I hereby give notice that an ordinary meeting of the Upper Harbour Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 5 August 2021

6.30pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

30 July 2021

 

Contact Telephone: (09) 486 8593

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Upper Harbour Local Board Community Forum

05 August 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           6

8.1     Scott Point Primary School update           6

8.2     Herald Island Community Wharf Trust     6

8.3     Hobsonville Community Trust update      7

8.4     North Harbour Community Patrol             7

9          Public Forum                                                                            8

10        Extraordinary Business                                       8

11        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i)            a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii)          a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board Community Forum:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 1 July 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Scott Point Primary School update

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on activities at the Scott Point Primary School.

Whakarāpopototanga matua

Executive summary

2.       Pam King, Principal, and Erica Wills, Board of Trustees Chairperson, representing the Scott Point Primary School, will be in attendance to provide an update on the progress of the school and highlight any areas of concern.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Pam King and Erica Wills, on behalf of the Scott Point Primary School, and thank them for their attendance and presentation.

 

 

8.2       Herald Island Community Wharf Trust

Te take mō te pūrongo

Purpose of the report

1.       To provide members with an update on the Herald Island community wharf.

Whakarāpopototanga matua

Executive summary

2.       Geoff Beresford, Secretary/Treasurer of the Herald Island Community Wharf Trust, will be in attendance at the request of the local board to discuss their recent grant application.

3.       Mr Beresford has provided a briefing paper (Attachment A) outlining key issues, including public accessibility and financial sustainability.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Geoff Beresford and thank him for his attendance and presentation.

Attachments

a          Herald Island Community Wharf Trust briefing paper....................................... 11

 


 

 

8.3       Hobsonville Community Trust update

Te take mō te pūrongo

Purpose of the report

1.       To provide members with an update on activities at the Headquarters Building and Sunderland Lounge, Hobsonville Point.

Whakarāpopototanga matua

Executive summary

2.       Gavin Gunston, Venues Manager, Christina Naurattel, Venues Coordinator, and Gordon Summerville, Chairperson, representing the Hobsonville Community Trust, will be in attendance to provide members with a general update and outline recent community initiatives at the Headquarters Building and the Sunderland Lounge in Hobsonville Point.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Gavin Gunston, Christina Naurattel and Gordon Summerville from the Hobsonville Community Trust and thank them for their attendance and presentation.

Attachments

a          Hobsonville Community Trust presentation......................................... 15

 

 

8.4       North Harbour Community Patrol

Te take mō te pūrongo

Purpose of the report

1.       To acknowledge the support of the local board and provide an update on the work carried out by the volunteers.

Whakarāpopototanga matua

Executive summary

2.       Sharon Purchase, Treasurer, and Gren Purchase, Committee Member, will be in attendance representing the North Harbour Community Patrol volunteer group, to present the local board with a certificate of thanks for the grants funding provided over the past two years.

3.       Sharon and Gren will also present to the board on the work their organisation does in the community.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Sharon and Gren Purchase and thank them for their attendance and presentation.

Attachments

a          North Harbour Community Patrol presentation......................................... 31

 

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Upper Harbour Local Board Community Forum

05 August 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    Herald Island Community Wharf Trust briefing paper   Page 11

Item 8.3      Attachment a    Hobsonville Community Trust presentation  Page 15

Item 8.4      Attachment a    North Harbour Community Patrol presentation  Page 31


Upper Harbour Local Board Community Forum

05 August 2021

 

 

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Upper Harbour Local Board Community Forum

05 August 2021

 

 

















Upper Harbour Local Board Community Forum

05 August 2021