Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held via Skype for Business on Wednesday, 18 August 2021 at 3.00pm. Either a recording or written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

from 3.32pm (due to technical issues)

 

Danielle Hancock

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

 

ALSO PRESENT

 

Ward Councillor

Greg Sayers

until 3.30pm

 

 


Rodney Local Board

18 August 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2021/301

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)           accept the apology from Member T Holdgate and Member C Smith for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/302

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)           confirm the ordinary minutes of its meeting, held on Wednesday 21 July 2021, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: North Shore Model Aero Club Inc

 

This item has been deferred.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Rodney Local Board workshop records

 

Resolution number RD/2021/303

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the workshop records for 4 and 11 August 2021.

CARRIED

 

 

12

Governance forward work calendar

 

Resolution number RD/2021/304

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

13

Rodney Ward Councillor update

 

Ward Councillor Greg Sayers was in attendance via Skype for Business for this item.

 

Resolution number RD/2021/305

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive Cr Sayers’ update on the activities of the Governing Body.

CARRIED

 

 

14

Urgent Decision –  feedback on Government Policy Statement on Housing and Urban Development discussion document

 

Resolution number RD/2021/306

MOVED by Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note Rodney Local Board’s feedback on the discussion document on the Government Policy Statement on Housing and Urban Development approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

 

 

15

Nomination for Kaipara Moana Remediation Joint Committee

 

Resolution number RD/2021/307

MOVED by Member V Kenny, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      nominate Member D Hancock to be appointed to the Kaipara Moana Remediation Joint Committee.

CARRIED

 

16

Road names for subdivision at Ara Hills, Stage 3, Kikorangi Drive, Orewa

 

Resolution number RD/2021/308

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      approve six new road names for the new public roads and two names for the extension of two existing public roads as follows in the A V Jennings Pty Limited subdivision at Ara Hills, Kikorangi Drive, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974

 

i)          Arawaru Avenue         (Road 1)

ii)         Kōawa Road                (Road 2)

iii)        Halcyon Bay Lane      (Road 3)

iv)        Tāhuna Avenue           (Road 4)

v)         Maheu Lane                 (Road 5)

vi)        Kāuru Lane                  (Road 6)

vii)       Kikorangi Drive           (Extension)

viii)      Aquamarine Avenue   (Extension).

CARRIED

 

 

17

Auckland Transport update August 2021

 

Ben Halliwell – Elected Member Relationship Partner was in attendance via Skype for Business for this item.

 

Resolution number RD/2021/309

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      receive Auckland Transport’s update August 2021.

CARRIED

 

The local board would like thank Ben Halliwell, Elected Member Relationship Partner, Auckland Transport, for all his help and assistance and wish him well in his new role at Auckland Council.

 

 

18

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Resolution number RD/2021/310

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)          do not support the draft Statement of Proposal in Attachment A to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation on the basis that the proposed bylaw, in excluding reserves, is being driven by an urban lens which is not in the best interests of rural Auckland, which makes up over three quarters of Auckland’s geographical land mass

b)              strongly request the Governing Body reviews its decision to exclude all reserves from the Auckland Council Freedom Camping in Vehicles Bylaw 2022 for the following reasons:

                      i)           a number of the reserves in the Rodney Local Board area are popular freedom camping sites, and the prohibition of freedom camping at these sites will restrict the number of desirable sites for freedom campers, and negatively impact the local economy

                     ii)           the local board believes that prohibition of freedom camping at popular reserves could result in increased nuisance to locals as a result of freedom campers parking on roads and in other inappropriate places as an alternative to utilising reserves

                   iii)           the Rodney Local Board area has limited accommodation for visitors and tourists, and freedom camping provides an opportunity to holiday in destinations that would otherwise have limited access, as well as reducing pressure in more populated areas of Auckland

                   iv)           including suitable reserves in the bylaw that are able to accommodate freedom campers will increase the overall supply of sites available, noting that lack of supply has been identified as a risk in the proposed bylaw, with the possibility that the lack of sites will be viewed as an ‘effective ban’ on freedom camping in Auckland

                     v)           lack of suitable and desirable rural freedom camping sites will undermine local tourism and associated local employment opportunities, and the local board notes that availability and generation of local jobs are a positive response to Auckland’s climate plan, economic development action plan and to the strong and healthy communities envisaged within the Auckland Plan, and request support from the Governing Body to realise that opportunity

                   vi)           the local board is concerned that any separate process carried out under The Reserves Act 1977 to enable freedom camping on specific reserves would be costly, time consuming, under-resourced, would cause confusion to the public, and come at a costly delay to the local economy

c)              request the opportunity to nominate specific suitable reserves for inclusion as freedom camping sites, as per the list of reserves nominated in the previous proposal (‘Panel Report on Proposed Freedom Camping in Vehicles Bylaw, 2019’), reported to the Governing Body in August 2019, with a view to including this schedule of exceptions as part of the bylaw on the understanding that staff would immediately commence work to amend the Reserve Management Plans to reflect suitability for freedom camping, or such other work to enable responsible camping at these sites

d)              do not support freedom camping at the Wellsford Community Centre as the use of this carpark for freedom camping would be in conflict with the large numbers of vehicles utilising this car park for community meetings, and that the capacity of the car park is already inadequate to meet the numbers attending meetings held at the community centre, with overspill parking flowing onto the road and other, privately owned, carparks in the area

e)               express concern that Auckland Council is not adequately resourced to enforce the freedom camping bylaw

f)                suggest the name of the bylaw is changed to the Responsible Camping Bylaw to reflect the expectation of campers and the intent of the bylaw.

CARRIED

 

 

19

Future management of motorised vehicles driving on Muriwai Beach

 

Scott De Silva – Manager Regional Parks and Stephen Bell – Western Principal Ranger were in attendance via Skype for Business for this item.

 

Resolution number RD/2021/311

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)          provide the following feedback on the continued engagement with the community and implementation of measures to manage motorised vehicles driving on Muriwai Beach in the future

i)            shares public concerns about damage to environment and risk to public safety from having vehicles on Muriwai Beach

ii)           support the establishment of a Steering Group to work with Auckland Council to better manage vehicles on Muriwai Beach

iii)         support the following measures to manage the future use of the beach:

·         increased education and signage

·         greater emphasis on promoting environmental protection of the beach and dunes systems

·         enforcement – work with NZ Police to support increased enforcement

·         seasonal restrictions particularly around the closed fire season

·         continued working with the community steering group

·         paid permits

·         managed access options.

CARRIED

 

 

20

Detailed Business Case for the Huapai Domain Indoor Multisport Facility

 

This item has been deferred.

 

 

21

Auckland Council’s Performance Report: Rodney Local Board for March to June 2021

 

Mark Purdie – Manager Local Board Financial Advisors and Jestine Joseph – Lead Financial Advisor were in attendance via Skype for Business for this item.

 

Resolution number RD/2021/312

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2021.

CARRIED

 

 

 

22

Local Board Annual Report 2020/2021

 

Mark Purdie – Manager Local Board Financial Advisors and Jestine Joseph – Lead Financial Advisor were in attendance via Skype for Business for this item.

 

Resolution number RD/2021/313

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      adopt the draft 2020/2021 Rodney Local Board Annual Report (Attachment A)

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021

c)      note that the draft 2020/2021 Rodney Local Board Annual Report, (Attachment A) will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

CARRIED

 

 

24        Procedural motion to exclude the public

Resolution number RD/2021/314

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

21        Auckland Council’s Performance Report: Rodney Local Board for March to June 2021 - Attachment b - Hibiscus and Bays Local Board Performance Report June 2021 - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

22        Local Board Annual Report 2020/2021 - Attachment a - Rodney Local Board Annual Report 2020/2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Woodhill Sands Equestrian Centre

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

3.37pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.16pm            The public was re-admitted.

 

restatement

 

It was resolved while the public was excluded:

 

C1       Woodhill Sands Equestrian Centre

 

b)       confirm that there be no restatement of this confidential report, attachments           or        resolutions until the reasons for confidentiality no longer exist.

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................