Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 19 August 2021 at 10.05am.

 

This meeting proceeded via Skype for Business.  Either a recording or written summary will be uploaded on the Auckland Council.

 

 

present

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

 

 


 

1          Welcome

           

            Chair J Fairey opened the meeting.

           

Motion

Resolution number PKTPP/2021/160

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         note that Chair J Fairey will step aside as the chair for the duration of the Puketāpapa Local Board, Thursday 19 August 2021 business meeting and note that Deputy Chair J Turner will assume the chair for the duration of the meeting.

 

CARRIED

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Chair J Fairey declared an interest for Item 9.1 Ed Clayton – Auckland Light Rail CC2M due to the involvement with her husband the Minister of Transport in this matter.  She had no part in the discussion or voting on the matter.

 

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2021/160

MOVED by Deputy Chairperson J Turner, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 July 2021 as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Ed Clayton - Auckland Light Rail CC2M

 

Chair J Fairey declared an interest in this item due to the involvement with her husband the Minister of Transport for this matter.  She had no part in the discussion or voting on the matter.

 

A powerpoint presentation was provided.  A copy will be placed on the official minutes and is available on the Auckland Council website as a Minutes Attachment.

 

Resolution number PKTPP/2021/161

MOVED by Deputy Chairperson J Turner, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)    thank Ed Clayton – Auckland Light Rail CC2M for his attendance and presentation.

CARRIED

 

Attachments

a     20210819 Puketāpapa Local Board, Item 9.1 Ed Clayton - Auckland Light Rail CC2M

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Precedence of Business

Resolution number PKTPP/2021/162

MOVED by Member H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         agree that C1: CONFIDENTIAL Three Kings Land Exchange be accorded precedence at this time.

 

CARRIED

 

 

23        Procedural motion to exclude the public

Resolution number PKTPP/2021/163

MOVED by Deputy Chairperson J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

11        Local Board Annual Report 2020/2021 - Attachment a - Draft Puketāpapa Local Board Annual Report (2020/2021)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains the report contains detailed financial information that has an impact on the financial results of the Auckland Council group as at 30 June 2021 that requires release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

12        Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021 - Attachment b - Financial Performance Report 2020/2021 March - June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council group as at 30 June 2021 that requires release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       CONFIDENTIAL: Land Exchange at Three Kings

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that would otherwise compromise the Council's position in on-going negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.25 am         The Public was excluded.

 

10.40 am         The Public were re-admitted.

 

 

The meeting adjourned at 10.41am and reconvened at 10.46am.

 

 

11

Local Board Annual Report 2020/2021

 

David Rose, Lead Financial Advisor, Financial Strategy and Planning was in attendance via SKYPE for Business to speak to this report.

 

Resolution number PKTPP/2021/165

MOVED by Member F Lai, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      adopt the draft 2020/2021 Puketāpapa Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Puketāpapa Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

d)      thank David Rose via SKYPE for Business for his attendance.

 

CARRIED

 

 

12

Auckland Council's Performance Report: Puketāpapa Local Board for March to June 2021

 

Mary Hay, Senior Local Board Advisor, Local Board Services and Sugenthy Thomson, Lead Financial Advisor, Financial Strategy and Planning were in attendance via SKYPE for Business to speak to this report.

 

Resolution number PKTPP/2021/166

MOVED by Chairperson J Fairey, seconded by Deputy Chairperson J Turner:  

That the Puketāpapa Local Board:

a)         receive the performance report for March to June 2021.

b)        note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

c)         note the constraints of the Emergency Budget resulting in a number of work programme lines having no budget allocated and being unable to proceed in FY20/21.

d)        note the Mt Roskill War Memorial Park Concept Plan referred to in work programme item 3104 is currently under development with stakeholders and yet to be adopted.

e)         note the Play Provision Assessment referred to in work programme item 2046 was adopted at the July 2021 business meeting

f)          thank Mary Hay and Sugenthy Thomson for their attendance via SKYPE for Business.

CARRIED

 

 

13

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Resolution number PKTPP/2021/167

MOVED by Member E Kumar, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

b)        note the proposal includes two parks in the Puketāpapa Local Board area as restricted sites, Margaret Griffen Park and Taumanu Reserve (which is primarily in the Maungakiekie-Tāmaki area)

c)         note the proposal includes allowing freedom camping in the road corridor and road reserves, under a general rule, and looks forward to receiving community feedback on this aspect of the proposal.

d)        request that sufficient regional resourcing for education, monitoring and enforcement be considered an integral part of the proposal.

 

CARRIED

 

 

14

Joint CCO Engagement Plan 2021-2022

 

Samantha Tan Rodrigo, Local Board Advisor, Local Board Services was in attendance via SKYPE for Business to speak to this report.

 

Resolution number PKTPP/2021/168

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)    adopt the Joint Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare

b)    note that the Joint Engagement Plan is a live document that will be updated as needed, with changes reported to the local board each quarter.

c)    authorise the chair of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four CCOs.

d)    request further discussions with CCOs to include line items confirming the engagement approach for escalated public complaints and deaths and serious injuries (DSI) in the local board area

e)    thank Canela Ferrara (Local Board Engagement Advisor) and Kat Ashmead (Senior Advisor, Operations and Policy) for their work on completing the CCO Engagement Plan and Samantha Tan Rodrigo for her attendance via SKYPE for Business.

CARRIED

 

 

15

Local board feedback on the resource management system reform: Natural and Built Environment Bill exposure draft

 

Samantha Tan Rodrigo, Local Board Advisor, Local Board Services was in attendance via SKYPE for Business to speak to this report.

 

Resolution number PKTPP/2021/169

MOVED by Deputy Chairperson J Turner, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         note the board’s formal feedback on the Ministry for the Environment’s Natural and Built Environment Bill exposure draft (Attachment A) as authorised by delegation to Member E Kumar on 15 July 2021.

b)        thank Samantha Tan Rodrigo for her attendance via SKYPE for Business.

CARRIED

 

 

16

Seeking local board views on changes to Māori ward and Māori constituency processes

 

The feedback on Seeking local board views on changes to Māori ward and Māori constituency process was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a Minutes Attachment.

 

 

Resolution number PKTPP/2021/170

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)    provide input into Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes as per the tabled document.

 

CARRIED

 

Attachments

a     20210819 Puketāpapa Local Board, Item 16: Seeking local board view on changes to Maori ward and Maori constituency processes - feedback tabled document

 

 

17

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Councillors’ unable to attend due to council related business.

 

 

18

Chairperson's Report

 

Resolution number PKTPP/2021/171

MOVED by Chairperson J Fairey, seconded by Deputy Chairperson J Turner:  

That the Puketāpapa Local Board:

a)         receive Chair, Julie Fairey’s report for July 2021.

CARRIED

 

 

 

 

 

19

Board Member Reports

 

19.1

Harry Doig

 

Resolution number PKTPP/2021/172

MOVED by Member H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)            receive member H Doig’s report for the period 01 July – 31 July 2021.

 

CARRIED

 

19.2

Ella Kumar

 

Resolution number PKTPP/2021/173

MOVED by Member E Kumar, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)            receive member E Kumar’s report for the period 01 July – 31 July 2021.

 

CARRIED

 

19.3

Fiona Lai

 

Resolution number PKTPP/2021/174

MOVED by Member F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)            receive member F Lai’s report for the period 01 July – 31 July 2021.

 

CARRIED

 

19.4

Bobby Shen

 

Resolution number PKTPP/2021/175

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)            receive member B Shen’s report for the period 01 July – 31 July 2021.

 

CARRIED

 

19.5

Jonathan Turner

 

Resolution number PKTPP/2021/176

MOVED by Deputy Chairperson J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)            receive member J Turner’s report for the period 01 July – 31 July 2021.

 

CARRIED

 

 

 

 

 

 

 

20

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2021/177

MOVED by Member E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         receive the governance forward work programme calendar for August 2021.

CARRIED

 

 

21

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2021/178

MOVED by Member H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         receive the Puketāpapa Local Board workshop notes for: 08 July, 15 July, 29 July and 05 August 2021.

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Land Exchange at Three Kings

 

Resolution number PKTPP/2021/179

MOVED by Member E Kumar, seconded by Member B Shen:  

Restatement

h)      agree that the decision, report and attachments remain confidential until reasons for confidentiality no longer exist.

 

CARRIED

 

 

11.13 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................