I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 25 August 2021

4.30pm

Local Board Chambers
35 Coles Crescent
Papakura or via Skype for business

Either a recording or written summary will be published to the Auckland Council website.

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

 

 

Keven Mealamu

 

 

Sue Smurthwaite

 

 

(Quorum 3 members)

 

 

 

Jebel Ali

Democracy Advisor

 

20 August 2021

 

Contact Telephone: 021 599 164

Email: jebel.ali@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

25 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation -  Connected.govt.nz                                                                        5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member's Update                                                                              7

12        Chairperson's Update                                                                                                   9

13        Papakura to Clevedon Bike Trail Feasibility Study                                                 11

14        Approval for the extension of a public road name at 62-66 Takanini Road, Papakura                                                                                                                                       15

15        Proposal to make a new Freedom Camping in Vehicles Bylaw                             25

16        Auckland Council’s Performance Report: Papakura Local Board for March to June 2021                                                                                                                               35

17        Local Board Annual Report 2020/2021                                                                      93

18        Urgent Decision - Papakura Local Board feedback on the government’s Natural and Built Environments Act exposure draft                                                                    97

19        For Information: Reports referred to the Papakura Local Board                         111

20        Papakura Local Board Achievements Register 2019-2022 Political Term          117

21        Papakura Local Board Governance Forward Work Calendar - August 2021     135

22        Papakura Local Board Workshop Records                                                            143

23        Consideration of Extraordinary Items

PUBLIC EXCLUDED

24        Procedural Motion to Exclude the Public                                                               155

16        Auckland Council’s Performance Report: Papakura Local Board for March to June 2021

b.      Papakura Local Board Financial report for the year ending June 2021    155

17        Local Board Annual Report 2020/2021

a.      Vol 2 Papakura LB Annual Report 2020 2021                                               155


1          Welcome

 

A member will lead the meeting in prayer

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 July 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation -  Connected.govt.nz

Te take mō te pūrongo

Purpose of the report

1.       Maica Dela Cruz from Connected.govt.nz will speak to the board about their projects.

2.       The Connected.govt.nz project seeks to get people into employment, education and training, to instill people with self-confidence.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Maica Dela Cruz from Connected.govt.nz for her presentation and attendance. 

Attachments

a          Auckland Connected Overview - Community Stakeholders........................ 159

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

25 August 2021

 

 

Governing Body Member's Update

File No.: CP2021/11839

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

Chairperson's Update

File No.: CP2021/11840

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

Papakura to Clevedon Bike Trail Feasibility Study

File No.: CP2021/11259

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek endorsement of the Papakura to Clevedon Bike Trail Feasibility Study (the Study).

Whakarāpopototanga matua

Executive summary

2.       Arup Limited was commissioned by Auckland Unlimited on behalf of Papakura Local Board to investigate the feasibility of connecting Papakura Train station with the Hunua Bike Trail at Clevedon.

3.       The Study has been developed following consultation with a range of key stakeholders including Iwi. The Study has identified several challenges and opportunities within the study area, and these have helped shape the findings and recommendations within the report.

4.       The Local Board is now being asked to endorse the Study and request that staff develop scopes for recommended priority projects including Papakura train station user experience assessment, ground investigations on identified routes, structural analysis of bridges and culverts along the routes in FY 2021/22. This will include individual project plans and budgets. These will be brought to the board for approval.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      to endorse the Papakura to Clevedon Bike Trail Feasibility Study (Attachment A to the agenda report)

b)      to request that staff develop project scopes of the recommended priority projects for Local Board consideration.

i)        Assessment on Papakura train station user experience

ii)       Further work is completed on Routes 1 to 3 including ground investigations and structural analysis of bridges and culverts along with the routes

iii)      Route 4 is not taken forward for further investigation as it is not considered to be reasonably practical.

iv)      Wider stakeholder and public engagement is completed on a short list of options to ensure the wider community understands the purpose and objectives for the proposed investment.

c)      request Auckland Transport to add this project as a future project in the Regional Land Transport Programme.

 

 


 

Horopaki

Context

5.       The Hunua Trail is a 45km walking and cycling recreational route through the Hunua Ranges Regional Park linking Clevedon to Kaiaua on the Firth of Thames.

6.       The Papakura Local Board is interested in exploring options that will connect the Hunua Trail to Papakura Town Centre. The purpose of this project is to enhance the economic viability of the Papakura town centre through increased visits by cyclists using the trail and other users of the trail.

7.       An early feasibility study and strategy investigation was proposed to identify any realisable routes, examine the opportunities and constraints of the potential routes, and provide recommendations on necessary steps to realise the preferred route.

8.       Arup Limited were commissioned by Auckland Unlimited on behalf of Papakura Local Board to investigate the feasibility to connect Papakura Train Station with the Hunua Trail at Clevedon with a safe and attractive facility for pedestrians and people on bikes.

9.       The aim of the feasibility study was to:

·    investigate and identify any realisable routes,

·    examine the opportunities and constraints of the potential routes, and

·    provide recommendations on necessary steps to realise the preferred route.

10.     The study presents the key findings on the feasibility of various options, and associated analysis on each option’s opportunities and constraints.

11.     There are a range of land uses and activities within the study area which may impact on the design and/or use of the proposed facility, including schools, community facilities, parks and open spaces, and existing amenities. These opportunities are to be explored further on each route option.

12.     Some of the primary constraints have also been identified as part of the study. The key constraints include freight traffic, utilities buried along roadsides, bridges, topography of the area and property access. These constraints could potentially impact the viability of various options.

13.     Consultation has been undertaken with the following key stakeholders: Auckland Council (Plans and Places, Parks and Recreation, Environmental Services, Community Facilities), Auckland Transport, New Zealand Transport Agency, New Zealand Walking Commission, Papakura Business Association, Clevedon Community and Business Association), and  Mana Whenua including Ngāti Tamaoho, Ngāi Tai Ki Tāmaki, and Te Akitai Waiohua.

14.     The potential route options considered in the study include rural routes 1 to 4 and urban routes A to E (refer to the picture below):


 

·    Route 1 is from the intersection of Clevedon Road/ Cosgrave Road and travels north along Cosgrave Road and Mill Road, east along Airfield Road, Clevedon Takanini Road, and finishes on Papakura-Clevedon Road to Clevedon town centre.

·    Route 2 is from the intersection of Clevedon Road/ Cosgrave Road and travel east along Clevedon Road and Papakura to Clevedon Road before turning north on Mullins road and east on Clevedon to Takanini Road before rejoining Papakura to Clevedon Road to Clevedon town centre.

·    Route 3 is from the intersection of Clevedon Road / Cosgrave Road and travels east along Clevedon Road and Papakura to Clevedon town centre

·    Route 4 is from Papakura train station along Marne Road, Settlement Road and Dominion Road to Hunua Road. It travels along Jones Road and Garvie Road to John HiIl Road, Sky High Road, and Monument Road to Clevedon town centre

·    Route A weaves through residential streets to the north of the station, including Prictor St, Ingram St, Old Wairoa Road, and Fernaig Street to connect to Cosgrave Road.

·    Route B travels along Clevedon Road before turning north at the intersection of Clevedon Road and Cosgrave Road onto Cosgrave Road to connect with Route 1

·    Route C is from Papakura train station along Clevedon Road and continues onto Papakura to Clevedon Road to the intersection with Cosgrave Road to connect with Routes 2 and 3.

·    Route D travels eastward from the Papakura train station on Willis Road and Sheehan Avenue before turning north on Dominion Road to the intersection of Papakura to Clevedon where it connects to Routes 2 and 3.

·    Route E travels southward from the station along Marne Road then eastward along Settlement Road and south along Dominion Road to the intersection with Hunua Road to connect with Route 4.

15.     The study recommends that the following should be undertaken as next steps in order to take the project forward:

·    An assessment on Papakura train station user experience

·         The development of a wayfinding strategy covering consistent signage and imagery along the proposed routes

·    That further work is completed on Routes 1 to 3 to investigate their suitability,  including ground investigations and structural analysis of bridges and culverts along with the routes

·    That Route 4 is not taken forward for further investigation as it is not considered to be reasonably practical.

·    That wider stakeholder and public engagement is completed on a short list of options to ensure the wider community understands the purpose and objectives for the proposed investment.

·    That Papakura Local Board request Auckland Transport to add this project as a future project in the Regional Land Transport Programme.

 


 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The study was developed through a collaborative approach by Arup, with a range of stakeholders including wider Auckland Council family, Auckland Transport, central government agencies, and local communities who were consulted at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The draft study report was workshopped with the Local Board on 30th June 2021. The views expressed by local board members during the workshops are included in the report.

18.     The activities in the proposed work programme align with the Papakura Local Board Plan 2020 outcomes specifically:

·      A vibrant and prosperous local economy

·      A well-planned metropolitan centre for Papakura

Tauākī whakaaweawe Māori

Māori impact statement

19.     All relevant Mana Whenua were invited to participate in the hui at an early stage in the feasibility study process.  Ngāti Tamaoho, Ngāi Tai Ki Tāmaki, and Te Akitai Waiohua attended the hui on 30th April and 13th May. The key feedback received from Mana Whenua include highlighting the strategic value of the project such as potential environmental benefits.

Ngā ritenga ā-pūtea

Financial implications

20.     The approved AUL work programme budget for 2021/2022 has an allocated budget of $50,000 to fund further research activities required to take the project forward in 2021/2022

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     Delivery of a full cycle connection between Papakura and Clevedon is likely to be subject to funding constraints, which may require the project to be staged out over a longer period.

22.     No department from Auckland Council or Council Controlled Organisations has been confirmed to lead the construction of the connection between Papakura and Clevedon once the preferred route is identified. Papakura Local Board can request Auckland Transport to add this project as future project in the Regional Land Transport Programme (RLTP).

23.     Where any further work cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

24.     There is a risk that Auckland Transport do not add the project to its RLTP and therefore a business case cannot be funded and developed.

Ngā koringa ā-muri

Next steps

25.     Once the Local Board endorses the Study, staff will commence developing project scopes for required projects including Papakura train station user experience assessment, ground investigations on identified routes, structural analysis of bridges and culverts along the routes for 2021/22. Staff will report back to the Local Board during the second quarter of 2021/22 to seek approval of these project scopes.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura to Clevedon Bike Trail Feasibility Study (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Luo Lei – Local Economic Development Advisor

Authorisers

John Norman – Strategic Planning Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 

 


Papakura Local Board

25 August 2021

 

 

Approval for the extension of a public road name at 62-66 Takanini Road, Papakura

File No.: CP2021/11794

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to extend an existing name (‘Glenora Road’) along a new public road, created by way of a subdivision development at 62-66 Takanini Road, Papakura.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       On behalf of the developer and applicant, Glenora Developments Limited, agent Akash Pancholia of Maven Associates Limited has proposed to name Lot 10 as ‘Glenora Road’, being an extension of an existing public road. 

4.       The proposed road name option has been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met. Mana Whenua has not been consulted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approves the name Glenora Road for the new public road to be extended at 62-66 Takanini Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60349575).

Horopaki

Context

5.       Resource consent reference SUB60349575 was issued in March 2021 to create 6 residential fee simple titles and a public road to be vested.

6.       Site and location plans of the development can be found in Attachments A and B.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8.       The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

9.       Assessment: The proposed road name is an extension of an existing road name and has been assessed by the council’s Subdivision Specialist team to ensure that it meets both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and it is therefore for the local board to decide upon the suitability of the name within the local context and in accordance with the delegation.

10.     Confirmation:  Since this an extension to an existing road, rather than proposing a new name, feedback from Land Information New Zealand (LINZ) has not been sought.

11.     Consultation: For the same reason as stated above, mana whenua were not consulted.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

15.     The Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through the engagement with mana whenua through the road naming process. In this instance, the application seeks the extension of the existing and previously approved Glenora Road, therefore no consultation was necessary.

16.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

17.     The road naming process does not raise any financial implications for the Council.

18.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

20.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location map

21

b

Site Plan

23

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

PDF Creator


Papakura Local Board

25 August 2021

 

 

PDF Creator


Papakura Local Board

25 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/12155

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·     excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·     manages freedom camping only on land held under the Local Government Act 2002

·     seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes no designated prohibited areas and one designated restricted area located in the Papakura Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·     it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·     the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·     each area’s location can be clearly shown on a map and/or described

·     the prohibitions and restrictions in each area are necessary to:

-     protect the area (for example because it is environmentally or culturally sensitive)

-     protect the health and safety of the people who may visit the area

-     protect access to the area (for other users)

·     the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·     only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·     includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·     relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·     aligns with the Freedom Camping Act 2011

·     helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·     forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

 

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·     issues associated with homelessness (people living in a vehicle involuntarily)

·     areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·     only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·     uses a format and wording that are easy to read, understand and comply with

·     is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·     does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·     enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·     use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·     purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·     signage at all prohibited and restricted areas and at other areas as needed

·     camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial over the 2021-2022 summer period. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes no designated prohibited areas and one designated restricted area located in the Papakura Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

 

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·     wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·     kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·     the ability to add further sites of significance to the bylaw as these are designated

·     provision for temporary bans on freedom camping, e.g. in areas under a rahui

·     a compassionate approach to people experiencing homelessness

·     provision of sufficient dump stations to avoid environmental pollution

·     clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below.


 

 

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

Auckland Council’s Performance Report: Papakura Local Board for March to June 2021

File No.: CP2021/11127

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Papakura Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Papakura Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3.       One hundred and nine activities within the agreed work programmes were delivered by the end of June 2021 including multi-year projects that have progressed as expected. Six activities were delayed, and one activity was cancelled.  Forty-eight multi-year projects remain approved in principle.

4.       Key activity achievements from the 2020/2021 work programme include:

·    The official opening of Te Paataka Koorero o Takaanini (Takaanini Community Hub and Library) was held in March 2021 and since then the community have responded positively to the availability of te reo Māori speaking staff, te reo Māori night classes, waiata and mōteatea sessions and healthy cooking workshops at the venue.

·    As COVID-19 restrictions allowed, the board was able to fund the Movies in Parks event which had around 600 people attend. This year a highly successful StreetFest event was held, funded by the board in partnership with the Papakura Business Association.

·    During the year, the board took the opportunity to work in partnership with other boards particularly in the environmental space including the Manukau Harbour Forum and the Papakura Stream Restoration projects. The Papakura stream landowner engagement project saw volunteers plant 2,000 native trees and wetland grasses in a 100 year old Kahikatea-stand wetland. The Manukau Harbour forum organised a youth sustainability wānanga event and training programme involving 40 youth that helped build an understanding of the biodiversity values of the Manukau Harbour.

·    The board provided seed funding for Ngāti Tamaoho initiatives that progressed local Māori aspirations including a pilot tourism opportunity and sharing stories of the area as kaitiakitanga.

5.       Key activities not delivered / not progressed as expected include:

·    PPK: sport and recreation partnership fund:  The investigation into facility options at Opāheke Reserve has highlighted the ongoing operational cost related to supplying water to the changing rooms and any future facility. There is no budget currently available to engage civil engineers to recommend an alternative option so a rough order of cost to connect to nearby reticulated systems is being sought. A workshop to update the local board is planned for quarter one of the 2021/2022 financial year.

·    Park structures – renew park structures:  A quotation has been received to build the section of gravel walkway through the Children's Forest, generally from Chrisarda Place to the playground at Game Place. Although the quotation is within budget and can be delivered within the financial year, obstacles have arisen due to the land being designated as a road (generally known as a paper road) and Auckland Transport needing to review the works in detail and approve the works, which has caused some delays. This issue is being addressed; however, it is now unlikely that this last section can be delivered within the financial year. The section of path in Chrisarda Reserve (from Chrisarda Place to the Margan's Bush) has been renewed with a good quality gravel track. Staff will seek asset owner approval from Auckland Transport to construct the section of walkway through the Children's Forest and will confirm that a resource consent is not needed.

6.       Qualifying budgets of unfinished activities will be carried forward into 2021/2022 work programmes.

7.       The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2021.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the performance report for the period March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

c)      approve the revised concept plan for Kauri Heart Reserve as per attachments C, D and E to the report entitled “Auckland Council’s Performance Report: Papakura Local Board for March to June 2021”.

d)      approve the following project for inclusion in the Risk Adjusted Programme (RAP), within the Community Facilities work programme 2021-2024, to enable early delivery in the 2021/2022 financial year:

(i)   Project ID 28567 - Takaanini Reserve - renew play items

 

Project ID

Activity Name

Activity Description

Budget Source

FY2021/2022

FY2022/2023

Total Cost

28567

Takaanini Reserve - renew play items

Takaanini Reserve - Renew flying fox including matta tile fall surface.

 

FY21/22 - investigation and design

FY22/23 - physical works

 

Risk Adjusted Programme (RAP) project

 

ABS: Capex - Local Renewal

1,000

50,000

51,000

 

 

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July 2020. The Papakura Local Board approved 2020/2021 work programmes for the following operating departments at their August 2020 business meeting:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        The Southern Initiative

·        ATEED.

9.       As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

 

10.     Since the work programmes were approved the Customer and Community Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning. Investment and Partnerships, the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

 

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues/delays (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

 

 

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

 

 

 

Key activity achievements from the 2020/2021 work programme

14.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

·    Te Paataka Koorero o Takaanini (Takaanini Community Hub and Library) official opening was held on the 27 March 2021 with an attendance of 350 guests. The community have responded positively to the availability of te reo Māori speaking staff at the venue. Te reo Māori night classes have also been particularly popular with people from the wider Papakura area. Waiata and mōteatea sessions where whānau can learn new songs have been well attended. Staff have been running healthy cooking workshops in the new kitchen which have been well received by the community as well.

·    The annual local Anzac Day services and parades were held on 25 April 2021 at Papakura and Drury. There was also a commemoration of the 100th anniversary of the Papakura War Memorial held on 5 June 2021, which was supported by the local board and organised by the Papakura Museum.

·    The Civic Events team delivered two citizenship ceremonies on two separate occasions from March 2021 until June 2021 with 239 people from the local board area becoming new citizens.

·    As COVID-19 restrictions allowed, the board was able to fund the Movies in Parks event which had around 600 people attend. We also saw again this year a highly successful StreetFest event funded by the board in partnership with the Papakura Business Association.

·    The Papakura Volunteers Recognition ceremony was held on 30 March 2021 with an attendance of 150 guests. The ceremony was held at the Hawkins Theatre and started with an opening karakia followed by cultural entertainment performed by Papakura High School, Tatau Dance Academy and Toucan Duet.

·    As part of the rangatahi development work programme, 17 local rangatahi completed the Tohu Six programme where the biggest need was obtaining a driver’s licence. Kaiārahi (mentors) built great connections with local organisations in order to support rangatahi with future work and/or training. On 30 March 2021, the kaiārahi organised a Rangatahi Expo (Mana Taiohi Event) at Papakura Marae. The goal of the event was to support rangatahi to get back into mahi (work), training or education. Sixteen local providers attended the expo to share opportunities with the young people. Local businesses generously donated prizes and vouchers to support the event. Guest speakers came from the Northern Star’s netball team to share inspiration and students from Papakura High (Awhi My Body) shared their childhood battles and how far they have come. Papakura High School’s Kapa Haka Group also performed. The event received great feedback and wonderful support from all the organisations that share the same passion supporting rangatahi.

·    During the period of March to June 2021, the Hawkins Theatre delivered 64 programmes, with 156 programme sessions and 15,126 attendees and participants. Highlights included the hosting of the Papakura Local Board Volunteer Awards; the hosting of the Auckland Country Music Festival that attracted audiences from across the country; the theatre show performance by Aorere College students 'Code Switch' as part of their NZ tour; the ACG Strathallan production of 'Grease' which completely sold out all of its shows; and the screening of two Matariki short films from the Wairoa Māori Film Festival.

·    There was some impact on park, places and open spaces activations delivery due to Covid 19 lockdowns. However, 116 activations with over 3800 attendees were delivered in 14 locations.

·    During the year, the board took the opportunity to work in partnership with other boards particularly in the environmental space including the Manukau Harbour Forum and the Papakura Stream Restoration projects. The Papakura stream landowner engagement project saw volunteers plant 2,000 native trees and wetland grasses in a 100 year old Kahikatea-stand wetland. The Manukau Harbour forum organised a youth sustainability wānanga event and training programme involving 40 youth that helped build an understanding of the biodiversity values of the Manukau Harbour.

·    The Wai Care education programme saw 160 students plant 1,000 plants to help maintain and establish water shading and cooling of waterways.

·    The board provided seed funding for Ngāti Tamaoho initiatives that progressed local Māori aspirations including a pilot tourism opportunity and sharing stories of the area as kaitiakitanga.

·    Local board community grants remain an integral part of community support and the board granted $250,000 to Bruce Pulman Trust towards the rubberisation of the netball courts. The board continued to fund the local board youth scholarships for academic or trade training.

·    Smith’s Ave coordinators and the Smith Ave Mind Over Matter (SAMOM) Trust delivered the Chillax Day, X-Factor showcase and Matariki Events.  They have also delivered full weekly programmes of activations, education, arts and cultural activities meeting the needs of the local community throughout the year.

·    Navigators have completed murals and parklet development for the new Papakura Food Hub and completed compliance work on their kitchens. The Food Hub soft opening took place on 14 June 2021. Papakura Food hub, which received some board funding, has provided employment for two Papakura residents.

·    The board continued to invest in mara kai (community gardens) projects to address community concern in relation to food security.

·    The Central Park renewal of car park was completed, along with the installation of a new park pathway and lighting leading to the train station.

·    Through the Commercial Project Group, the board held a second developers evening to promote the Papakura Metropolitan Framework for Action. The board also engaged contractors to carry out a feasibility study into a shared pedestrian/cycle pathway connecting the Papakura Train Station to Clevedon (the beginning of the Hunua Trail).

Overview of work programme performance

Arts, Community and Events work programme

15.     In the Arts, Community and Events work programme, 30 activities were completed by the end of June 2021 (green).

Parks, Sport and Recreation work programme

16.     In the Parks, Sport and Recreation work programme, nine activities were completed by the end of June 2021 (green), one activity is in progress but delayed (amber), two activities are in progress but significantly delayed (red). Delayed activities are discussed below:

Table 2: Parks, Sport and Recreation activities with delays

 

Activity name

RAG status

Activity status

Explanation and mitigation

PPK: sport and rec partnership fund

Red

In progress

The investigation into facility options at Opāheke Reserve has highlighted the ongoing operational cost related to supplying water to the changing rooms and any future facility. There is no budget currently available to engage civil engineers to recommend an alternative option so a rough order of cost to connect to nearby reticulated systems is being sought. A workshop to update the local board is planned for Q1 of the 2021/2022 financial year.

PPK: Te Kete Rukuruku (Māori naming of parks and places) tranche one

Red

In progress

Twenty-three names have been received, iwi are discussing the last ten sites where joint naming is underway. There is a budget underspend which is signaled as a carry forward to complete tranche one in the 2021/2022 financial year.

PPK: Ngahere (Urban Forest) Knowing FY21

Amber

In progress

The 'local board canopy cover analysis update 2020' will be presented to the board to seek direction in July 2021. There is an underspend due to COVID-19 delays, which is signaled as a carry forward to complete this plan in the 2021/2022 financial year.

 

Libraries work programme

17.     In the Libraries work programme, eight activities were completed by the end of June 2021 (green).

Community Facilities: Build Maintain Renew work programme

18.     In the Community Facilities: Build Maintain Renew work programme, 86 activities were approved in principle or completed by the end of June 2021 (green) and two activities were in progress but delayed (amber). Delayed activities are discussed below:

Table 3: Community Facilities activities with delays

 

 

Activity name

RAG status

Activity status

Explanation and mitigation

Pukekiwiriki Paa – install stairs, the waharoa and upgrade track

Amber

In progress

Stage two of the waharoa structure conceptual plans have been prepared for presentation to the Pukekiwiriki Paa joint management committee. Awaiting a decision from the committee.

Park structures – renew park structures

Amber

In progress

Works at Prince Edward Park are now complete. A quotation has been received to build the section of gravel walkway through the Children's Forest, generally from Chrisarda Place to the playground at Game Place. Although the quotation is within budget and can be delivered within the financial year, obstacles have arisen due to the land being designated as a road (generally known as a paper road) and Auckland Transport needing to review the works in detail and approve the works, which is causing delays. This issue is being addressed, however it is now unlikely that this last section can be delivered within the 2020/2021 financial year. The section of path in Chrisarda Reserve (from Chrisarda Place to the Margan's Bush) has been renewed with a good quality gravel track.

Next steps: Staff will seek asset owner approval from Auckland Transport to construct the section of walkway through the Children's Forest, as it is designated road reserve. Staff will confirm that a resource consent is not needed.

 

19.     On 21 March 20219 the Papakura Local Board adopted the final concept design for Kauri Heart Reserve (Resolution PPK/2019/33).  During the development of this plan consultation with mana whenua was missed.

20.     During the detailing of the design mana whenua agreed to provide some cultural elements to help enhance the history and cultural values of the site. This helped incorporate the theme of ‘Kauri Forest’ with the concept of fallen kauri leaves scattered around the playgrounds learn to ride, in ground posts representing the Kauri bark and colour selection that represents the forest floor. Refer to Attachment D - Kauri Heart Park Cultural elements

21.     The Kauri Heart Reserve concept design has been revised as follows:

 

Changes

Reason

Location adjustment

Kauri Heart is surrounded by residential housing, that would directly face the proposed playground which could potentially cause contempt towards Auckland Council and the Papakura Local Board by the local residents.

 

By moving the playground by a few meters and changing the orientation it will help create further distance from the nearby housing and orientating the playground activities to the centre of the park. The design also includes planting and small mounds to create natural and attractive barriers.  

 

The location shift also considered other factors such as proximity to roads and retaining open green space to allow kick around space.

 

Refer to attachment C - Kauri Heart Park Revised Concept Plan

 

Additional pathway towards Kauri Heart

The adopted playground design missed the opportunity to connect the park with the adjacent community, with the lack of park and play provisions in the area it was crucial to include.

 

Refer to attachment C - Kauri Heart Park Revised Concept Plan

 

Change of rope play unit

The pre-selected Hinaki unit has been discontinued by the manufacturer. The new rope play unit is similar in size and will provide far greater play provision for all children. The unit includes, two large rope nets, talking tubes, optic panels, hang out pods and a bar slide.

 

Refer to attachment E - Kauri Heart Park Rope Play Unit

 

 

Community Leases work programme

22.     In the Community Leases work programme, there were 17 activities that were approved in principle or completed by the end of June 2021 (green), and one activity that has been cancelled in the period March to June 2021 (grey).

Table 4: Community Leases activities cancelled

 

Activity name

RAG status

Activity status

Explanation and mitigation

20R Victoria Street, Drury 2578: United Cricket Club

Grey

Cancelled

Item cancelled.

 

Infrastructure and Environment Services work programme

23.     In the Infrastructure and Environment Services work programme, there were six activities that were completed by the end of June 2021 (green).

Plans and Places work programme

24.     In the Plans and Places work programme, there is one activity which experienced delays earlier in the year as stakeholder relationships were strengthened (amber) but is expected to be completed early in the 2021/2022 financial year.

Table 5: Plans and Places activities delayed

 

 

Activity name

RAG status

Activity status

Explanation and mitigation

Heritage Interpretation Trail

Amber

In progress

Project delayed earlier in the year to allow for stakeholder relationships to be strengthened.  Project well underway now and is expected to be completed early in the 2021/2022 financial year.

 

ATEED work programme

25.     In the ATEED work programme, there was only one activity which was completed by the end of June 2021 (green). 

 

The Southern Initiative work programme

26.     In The Southern Initiative work programme, there was only one activity which was completed by the end of June 2021 (green). 

Deferred activities

27.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in the 2021/2022 financial year.

Risk Adjusted Programme Variation

28.     Staff are seeking local board approval for a variation to the Risk Adjusted Programme (RAP) that sits within the Community Facilities 2021-2024 work programme to include the Takaanini Reserve - renew play items (ID28567). This variation will enable early delivery in the 2021/2022 financial year. The proposed variation is shown below:

 

Project ID

Activity Name

Activity Description

Budget Source

FY2021/2022

FY2022/2023

Total Cost

28567

Takaanini Reserve - renew play items

Takaanini Reserve - Renew flying fox including matta tile fall surface.

 

FY21/22 - investigation and design

FY22/23 - physical works

 

Risk Adjusted Programme (RAP) project

 

ABS: Capex - Local Renewal

1,000

50,000

51,000

 


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report informs the Papakura Local Board of the performance for the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32.    Through March to June 2021, the Papakura Art Gallery delivered 21 programmes, seven of which had Māori outcomes, with a total of 1,044 participants and attendees. Highlights included the opening of the exhibition 'Ngā Peka' by Natasha Te Arahori Keating and 'Whakapapa / Algorithms 23' by Jamie Berry that saw 85 friends and whānau in attendance; the series of weekly weaving workshops delivered alongside the exhibition by Nana Kura that were attended by Keringle Park rest home residents and 'STEP' group from Real World Living (a disability support service) that taught tikanga around harvesting harakeke, karakia and weaving techniques.

33.    The Hawkins Theatre screened two Matariki short films from the Wairoa Māori Film Festival. The Papakura Museum held the Māori History Pukekiwiriki and Toki handling workshop that was attended by 115 students from Kelvin Road School.

34.    Due to the risk of lockdown changes, the 2021 Matariki ki Papakura event was delivered slightly different to previous years. This year, 15 schools in Papakura were provided with specialist demonstrations from local Māori artist and creatives who shared kōrero on Matariki, Papakura and Toi Māori. Clay tiles and wooden koru shapes were supplied to each teacher for the students to apply their art to the tiles, taking inspiration from what they have learnt about Matariki, Papakura and Toi Māori. The clay tiles were then fired and prepared to be displayed in the public foyer between the Papakura Library and the Papakura Museum forming a waterfall to represent The Hunuas, and to raise awareness on looking after water and illustrate how important Papakura is as the Hunuas supplies over 60 per cent of fresh water to wider Auckland. The artwork is expected to be installed in mid-August 2021. The three short films produced for Matariki 2020 will also be played during the Matariki Festival 2021 at the Papakura Library and the recently opened Takaanini Library, with an acknowledgement of the passing of George Tearoha Kahi who was featured in one of the short films.

35.    The Improving Māori Input into Local Board Decision Making (IMILDBM) project, renamed as Ara Kōtui has been undergoing a refresh following the evaluation of the project by RIMU. Recent activity included staff regularly attending the project delivery group to support the reference group work plan. Staff also supported the hui at Ngāti Tamaoho on 28 May 2021 hosting six southern local boards, strengthening relationships with local boards members and mana whenua board members, sharing local narratives and aspirations including a presentation on the restoration of the Pahurehure inlet and aspirations for future improvements to the Manukau Harbour. Staff have worked with Te Ākitai Waiohua on education opportunities for the community at Awakeri Wetlands.

36.    Staff collaborated with local Māori to deliver a pilot Aarahi Reo programme supporting meaningful engagement with Māori communities and local board. The programme included basic te reo, tikanga and local narratives. Staff assisted Ngāti Tamaoho to capture stories for future generations with collaboration from local rangatahi at the Corner Creative Trust through digital methods on Te Aka Mātauranga, a world first pou made with digital printing technology and created without traditional carving tools.

37.    Te Paataka Koorero o Takaanini (the new Takaanini Community Hub and Library) is Auckland Council's first bilingual facility with all signage both in English and te reo Māori. The community responded positively to the availability of te reo Māori speaking staff. Te reo Māori night classes have started and have been particularly popular with people from the wider Papakura area. Waiata and mōteatea sessions where whānau can learn new songs have been well attended. Regular te reo Māori focussed reo and rhyme sessions for preschoolers have commenced at the Takaanini Community Hub and received good feedback.

38.    The Takaanini Community Hub celebrated the beginning of Matariki with a market for local Māori businesses held inside the hub. An interactive display sharing the stories of the nine stars of Matariki has been popular with whānau. Papakura had a huge turnout for an author talk by Dr Robert Bartholomew speaking on his book ‘No Māori Allowed: New Zealand’s forgotten history of racial segregation.

39.    Te Kete Rukuruku (Māori naming of parks and places) tranche one continued to progress with twenty-three names received. Iwi continue to discuss the last ten sites where joint naming is underway.

40.    The waharoa structure conceptual plans at Pukekiwiriki Paa have been prepared for presentation to the Pukekiwiriki Paa Joint Management Committee for a decision.

41.     Trestle Creative have been engaging with stakeholders including mana whenua groups to progress the Heritage Interpretation Trail which is well underway. A hui with members of the local board and mana whenua was held in June 2021.

42.     On 30 March 2021, Kaiārahi (mentors) organised a Rangatahi Expo (Mana Taiohi Event) at Papakura Marae. The goal of the event was to support rangatahi to get back into mahi, training or education. It was about providing a safe space to explore local opportunities. Sixteen local providers attended the expo to share opportunities with the young people. Local businesses generously donated prizes and vouchers to support the event.

Ngā ritenga ā-pūtea

Financial implications

43.     This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

44.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to this report is excluded from the public. 

45.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

47.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2021.

48.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board 2020/2021 work programme update for the period March to June 2021

49

b

Papakura Local Board Financial report for the year ending June 2021 - Confidential

 

c

Kauri Heart Park revised concept plan

83

d

Kauri Heart Park cultural elements

85

e

Kauri Heart Park rope play unit

91

     

Ngā kaihaina

Signatories

Authors

Victoria Hutt - Senior Local Board Advisor

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

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25 August 2021

 

 

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Papakura Local Board

25 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11842

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Papakura Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the draft 2020/2021 Papakura Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Papakura Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.


 

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Vol 2 Papakura LB Annual Report 2020 2021 - Confidential

 

     

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 

 

 


Papakura Local Board

25 August 2021

 

 

Urgent Decision - Papakura Local Board feedback on the government’s Natural and Built Environments Act exposure draft

File No.: CP2021/10984

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board’s feedback on the government’s Natural and Built Environments Act exposure draft document.

Whakarāpopototanga matua

Executive summary

2.       The Government is undertaking comprehensive reform of the Resource Management Act (RMA) 1991 and has agreed to the repeal and replacement of the RMA with three pieces of legislation:

·        The Natural and Built Environments Act (NBA) to provide for land use and environmental regulation (this would be the primary replacement for the current RMA)

·        The Strategic Planning Act (SPA) to integrate with other legislation relevant to development (such as the Local Government Act and Land Transport Management Act) and require long-term regional spatial strategies

·        The Managed Retreat and Climate Change Adaptation Act (CAA) to enable and address issues associated with managed retreat and funding and financing adaptation.

3.       The Natural and Built Environments Bill and Spatial Planning Bill are likely to be introduced in early 2022 and are expected to be in place by early 2023.

4.       The first area of focus is the proposed Natural and Built Environments Bill. Key aspects of this have been released in an exposure draft which will form the basis of a select committee inquiry.

5.       The Auckland Council’s submission was circulated to elected members during the week ending 16 July 2021.

6.       An urgent decision process was undertaken as local board feedback was required by Monday 26 July 2021 which was before the next scheduled Papakura Local Board meeting on 28 July 2021. 

7.       Submissions on the government’s Natural and Built Environments Act exposure draft closed on Wednesday 4 August 2021.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board’s feedback on the government’s Natural and Built Environments Act exposure draft document attached as attachment A to the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board feedback on the government’s Natural and Built Environments Act exposure draft

99

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

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Papakura Local Board

25 August 2021

 

 

For Information: Reports referred to the Papakura Local Board

File No.: CP2021/12089

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion Member Graeme Gunthorp – Liberate the lane

13

20 July 2021

Waitematā Local Board resolutions circulated to all local boards for their information

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion Member Graeme Gunthorp – Liberate the lane

13

20 July 2021

Waitematā Local Board resolutions circulated to all local boards for their information

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion Member Graeme Gunthorp - Liberate the lane

113

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

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Papakura Local Board

25 August 2021

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2021/11843

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to note achievements of the Papakura Local Board for the 2019 – 2022 political term.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      request any new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register for the 2019 - 2022 Political Term

119

    

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

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Papakura Local Board

25 August 2021

 

 

Papakura Local Board Governance Forward Work Calendar - August 2021

File No.: CP2021/11846

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar.

 

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

 

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Governance Forward Work Calendar - August 2021

139

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura


 

                                                                                                   


Papakura Local Board

25 August 2021

 

 





Papakura Local Board

25 August 2021

 

 

Papakura Local Board Workshop Records

File No.: CP2021/11848

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 21 July 2021, 28 July 2021, 4 August 2021, and 11 August 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)        21 July 2021

ii)       28 July 2021

iii)      4 August 2021 

iv)      11 August 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 21 July 2021

145

b

Papakura Local Board Workshop Record - 28 July 2021

147

c

Papakura Local Board Workshop Record - 4 August 2021

149

d

Papakura Local Board Workshop Record - 11 August 2021.

153

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

25 August 2021

 

 

PDF Creator

PDF Creator


Papakura Local Board

25 August 2021

 

 

PDF Creator

PDF Creator


Papakura Local Board

25 August 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Papakura Local Board

25 August 2021

 

 

PDF Creator

PDF Creator

 


Papakura Local Board

25 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Papakura Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

16        Auckland Council’s Performance Report: Papakura Local Board for March to June 2021 - Attachment b - Papakura Local Board Financial report for the year ending June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

17        Local Board Annual Report 2020/2021 - Attachment a - Vol 2 Papakura LB Annual Report 2020 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information regarding Auckland Council's NZX financial products interests. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential. Note that the draft 2020/2021 Papakura Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 


Papakura Local Board

25 August 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Auckland Connected Overview - Community Stakeholders                                                  Page 159


Papakura Local Board

25 August 2021

 

 













[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm