    the preparation of joint CCO engagement plans for each local board

c)    more initiative by local boards in integrating their own planning with CCO planning

d)    liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e)    the preparation of joint CCO six-monthly reports for each local board

f)     the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14.     This report focusses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a joint CCO engagement plan template

15.     Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs, and were generic across all 21 local boards.

16.     Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

17.     A template for the joint engagement plan has been developed iteratively over the last six months, with input from Auckland Council, Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare staff.

18.     The template includes:

·   CCO responsibilities

·   local board commitments

·   local board plan outcomes and objectives

·   names of local board members and staff from the CCOs and local board services

·   leads and/or delegations in place

·   an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

·   work programme tables for each CCO.

19.     The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20.     Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21.     While directly addressing recommendation 34(a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

·   documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

·   gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a “no surprises” environment

·   the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22.     This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23.     It will be used for the 2021 financial year, with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together 

24.     In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25.     Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26.     These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27.     The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28.     The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for this local board as Attachment A.

29.     This plan represents a point in time, and will be subject to change over the course of the year. It is a “live document” that will be updated when needed. Major changes to the CCO work programme, or to the agreed level of local board and public engagement, will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30.     Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan, and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate.

32.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34.     These plans will be shared with the integration teams that implement local board work programmes, and will give council staff greater visibility of CCO work programmes.

35.     To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas, by signalling those issues and projects which are of most significance within their communtiies.

37.     Local boards provided input to the CCO Review by:

·   participating in the CCO Review process

·   providing feedback on the final report to the Governing Body in August 2020.

38.     Local boards have been kept up to date on the development of the engagement plan template via:

·   input and feedback at December 2020 Chairs’ Forum

·   update at May 2021 Chairs’ Forum

·   a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Adopting the Joint Engagement Plan 2021-2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41.     The adoption of the Joint Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43.     With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44.     CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board, and well documented.

45.     Minor changes will be noted within the live document and shared with the local board each quarter.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

CCO Engagement Plan 2021 - 2022

167

     

Ngā kaihaina

Signatories

Author

Kat Ashmead – Senior Advisor Operations and Planning, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator



Puketāpapa Local Board

19 August 2021

 

 

Local board feedback on the resource management system reform: Natural and Built Environment Bill exposure draft

File No.: CP2021/10934

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the board’s formal feedback on the Ministry for the Environment’s Natural and Built Environment Bill exposure draft.

Whakarāpopototanga matua

Executive summary

2.       As part of the government’s comprehensive reform of the Resource Management Act, the Ministry for the Environment released key aspects of the proposed Natural and Built Environments Bill in an exposure draft which will form the basis of a select committee inquiry.

3.       Submissions on the inquiry close on 4 August 2021. A copy of the paper can be found here: environment.govt.nz/publications/natural-and-built-environments-bill-parliamentary-paper-on-the-exposure-draft/

4.       Local boards were invited to provide feedback to be incorporated and appended to the Auckland Council submission by 26 July 2021. At their business meeting on 15 July 2021, the board delegated the authority to provide feedback on the exposure draft by 26 July 2021 to Member Kumar (PKTPP/2021/136).

5.       The board’s feedback was provided to Auckland Council subject matter experts prior to the deadline to be incorporated and appended to the final Auckland Council submission. A copy of the board’s feedback is included as an attachment to this report (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      note the board’s formal feedback on the Ministry for the Environment’s Natural and Built Environment Bill exposure draft (Attachment A) as authorised by delegation to Member Kumar on 15 July 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board feedback on the Natural and Built Environment Bill exposure draft

183

     

Ngā kaihaina

Signatories

Author

Samantha Tan Rodrigo - Local Board Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

Seeking local board views on changes to Māori ward and Māori constituency processes

File No.: CP2021/11907

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide formal input from the local board into Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes.

Whakarāpopototanga matua

Executive summary

Te take mō te pūrongo

Purpose of the report

2.       To seek formal input from the local board into Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes.

Whakarāpopototanga matua

Executive summary

Context

1.       In 2020 the Government began a two-stage process to align Māori ward and general ward processes more closely.

2.       The first stage of the changes was completed on 1 March 2021 with the enactment of the Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021. These changes were to:

·        remove all mechanisms from the Local Electoral Act 2001 for binding polls to be held on the establishment of Māori wards

·        provide councils (other than Auckland, which has its own legislation) with a fresh opportunity to make decisions on Māori wards in time for the 2022 local elections.

3.       The second stage of changes is intended by the Minister to provide an enduring process for councils to consider setting up Māori wards, by bringing even closer together the Māori wards process and general wards process.

Consultation timeframes

4.       The Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes is open for public submission with a closing date of 27 August.

5.       Auckland Council will be submitting on the consultation and local board views provided by 25 August will be appended to the Auckland Council submission.

Summary of the consultation

6.       This consultation is not about whether councils should have Māori wards, whether there should be binding polls on Māori wards, or whether there are other ways to improve Māori participation in local government.

7.       The Government has already agreed that establishing a Māori ward is a decision for councils to make. The Government now wants to improve how these decisions are made.

8.       The Government has identified six key differences between the Māori wards and general wards process that are the focus of their consultation. Those differences are:

·        The requirements for councils to consider ward systems

·        The timing of decisions

·        Opportunities for public input

·        Decision-making rights and the role of the Local Government Commission

·        How and when wards can be discontinued

·        The types of polls that councils can hold.

9.       This is a consultation with the public by the Minister and it precedes the drafting of the bill. There is also an opportunity to have a full submission on the draft bill when it is at the select committee stage.

10.     Further information and summary documents on the consultation on changes to Māori ward and Māori constituency processes can be found here: https://www.dia.govt.nz/maori-wards

11.     For the te reo Māori version of the consultation document, see attachment A.

12.     For the English version of the consultation document, see attachment B.

13.     A feedback template has been provided as attachment C to support your board with providing the most relevant information on this topic.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      provide input into Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes as per the attached template.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te reo Māori version of the consultation document

189

b

English version of the consultation document

207

c

Feedback Template - Māori Wards

225

     

Ngā kaihaina

Signatories

Author

Samantha Tan Rodrigo - Local Board Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

 

XXXX Local Board Input to Auckland Council Submission on changes to Māori ward and constituency processes

 

[date]

 

Relevance to the XXXX Local Board

Set out local board specific context – delete if unnecessary

 

Topic

Local board feedback

1a Should councils be required to consider Māori wards?

            Yes, every council (the same as general wards)

            OR

            Yes, but only councils that already have Māori wards

            OR

            Yes, but only councils that don’t already have Māori wards

OR

No (the same as the current law)

1b If yes, how often should councils be required to consider Māori wards?

            Every six years (the same as general wards)

OR

Another frequency (please state)

1c Do you have any other comments about this issue?

 

2a Should Māori ward decision-making continue to take place in two stages?

Yes (the same as the current law)

            OR

No – one stage (the same as general wards)

2b How should the time between 23 November and 1 March be filled?

More time for councils to decide about Māori wards

            OR

More time for councils to decide about general wards

            OR

No changes (the same as the current law)

2c Do you have any other comments about this issue?

 

3a Should councils be required to engage with their community when considering Māori wards?

Yes (the same as general wards)

            OR

No, but they must have regard for iwi/hapū/whanau perspectives

            OR

No (the same as the current law) B) If yes, what type of engagement is best

3b If yes, what type of engagement is best?

 

Iwi/hapū dialogue

OR

Targeted consultation with people of Māori decent or on the Māori electoral roll

            OR

Wider public consultation with the whole community

            OR

Council to decide on a case-by-case basis

3c Do you have any other comments about this issue?

 

4a What role should the Local Government Commission have in relation to Māori wards?

People can appeal a council’s decision to create / not to create Māori wards, and the Local Government Commission must decide

            OR

No role and people cannot appeal a council’s decision to create / not to create Māori wards (the same as the current law)

            OR

No role but people can appeal a council’s decision to create / not to create Māori wards to some other entity

4b If some other entity, then who should this be?

 

4c Do you have any other comments about this issue?

 

5a What should a council be required to do if it wishes to no longer have any Māori wards?

The council should be able to decide this on its own (the same as the current law)

            OR

The council must consult with its community (the same as general wards

5b How long should council decisions to create Māori wards stay in place?

Until the council decides otherwise, but at least 2 elections (the same as the current law)

            OR

Until the council decides otherwise, but at least 1 election and must be reviewed after 2 elections (the same as general wards)

            OR

1 election only

            OR

2 elections only

5c Do you have any other comments about this issue?

 

6a Should councils retain the ability to initiate binding polls on general wards?

Yes (the same as the current law)

            OR

No (the same as Māori wards)

6b Do you have any other comments about this issue?

 

 

Key topic areas

Māori wards generally

Māori representation within local boards

 

Additional comments

Any other feedback – delete if unnecessary

 

 

 

 


Puketāpapa Local Board

19 August 2021

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2021/11431

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

Chairperson's Report

 

File No.: CP2021/11432

 

  

 

Te take mō te p,ūrongo / Purpose of the report

1.       To provide the Chairperson, Julie Fairey, with an opportunity to update local board members on the activities she has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Chair, Julie Fairey’s report for July 2021.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair, Julie Fairey's July Report

231

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

Board Member Reports

 

File No.: CP2021/11433

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Local Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the member reports for July 2021.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Harry Doig's Member Report, 01 July - 31 July 2021

237

b

Ella Kumar's Member Report, 01 July - 31 July 2021

239

c

Fiona Lai's Member Report, 01 July - 31 July 2021

243

d

Bobby Shen's Member Report, 01 July - 31 July 2021

245

e

Jonathan Turner's Member Report, 01 July - 31 July 2021

249

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

Governance Forward Work Programme Calendar

File No.: CP2021/11434

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Puketāpapa Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A.  The calendar is updated monthly reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for August 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Porgramme August 2021

255

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2021/11436

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in July 2021.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 08 July, 15 July, 29 July and 05 August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Baord Workshop Record, 08 July 2021

265

b

Puketāpapa Local Board Workshop Record, 15 July 2021

267

c

Puketāpapa Local Board Workshop Record, 29 July 2021

269

d

Puketāpapa Local Board Workshop Record, 05 August 2021

271

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator


Puketāpapa Local Board

19 August 2021

 

 

PDF Creator

PDF Creator

 


Puketāpapa Local Board

19 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Puketāpapa Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

11        Local Board Annual Report 2020/2021 - Attachment a - Draft Puketāpapa Local Board Annual Report (2020/2021)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains the report contains detailed financial information that has an impact on the financial results of the Auckland Council group as at 30 June 2021 that requires release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

12        Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021 - Attachment b - Financial Performance Report 2020/2021 March - June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council group as at 30 June 2021 that requires release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       CONFIDENTIAL: Land Exchange at Three Kings

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that would otherwise compromise the Council's position in on-going negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm