Kōmiti Mahi Āta Torotoro Rawa /

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 10 August 2021 at 10.02am.

 

present

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

From 10.32am, Item 10

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

From 10.08am, Item 9

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

 

 

ABSENT

 

 

Mayor Phil Goff

 

 

 

ALSO PRESENT

 

 

Cr W Walker

From 10.38am, Item C1

Until 10.49am, Item C1

 

 

 

 

 

 

 

 


Strategic Procurement Committee

10 August 2021

 

 

 

1          Apologies

 

Resolution number STR/2021/26

MOVED by Cr A Filipaina, seconded by Cr T Mulholland:  

That the Strategic Procurement Committee:

a)           accept the apology from Mayor P Goff for absence on council business, and Deputy Mayor Cr B Cashmore for lateness on council business.

CARRIED

Note:   Subsequently an apology for lateness was received from Cr J Watson.

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number STR/2021/27

MOVED by Cr G Sayers, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 8 June 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Summary of Strategic Procurement Committee Information - updates, memos and briefings - 10 August 2021

 

Resolution number STR/2021/28

MOVED by Cr T Mulholland, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)      receive the Summary of Strategic Procurement Committee information memoranda and briefings – 10 August 2021.

CARRIED

 

 

 

9

Review of the Forward Work Programme - Strategic Procurement Committee

 

Deputy Mayor Cr B Cashmore joined the meeting at 10.08am.

 

Resolution number STR/2021/29

MOVED by Cr G Sayers, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)      receive and review the progress on the 2021 forward work programme as appended in Attachment A.

b)      approve the forward work programme as agreed to at the meeting.

c)      review the forward work programme prior to the end of March 2022.

CARRIED

 

 

 

10

Auckland Council Rating Valuation Services

 

Cr J Watson joined the meeting at 10.32 am.

 

Resolution number STR/2021/30

MOVED by Cr G Sayers, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the rating valuation services procurement plan, enables transparency on the topic due for discussion in the public excluded part of the meeting.

b)      note that the confidential report contains information that could prejudice the council’s position in future negotiations with suppliers.

CARRIED

 

Attachments

a     10 August 2021, Strategic Procurement Committee, Item 10 - Auckland Council Rating Valuation Services - PowerPoint Presentation

 

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

12        Procedural motion to exclude the public

Resolution number STR/2021/31

MOVED by Cr G Sayers, seconded by Deputy Mayor Cr B Cashmore:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Auckland Council Rating Valuation Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular, the report contains information that could prejudice the council’s position in future negotiations with suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.37am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.09am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Auckland Council Rating Valuation Services

 

Resolution number STR/2021/32

MOVED by Cr T Mulholland, seconded by Deputy Mayor Cr B Cashmore:  

That the Strategic Procurement Committee:

c)      confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

11.09am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................