I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 August 2021

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

12 August 2021

 

Contact Telephone: (09) 4142684

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Upper Harbour Local Board

19 August 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Minutes of the Upper Harbour Local Board meeting held Thursday, 15 July 2021                 7

12        Upper Harbour Greenways Prioritisation        27

13        Upper Harbour Urban Ngahere Analysis Report 2021 adoption                                                    107

14        Approval of concept design for sports fields development at Caribbean Drive within Unsworth Reserve                                            179

15        Upper Harbour Local Board Grants Programme 2021/2022 amendment                197

16        Upper Harbour Joint CCO Engagement Plan 2021/2022                                                           205

17        Proposal to make a new Freedom Camping in Vehicles Bylaw                                                  227

18        Paremoremo Public Transport Targeted Rate                                                                            337

19        Road name approval for extension of Settlers Avenue, Hobsonville                                        339

20        Approval for new road names at 131A, 149, 151 and 157-159 Clark Road, Hobsonville            345

21        Auckland Council's Performance Report: Upper Harbour Local Board March to June 2021                                                                    365

22        Input into Auckland Council submission to central government: Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes                399

23        Local Board Annual Report 2020/2021           419

24        Governance forward work calendar - September 2021 to March 2022                       423

25        Board members' reports - August 2021         427

26        Record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 July, and 5 August 2021                                            429

27        Consideration of Extraordinary Items

PUBLIC EXCLUDED

28        Procedural Motion to Exclude the Public                         437

21        Auckland Council's Performance Report: Upper Harbour Local Board March to June 2021

b.      Upper Harbour Local Board financial performance as at 30 June 2021           437


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i)            a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii)          a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 15 July 2021, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Upper Harbour Local Board

19 August 2021

 

 

Minutes of the Upper Harbour Local Board meeting held Thursday, 15 July 2021

File No.: CP2021/11016

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The open unconfirmed minutes of the Upper Harbour Local Board ordinary meeting held on Thursday, 15 July 2021, are attached at item 11 of the agenda for the information of the board only.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 15 July 2021, are attached at item 11 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board open unconfirmed minutes - 15July 2021

9

b

Upper Harbour Local Board minutes attachments - 15 July 2021

17

      

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Upper Harbour Greenways Prioritisation

File No.: CP2021/05966

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To confirm the priority cycle and pedestrian routes within the parks network identified in the Upper Harbour Greenways Plan (2019) to inform investment through the Community Facilities work programme.

Whakarāpopototanga matua

Executive summary

2.       The 2020/2021 Parks, Sport and Recreation work programme included the item UH: Greenways Plan Prioritisation (SharePoint ID:34). A prioritisation process has been developed by the Parks and Places Specialist in conjunction with the local board.

3.       The Upper Harbour Greenways Plan (2019) presents a complete network vision of shared paths connecting town centres, schools, public facilities, recreation areas and public transport hubs with the aim of improving walking and cycling facilities in the Upper Harbour area.

4.       Due to the large number of connections identified in the plan, a process to prioritise the undeveloped sections of the network is needed to identify future development opportunities.

5.       The network prioritisation process is focused on cycle and pedestrian routes within council’s parks network. Any on-road networks will be prioritised through separate processes which would be undertaken through Auckland Transport, Waka Kotahi New Zealand Transport Agency (NZTA) or private development processes.

6.       Through a series of local board workshops initiated in September 2020, the Parks and Places Specialist has developed a methodology to prioritise routes by organising the network into sub-networks and scoring these against relevant attributes.

7.       A list of highest priority sub-networks has been developed using this system and these are recommended for adoption within this report.

8.       If adopted, any greenways development projects located within these approved sub-networks will take precedence for more detailed investigation for future investment and implementation through Community Facilities work programmes.

9.       These recommended sub-networks are not ranked in priority order as they are reliant on external funding associated with transport development or land tenure agreements. As these factors are clarified, specific approvals for these projects will be required as part of the Community Facilities work programme process.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      prioritise the following greenway connections for inclusion in future Community Facilities work programmes as funding becomes available:

i)       Albany village sub-network (refer Attachment A to the agenda report):

A)      Hooton Reserve to Kell Park

B)      Connections within the Landing Reserve

ii)       Albany escarpment sub-network (refer Attachment B to the agenda report):

A)      Albany Highway through Brookfield Park, Northwood Reserve and Fernhill Escarpment

iii)      Rosedale / Unsworth sub-network (refer Attachment C to the agenda report):

A)      the connection from the Hockey Stadium to Bush / Rosedale Road

iv)      Constellation / Greville sub-network (refer Attachment D to the agenda report):

A)      connections from the northern motorway through Saunders Reserve

B)      connections through Centorian Reserve to Windsor Park and Rangitoto College

C)      connections through Parkwood Reserve and Apollo Drive Reserve

v)      Hobsonville / West Harbour sub-network (refer Attachment E to the agenda report)

A)      coastal connections from Scott Point to Marina Reserve.

Horopaki

Context

10.     The Upper Harbour Greenways Plan (2019) identifies a complete network of pedestrian and cycle paths connecting key features such as town centres, schools, public facilities, recreation areas and public transport hubs in the Upper Harbour Local Board area.

11.     The plan is divided into geographic zones which share logical connectivity and physical community links and identifies four distinct path types (Attachment F page 11). These are:

·        express paths

·        local paths – street

·        local paths - open space

·        trails.

12.     This prioritisation process is focused on the routes typically found within the parks and civic spaces of the local board area. These are:

·        local paths – open space

·        trails.

13.     ‘Express paths’ and ‘local paths - street’ are generally located within the road areas (refer to Attachment G pages 12 and 13) and provide access to parks and civic spaces. Development of these routes would be prioritised and funded separately through the transport agencies.

14.     The system to determine priorities for the ongoing development of cycling and pedestrian routes in parks and reserves of the Upper Harbour Local Board area has been developed by the Parks and Places Specialist in conjunction with the local board.

15.     At the September 2020 workshop, the Parks and Places Specialist proposed a methodology for prioritisation of the network to provide a robust framework for decision-making and funding. This was reviewed in greater detail at subsequent local board workshops in November 2020 and April 2021.

16.     The method focused on organising the parks and open space networks into a series of sub-networks that link key features to establish coherent connections within local communities.  Undeveloped sections of the routes in each of these sub-networks were identified and agreed key drivers for decision-making were applied to each of these.

17.     In order to align to any available or potential funding, only the five top scoring sub-networks have been recommended as the key focus areas for adoption through this report.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Prioritisation drivers 

18.     The Upper Harbour Greenways Plan 2019 identified many possible and aspirational routes which were anticipated to be developed over the long term. To provide a pragmatic approach to how this large number of possible developments could be focused on the areas of greatest need, an investigation into these networks was initiated through desktop studies, site visits and discussions with the local board.

19.     To maximise value to users of the network across the Upper Harbour area, a process that delivers coherent sub-networks is considered desirable. It is envisaged that this will enable users to complete a loop or visit destinations and experiences without encountering unfinished and disconnected sections of a route. It is also important that funding is allocated in ‘sub-network’ packages of work to realise these goals.

20.     It is recognised that usage of the greenways network is dependent on connections between key features such as civic centres, schools, car parking, public transport hubs, business zones and sporting facilities.

21.     Other considerations such as strategic goals of council, its agencies and external organisations have an influence on decision-making. These factors were also considered as part of the prioritisation process.

22.     Identification of opportunities for synergies with other council projects or any related developments being planned by other agencies and external parties is an important factor in assessing the priorities. Any level of current funding was captured in the prioritisation system and assessed while considering these funding and timing factors.

Analysis criteria

23.     The agreed criteria on which the potential routes were assessed were:

·        local board views expressed during the workshops in September and October 2020 and April 2021, and any views on specific greenway developments identified in the Upper Harbour Local Board Plan 2020

·        existing approved funding for greenways projects within a sub-network

·        the degree to which a route links residential and business area

·        the degree to which a route links to schools and community facilities

·        the degree to which a route links to public transport hubs

·        the physical complexity of a proposed route

·        the regulatory and land tenure complexities of a proposed route

·        route safety.

Analysis and key considerations for future development  

24.     While the prioritisation process focused on the local paths and trails, consideration was given to the on-road network developments, both existing and proposed. This enabled any possible synergies across these networks to be maximised, particularly in terms of timing of their delivery. This was designed to enable key transport and parks projects to be planned and delivered in an integrated way.

25.     Due to the on-road networks being subject to their own prioritisation system and approvals, some flexibility must be built into the parks and open space prioritisation process to align with the likely timing of these projects. This will ensure maximisation of benefits to users and streamline the planning processes. 

26.     Within each sub-network, there are existing paths of varying standards and condition including areas where sections of the route are undeveloped. Development of these areas may be delivered through a combination of renewals funding, while other routes will be new to the network and would be funded through development processes.

27.     Any physical gaps in a sub-network are considered to be a unique project that will require funding and implementation. Ideally, a series of smaller projects can be delivered as part of a larger project, including the incorporation of sections of path that require renewal.

Conclusions

28.     The sub-networks that were identified through the prioritisation process and recommended for further investigation are identified below. The gaps in each sub-network are listed and indicated with high-level estimates of the length of these potential routes for context:

Albany village sub-network (Attachment A)

1.      Hooton Reserve to Kell Park (500m)

2.      Connections within the Landing Reserve (700m)

Albany escarpment sub-network (Attachment B)

1.      Albany Highway through Brookfield Park and Northwood Reserve to Fernhill Escarpment (1000m)                                                                 

Rosedale / Unsworth sub-network (Attachment C)

1.      The connection from the Hockey Stadium to Bush / Rosedale Road (500m)


 

Constellation / Greville sub-network (Attachment D)

1.      Connections from the Northern Motorway through Saunders Reserve (800m)

2.      Connections through Centorian Reserve to Windsor Park and Rangitoto College (200m)

3.      Connections through Parkwood Reserve and Apollo Drive Reserve (500m)

 


 

Hobsonville / West Harbour sub-network (Attachment E)

1.      Coastal connections from Scott Point to Marina Reserve (2000m)

29.     These recommended sub-networks are not ranked in priority order as development of these routes is reliant on other factors such as the larger transport development or land tenure agreements. As these factors are clarified, specific approvals for these projects will be required as part of the Community Facilities work programme process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     Reducing carbon emissions and increasing carbon sequestration can be achieved through supporting the use of sustainable transport to parks, sustainable design of buildings and other assets, and identifying areas for new plantings with species that will tolerate anticipated climatic conditions.

31.     When a higher level of risk to people, parkland, infrastructure, or natural hazards on a park is identified due to climate change impacts, options to manage these risks should be implemented.

32.     Where public access or infrastructure are vulnerable to natural hazards such as frequent flooding, erosion, land instability or potential for changes to access, consideration should be given to moving any proposed development away from these hazards and the implementation of planting and/or naturalisation of hazardous areas should be undertaken if suitable.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The Community Facilities work programme team have contributed to the development of this prioritisation system and will have an ongoing role in the more detailed processes required prior to any project approval and implementation. 

34.     Feedback from the Auckland Transport Active and Shared Modes team has been integrated into the prioritisation system, and the current priorities of Auckland Transport have been incorporated into the focus areas recommended in this report.

35.     Many of the recommended sub-network developments are dependent on NZTA priorities identified in the Regional Land Transport Plan (RLTP). Delivery timing of any focus area projects may be dependent on these larger projects, so an understanding of the details of the RLTP will be necessary for finalising any implementation planning.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     The views expressed by the local board through previous workshops in September 2020, November 2020 and April 2021 have driven the analysis process and have been integrated into the proposed priorities.

Tauākī whakaaweawe Māori

Māori impact statement

37.     Iwi engagement on the Upper Harbour Greenways Plan and its networks was undertaken during the development of the Upper Harbour Greenways Plan (2019). Project specific engagement with mana whenua will be undertaken as part of future Community Facilities work programmes.

Ngā ritenga ā-pūtea

Financial implications

38.     The greenway networks and projects identified and recommended to the local board as part of this process are for prioritisation purposes only. There are potential financial implications associated with these recommendations. These will be developed and detailed through future Community Facilities work programmes following local board endorsement of these priorities.  

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     There is an inherent risk in the prioritisation of projects where there is no capital funding identified to deliver the physical work components. This risk relates to the possible perception that these developments have been initiated and will be delivered in the short term. This risk can be managed through ongoing communications via future Community Facilities work programme processes.

Ngā koringa ā-muri

Next steps

40.     Following local board endorsement, the identification of possible funding streams to deliver any projects in these key focus areas will be undertaken by Parks Services and Community Facilities staff and progressed through future Community Facilities work programmes processes. 

41.     Ongoing engagement between the Community Facilities work programme lead, the regional work programme lead, and the Parks and Places Specialist will be undertaken to identify any possible funding of projects identified through this prioritisation process.

42.     Engagement with Auckland Transport and NZTA to progress any priority projects will be initiated once the recommendations of the report are adopted. Any updated information will be incorporated into the Community Facilities work programme processes as these details become available.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albany Village

37

b

Albany Escarpment

39

c

Rosedale / Unsworth

41

d

Constellation / Greville

43

e

Hobsonville / West Harbour

45

f

Upper Harbour Greenways Plan (2019)

47

     

Ngā kaihaina

Signatories

Author

John McKellar - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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19 August 2021

 

 

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19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Upper Harbour Urban Ngahere Analysis Report 2021 adoption

File No.: CP2021/11393

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Upper Harbour Urban Ngahere Analysis Report 2021 (refer Attachment A).

Whakarāpopototanga matua

Executive summary

2.       The regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau Auckland’s Urban Ngahere (Forest) Strategy (the strategy) responds to changes in ngahere canopy cover and potential climate change impacts.

3.       The strategy’s target is to increase tree canopy cover across all local board areas in Tāmaki Makaurau to 30 per cent by 2050.

4.       The Upper Harbour Local Board provided funding in 2019/2020 to undertake the ‘knowing’ phase of the Upper Harbour Urban Ngahere (Forest) programme. A draft analysis report was approved in principle by the local board in September 2019 (resolution number UN/2019/115). The analysis report, as set out in Attachment A, is the completed updated canopy coverage report with the 2013 and 2016/2018 LiDAR data. 

5.       The ‘knowing’ phase has involved detailed analysis of the urban tree cover using a variety of data sources from the council, Statistics NZ, and other local government sources.

6.       Analysis of urban tree cover and comparison with the overall extents from 2013 and 2018 was undertaken, alongside population statistics and current growth projections outlined in the Auckland Plan. 

7.       The report has established that urban tree coverage in the local board area is approximately 28 per cent of the overall land area in 2016/2018. This is a net 1 per cent increase from 2013.

8.       The total tree canopy coverage is excellent when compared to the averages across the region and is the second highest canopy coverage for local boards with the Metropolitan Urban Limit.

9.       To retain the high levels of tree canopy cover in the long term, a concerted effort will be required to plant new specimen trees every year.

10.     Staff recommend the adoption of the Upper Harbour Urban Ngahere Analysis Report 2021 (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Urban Ngahere Analysis Report 2021(Attachment A to the agenda report).

b)      delegate authority to the General Manager, Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Upper Harbour Urban Ngahere Analysis Report 2021 that may be required before public release.

 

Horopaki

Context

11.     In 2017, staff developed a regional tree strategy to address concerns around tree cover changes resulting from development pressures, disease threats, climate change, and changes to tree protection rules.

12.     The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders.

13.     The work resulted in the regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau / Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018 (resolution number ENV/2018/12).

14.     Currently, the Auckland region has an average tree canopy cover of 18 per cent.

15.     The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

16.     The strategy recommends implementation and analysis of the tree cover at the local level.

17.     Local boards were offered the opportunity to invest in area specific Urban Ngahere programmes of work. 

18.     The local board Urban Ngahere programme has three phases: ‘knowing’, ‘growing’ and ‘protecting’:

19.     The ‘knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions.

20.     The Upper Harbour Local Board approved the draft Urban Forest (Ngahere) Analysis Report on 19 September 2019 (resolution number UH2019/115). The draft report was developed on the 2013 LiDAR and was to include the 2016/2018 data comparison when it was finalised. Due to delays with COVID 19 in 2020, the completion of the work was significantly delayed.

21.     The ‘growing’ phase involves a number of activities including annual tree plantings to address areas of low tree cover, including the implementation of the long-term action plan.

Tātaritanga me ngā tohutohu

Analysis and advice

22.     The draft analysis report highlighted the overall tree canopy coverage in 2013 was 27 per cent for the Upper Harbour Local Board area.

23.     The final report, including the canopy comparison between 2013 and 2016/2018, shows an increase in overall canopy coverage to 28 per cent for the Upper Harbour Local Board area. The report provides a number of key statistics:

·        the local board area has an average tree canopy cover of 28 per cent which equates to a net 1 per cent increase compared to the 2013 figure of 27 per cent.

·        the increase equates to approximately 62ha of canopy coverage

·        52 per cent of parks and open space has tree canopy cover

·        11 per cent of other public land has tree canopy cover (schools, hospital)

·        13 per cent of local roads have tree canopy cover, which is relatively low

·        68 per cent of urban tree cover exists on private land which is marginally higher than the regional average

·        increases in tree canopy cover changes took place across all land tenure analysed (public open space, private land, roads, other public land).

24.     Section 8 of the analysis report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities.

25.     Funding for a multi-year programme of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase overall tree numbers in the local board area. A commitment to fund will enable new tree plantings which will, in the long-term, help to increase overall tree canopy coverage.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Implementation of the strategy is an example of an integrated approach to help sequester emissions, build resilience longer term, and enable adaptation to the impacts of climate change to meet council’s climate goals.

27.     The strategy is identified as a key action in Te Tāruke-ā-Tāwhiri - Auckland’s Climate Plan 2020.

28.     Increasing stock of trees and vegetation in Tāmaki Makaurau will increase carbon sequestration and contribute towards reducing net greenhouse gas emissions.

29.     Increasing trees and vegetation also provides various natural functions that assist with adaptation to the climate change impacts for humans and other species, such as:

·        providing a shading and cooling effect to counter rising temperatures

·        slowing and reducing stormwater runoff to assist in managing increased rainfall events

·        improve air quality by trapping particulates and filtering vehicle pollutants

·        providing additional habitat for indigenous species to occupy, enhancing their resilience to climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Parks, Sport and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal programme for trees can help to improve the overall health, diversity and extent of the tree canopy cover.

31.     PSR will help inform the Community Facilities renewals programme to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed. 

32.     PSR and Community Facilities will collaboratively manage the delivery of the new tree plantings in the 2022/2023 planting seasons.

33.     PSR will investigate the opportunities for a wider collaborative approach across the council family to grow more trees in local communities and schools for local use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     The Upper Harbour Local Board Plan 2020 supports the following strategy:

·        Outcome 4: Our unique natural environment is protected and enhanced

·        Objective: Our indigenous and culturally valued biodiversity is protected by preserving and enhancing the habitats that support it

·        Key initiatives: Deliver the Upper Harbour Local Board Urban Ngahere (Forest) Strategy to increase the urban ngahere (forest) in our parks and open spaces.

35.     The local board has provided direction and support for the development of the ngahere analysis work at workshops in 2019 during initial report development and in 2020 to complete the ‘knowing’ phase.

36.     New tree plantings will benefit the Upper Harbour community by providing increased opportunities for access to nature and providing shade in the local park network.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the strategy.

38.     Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

39.     In 2019/2020, the local board allocated $10,000 of locally driven initiatives (LDI) funding through the local board work programme for the ‘knowing’ phase.

40.     Due to COVID-19 and resulting delays to the ‘knowing’ phase, $9000 was carried forward to 2020/2021 to complete the analysis report and begin the ‘growing’ phase.

41.     The local board allocated $15,000 of LDI funding in 2020/2021 for development of an Upper Harbour Urban Ngahere Action Plan to provide long-term direction on future new tree planting efforts.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     If the board do not adopt the report or support further ngahere planning, no specific new tree planting programme will take place in neighbourhood parks and along the road berms on suburban streets.

43.     Current renewal planting will be the only mechanism for improving current tree asset numbers and the overall canopy cover may diminish due to the continued anticipated growth in the local board area.

44.     The analysis report highlights a need for additional efforts to continue to increase tree canopy cover to help provide increased shade, and the additional social and health benefits that come with more tree cover.

45.     The planting of new trees is increasingly being recognised as a local solution to help with climate-related changes that are taking place. 

Ngā koringa ā-muri

Next steps

46.     Survey work for new planting will be completed and a workshop arranged with the local board in quarter three to inform the prioritisation process and establish minimum numbers for new tree planting in 2023.  


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Urban Ngahere Analysis Report 2021

113

     

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Approval of concept design for sports fields development at Caribbean Drive within Unsworth Reserve

File No.: CP2021/11495

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the concept design for the development of sports fields within Unsworth Reserve (67 Caribbean Drive, Unsworth Heights) and to progress the project to consenting, detailed design, procurement and construction

Whakarāpopototanga matua

Executive summary

2.       An upgrade of the sports field area within Unsworth Reserve is planned to increase sports field provision within the Upper Harbour Local Board area. Studies completed by Auckland Council in 2017 and 2018 identified that there is a shortfall of sport code facilities for football, rugby and baseball within the area.

3.       As a part of the Upper Harbour Local Board financial year 2021/2022 Community Facilities work programme, the local board approved a project, Caribbean Drive - sports field upgrade and toilet facility (ID 23782), for the development of sports fields at Caribbean Drive within Unsworth Reserve.

4.       The local board has allocated $185,000 of locally driven initiative (LDI) capital expenditure funding and supported $3.006 million allocation from the New Zealand Transport Agency (NZTA) compensation funding for the compulsory acquisition of open space land in Upper Harbour towards the Caribbean Drive sports fields development.

5.       The project will deliver on two Upper Harbour Local Board Plan 2020 outcomes:

·        Outcome 1: Empowered, connected and resilient Upper Harbour communities

·        Outcome 3: Healthy and active communities.

6.       An initial concept design for the sports field development was completed in February 2020. In February 2021, an alternative concept design was developed taking into consideration acoustic report recommendations and feedback from neighbouring property owners.

7.       Engagement with the community and local iwi has been undertaken and the design is supported.

8.       The local board indicated support for the alternative concept plan at a workshop in March 2021. 

9.       Cost saving options have been considered and refinements to the design have been made. The proposed concept design includes the development of field one, a designated training area, baseball diamond, toilet facility, car park extension and paths.

10.     A plan change was required to change the zoning of the land at 67 Caribbean Drive from Mixed Housing Suburban Zone to Open Space - Active Sports and Recreation. This has been approved by the Planning Committee enabling the project to proceed.

11.     Risks associated with the project are minor and able to be mitigated.

12.     Staff now seek approval of the final concept design before progressing the project to consenting, detailed design, procurement and construction.

13.     Following approval of the proposed concept design, an application for resource consent will be progressed in September 2021. Detailed design will commence when resource consent has been granted. Construction is expected to commence in the 2022/2023 financial year.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the concept design for the development of sports fields within Unsworth Reserve, Caribbean Drive, Unsworth Heights (as per attachment A of the agenda report) and request staff to progress the project to consenting, detailed design, procurement and construction.

Horopaki

Context

14.     Unsworth Reserve is located at Unsworth Heights to the south of the Upper Harbour Highway and is a mixed-use park with areas of native vegetation, amenity reserve, a playspace, toilet and sports fields.

15.     The sports fields are located on Caribbean Drive with path and vehicle access from the road, and path access from St Lucia Place (shown in Figure 1 below).

16.     The amenity areas of the reserve are located on a lower section of the park with path entrances from Unsworth Drive, Goldfinch Rise, Calypso Way and Barbados Drive (refer to Attachment B Location plan of Unsworth Reserve).

17.     The Caribbean Drive sports field area currently provides two unlit football fields. One field (field one) is a full-sized soil field and the other (field two) is a three-quarter sized soil field. A small car park is located off Caribbean Drive and can accommodate approximately 12-14 cars.

18.     Vegetation to the north of the reserve is identified as a significant ecological area. 

19.     The park has a network of paths that provide linkages with the surrounding residential areas.

Figure 1: Existing field layout and pedestrian access

Background

20.     A study by Auckland Council titled ‘Future of the Sports Parks Network – Winter Needs Summary’ was completed in 2017 and identified a shortfall of winter sport code facilities for football and rugby within the Upper Harbour Local Board area.

21.     In addition, a Sports Park Code Plan for Baseball (September 2018) identified the need for additional baseball fields to meet the shortfall in the local area.

22.     In 2018, NZTA acquired approximately 3.8ha of open space in the Upper Harbour Local Board area for motorway improvements (Northern Corridor Improvements project).

23.     At a meeting on 20 March 2018, the Finance and Performance Committee agreed to consider providing funding to improve parks in the Upper Harbour Local Board area to offset the loss of open space. The service property optimisation approach was used to guide council’s decision-making.

24.     This approach was approved by the Finance and Performance Committee in 2015 (resolution number FIN/2015/16). It provides for the reinvestment of any proceeds from the sale of service assets back into the applicable local board area to advance approved council projects or activities.

25.     Staff considered that the Upper Harbour Open Space Network Plan meets the requirements of the service property optimisation approach and recommended that the Finance and Performance Committee allocate funding for three unfunded/part-funded park improvement projects.

26.     The projects scored highly against the decision-making principles and are supported by the Upper Harbour Local Board. Development of the sports field area at 67 Caribbean Drive within Unsworth Reserve was one of the three recommended projects.

27.     A Sport and Community Assets Service Provision Assessment was completed in June 2019 for the Caribbean Drive sports field and Unsworth Reserve areas. The report examined the feasibility of increased sports field provision on the site.

28.     The report concluded that a shortfall in winter code hours could be addressed through upgrades to the field surfaces and the provision of lighting. An upgrade of the sports fields would require the provision of toilets and additional parking to meet Auckland Council’s Sports Park Provision Policy.

29.     In July 2019, the Finance and Performance Committee resolved to update the capital budget for the allocation of $6.044 million of compensation funding provided by the NZTA to fund park improvement projects. The sports field development at Caribbean Drive, Unsworth Reserve, was one of the three recommended projects (resolution number FIN/2019/77).

30.     The Sport and Community Assets Service Provision Assessment was adopted by the local board at a meeting on 5 December 2019 (resolution number UH/2019/158). The local board requested staff progress the provision of a toilet facility at Caribbean Drive as the priority and indicated a preference for design options for the reserve that included provision for two full-size sand carpet fields.

31.     Prior to any future development of the site, a plan change was required through a plan change exercise to change the zoning of the land at 67 Caribbean Drive from its Mixed Housing Suburban Zone to Open Space - Active Sports and Recreation. This was completed in early 2021 and has been approved by the Planning Committee.

32.     As a part of the Upper Harbour Local Board financial year 2021/2022 Community Facilities work programme, the local board approved a project for a sports field development at Caribbean Drive, Unsworth Reserve.

33.     The project aligns with two of the Upper Harbour Local Board Plan 2020 outcomes and objectives:

·        Outcome 1: Empowered, connected and resilient Upper Harbour communities

·        Outcome 3: Healthy and active communities.

Tātaritanga me ngā tohutohu

Analysis and advice

34.     Planning for the project commenced in January 2020. Residents living in the streets surrounding the park were contacted via a letter drop with information on the potential development. Several residents expressed an interest in being kept informed through the design process.

35.     A concept report for the development of Unsworth Reserve was completed in February 2020. The report outlined a concept design for the reserve that included two fields with irrigation and lighting, a warm-up practice area, toilet and changing facilities, a baseball diamond, car park, fencing and perimeter paths.

36.     The design was discussed with the local board at a workshop on 12 March 2020. High level cost estimates indicated a budget of $4.68 million (including 10 per cent contingency) was required to complete the development.

37.     The local board indicated a preference to develop the reserve in stages with approximately $2.85 million of funding from NZTA compensation funds (total $6.044 million) allocated for the first stage.

38.     The concept design for the park was further developed from April to October 2020 and visual representations prepared (shown below in Figure 2: Caribbean Drive sports field concept October 2020):

Figure 2: Caribbean Drive sports field concept (October 2020)

39.     The concept images were shared with the local board via email on 2 November 2020 and with interested residents via email on 4 November 2020. An on-site community information session was not held due to the impact of the COVID-19 pandemic and recommended restrictions on community gatherings.  

Design considerations

40.     Feedback on the concept was received from property owners bordering the reserve and a meeting on-site was held on 19 January 2021. Concern was raised regarding increasing the use of the fields and the proximity of field two to property boundaries.

41.     Mitigation was requested including positioning the playing fields 10m from the property boundary and installing a 5m high ball stop fence along an individual property fence line to prevent stray balls and objects crossing the boundary fence.

42.     An acoustic report was completed in February 2021 to provide advice on the expected noise levels for the proposed development. The report advised that noise levels from sports activities across the whole park comply with the Auckland Unitary Plan noise limits of 60dB. This allows for up to three hours per day Monday to Friday and six hours on Saturday.

43.     Sports activities can be extended beyond these hours if noise is within 55dB and restricted to the northern side of the reserve. Training on field two (zones one and two) would be possible, and activity in zones three and four was not recommended if sports activity is extended beyond three hours per day Monday to Friday and six hours on Saturday. The zones are shown below in Figure 3: Acoustic zones:

.

Figure 3: Acoustic zones

44.     After taking into consideration community feedback and the acoustic report advice, a revised concept design was developed. The revised design is for the development of field one and a designated training area to the north of the reserve with a sand carpet surface, irrigation, and lighting.

45.     Field two, adjacent to the St Lucia Place property boundaries, will remain as a three-quarter soil field and is excluded from the proposed works. An upgraded and extended car park area and toilet facility are included in the revised design (shown below in Figure 4: Concept plan Caribbean Drive sports fields July 2021 and as Attachment A):

Figure 4: Concept plan Caribbean Drive sports fields (July 2021)

46.     Provision of changing rooms is not required as part of the development. Only one field will be developed with increased service levels, including lighting and irrigation, and there is no domiciled club associated with the park. This aligns with the draft Parks, Sport and Recreation Service Guidelines for provision of changing rooms at sports parks.

47.     A breakdown of the design elements and is summarised in Table 1 below:

Table 1: Breakdown of concept design elements

Design element

Description of work

Comments

Redevelopment of field one and a designated training area

·    Earthworks

·    Sand carpet playing surface installation

·    Irrigation installation

·    Turf establishment

·    Signage and furniture

·    Replacement and repair of sections of existing perimeter fence

Required as the minimum

Lighting for field one, designated training area and the car park

·    Sports field lighting

·    Car park lighting

·    Connection and commissioning

Required as the minimum

Car park (stage one) and footpaths around the park entrance

·    Earthworks

·    Car park construction in asphalt

·    Stormwater swale drains

·    Concrete footpaths adjacent to the car park and toilet facility

·    Bollards

Required as the minimum

34 car park spaces and three accessible spaces

Stage two of the car park can be developed in the future if required

Toilet facility

(two unisex accessible cubicles and service area)

·    Supply and installation of an Exeloo facility with roof extension

·    Drinking fountain

Two toilets required as the minimum

Changing rooms are not required

Design, consenting, engagement, project and construction management

·    Design

·    Consents

·    Community and iwi engagement

·    Watercare connection fees and charges

·    Vector connection (lights, toilet facility and irrigation pump)

·    Project and construction management

Resource consent is required

Perimeter path

·    Northern path (adjacent to significant ecological area)

·    Southern path (adjacent to St Lucia Place property boundaries)

·    Western path (linking northern and southern paths to the lower section of Unsworth Reserve)

Recommended to include

Could be constructed in stages

Baseball diamond and fencing

·    Installation of a synthetic turf baseball diamond

·    Fencing, dugouts and seating for baseball

 

Optional

Recommended to include within the construction tender as a separate item if achievable within the budget

Could be constructed as a future stage

Preferred option

48.     The local board indicated support for the alternative concept design at a workshop on 11 March 2021. The design included the redevelopment of field one and a designated training area, car park and toilet and changing facility.

49.     Cost saving options and refinements to the design have been made in recent months. The provision of changing rooms is not required, and savings have been identified through the design of an alternative irrigation system.

50.     A 2m wide perimeter path around the field and linking to the lower area of Unsworth Reserve has been included. The local board signalled a preference at the March 2021 workshop for the inclusion of a path if funding was available.

51.      The baseball diamond and fencing are able to be installed as a separate stage. Staff plan to include this work within the construction tender as a separate item and construct the baseball facilities if achievable within the current budget.

Sports club engagement

52.     Consultation with Baseball New Zealand was initiated via email on 19 October 2020 and with NSC Baseball on 3 November 2020. The organisations indicated support for a baseball diamond within the park to address a current shortfall in provision in the local area. There are no sports groups domiciled at the park so consultation with other sports groups was not undertaken.

Tauākī whakaaweawe āhuarangi

Climate impact statement

53.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

·        to prepare the region for the adverse impacts of climate change.

54.     It is anticipated that there will be an increase in carbon emissions from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.

55.     Maximising the upcycling and recycling of existing material will be prioritised to ensure minimum impact. The design aims to minimise earthworks and reduce the quantity of soil removed from site.

56.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

57.     The concept design has incorporated the use of ‘biochar’ into the design of the sports field area to improve environmental benefits. The inclusion of biochar into the sub-surface reduces the quantity of fertilisers required and helps to retain nitrogen and sulphurs in soil which also reduces emissions. Biochar also helps to facilitate the reestablishment of vegetation and inhibits the growth of moulds and mildews.

58.     The design proposes the planting of native plant species within the car park stormwater swales to mitigate the impact on the environment by increasing plant diversity and minimising stormwater flow to adjacent areas.

59.     Paths included within the design aim to provide links to other parts of the reserve and neighbouring streets to encourage walking throughout the community. This will have a positive climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60.     Council staff from within Customer and Community Services (Community Facilities operational management and Parks, Sports and Recreation teams) have been consulted and support the development.

61.     Staff confirm the development will increase sports field provision within the area by developing field and training areas that are able to be used for longer hours. This is achieved by converting field one from soil to a sand carpet, adding sports field lighting and improving the quality of the park through the provision of supporting infrastructure, including toilets and car park facilities.

62.     The field areas have been designed in collaboration with the Senior Maintenance Delivery Co-ordinator and include the specification of specialist equipment. This has enabled cost savings through the design of the irrigation system.

63.     Advice has been received from the Principal Sports Parks Advisor that the provision of changing facilities at the park is not required. Two all-accessible toilet cubicles have been included within the design that provide space for changing if needed. 

64.     Collaboration with staff will be ongoing to ensure that the development of the park is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

65.     The project aligns with the following Upper Harbour Local Board Plan 2020 outcomes and objectives:

Table 2: Upper Harbour Local Board Plan 2020 outcomes and objectives

Outcome

Objective

Project alignment

Outcome 1: Empowered, connected and resilient Upper Harbour communities

Our diverse communities feel connected, confident in their ability to face adversity together and are able to influence what happens in their neighbourhoods.

Engagement with the local community, baseball club representatives and iwi was undertaken and feedback was incorporated into the concept design.

Outcome 3: Healthy and active communities

People of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities.

Development of the park will provide improved facilities through the construction of a new toilet facility, paths and upgraded sports fields areas. Provision of a baseball diamond and sports field lighting will provide greater opportunities for the community to be more active.

66.     In July 2019, the Finance and Performance Committee resolved to update the capital budget for the allocation of $6.044 million of compensation funding provided by the NZTA to fund park improvement projects. The development of the sports field area at Unsworth Reserve (Caribbean Drive) was one of the three recommended projects and was supported by the local board (resolution number FIN/2019/77). 

67.     The project will deliver significant improvements to benefit the community through increasing sports field playable hours and providing a baseball diamond, which there is currently a shortfall of within the area.

68.     The community and sports groups using the park will benefit from the addition of toilet facilities adjacent to the fields, a larger car park, improved connections and safer pathway links to other areas of the park. Feedback received through the community engagement process highlighted the need for toilet facilities as a priority.

69.     Fifteen trees and small groups of trees have been identified as potentially affected by the development of the park. Most of the trees are invasive wattle trees of poor quality and are of an age and condition that makes them likely to deteriorate in the future. The trees are within an area to the north of the fields identified as an significant ecological area and the canopy of the trees extends over the sports field area.

70.     Removal and pruning of the wattle trees will have a positive outcome on the environment, while reducing the risk of potential damage and harm from falling trees. This approach has been recommended as suitable management by an arborist.

71.     Concept design options have been shared with the local board over the past 16 months as they have developed. The original concept design and high-level cost estimate was discussed at a workshop on 12 March 2020. The design was refined for public engagement and circulated via email to the local board on 2 November 2020.

72.     After taking into consideration community feedback and specialist acoustic advice, a revised concept design was developed in February 2021. The alternative concept design was discussed with the local board at a workshop on 11 March 2021.

73.     The local board showed a preference for the development of two full-size sports fields on the site but acknowledged the challenges with achieving this. Support was indicated for the alternative concept design for the development of field one, a designated training area, car park and toilet and changing facility, with the addition of a perimeter path if there was sufficient funding.

Tauākī whakaaweawe Māori

Māori impact statement

74.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Auckland Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

75.     Engagement with mana whenua on this project has been undertaken as part of the consultation process. The original concept design for the sports field development was circulated via email on 5 August 2020 to the following iwi and hapū:

·        Ngāi Tai ki Tāmaki

·        Ngāti Manuhiri

·        Ngāti Maru

·        Ngāti Paoa

·        Ngāti Te Ata – Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua

·        Ngāti Wai

·        Ngāti Whanaunga

·        Ngāti Whātua o Kaipara

·        Ngāti Whātua Ōrākei

·        Te Ākitai Waiohua

·        Te Kawerau a Maki

·        Te Patukirikiri

·        Te Runanga o Ngāti Whātua.

76.     Ngāti Whatua Orakei confirmed they had no interest in the project and deferred to Ngati Paoa.

77.     A site visit was organised for 9 September 2020 to discuss the proposed development with two iwi who expressed an interest, Ngāi Tai ki Tamaki and Ngāti Paoa. Ngāi Tai ki Tamaki were the only iwi who attended.

78.     Feedback was received from Ngāi Tai ki Tamaki during the site visit. The proposed development of the fields, path and toilet design was acceptable, and Ngāi Tai ki Tamaki indicated support. Formal feedback will be provided when the concept design has been approved and finalised.

Ngā ritenga ā-pūtea

Financial implications

79.     A total budget of $3.191 million has been approved by the local board for this project in the following financial years. Project funding and cost estimates are outlined in Tables 3 and 4 below:

 

Table 3: Project funding

Budget source

FY19/20 & FY20/21

FY21/22

FY22/23

FY23/24

FY24/25

Total ($)

LDI Capex

$185,000

 

 

 

 

$185,000

Growth (Northern Corridor Improvement funding)

 

$0

$1,552,000

$624,000

$830,000

$3,006,000

Total

 

 

 

 

 

$3,191,000

Table 4: Project cost estimate

Cost estimate

Comments

Total ($)

Design, consenting and construction

Includes perimeter path, and baseball diamond with fencing

$2,623,000

Contingency (15%)

Allowance for unforeseen events and possible material cost escalations

$393,450

Total

 

$3,016,450

80.     An indicative cost estimate for the full scope of work is $3.016,450 million which is within the current allocated budget for the project. It is proposed to include the construction of the baseball diamond within the tender as a separate item that could be excluded if not achievable within the available budget. The baseball diamond could be constructed as a future stage.

81.     The project is part of the risk adjusted programme for delivery. A portion of funding will be brought forward in the 2021/2022 financial year to enable the detailed design and tendering to be completed, with construction scheduled to commence in the 2022/2023 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

82.     Risks and mitigation measures are outlined in Table 5 below:

Table 5: Risks and mitigations

Risks identified

Mitigation

Consenting

Resource consent

A resource consent is required. A pre-application meeting has been completed to confirm aspects of the consent and the supporting information to be provided with the application.

Building consent

The supplier of the toilet facility will be responsible for ensuring that the building is granted an appropriate consent or exemption.

Health and Safety

Public are exposed to unsafe conditions during the construction phase

The construction area will be fenced off to avoid the public entering the work site and traffic safety measures will be put in place for the safe use of the car park.

Signage will be installed at park entrances and accessways to direct park visitors safely around the work site.

Resource consent conditions will be adhered to regarding managing permitted noise and dust levels.

Pedestrian safety within the car park area

Raised speed tables, traffic safety measures and paths will be incorporated into the detailed design to reduce any potential conflict between pedestrians and vehicles in and around the car park area.

Budget

Insufficient funding

Cost estimates have been prepared through the concept design phase and have included a contingency allowance for unforeseen circumstances. The budget is currently adequate.

Options for reducing the scope of the project through the removal of discrete items (such as the baseball diamond and paths) will be included within the tender phase. This provides flexibility and the ability to ensure the budget is not exceeded.

Timeframe

Delay to construction due to funding availability

Funding has been included within the Community Facilities work programme for financial years 2022/2023, 2023/2024 and 2024/2025. The funding has been allocated from the Northern Corridor Improvements project fund.

Construction

Poor weather during construction may delay delivery

Construction will be timed for the spring/summer of 2022/2023 when the weather is more favourable.

Damage to trees during the construction works

Detailed design of the fields, path and car park will take into consideration the location of trees to avoid any potential damage.

An arborist will monitor the pruning and removal of invasive wattle trees overhanging the sports field boundary to ensure that any impact on the surrounding trees is minimised.

Disruption to the use of the carpark

Temporary car park facilities will be provided for within the park where practical during the construction works.

Reputational

Project deferred or cancelled

There is reputational risk to council if the project is deferred or cancelled. Consultation with park user groups and the community has raised an expectation that the project will be delivered.

Ngā koringa ā-muri

Next steps

83.     Table 6 below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step.

Table 6:  Project phasing and timelines

Project phase

Planned completion timeframe

Resource consent application

October 2021

Detailed design

Detailed design will be progressed in 2021/2022.

February 2022

Preparation of tender documentation

Tender documents will be prepared.

April 2022

Procure physical works contractor/build partner

The work will be tendered and awarded in alignment with procurement guidelines.

June 2022

Physical works

Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage. It is envisaged to be between the timeframe specified.

Events planned for the park will be taken into consideration when finalising the construction period to avoid disruption to user groups.

September 2022 – April 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Concept plan: Caribbean Drive sports fields - July 2021

193

b

Location plan of Unsworth Reserve

195

     

Ngā kaihaina

Signatories

Author

Angela Levet – Senior Project Manager Community Facilities

Authorisers

Taryn Crewe - Acting General Manager Community Facilities

Lesley Jenkins - Local Area Manager

 



Upper Harbour Local Board

19 August 2021

 

 

PDF Creator



Upper Harbour Local Board

19 August 2021

 

 

PDF Creator


Upper Harbour Local Board

19 August 2021

 

 

Upper Harbour Local Board Grants Programme 2021/2022 amendment

File No.: CP2021/10904

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve amendments to the Upper Harbour Local Board Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Upper Harbour Local Board Grants Programme 2021/2022 was adopted on 15 April 2021. The Upper Harbour Local Board Agreement was adopted on 17 June 2021. At this time, the local board allocated $96,133 for grants which is a reduction of $59,867 from the 2020/2021 community grants budget.

3.       The local board has requested a change to their 2021/2022 grants programme to take into account the reduction in the grants budget.

4.       In line with this, staff are recommending the following changes to the grants programme for 2021/2022:

·        quick response grants reduce from three rounds to one

·        two local and multiboard grants rounds stay in place

·        a quick response grant round would open on 11 April 2022 and close on 6 May 2022, with projects to commence after 1 July 2022 (refer Attachment A).

5.       Taking these changes into account, the new grant rounds for 2021/2022 would be as follows:

2021/2022 Grants rounds

Opens

Closes

Decision made

Local Grant and Multiboard

Round one

12 July 2021

20 August 2021

21 October 2021

Local Grant and Multiboard

Round two

14 February 2022

25 March 2022

19 May 2022

Quick Response

Round three

11 April 2022

6 May 2022

16 June 2022

6.       The reduced number of grant rounds will enable the local board to prudently allocate the reduced grants budget over three grant rounds.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the amended Upper Harbour Local Board Grants Programme 2021/2022 as set out in Attachment A to the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Amended Upper Harbour Local Board Grants Programme 2021/2022

199

     

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Upper Harbour Joint CCO Engagement Plan 2021/2022

File No.: CP2021/09759

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Upper Harbour Joint Council-controlled Organisations (CCO) Engagement Plan 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The review panel for the independent review of Auckland Council’s substantive council-controlled organisations presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

3.       Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

4.       A template for the joint engagement plan has been developed in conjunction with local board members and CCO staff over the last six months. While it will be signed, it will be a live document that will be updated as required.

5.       Workshops have been held at all 21 local boards with CCO staff.  Local boards have provided their views on CCO delivery and engagement in their area, and the degree of engagement they expect for each project or programme, both for the local board and for the community.

6.       These discussions have formed the basis of the Upper Harbour Joint Council-controlled Organisations Engagement Plan 2021/2022 that is provided as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Joint Council-controlled Organisations Engagement Plan 2021/2022 as agreed between the local board and Auckland Council’s substantive council-controlled organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

b)      note that the Upper Harbour Joint Council-controlled Organisations Engagement Plan 2021/2022 is a live document that will be updated as needed with changes reported to the local board each quarter.

c)       authorise the chairperson of the local board to sign this agreement on behalf of the local board, in conjunction with representatives from the four council-controlled organisations.

Horopaki

Context

7.       In November 2019, the Governing Body approved the draft terms of reference for an independent review of Auckland Council’s substantive council-controlled organisations (CCOs) (resolution number GB/2019/127).

8.       These terms of reference required the independent review panel to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency and accountability.

CCO Review findings

9.       The independent panel presented the findings of the CCO Review to the Governing Body and local board chairs on 11 August 2020. 

10.     The review made 64 recommendations noting that the recommendations should be considered as a package. On 27 August 2020, the Governing Body resolved to agree in principle all of the review’s recommendations (resolution number GB/2020/89). 

11.     Local boards provided input to the CCO Review by:

·        participating in the CCO Review process

·        providing feedback on the final report to the Governing Body in August 2020.

12.     The 64 recommendations were divided up into the following categories of work:

·        those to be implemented by the council’s chief executive

·        those the council’s chief executive would work with CCO chief executive(s) to implement

·        those that the Eke Panuku Development Auckland board would consider and report back on

·        those that CCOs would work with local boards to implement; this last group includes recommendations 6, 34, and 53. 

13.     Recommendation 34 was that CCOs and local boards reset how they engage with one another by means of: 

a)      a workshop to develop a more meaningful way for CCOs and local boards to work together

b)      the preparation of joint CCO engagement plans for each local board

c)      more initiative by local boards in integrating their own planning with CCO planning

d)      liaison between CCOs and local boards at a more senior level so CCOs can quickly remedy local board concerns

e)      the preparation of joint CCO six-monthly reports for each local board

f)       the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

14.     This report focuses on activities undertaken to deliver part (b) of recommendation 34, the preparation of a joint CCO engagement plan for each local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing a Joint CCO Engagement Plan template

15.     Prior to the 2020 CCO Review, the Governance Manual for substantive council-controlled organisations set the expectation that each CCO would prepare a local board engagement plan every three years, by 31 July following local board elections, and report to local boards accordingly. These engagement plans were created separately by the five CCOs and were generic across all 21 local boards.

16.     Recommendation 34 (b) of the 2020 CCO Review advised the preparation of joint CCO engagement plans for each local board. 

17.     A template for the joint engagement plan has been developed iteratively over the last six months with input from Auckland Council, Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare staff.

18.     The template includes:

·        CCO responsibilities

·        local board commitments

·        local board plan outcomes and objectives

·        strategies, policies, plans or legislation specific to the Upper Harbour Local Board area

·        names of local board members and key contacts from the CCOs and local board services

·        leads and/or delegations in place

·        an overview of the IAP2 Public Participation Spectrum that is used to indicate the degree of engagement in each project

·        work programme tables for each CCO.

19.     The sections on CCO responsibilities and local board commitments have largely been imported from previous engagement plans, or directly from the Governance Manual.

20.     Local board plan outcomes and objectives have been included to ensure these are front and centre when CCOs are working with local boards.

21.     While directly addressing recommendation 34 (a), the joint engagement plan also addresses other elements of recommendation 34 as follows:

·        documents key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns (34d)

·        gives local boards the opportunity to highlight projects likely to be most significant to them as governors, and contributes to a ‘no surprises’ environment

·        the process of developing, agreeing and documenting levels of engagement for each project or programme is the first step towards ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area (34f).

22.     This template was shared with local boards for feedback via the Chairs’ Forum (December 2020 and May 2021) and via a memo in May 2021.

23.     It will be used for the 2021 financial year with feedback from this 2021 process taken into account and any necessary changes incorporated for future years.

A workshop to develop a more meaningful way for CCOs and local boards to work together 

24.     In delivering parts (a) and (b) of recommendation 34, staff have linked the two outcomes together and supported local boards and CCOs to customise the content of each local board’s engagement plan via a joint workshop.

25.     Staff from the four CCOs have attended joint workshops facilitated by Local Board Services at each of the 21 local boards between May and July 2021.

26.     These workshops have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. They included an outline of each CCO’s work programme relating to the local area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

27.     The local board also indicated their preference for whether and how community engagement is undertaken for each project.

Customised engagement plans

28.     The discussions that took place at the joint workshops are reflected in the customised version of the engagement plan provided for the Upper Harbour Local Board as Attachment A.

29.     This plan represents a point in time and will be subject to change over the course of the year. It is a ‘live document’ that will be updated when needed. Major changes to the CCO work programme or to the agreed level of local board and public engagement will be workshopped with the local board ahead of any change. Minor changes will be summarised and reported on each quarter.

30.     Work programme items that will be confirmed with the formal adoption of the Long-term Plan 2021-2031 (LTP) will be included as they become available. This includes items from the Economic Development Action Plan and the Regional Land Transport Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The adoption of the Joint Engagement Plan 2021/2022 between the local board and Auckland Council’s substantive council-controlled organisations does not have a direct impact on climate.

32.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Adopting the Joint Engagement Plan 2021/2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

34.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater visibility of CCO work programmes.

35.     To avoid or reduce disruption, staff will align the processes for the local board work programme and the updating of the CCO engagement plans over time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local board engagement plans will enable local boards to customise engagement between CCOs and communities in their areas by signalling those issues and projects which are of most significance within their communities.

37.     Local boards provided input to the CCO Review by:

·        participating in the CCO Review process

·        providing feedback on the final report to the Governing Body in August 2020.

38.     Local boards have been kept up to date on the development of the engagement plan template via:

·        input and feedback at the December 2020 Chairs’ Forum

·        update at the May 2021 Chairs’ Forum

·        a memo to all local board members in May 2021.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Adopting the Joint Engagement Plan 2021/2022 is likely to have a positive impact on local engagement with mana whenua and mataawaka.

40.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

41.     The adoption of the Joint Engagement Plan 2021/2022 between the local board and Auckland Council’s substantive council-controlled organisations does not have financial impacts for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     It is likely that there will be changes made to work programme items in the engagement plan during the year or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly to ensure public transparency.

Ngā koringa ā-muri

Next steps

43.     With the engagement plans completed for all 21 local boards, staff will develop a reporting framework that best responds to the type of projects and the level of engagement to which local boards and CCOs have agreed.

44.     CCOs will work with local boards to ensure that any major changes to the work programme or to engagement levels are workshopped with the board and are well documented.

45.     Minor changes will be noted within the live document and shared with the local board each quarter.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board Joint CCO Engagement Plan 2021/2022

211

     

Ngā kaihaina

Signatories

Author

Kat Ashmead – Senior Advisor Operations and Planning, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/11637

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·        excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·        manages freedom camping only on land held under the Local Government Act 2002

·        seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

o   scheduling 44 prohibited areas where no freedom camping is allowed

o   scheduling 19 restricted areas where freedom camping is allowed subject to site-specific restrictions

o   including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019 and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes one designated prohibited area and no designated restricted areas located in the Upper Harbour Local Board area. All designated areas are listed in the draft bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·        it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules) and council could decide to designate more restricted areas following consultation

·        the cumulative impact of all prohibitions under the bylaw and other enactments is viewed as an effective ban; however, staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September 2021 with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November 2021 and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted, overseas visitors are likely to return and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed or illegal camping occurs in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·        each area’s location can be clearly shown on a map and/or described

·        the prohibitions and restrictions in each area are necessary to:

o   protect the area (for example, because it is environmentally or culturally sensitive)

o   protect the health and safety of the people who may visit the area

o   protect access to the area (for other users)

·        the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019, public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles Bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019, the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·        only manages freedom camping on land held under the Local Government Act 2002 with camping on reserves continuing to be managed by the Reserves Act 1977

·        includes general rules to manage the generalised impacts of freedom camping and ensure problems are not displaced from regulated to unregulated areas

·        relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information and timeframes for any changes to the act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·        aligns with the Freedom Camping Act 2011

·        helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·        forms part of a wider regulatory framework of acts, regulations and other bylaws[4].

32.     The bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019 with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019 with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment and the use of unsuitable areas for cooking.

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities.

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space.

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space.

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·        issues associated with homelessness (people living in a vehicle involuntarily)

·        areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft bylaw:

·        only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·        uses a format and wording that are easy to read, understand and comply with

·        is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·        does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the bylaw.

41.     Council’s 86 park rangers help to manage compliance with council bylaws, the Reserves Act 1977 and the Litter Act 1974, by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021, the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September 2021 for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in bylaw implementation and both proactive and reactive bylaw compliance activities. These include:

·        enhancement of council’s information technology systems to enable the implementation of the new infringement notice regime

·        use of contracted security services to increase responsiveness to complaints (similar to the current arrangements for noise control), or for additional proactive monitoring at seasonal ‘hotspots’

·        purchase of mobile printers to enable infringement notices to be affixed to vehicles in breach of the bylaw at the time of the offence

·        signage at all prohibited and restricted areas and at other areas as needed

·        camera surveillance technology to enable remote monitoring of known or emerging hotspots for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its locally driven initiatives budget to employ two Compliance Wardens for a six-month trial over the 2021-2022 summer period. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work will not be completed within bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different acts.

49.     Since reporting to the Governing Body in March 2021, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves which has reduced the proposed prohibited areas (from 55 in the March 2021 report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work and an average of 94 per cent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft bylaw impacts on local boards’ governance role as it affects decision-making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes one designated prohibited area and no designated restricted areas located in the Upper Harbour Local Board area. All designated areas are listed in the draft bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019 and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the bylaw.

58.     The working group unanimously supported the inclusion of general rules in the bylaw and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·        wairuatanga (promoting distinctive identity) in relation to valuing and protecting Māori heritage and Taonga Māori

·        kaitiakitanga (ensuring sustainable futures) in relation to environmental protection.

62.     The proposal also supports the board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·        the ability to add further sites of significance to the bylaw as these are designated

·        provision for temporary bans on freedom camping, e.g., in areas under a rahui

·        a compassionate approach to people experiencing homelessness

·        provision of sufficient dump stations to avoid environmental pollution

·        clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below.

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future

The cumulative impact of prohibitions and restrictions in the bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021

237

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Paremoremo Public Transport Targeted Rate

File No.: CP2021/10696

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To revoke previous resolution directing Auckland Transport and Auckland Council staff to progress further informal engagement with the community on the proposal to provide a bus service from Paremoremo to Albany.

Whakarāpopototanga matua

Executive summary

2.       As part of the Recovery Budget 10-year Budget 2021-2031, council consulted on two options for funding a new bus service from Paremoremo to Albany.

3.       A total of 461 submitters affected by the proposal provided feedback. The majority of submitters affected by the proposal (54 per cent) were against either option.

4.       Feedback was mixed on whether Paremoremo needs a bus service. Submitters who did not support either option commented that the area does not need the bus service, that they would not use it, and that it should not be a priority at this time. Submitters who supported either one of the options commented that the wider area needs a service and that if one is provided, then they would use it.

5.       A number of submitters that support the provision of a bus service were of the view that the proposal had not been sufficiently developed to allow them to support it at this time.

6.       As a result of the community feedback reported at the 6 May 2021 Upper Harbour Local Board Community Forum meeting, the local board directed Auckland Transport and Auckland Council staff to undertake further informal engagement with the community regarding the proposed catchment, route, schedule and bus stop locations (resolution number UHCF/2021/10 clause c)).

7.       Since the 6 May 2021 meeting, the local board have had further discussions with staff and would like to pause further council-led engagement on the provision of a bus service to allow for any further informal engagement to be community-led.

8.       The local board can consider progressing further with the proposal for provision of a bus service in Paremoremo funded by a targeted rate should there be clear majority support from residents as a result of community-led engagement.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      agree pursuant to standing order 1.10.4 to revoke the following part resolution of the Upper Harbour Local Board adopted at its Community Forum meeting on 6 May 2021, resolution number UHCF/2021/10 clause c):

i)       request Auckland Transport and Auckland Council staff undertake informal engagement with the community regarding catchment, route, schedule and bus stop locations, and report back no later than October 2021 on options for a targeted rate to fund a bus service between Paremoremo and Albany.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Heather Skinner - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

Road name approval for extension of Settlers Avenue, Hobsonville

File No.: CP2021/11257

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the name for a new section of public road in Hobsonville which is an extension of the existing road already named Settlers Avenue.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       Approval from the local board is required to use the existing name of Settlers Avenue for the extension of the existing road.

4.       As the use of the existing name is in accordance with the National Addressing Standards for Road Naming (the AS/NZS 4819-2011 standard) whereby each continuous section of navigable road should have only one road name, there has been no consultation undertaken with other parties.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the name ‘Settlers Avenue’ for an extension of the existing road with the same name in Hobsonville (refer Attachment A to the agenda report).

Horopaki

Context

5.       Resource consent LUC60017228 was issued in October 2015 for a New World supermarket, a block of separate smaller retail tenancies along Hobsonville Road and Sinton Lane, and associated vehicle access and parking.

6.       Subdivision consent SUB60370768 is, at the time of writing this report, in the final stages of processing. This will involve subdivision around the approved New World supermarket, the creation of a large balance lot and a new public road, being the extension of Settlers Avenue.

7.       Site and location plans of the development can be found in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       In accordance with the National Addressing Standards for Road Naming (the AS/NZS 4819-2011 standard), each continuous section of navigable road should have only one road name. As the new section of public road will be a continuation of the existing Settlers Avenue, utilising the current name is the proposed option.

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

9.       The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

12.     As outlined in paragraph 8 above, each continuous section of navigable road should have only one road name. Therefore, iwi consultation in this instance is not considered necessary.

Ngā ritenga ā-pūtea

Financial implications

13.     The road naming process does not raise any financial implications for the council.

14.     The applicant (the National Trading Company of New Zealand Limited) has responsibility for ensuring that appropriate signage will be installed as necessary once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

16.     Approved road names are notified to Land Information New Zealand (LINZ) which records them on its New Zealand-wide land information database. LINZ then provides all updated information to other users, including emergency services.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site and location plans - Settlers Avenue, Hobsonville

343

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Approval for new road names at 131A, 149, 151 and 157-159 Clark Road, Hobsonville

File No.: CP2021/11394

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve names for nine new public roads and two existing road extensions, created by way of four approved subdivisions being undertaken at 131A, 149, 151 and 157‑159 Clark Road, Hobsonville.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for local board approval.

3.       On behalf of the applicants and developers (Sanvi Properties Limited, JAL Orion Point Limited, JAL Clark Road Limited and Capella Orion Point Limited Partnership), agent Louis Venter from Harrison Grierson has submitted the names in this report for the consideration of the local board.

4.       The proposed road name options have been assessed against the guidelines, the Australian and New Zealand Standard, Rural and Urban Addressing AS NZS 4819:2011, and the Guidelines for Addressing In-fill Developments 2019 LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated in close proximity or elsewhere in the region. Mana whenua have been consulted in the manner required by the council’s guidelines.

5.       In accordance with the National Addressing Standards for Road Naming (the AS/NZS 4819-2011 standard), each continuous section of navigable road should have only one road name. Therefore, the existing names have been proposed for road extensions.

6.       The proposed names for the nine new public roads and the extensions are:

Road no.

Name

Note

1

Tahingamanu Road

Existing road extension

2

Waterlily Street

Existing road extension

3

Bristol Freighter Road

Walrus Road

Strikemaster Road

Preferred

Alternative

Alternative

4

Tapātai Road

Vickers Vincent Road

Skyhawk Road

Preferred

Alternative

Alternative

5

Pūkeko Road

Toropapa Road

Moho Pererū Road

Preferred

Alternative

Alternative

6

Otaota Road

Airspeed Oxford Road

Altimeter Road

Preferred

Alternative

Alternative

7

Te Ara Whakahaumaru Road

Santa Barbara Road

Iroquois Road

Preferred

Alternative

Alternative

8

Nga Huia Road

Sierra Pine Road

Fashion Rose Road

Preferred

Alternative

Alternative

10

Percy Neils Road

Empennage Road

Tachometer Road

Preferred

Alternative

Alternative

11

Mahara Pai Road

Rudder Road

Narvick Road

Preferred

Alternative

Alternative

17

Blackburn Baffin Road

Green Bamboo Road

Golden Fall Road

Preferred

Alternative

Alternative

                  

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the following names for the nine new roads and two road extensions constructed within the four approved subdivisions being undertaken at 131A, 149, 151 and 157-159 Clark Road, Hobsonville:

i)       Road 1: Existing road extension - Tahingamanu Road

ii)       Road 2: Existing road extension - Waterlily Street

iii)      Road 3: Bristol Freighter Road

iv)      Road 4: Tapātai Road

v)      Road 5: Pūkeko Road

vi)      Road 6: Otaota Road

vii)     Road 7: Te Ara Whakahaumaru Road

viii)    Road 8: Nga Huia Road

ix)      Road 10: Percy Neils Road

x)      Road 11: Mahara Pai Road

xi)      Road 17: Blackburn Baffin Road.

Horopaki

Context

7.       This report is the subject of four approved subdivisions as many of the roads to be named navigate through more than one subdivision.

8.       A location map of the proposed developments can be found in Attachment A.

9.       A masterplan of the roads and developments can be found in Attachment B.

10.     Resource consent has been obtained for the following subdivisions:

·        References BUN60066926 / SUB60039346 for 88 new residential lots and six new public roads, being roads 3, 4, 5 and 7 and road extensions 1 and 2 (Tahingamanu Road and Waterlily Street)

·        References BUN60326333 / SUB60326064 for 26 new residential lots and five new public roads, being roads 3, 4, 5 and 6 and road extension 2 (Waterlily Street)

·        References BUN60343264 / SUB60343266 for 63 new residential lots and three new public roads, being roads 3 and 8 and road extension 1 (Tahingamanu Road)

·        References BUN60341326 / SUB60341327 for 54 new residential lots and three new public roads, being roads 10, 11 and 17.

11.     A site plan of the road and development for BUN60066926 / SUB60039346 at 131A Clark Road, Hobsonville, can be found in Attachment C.

12.     A site plan of the road and development for BUN60326333 / SUB60326064 at 149 Clark Road, Hobsonville, can be found in Attachment D.

13.     A site plan of the road and development for BUN60343264 / SUB60343266 at 151 Clark Road, Hobsonville, can be found in Attachment E.

14.     A site plan of the road and development for BUN60341326 / SUB60341327 157-159 Clark Road, Hobsonville, can be found in Attachment F.

15.     In accordance with the standards, all public roads require a name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for local board approval.

17.     The guidelines provide for road names to reflect one of the following local themes, with the use of Māori names being actively encouraged:

·        a historical, cultural, or ancestral linkage to an area

·        a particular landscape, environmental or biodiversity theme or feature

·        an existing (or introduced) thematic identity in the area.

18.     The applicant has chosen names that reflect the historic use of the land, formerly part of the Hobsonville air force base, the natural environment that surrounds the locality, and the Clark family who have had a significant presence in the area.

19.     The proposed names and their meanings are as follows:

Road no.

Proposed new name

Meaning

Criteria

3

Bristol Freighter Road

(preferred)

Aircraft/helicopter part, refers to the Royal New Zealand Air Force’s (RNZAF) historic presence in the area

Meets criteria

Walrus Road

(alternative)

Aircraft/helicopter part, refers to the RNZAF's historic presence in the area

Meets criteria

Strikemaster Road

(alternative)

A combat aircraft used by the RNZAF

Meets criteria

4

Tapātai Road

(preferred)

Coastline, refers to the location Orion Point in relation to the coastline

Meets criteria

Vickers Vincent Road

(alternative)

Aircraft/helicopter part, refers to the RNZAF's historic presence in the area

Meets criteria

Skyhawk Road

(alternative)

A combat aircraft used by the RNZAF

Meets criteria

5

Pūkeko Road

(preferred)

A well-recognised native bird in New Zealand with distinctive colourings and habit of feeding on the ground, Pūkeko is the New Zealand name for the purple swamphen (porphyrio porphyrio)

Meets criteria

Toropapa Road

(alternative)

A small evergreen shrub endemic to New Zealand

Meets criteria

Moho Pererū Road

(alternative)

Māori name for the banded rail, a native New Zealand bird that inhabits wetlands

Meets criteria

6

Otaota Road

(preferred)

Grass / herbs / vegetation (overgrown, reflecting the farming history)

Meets criteria

Airspeed Oxford Road

(alternative)

Aircraft/helicopter part, refers to the RNZAF's historic presence in the area

Meets criteria

Altimeter Road

(alternative)

An aircraft instrument measuring height above sea level

Meets criteria

7

Te Ara Whakahaumaru Road

(preferred)

Meaning to safeguard and protect, reflects the RNZAF's duty and service and its history in the area

Meets criteria

Santa Barbara Road (alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Santa Barbara was a popular range in the 1960s

Meets criteria

Iroquois Road (alternative)

A helicopter used by the RNZAF between 1966 and 2015

Meets criteria

8

Nga Huia Road

(preferred)

Refers to the huia bird whose white-tipped black feathers were used in traditional Māori headdresses

Meets criteria

Sierra Pine Road (alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Sierra Pine was a popular range in the 1960s

Meets criteria

Fashion Rose Road (alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Fashion Rose was another of their designs

Meets criteria

10

Percy Neils Road

(preferred)

Percy Neils is the grandfather of one of the current landowners (part of the Midgley family) and is one of the early settlers

Meets criteria

Empennage Road

(alternative)

The tail or tail assembly of an aircraft

Meets criteria

Tachometer Road

(alternative)

An instrument found in aircraft measuring revolutions per minute of an engine

Meets criteria

11

Mahara Pai Road

(preferred)

Means ‘good memories’ in Māori, with reference to the fond memories the descendants of the Midgley family hold of Orion Point

Meets criteria

Rudder Road

(alternative)

Aircraft/helicopter part, refers to the RNZAF's historic presence in the area

Meets criteria

Narvick Road

(alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Narvick was one of their designs by Don Mills

Meets criteria

17

Blackburn Baffin Road

(preferred)

Aircraft/helicopter part, refers to the RNZAF's historic presence in the area

Meets criteria

Green Bamboo Road

(alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Green Bamboo was another of their designs

Meets criteria

Golden Fall Road

(alternative)

Pays homage to the Clark family who owned Crown Lynn Potteries, Golden Fall was another of their designs

Meets criteria

20.     All names listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is now, therefore, the local board’s decision as to the suitability of the names within the local context and in accordance with the delegation.

21.     Land Information New Zealand (LINZ) has confirmed that all proposed names are acceptable for use at this location.

22.     ‘Road’ is an acceptable road type for the new public roads, suiting the form and layout.

23.     Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in paragraph 26 of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

27.     To aid local board decision-making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

28.     The new road names and extensions proposed in this report have been provided to all mana whenua for their consideration and no replies were received.

29.     The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

Ngā ritenga ā-pūtea

Financial implications

30.     The road naming process does not raise any financial implications for the council.

31.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

33.     Approved road names are notified to LINZ which records them on its New Zealand-wide land information database. LINZ then provides all updated information to other users, including emergency services.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location map: 131A, 149, 151 and 157-159 Clark Road

353

b

Masterplan: 131A, 149, 151 and 157-159 Clark Road

355

c

Site plan: 131A Clark Road

357

d

Site plan: 149 Clark Road

359

e

Site plan: 151 Clark Road

361

f

Site plan: 157-159 Clark Road

363

     

Ngā kaihaina

Signatories

Author

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

PDF Creator



Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

PDF Creator


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 


Upper Harbour Local Board

19 August 2021

 

 



Upper Harbour Local Board

19 August 2021

 

 

Auckland Council's Performance Report: Upper Harbour Local Board March to June 2021

File No.: CP2021/10699

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the performance report for the period March to June 2021, and overall performance against the agreed 2020/2021 local board work programme for the financial year ending 30 June 2021.

Whakarāpopototanga matua

Executive summary

2.       This report provides a retrospective overview of the progress of the Upper Harbour Local Board work programmes for the period 1 March 2021 to 30 June 2021. It also provides an integrated view of financial performance and delivery against the agreed 2021/2022 Upper Harbour Local Board work programmes. 

3.       Overall, 47 activities within the agreed work programmes were delivered, including multi-year projects that have progressed as expected. One activity was undelivered, two activities were put on hold and two activities were deferred.

4.       Key activity achievements from the 2020/2021 work programme include:

·        delivery of new playground at Huntington Reserve (ID 2689)

·        track upgrade at Exeter Reserve and renewal of steps to Devonshire place (ID 2671)

·        improvement works of park facilities at Luckens Reserve (ID 2699)

·        commencement of renewal works at Wharepapa and Bluebird Reserves (ID 2776 and ID 3451)

·        approval of concept design for Greenhithe War Memorial playspace renewal and the new playspace at 1 Observation Green, Hobsonville (ID 3319 and ID 3532)

·        delivery of volunteer recognition awards and ceremony event (ID 2203)

·        delivery and support of Anzac Day services in Albany and Hobsonville (ID 1047)

·        delivery of a range of free local events which activated parks, places and open spaces (ID 32).

5.       Key activities not delivered / not progressed as expected include:

·        Albany placemaking and neighbourhood engagement (ID 1035)

·        Māori Responsiveness Upper Harbour, carry forward 2019/2020 (ID 2202)

·        Māori Responsiveness Upper Harbour (ID 1042)

·        Upper Harbour Local Parks: Ecological volunteers and environmental programme (ID 31).

6.       Qualifying budgets of unfinished activities will be carried forward into 2021/2022 work programmes.

7.       The 2020/2021 financial performance report is attached but is under confidential separate cover. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to New Zealand’s Exchange (NZX) on or about 30 September 2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the performance report for March to June 2021 and overall performance against the agreed 2020/2021 local board work programmes for the financial year ending 30 June 2021.

b)      note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to New Zealand’s Exchange which are expected to be made public on or about 30 September 2021.

Horopaki

Context

8.       The Emergency Budget was adopted on 30 July 2020. The Upper Harbour Local Board approved 2020/2021 work programmes for the following operating departments at the 20 August 2020 business meeting:

·        Arts, Community and Events

·        Local Economic Development, Auckland Unlimited (formally Auckland Tourism, Events and Economic Development, ATEED)

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services.

9.       As the work programmes were adopted two months later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (ten months).

10.     Since the work programmes were approved, the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships. The Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments: Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration, were incorporated into the three new departments. Table 1 below shows the distribution:

Table 1: Changes to departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts and Culture

Regional Service Planning, Investment and Partnerships – Arts and Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

11.     Graph 1 below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local board work programme snapshot

12.     Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected, or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red), and activities that have been cancelled/deferred/merged (grey).


 

Graph 2: Work programme by RAG status

13.     Graph 3 below shows the activity status of activities which shows the stage of the activity in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme activity by activity status and department

Key activity achievements from the 2020/2021 work programme

14.     The key achievements in the delivery of the local board work programmes for 2020/2021 include:

·        delivery of new playground at Huntington Reserve (ID 2689)

·        track upgrade at Exeter Reserve and renewal of steps to Devonshire place (ID 2671)

·        improvement works of park facilities at Luckens Reserve (ID 2699)

·        commencement of renewal works at Wharepapa and Bluebird Reserves (ID 2776 and ID 3451)

·        approval of concept design for Greenhithe War Memorial playspace renewal and new playspace at Observation Green (ID 3319 and ID 3532)

·        delivery of volunteer recognition awards and ceremony event (ID 2203)

·        delivery and support of Anzac Day services in Albany and Hobsonville (ID 1047)

·        delivery of a range of free local events activating parks, places and open spaces (ID 32).

Overview of work programme performance

Arts, Community and Events work programme

15.     The Arts, Community and Events work programme had 17 activities:

·        12 activities were completed by the end of the year (green)

·        two activities are in progress but are delayed (amber)

·        one activity was not delivered (red)

·        two activities have been deferred to the next financial year (grey).

16.     Activities with significant impact are discussed in Table 2 below:

Table 2: Arts, Community and Events activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 2202: Māori Responsiveness (2019/2020 carry forward)

Red

Not delivered

Staff have been working with Ngāti Manuhiri to install the sculpture of Te Ha in Albany. It was anticipated that the installation would take place in time for Matariki 2021. However, receipt of additional information for the delivery and installation of the sculpture is still pending.

As this budget was a carry forward from the 2019/2020 financial year that remained unspent, it will now be given up as savings.

ID 1042: Māori Responsiveness 2020/2021

Amber

In progress

Staff have been working with Ngāti Manuhiri to install the sculpture of Te Ha in Albany. It was anticipated that the installation would take place in time for Matariki 2021. However, receipt of additional information for the delivery and installation of the sculpture is still pending.

This budget will be carried forward to 2021/2022 financial year.

Staff will continue to work with Ngāti Manuhiri to progress with the installation of the sculpture of Te Ha in Albany.

Parks, Sport and Recreation work programme

17.     The Parks, Sport and Recreation work programme had 11 activities:

·        eight activities were completed by the end of the year (green)

·        two activities are in progress but are delayed (amber)

·        one activity was significantly delayed (red).

18.     Activities with significant impact are discussed in Table 3 below:

Table 3: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

ID 31: UH Local Parks Ecological volunteers and environmental programme FY21

Red

In progress

Due to the Covid-19 impacts preventing volunteer activity, some of the anticipated volunteer work for 2020/2021 will now be delivered later in the 2021/2022 financial year.

Libraries work programme

19.     The Libraries work programme had a total of eight activities that were completed by the end of the year (green). This work programme was delivered in its entirety.

Service, Strategy and Integration work programme

20.     In the Service, Strategy and Integration work programme, there are two activities pertaining to multi-year projects. One progressed as expected by the end of the year (green) and one is in progress but has been slightly delayed (amber).

Community Facilities: Build Maintain Renew work programme

21.     The Community Facilities: Build Maintain Renew work programme had a total of 41 activities, including activities planned for future years:

·        10 activities were completed by the end of the year (green)

·        15 activities were progressed as expected (green)

·        two activities were on hold pending future decisions (green)

·        one activity was delayed (amber).

Table 4: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

3736 Sunderland Lounge – exterior and interior renewal

Amber

In progress

Major refurbishment works at Sunderland Lounge were completed in 2019. Additional works were scoped for acoustic works and installation of heating.

The acoustic installation works are complete.

Due to delays in the delivery of the heating equipment, the completion of the project has been delayed. Estimated completion is August 2021.

Community Leases work programme

22.     The Community Leases work programme had a total of nine activities, including activities planned for future years:

·        four activities were completed by the end of the year (green)

·        three activities are in progress and are expected to be completed by the end of quarter 1 of financial year 2021/2022 (amber).

Infrastructure and Environment Services work programme

23.     The Infrastructure and Environment Services work programme had a total nine activities:

·        seven activities were completed by the end of the year (green)

·        two activities are in progress and are expected to be completed by the end of quarter 1 of the financial year 2021/2022 (amber).

Auckland Unlimited work programme

24.     The Auckland Unlimited work programme (formally ATEED) had one activity that was completed by the end of the year (green).

Deferred activities

25.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 locally driven initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     When developing the work programmes, council group impacts and views are presented to local boards. As this is an information only report, there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     This report informs the Upper Harbour Local Board of performance for the period March to June 2021 and performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The local board’s work programme contains a number of activities which delivered on Māori outcomes for the 2020/2021 financial year.

30.     Highlights for the reporting period March to June 2021 are outlined below:

·        Māori Responsiveness Upper Harbour (ID 1042): Staff continue to work with Ngati Manuhiri regarding the delivery and installation of the commissioned sculpture.

·        Whakatipu i te reo Māori – we grow the Māori language celebrating te ao Māori and strengthening responsiveness to Māori- Upper Harbour (ID 1331): A focus for this reporting period has been on children’s programming which included learning and using Māori musical instruments.

Ngā ritenga ā-pūtea

Financial implications

31.     This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

32.     Auckland Council (council) currently has a number of bonds quoted on New Zealand’s Exchange (NZX). As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 Sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 30 September 2021. Due to these obligations, the financial performance attached to this report is excluded from the public. 

33.     Due to these obligations, the financial performance attached to the quarterly report is under confidential separate cover (Attachment B).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

35.     Work programmes for 2021/2022 were approved at the local board’s 17 June 2020 business meeting.

36.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter 1 reporting.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board non-financial performance as at 30 June 2021

373

b

Upper Harbour Local Board financial performance as at 30 June 2021 (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Heather Skinner - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Input into Auckland Council submission to central government: Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes

File No.: CP2021/11886

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide input into Auckland Council’s submission on the Department of Internal Affairs consultation on changes to Māori ward and Māori constituency processes.

Whakarāpopototanga matua

Executive summary

2.       The Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes is open for public submission with a closing date of 27 August 2021.

3.       In 2020, the government began a two-stage process to align Māori ward and Māori general ward processes more closely together.

4.       The first stage of the changes was completed on 1 March 2021 with the enactment of the Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021. These changes were to:

·        remove all mechanisms from the Local Electoral Act 2001 for binding polls to be held on the establishment of Māori wards

·        provide councils with a fresh opportunity to make decisions on Māori wards in time for the 2022 local elections.

5.       The second stage of changes is intended by the Minister to provide an enduring process for councils to consider setting up Māori wards, by bringing even closer together the Māori wards process and general wards process.

6.       This consultation is not about whether councils should have Māori wards, whether there should be binding polls on Māori wards, or whether there are other ways to improve Māori participation in local government. The government has already agreed that establishing a Māori ward is a decision for councils to make.

7.       The government now wants to improve how these decisions are made.

8.       This is a consultation with the public by the minister and it precedes the drafting of the bill.

9.       There is also an opportunity to have a full submission on the draft bill when it is at the select committee stage.

10.     Local board input received by 25 August 2021 will be appended to the Auckland Council submission.

Summary of the consultation on changes to Māori ward and Māori constituency processes

11.     The government has identified six key differences between the Māori wards and general wards process that are the focus of their consultation. Those differences are:

·        the requirements for councils to consider ward systems

·        the timing of decisions

·        opportunities for public input

·        decision-making rights and the role of the Local Government Commission

·        how and when wards can be discontinued

·        the types of polls that councils can hold.

12.     Further information and summary documents on the consultation on changes to Māori ward and Māori constituency processes can be found here: https://www.dia.govt.nz/maori-wards

13.     For an English version of the consultation document, see Attachment A.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the report and the following attachment:

i)       Attachment A – English version of consultation document of the Department of Internal Affairs consultation on changes to Māori ward and Māori constituency processes.

b)      provide input into Auckland Council’s submission on the Department of Internal Affairs consultation on changes to Māori ward and Māori constituency processes.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

English version of consultation document of the Department of Internal Affairs consultation on changes to Māori ward and Māori constituency processes

401

     

Ngā kaihaina

Signatories

Author

Rita Bento-Allpress - Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11169

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Upper Harbour Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       The draft 2020/2021 Upper Harbour Local Board Annual Report is not expected to be finalised until just before the business meeting and will therefore be tabled as a confidential attachment at the meeting.

4.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the tabled annual report will be presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the draft 2020/2021 Upper Harbour Local Board Annual Report, to be tabled under confidential.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)       note that the draft 2020/2021 Upper Harbour Local Board Annual Report, tabled at the local board meeting, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

5.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

6.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to stock exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Hao Chen - Senior Finance and Performance Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

Governance forward work calendar - September 2021 to March 2022

File No.: CP2021/11018

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period September 2021 to March 2022, as set out in Attachment A to this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar - September 2021 to March 2022

425

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Board members' reports - August 2021

File No.: CP2021/11020

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal and written board members’ reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

Record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 July, and 5 August 2021

File No.: CP2021/11019

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Upper Harbour Local Board workshops were held on Thursday, 8 and 22 July, and 5 August 2021. Copies of the workshop records are attached (refer to Attachments A, B and C).

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 8 and 22 July, and 5 August 2021 (refer to Attachments A, B and C to the agenda report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board record of workshop - 8 July 2021

431

b

Upper Harbour Local Board record of workshop - 22 July 2021

433

c

Upper Harbour Local Board record of workshop - 5 August 2021

435

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

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Upper Harbour Local Board

19 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

21        Auckland Council's Performance Report: Upper Harbour Local Board March to June 2021 - Attachment b - Upper Harbour Local Board financial performance as at 30 June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 



[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm