I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 25 August 2021

6.00pm

Via Skype for Business

Either a recording or written summary will be published to the Auckland Council website

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

Susan Zhu

 

 

(Quorum 4 members)

 

 

 

Rodica Chelaru

Democracy Advisor

 

19 August 2021

 

Contact Telephone: 021 02185527

Email: rodica.chelaru@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Whau Local Board

25 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: Rosebank Workplace Wellbeing                                                   5

8.2     Deputation: Tula'i Pasifika Youth Leadership programme for 2021              6

8.3     Deputation: English Language Partners - Central and West Auckland         6

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Whau Ward Councillor's update                                                                                  9

12        Local Board Annual Report 2020/2021                                                                      19

13        Recommendation for a decision on the proposal to grant a new community lease to West End Rowing Club Incorporated, 26 Saunders Place Avondale                    23

14        Whau Quick Response Round One 2021/2022 grant allocations                          41

15        Auckland Council’s Integrated Performance Report: Whau Local Board for March to June 2021                                                                                                                      83

16        Proposal to make a new Freedom Camping in Vehicles Bylaw                           127

17        Reporting back decisions made under delegation                                                237

18        Whau Local Board Workshop Records                                                                   265

19        Governance Forward Work Calendar                                                                      273

20        Consideration of Extraordinary Items

PUBLIC EXCLUDED

21        Procedural Motion to Exclude the Public                                                               277

12        Local Board Annual Report 2020/2021

a.      Draft Whau Local Board Annual Report (2020/2021)                                   277

15        Auckland Council’s Integrated Performance Report: Whau Local Board for March to June 2021

b.      Whau Local Board Finance report June 2021                                               277


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

·         Citizens Advice Bureau
Waitākere Board

Volunteer

Committee member

Member

Chair

Susan Zhu

·         Chinese Oral History Foundation

·         The Chinese Garden Steering Committee of Auckland

Committee member

Board member

Fasitua Amosa

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

·         Avondale-Waterview Historical Society

·         Blockhouse Bay Historical Society

·         Portage Licensing Trust

·         Blockhouse Bay Bowls

·         Forest and Bird organisation

·         Grey Power

Member

 

Member

Trustee

Patron

Member

Member

Te’eva Matafai

·         Pacific Events and Entertainment Trust

·         Miss Samoa NZ

·         Malu Measina Samoan Dance Group

·         Aspire Events

Co-Founder

 

Director

Director/Founder

 

Director

Warren Piper

·         New Lynn RSA

·         New Lynn Business Association

Associate member

Member

Jessica Rose

·         Women in Urbanism-Aotearoa, Auckland Branch

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

·         Department of Conservation

Committee member

 

Member

Patron

Former co-chair

Former committee member

Employee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

Warren Piper

Catherine Farmer

Avondale Business Association

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

Warren Piper

Fasitua Amosa

New Lynn Business Association

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 July 2021, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Rosebank Workplace Wellbeing

Te take mō te pūrongo

Purpose of the report

1.       Zaynel Sushil – Lead System Innovator, Healthy Families Waitākere – and Kim Watts – Executive Engagement Manager, Rosebank Business Association (RBA) will be in attendance to present on a joint project for Rosebank Workplace Wellbeing.

Whakarāpopototanga matua

Executive summary

2.       The idea of this project started last year, involving over 60 businesses in Rosebank Business Improvement District (BID).

3.       A handful of business leaders alongside the Government and community organisations help identify opportunities for Rosebank Workplace Wellbeing.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation on Rosebank Wellbeing collaboration, and thank Zaynel Sushil and Kim Watts for their attendance.

 

Attachments

a          Rosebank Workplace Wellbeing.................................................................. 281

 

 

8.2       Deputation: Tula'i Pasifika Youth Leadership programme for 2021

Te take mō te pūrongo

Purpose of the report

1.       Michelle Buchan, Kaiārahi Whakawhanake ā Hapori - Community Development Lead, will be in attendance to update the local board on the Tula’i Pasifika Youth Leadership Programme for 2021.

Whakarāpopototanga matua

Executive summary

2.       Tula’i 2021 is well underway with a summit taking place on Friday, 7 May 2021 at the New Lynn Community Centre. Students from eight of the ten West Auckland Secondary Schools participated in a day of culture, leadership, connection, fun, guest speakers and musicians.

3.       The parent connect evening took place on Tuesday, 11 May 2021. Weekly modules started on Wednesday, 12 May 2021 and will continue until graduation in July 2021, with an average of 35 students attending each week.

4.       Forty one students participated in community day where they connected with older people at the local rest home.

5.       The West Auckland Pasifika Forum held their AGM on Wednesday, 9 June 2021, with a new executive being elected.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation regarding the Tula’i Pasifika Youth Leadership 2021 Programme and thank Michelle Buchan for her attendance.

 

Attachments

a          Tula'i Pasifika Youth Leadership programme for 2021................................ 289

 

 

8.3       Deputation: English Language Partners - Central and West Auckland

Te take mō te pūrongo

Purpose of the report

1.   Murali Kumar, English Language Partners New Zealand (ELPNZ) - Central and West Auckland Manager, will be in attendance to present the organisation services, aiming to develop an ongoing relationship with the local board.

Whakarāpopototanga matua

Executive summary

2.   The English Language Partners (ELPNZ) is a not for profit and charitable organisation that offers free English classes to migrants and former refugees who are residents and citizens.

3.   The organisation has 22 locations (19 centres, 3 satellites) across the country, of which three are based in Auckland (Central, West and South).

4.   The organisation is funded by the Tertiary Education Commission and from local funds.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation on the English Language Partners – Central and West Auckland, and thank Murali Kumar for his attendance.

 

Attachments

a          English Language Partners New Zealand - Central and West Auckland.... 297

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Whau Local Board

25 August 2021

 

 

Whau Ward Councillor's update

File No.: CP2021/11578

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Whau Ward Councillor, Tracy Mulholland.

2.       A period of 10 minutes has been set aside for the Whau Ward Councillor to have an opportunity to update the Whau Local Board on regional matters.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the report and thank Whau Ward Councillor, Tracy Mulholland, for her update.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Ward Councillor's Report

11

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Local Board Annual Report 2020/2021

File No.: CP2021/11335

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2020/2021 Annual Report for the Whau Local Board, prior to it being adopted by the Governing Body on 27 September 2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2020/2021 is being prepared and needs to be adopted by the Governing Body by 27 September 2021. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      adopt the draft 2020/2021 Whau Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Whau Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement (LBA). This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The annual report contains the following sections:

 

Section

Description

Mihi

The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the Chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to the Long-term Plan and Annual Plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered, and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2020/2021 Annual Report for the local board are:

·        Audit NZ review during July and August 2021

·        report to the Governing Body for adoption on 27 September 2021

·        release to Stock Exchanges and publication online on 28 September 2021

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Whau Local Board Annual Report (2020/2021) (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Rose - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

Recommendation for a decision on the proposal to grant a new community lease to West End Rowing Club Incorporated, 26 Saunders Place Avondale

File No.: CP2021/10876

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report the recommendation of the Whau Local Board Hearings Panel on the proposal to grant a new community lease to West End Rowing Club Incorporated located on Saunders Reserve, 26 Saunders Place, Avondale.

Whakarāpopototanga matua

Executive summary

2.       The West End Rowing Club Incorporated holds a 15-year community lease over part of Saunders Reserve entered into with the former Auckland City Council which expired on 18 August 2018.  Since expiry, the lease has been operating under a periodic tenancy on a month-by-month basis.

3.       The rowing club owns its clubrooms on the reserve and has applied for a new community lease.

4.       Following the public notification of the intention to lease five objections and one submission in support were received.

5.       A Hearings Panel made up of the majority of Whau Local Board members heard from the submitters on 30 June 2021.

6.       This report recommends the Whau Local Board receive the Whau Hearings Panel recommendation to grant new community lease to West End Rowing Club Incorporated for a term of 10 years with one 10-year right of renewal.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the recommendations of the Whau Local Board Hearings Panel held on 30 June 2021 (Attachment A).

b)      grant a new community lease to West End Rowing Club Incorporated over part of Saunders Reserve, 26 Saunders Place Avondale (Attachment B) subject to the following terms and conditions:

i)        term: 10 years commencing from date of execution of the deed of lease with one 10-year right of renewal

ii)       rent: $1.00 plus GST per annum if demanded

iii)      West End Rowing Club Incorporated Community Outcomes Plan as approved to be attached to the community lease document (Attachment C).

iv)      all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

 

Horopaki

Context

7.       This report considers the recommendations from the Whau Local Board Hearings Panel to grant a new community lease to West End Rowing Club Incorporated located on Saunders Reserve, 26 Saunders Place, Avondale.

8.       The Whau Local Board is the allocated authority relating to local sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

West End Rowing Club Incorporated

9.       The West End Rowing Club Incorporated has a community lease over part of Saunders Reserve entered into with the former Auckland City Council. The lease commenced on 19 August 2003 and expired on 18 August 2018. Since expiry, the lease has been operating under a periodic tenancy on a month-by-month basis.

10.     Groups that own their own building have an automatic right to re-apply at the end of their occupancy term for a new lease as specified in the Auckland Council Community Occupancy Guidelines 2012. The club has applied to the council for a new community lease.

Saunders Reserve

11.     The reserve is located at 26 Saunders Road, Avondale and is made up two parcels of land legally described as:

a)      Lot 26 DP 112772 contained in fee simple Record of Title NA64B/746 comprising of 5780m²

b)      Lot 27 DP 112772 contained in fee simple Record of Title NA 64B/747 comprising of 5008m².

12.     At its business meeting of 25 November 2020, the Whau Local Board approved the classification of both parcels of land, resolution WH/2020/141. Lot 26 is a classified local purpose (esplanade) reserve with Lot 27 being held as a classified recreation reserve. Both Lots are held in fee simple by Auckland Council.

13.     Prior to granting a lease, where there is no approved reserve management plan for a recreation reserve, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a new community lease.

14.     Following the public notification of the intention to lease part of Saunders Reserve five objections and one submission in support were received.

Whau Local Board Hearings Panel

15.     A Hearings Panel made up of the majority of Whau Local Board members heard from four submitters in person and two on their written submissions.

16.     Information covering the club’s history and activities, public notification, submissions received, key issues raised by submitters and staff response are contained within report CP2021/08411 to the Whau Hearings Panel dated 30 June 2021.

17.     Following the hearing, the Whau Local Board Hearings Panel resolved that it had received the written submissions, heard from presenters, and directed staff to report the Whau Local Board Hearings Panel recommendations on the council’s proposal to grant a new community lease to West End Rowing Club Incorporated to the Whau Local Board for consideration (Attachment D: Resolution WH/2021/64).

18.     The recommendations from the Whau Local Board Hearings Panel (Attachment A) are:

Having considered the requirements of the Reserves Act 1977, the information provided for the hearing, and the public submissions, the majority of the Whau Local Board Hearings Panel:

·    recommends the Whau Local Board does not accept the objections to the proposed lease to West End Rowing Club Incorporated for part of Saunders Reserve, 26 Saunders Place, Avondale filed by Stephen Bradley, Jenny Pullar, Robin Brehmer, Freya Brehmer-Hine, and a submitter who chooses to remain anonymous.

 

·    recommends the Whau Local Board accept the submission in support from the West End Rowing Club Incorporated for a new lease over part of Saunders Reserve, 26 Saunders Place, Avondale.

 

·    recommends that the Whau Local Board grant a new community lease to West End

Rowing Club Incorporated for part of Saunders Reserve, 26 Saunders Place, Avondale,

subject to the following terms and conditions:

i.    term: 10 years commencing from date of execution of the deed of lease with one 10-year

ii.    right of renewal rent: $1.00 plus GST per annum if demanded

iii.   West End Rowing Club Incorporated Community Outcomes Plan as approved to be

attached to the community lease document

iv.  all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

20.     Saunders Reserve sits alongside the Whau River. The predicted sea level rise by 2050 indicates that the site is likely to face issues during storms of coastal inundation and king tides. It is unlikely that the club members would be on the water during a storm however if they were at the clubrooms the elevation of the building offers protection. This early sea level rise prediction provides the club time to put mitigation plans in place.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Staff from the Community Empowerment Unit, Parks Sports and Recreation, and Area Operations were consulted and support a new community lease to the rowing club.

22.     The proposed new community lease has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Council staff sought the views of the local board at a workshop on 2 December 2020.

24.     A visit to the site to view the facilities and meet with representatives of the rowing club was attended by some board members on 8 December 2020.

25.     A community outcomes plan aligned to the Whau Local Board Plan 2020 has been negotiated with the rowing club and is attached for approval (Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

27.     Engagement with iwi identified as having an interest in the land was undertaken from December 2017 through to March 2018 on the initial proposal.

28.     Further engagement occurred by email on 24 September 2020 regarding the classification of the land and the club’s wish to continuing occupying and leasing part of the reserve. No objections were received.

29.     Staff met with a Kaitiaki representative from Te Kawerau a Maki on 16 September 2020 to discuss a number of leasing projects including the classification of Saunders Reserve that has since been resolved on, and the proposal for a new community lease. No objection was received.

Ngā ritenga ā-pūtea

Financial implications

30.     Under the Auckland Council Community Occupancy Guidelines 2012 the recommended rent is $1.00 plus GST per annum for groups that own their own buildings. This rental reflects that the group is responsible for all maintenance of its clubrooms and equipment. The rental amount remains unchanged from the initial lease that commenced in 2003.

31.     The cost of the public notification of the council’s intention to grant a lease to the rowing club was met by the Community Facilities Department of Auckland Council.

32.     The cost of holding the Whau Local Board Hearings Panel was funded from the Whau Local Board budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Should the Whau Local Board resolve not to grant a new community lease to West End Rowing Club Incorporated this decision will materially affect the club’s ability to source funding, maintain its assets and undertake its core activities.

Ngā koringa ā-muri

Next steps

34.     Subject to the grant of a new community lease, council staff will work with the club to finalise the new lease document.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board Hearings Panel recommendations dated 30 June 2021

29

b

Site Plan for West End Rowing Club Incorporated, Saunders Reserve, 26 Saunders Place, Avondale

35

c

West End Rowing Club Incorporated Community Outcomes Plan

37

d

Resolution of the Whau Local Board Hearings Panel on 30 June 2021

39

     

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Taryn Crewe - Acting General Manager Community Facilities

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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25 August 2021

 

 

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25 August 2021

 

 

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25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Whau Quick Response Round One 2021/2022 grant allocations

File No.: CP2021/10385

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with information on applications in Whau Quick response Round One 2021/2022 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Whau Quick Response Grants Round One 2021/2022 (refer Attachment A).

3.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2021/2022 on 24 March 2021 (Attachment B). The document sets application guidelines for contestable grants.

4.       The local board has set a total community grants budget of $109,909 for the 2021/2022 financial year (WH/2021/51).

5.       Seven applications were received for Quick Response Round One 2021/2022, requesting a total of $11,150.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      agree to fund, part-fund or decline each application received in Whau Quick Response Round One 2021/2022 in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2221-106

West Auckland Resource Centre Trust

Arts and culture

Towards the delivery of art classes including venue hire, artist, and administration fees in September 2021

$620.00

Eligible

QR2221-113

Te Kura Kaupapa Māori o Te Kotuku

Arts and culture

Towards accommodation fees for the participants in the National Mana Kura Tuatahi Kapa Haka between July and November 2021

$2,000.00

Eligible

QR2221-114

Te Kura Kaupapa Māori o Hoani Waititi Marae

Arts and culture

Towards accommodation fees for the participants in the National Mana Kura Tuatahi Kapa Haka competition between July and November 2021

$2,000.00

Eligible

QR2221-110

Vaiana Tua

Community

Towards craft materials, morning tea, and a weight scale to deliver social activities between September 2021 and March 2022

$1,000.00

Eligible

QR2221-111

Youthline Auckland Charitable Trust

Community

Towards the telecommunication costs for the Youthline phoneline services in the Whau area between September 2021 and March 2022

$2,000.00

Eligible

QR2221-115

Moths and Butterflies of New Zealand Trust

Community

Towards marketing, travel, plants, refreshments, and art materials for the "Global Grandparents and Butterflies Day" on 2 October 2021

$2,000.00

Eligible

QR2221-108

Bay Olympic Soccer and Sports Club

Sport and recreation

Towards the cost of food, prizes and entertainment hire for the "Club Open Day" on 2 October 2021

$1,530.00

Eligible

Total

 

 

 

$11,150.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

 

9.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2021/2022 on 24 March 2021 (Attachment B). The document sets application guidelines for contestable grants.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17.     A summary of each application received through Whau Quick Response Round One 2021/2022 (Attachment A) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19.     Four applicants applying to Whau Quick Response Round One indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21.     The local board has set a total community grants budget of $109,909 for the 2021/2022 financial year (WH/2021/51).

22.     Seven applications were received for Quick Response Round One 2021/2022, requesting a total of $11,150.

23.       Relevant staff from Auckland Council’s Finance department have been fully involved in the development of all local board work programmes including this one and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Whau Local Board allocation of funding for the Quick Response Round One, the grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2021/2022 Whau Quick Response Round One grant applications

47

b

2021/2022 Whau Local Board Grant Programme

79

     

Ngā kaihaina

Signatories

Author

Erin Shin - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Auckland Council’s Integrated Performance Report: Whau Local Board for March to June 2021

File No.: CP2021/10794

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with an integrated performance report for March to June 2021, and the overall performance for the financial year against the approved 2020/2021 local board work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Whau Local Board and includes financial performance and delivery against work programmes for the 2020/2021 financial year.

3.       There were 137 activities within the agreed work programmes that were delivered including multi-year projects that have progressed as expected. Four activities were undelivered, cancelled, put on hold or deferred and 12 multi-year projects/activities have not progressed as expected during 2020/2021.

4.       Key activity achievements from the reporting period include:

·    “Celebrating Seniors” afternoon tea event was held;

·    The Early Contractor Involvement phase commenced for the Te Whau Pathway (Stage 2A) boardwalk design, and works have re-commenced on Section F, expected to be completed by October 2021;

·    Concept design for the Avondale Library and Community Hub (including public realm) was approved following public consultation;

·    On 18 March 2021, the EcoMatters Bike Hubs won the “Shifting the Dial” award at the Waka Kotahi NZ Transport Agency’s national On the Go Awards;

·    Whau River event held in Archibald Park on 16 May;

·    Sport Waitākere partnered with Healthy Families Waitākere to codesign with neighbours the Avondale Play Street Activation.

5.       Qualifying budgets of unfinished activities will be carried forward into 2020/2021 work programmes.

6.       The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 7 October.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 7 October 2021.

Horopaki

Context

7.       The Emergency Budget was adopted on 30 July 2020. The Whau Local Board approved 2020/2021 work programmes for the following operating departments at its August 2020 business meeting:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Unlimited.

8.       As the work programmes were adopted two month later than normal due to effects of COVID-19, there has been a reduced timeframe to deliver these work programmes (10 months).

9.       Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

10.     Table 1: Changes to Departments in Customer and Communities Services Directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 


Graph 1: Work Programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity.

13.     The RAG status shows the percentage of work programme activities that have been delivered as expected or multi-year activities which have progressed as planned (green), activities that are in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

14.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.






Graph 3: Work Programme activity by activity status and department

Key activity achievements from the reporting period

15.     The key achievements in the delivery of the local board work programmes for the period March to June 2021 include:

·    “Celebrating Seniors” afternoon tea event was held on 26 May with an attendance of 200 guests from the community;

·    21 Neighbours’ Day grants were distributed through the Placemaking: neighbourhood and town centre development activity for local events with a projected reach of 1,155 people;

·    The Whau Youth Board planned and executed a successful youth event called ‘Youth Fest’ at the New Lynn Community Centre incorporating music, arts and stalls by young people as well as free food;

·    The Early Contractor Involvement phase commenced for the Te Whau Pathway (Stage 2A) boardwalk design. While Stage 1B has been subject to delays, concrete paths have been completed from Corregidor Place to the new picnic area near Tamora Lane, and works have re-commenced on Section F (Sandy Lane side), expected to be completed by October 2021;

·    Concept design for the Avondale Library and Community Hub (including public realm) was approved following public consultation;

·    Furniture has been ordered and the first set of desks and stools have been assembled for the New Lynn Library furniture renewal;

·    On 18 March 2021, the EcoMatters Bike Hubs won the “Shifting the Dial” award at the Waka Kotahi NZ Transport Agency’s national On the Go Awards. During the reporting period there were 140 bikes donated to the Bike Hub, 90 bikes gifted or sold at low cost, 500 bikes repaired, 970 visitors, and 340 hours contributed by volunteers;

·    Whau river event held in Archibald Park on 16 May, with approximately 150 people participating in the on-water activity;

·    Sport Waitākere partnered with Healthy Families Waitākere to codesign with neighbours the Avondale Play Street Activation. 35 households participated and contributed to the initiative.

 

Overview of work programme performance

Arts, Community and Events work programme

16.     In the Arts, Community and Events work programme, there are 26 activities that were completed by the end of the year or will be by end of June 2021 (green).

Parks, Sport and Recreation work programme

17.     In the Parks, Sport and Recreation work programme, there are five activities that were completed by the end of the year or will be by end of June 2021 (green), five activities that are in progress but are delayed (amber), and two activities that have been categorised as cancelled (grey) in the period March to June 2021 though it is noted that both these projects (Te Kete Rukuruku tranche two and Olympic Park Service Plan) will be progressed.

18.     Te Kete Rukuruku has been subject to significant delays but is intended to progress in the 2022/2023 financial year, and the Olympic Park Service Plan project has been replaced by the Olympic Park Master Plan, to be implemented in the 2021/2022 financial year by the Regional Service Planning, Investment and Partnerships team (formerly Service Strategy and Integration), with the support of Parks Services staff.

Libraries work programme

19.     In the Libraries work programme, there are 11 activities that were completed by the end of the year or will be by end of June 2021 (green).

Community Facilities: Build Maintain Renew work programme

20.     In the Community Facilities: Build Maintain Renew work programme, there are 66 activities that were completed by the end of the year or will be by end of June 2021 (green), six activities that are in progress but are delayed (amber), and two activities that have been cancelled in the period March to June 2021 (grey).

21.     The cancelation of the New Lynn Transit Laneway Stage 2 project has been known for some time and has been discussed with members on several occasions. The Temuka Gardens - renew playground edging project is no longer required as works have been included as part of Temuka Gardens renew playground and associated park furniture.

Community Leases work programme

22.     In the Community Leases work programme, there are 14 activities that were completed by the end of the year or will be by end of June 2021 (green).

Infrastructure and Environment Services work programme

23.     In the Infrastructure and Environment Services work programme, there are 13 activities that were completed by the end of the year or will be by end of June 2021 (green).

Plans and Places work programme

24.     In the Plans and Places work programme, there is one activity. This was completed by the end of the year (green).

Auckland Unlimited work programme

25.     In the Auckland Unlimited work programme, there was one activity completed by the end of the year (green). The Whau Pop-up business school has been deferred and will be delivered in October 2021 (amber). These are the only items in the Auckland Unlimited work programme.

Carry forwards

26.     The Lead Financial Advisors are identifying projects from the local board’s 2020/2021 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2021/2022.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     This report informs the Whau Local Board of the performance for the in the period March to June 2021 and the performance for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

30.     In November 2020 the Whau Local Board adopted its Local Board Plan 2020 which included the outcome Ka kōkirihia, ka whakaarotautia ngā tūmanako Māori, ā, ka uaratia, ka whakaaturia ki ō tatou wāhi hapori te hītori me te tuakiri Māori Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces. Work programme initiatives that support this outcome are a high priority for the Whau Local Board.

31.     Whakatipu i te reo Māori we grow the Māori language continued in our libraries through events, programmes, displays and use of te reo Māori. Matariki was celebrated in June and July. Te reo Māori conversation groups in New Lynn and Avondale have had a total of 101 participants during the reporting period and the ten-week level two beginner class in te reo Māori at New Lynn attracted 21 people to each session.

32.     A workshop on Te Tiriti o Waitangi was held for ethnic communities in June as part of the implementation of the Ethnic Peoples Plan.

33.     Matariki celebrations were held at the Whau’s community hubs and houses, and free Te Reo Māori classes continued to be delivered by the Glen Avon Hub.

34.     The Kaiwhakaawe (Māori broker) for the West Local Boards presented the annual report to the Whau Local Board in June.

35.     The local board Chair and Local Board Services staff met with Te Kawerau ā Maki in June with a view to putting in place regular (operational) catch-ups with relevant staff.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is provided to enable the Whau Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

37.     Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 7 October 2021. Due to these obligations the financial performance attached to this report is excluded from the public.

38.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

40.     Work programmes for 2021/2022 were approved at the board’s business meeting in June 2020.

41.     Deferral of budgets of unfinished activities will be added into 2021/2022 work programmes by quarter one reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board Integrated Work Programme update for March to June 2021

91

b

Whau Local Board Finance report June 2021 (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Mary Binney - Senior Local Board Advisor

Authoriser

Adam Milina - Local Area Manager

 



Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Proposal to make a new Freedom Camping in Vehicles Bylaw

File No.: CP2021/12110

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022, before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       Staff have prepared a draft proposal for a new Freedom Camping in Vehicles Bylaw (Attachment A) to enable local boards to provide their views before it is finalised for public consultation.

3.       The draft proposal is to make a new bylaw under the Freedom Camping Act 2011. This bylaw would replace the current legacy bylaw, which expires in 2022 and contains provisions developed before the Freedom Camping Act 2011 was passed.

4.       The Freedom Camping Act 2011 allows freedom camping on all public land unless it is already prohibited under another enactment. The Act enables councils to make a bylaw to prohibit or restrict freedom camping in areas that meet statutory criteria for protection.

5.       This draft proposal replaces an earlier proposal developed in 2018 which was set aside by the Governing Body in 2019. Following decisions by the Governing Body in March and May 2021, the key changes compared with the 2018 proposal are that the new draft proposal:

·     excludes land held under the Reserves Act 1977 from scope (council would maintain the current default prohibition on camping on reserves under the Reserves Act 1977)

·     manages freedom camping only on land held under the Local Government Act 2002

·     seeks to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas, by:

scheduling 44 prohibited areas, where no freedom camping is allowed

scheduling 19 restricted areas, where freedom camping is allowed subject to site-specific restrictions

including general rules to manage freedom camping impacts in all other areas (campers must use certified self-contained vehicles, stay a maximum of two nights, depart by 9am and not return to the same area within two weeks).

6.       The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

7.       The Panel’s recommendations draw on previous area assessments and take into account feedback from local board engagement and public consultation conducted in 2018 and 2019.

8.       The draft proposal includes no designated prohibited areas and two designated restricted areas located in the Whau Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

9.       Staff recommend that the local board provide its view on the draft proposal, including the inclusion of general rules in the bylaw and the recommended settings for those rules.

10.     The key risks of the proposal are that:

·     it creates too few areas where freedom camping is allowed; this is partially mitigated by allowing freedom camping on most roads (subject to general rules), and council could decide to designate more restricted areas following consultation

·     the cumulative impact of all prohibitions under the Bylaw and other enactments is viewed as an effective ban; however staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal and will continue to monitor cumulative impact as bylaw development progresses.

11.     The local board’s views will be provided to the Governing Body in September with the recommendation that the finalised proposal is adopted for public consultation. Public consultation is scheduled for November, and Bylaw Panel deliberations for early 2022.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation.

Horopaki

Context

Freedom camping can have both positive and negative impacts

12.     For the purposes of this Bylaw, freedom camping is when someone stays overnight on council-managed land, including roadsides, in a vehicle or caravan.

13.     Freedom camping specifically refers to people staying in vehicles overnight as part of leisure travel, or because they are choosing to live in a vehicle for lifestyle reasons.

14.     Freedom camping provides a flexible and affordable way for Aucklanders and for domestic and international visitors to experience and enjoy the region. Many freedom campers will visit friends and family, attend events, and support local businesses during their stay.

15.     Freedom camping can however have negative impacts on the local environment and host communities if it is not well-managed. These impacts can be caused by:

16.     Freedom camping has become popularly associated with harmful and antisocial behaviours, but our research shows that most freedom campers visiting Auckland do camp responsibly.

17.     However, the presence of large numbers of campers – even responsible campers – is more likely to cause community concern in Auckland due to pressure on limited public space.

18.     Freedom camper numbers have been growing in Auckland and throughout the country over the last two decades. Once the current border restrictions are lifted overseas visitors are likely to return, and domestic freedom camping may continue to increase in the meantime.

19.     Auckland does not currently have enough places for freedom campers to go. This means there is often overcrowding in the places where it is allowed, or illegal camping in unsuitable areas once legal sites are full. Having more areas would reduce these supply-related issues.

20.     The council can regulate freedom camping to help prevent irresponsible camping and manage responsible freedom camping in a way that minimises its negative impacts.

Council must align its freedom camping regulation with the Freedom Camping Act 2011

21.     The Freedom Camping Act 2011 allows freedom camping on all public land unless it is prohibited under a bylaw or another enactment, such as the Reserves Act 1977.

22.     Auckland’s current Freedom Camping in Vehicles Bylaw 2015 is a consolidation of pre-2010 legacy bylaw provisions developed before the Freedom Camping Act 2011 was passed. A new bylaw must be made that aligns with the national legislation before the current bylaw expires in 2022.

23.     The Freedom Camping Act 2011 is permissive by default but does allow council to make a bylaw to prohibit or restrict freedom camping in areas where certain statutory criteria are met. In particular, council must be satisfied that:

·     each area’s location can be clearly shown on a map and/or described

·     the prohibitions and restrictions in each area are necessary to:

protect the area (for example because it is environmentally or culturally sensitive)

protect the health and safety of the people who may visit the area

protect access to the area (for other users)

·     the cumulative impact of all prohibitions and restrictions (under the bylaw and other enactments) do not constitute an effective ban on freedom camping on council land.

A 2018 proposal to regulate freedom camping was set aside in August 2019

24.     Work to develop a freedom camping bylaw began in 2016. Staff assessed more than 1,000 areas for their suitability for freedom camping and need for protection under the Freedom Camping Act 2011. This process included extensive engagement with local boards.

25.     In late 2018 and early 2019 public feedback and formal local board views were sought on a proposal for a draft Freedom Camping in Vehicles bylaw. A Bylaw Panel deliberated on all feedback and made recommendations to the Governing Body. The Panel recommended scheduling 322 prohibited areas and 103 restricted areas, including a number of reserves.

26.     In August 2019 the Governing Body set aside the recommendations of the Bylaw Panel and instead requested advice on a new direction for bylaw development.

The Governing Body decided to exclude reserves from scope and include general rules

27.     The Governing Body considered staff advice in March 2021[1] and May 2021[2] and directed that a new proposal for a Freedom Camping Act 2011 bylaw be developed that:

·     only manages freedom camping on land held under the Local Government Act 2002, with camping on reserves continuing to be managed by the Reserves Act 1977

·     includes general rules to manage the generalised impacts of freedom camping, and ensure problems are not displaced from regulated to unregulated areas

·     relies on previous assessments (undertaken to develop the 2018 proposal) to identify land held under the Local Government Act 2002 that should be prohibited or further restricted through the bylaw.

28.     Staff have prepared a draft proposal to implement the Governing Body’s decisions (Attachment A). This proposal outlines the reasons and decisions that have led to the content of the proposed new Bylaw.

Potential changes to the Freedom Camping Act 2011 not yet confirmed

29.     In April and May 2021, the Ministry for Business, Innovation and Employment (MBIE) publicly consulted on four proposals for change to the Freedom Camping Act 2011. This included making the use of self-contained vehicles mandatory for all freedom camping.

30.     The Governing Body approved Auckland Council’s submission, which incorporated local board views, in May 2021[3]. MBIE has not yet released any further information, and timeframes for any changes to the Act have not been confirmed.

Tātaritanga me ngā tohutohu

Analysis and advice

A new bylaw is proposed to manage freedom camping in vehicles on some council land

31.     The draft proposal would make a new Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Freedom Camping in Vehicles Bylaw 2022 that:

·     aligns with the Freedom Camping Act 2011

·     helps council to prevent freedom camping impacts in sensitive areas, and to protect public health and safety and manage access in all areas of land held under the Local Government Act 2002 (including roads controlled by Auckland Transport)

·     forms part of a wider regulatory framework of Acts, regulations and other bylaws[4].

32.     The Bylaw will be enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, enforcement).

33.     The table below summarises the main proposals:

Draft proposals

Reasons for draft proposal

To schedule 63 specific areas as follows:

Restrict freedom camping in 19 specific areas (where freedom camping is allowed subject to site-specific restrictions)

Listed in Schedule 1 of the draft Bylaw

 

To better manage areas that have been identified as needing additional regulation due to factors such as popularity, current use by others, demand for parking and the size of the parking areas.

These are the restricted areas recommended by the Bylaw Panel in 2019, with all reserves removed.

Prohibit freedom camping in 44 specific areas (where freedom camping is not allowed)

Listed in Schedule 2 of the draft Bylaw

 

To protect areas that have been identified as being environmentally or culturally sensitive, or where freedom camping would impact public health and safety and access in ways that cannot be adequately managed through restrictions.

These are the prohibited areas recommended by the Bylaw Panel in 2019, with all reserves removed.

To include general rules for all other areas as follows:

Require freedom campers to use certified self-contained vehicles

To prevent impacts from the depositing of toilet waste and wastewater into the environment, and the use of unsuitable areas for cooking

Allow freedom campers to stay a maximum of two nights in the same road or off-road parking area

To prevent impacts from the depositing of toilet waste and wastewater into the environment and ensure fair access to limited shared parking and amenities

Require freedom campers to vacate their parking space by 9am on the day of departure

To ensure fair access for shared parking and amenities for other campers and users of public space

Require freedom campers not return to stay in the same road or off-road parking area within a two-week period

To ensure fair access to limited shared parking and amenities for other campers and users of public space

34.     The draft proposal notes that the council does not intend to use the bylaw to manage:

·     issues associated with homelessness (people living in a vehicle involuntarily)

·     areas where access is already controlled or parking is reserved or charged for, for example gated carparks, land leased to other organisations and regional parks.

The draft proposal complies with statutory requirements

35.     The draft proposal has been prepared in accordance with statutory requirements. Staff consider the proposed draft Bylaw:

·     only prohibits or restricts freedom camping where it is necessary to protect sensitive areas, and/or to manage impacts on public health and safety and access to an area

·     uses a format and wording that are easy to read, understand and comply with

·     is authorised by statute, is not repugnant to other legislation, and is not unreasonable

·     does not give rise to any implications or inconsistencies with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider and provide its views on the draft proposal

36.     Staff recommend that the local board consider the draft proposal in Attachment A and provide any views by resolution to the Governing Body before it is finalised for public consultation on 23 September 2021.

37.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Staff note that this is a regulatory process to manage existing activities enabled by central government policy. It is not causing these activities to occur or affecting the likelihood that they will occur. The decision sought in this report therefore has no specific climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The draft proposal impacts the operations of several council departments and council-controlled organisations, including Licensing and Regulatory Compliance, Parks, Sport and Recreation and Auckland Transport.

40.     The Licensing and Regulatory Compliance unit are aware of the impacts of the draft proposal and their primary role in implementing and managing compliance with the Bylaw.

41.     Council’s 86 park rangers help to manage compliance with council Bylaws, the Reserves Act 1977 and the Litter Act 1974 by carrying out education and monitoring on parks and reserves. However, rangers are not currently being warranted or renewing warrants, and Licensing and Regulatory Compliance will continue to carry out any enforcement required.

Enhanced service levels for Bylaw compliance activities are not currently budgeted

42.     Concern about the council’s ability to effectively implement the Bylaw and manage compliance within existing resources was a key theme of public and local board feedback received in 2019.

43.     In March 2021 the Governing Body requested advice about costed options for increasing the service levels for compliance associated with this Bylaw. Costings are being finalised and this advice will be provided alongside the proposal in September, for consideration during future Annual Plan cycles.

44.     There are multiple options for increasing investment in Bylaw implementation and both proactive and reactive Bylaw compliance activities. These include:

·     enhancement of council’s information technology systems, to enable the implementation of the new infringement notice regime

·     use of contracted security services, to increase responsiveness to complaints (similar to the current arrangements for Noise Control), or for additional proactive monitoring at seasonal ‘hotspots’

·     purchase of mobile printers, to enable infringement notices to be affixed to vehicles in breach of the Bylaw at the time of the offence

·     signage at all prohibited and restricted areas and at other areas as needed

·     camera surveillance technology to enable remote monitoring of known or emerging hotspots, for evidence-gathering purposes and/or to support real-time enforcement.

45.     Local boards can request further advice from Licensing and Regulatory Compliance if they wish to consider allocating local budget for enhanced local compliance activities.

46.     For example, Rodney Local Board recently allocated funds from its Locally Driven Initiatives budget to employ two Compliance Wardens for a six-month trial during the 2021-2022 financial year. The wardens will address low level compliance issues, including illegal freedom camping, with follow-up support from warranted compliance staff when required.

Ongoing land classification work won’t be completed with bylaw development timeframes

47.     Following the Governing Body’s decision in March 2021 to exclude reserves from scope, land status has become more relevant for identifying areas requiring protection in the bylaw.

48.     The council does not currently hold complete land classification data to establish definitive numbers of reserves. Parks and reserves can comprise multiple land parcels which may be held under different Acts.

49.     Since reporting to the Governing Body in March, staff have completed further investigation of the land status of the prohibited and restricted areas recommended by the Bylaw Panel. This has identified additional reserves, which has reduced the proposed prohibited areas (from 55 in the March report to 44 in the draft proposal) and restricted areas (from 21 to 19).

50.     Classifications are still being confirmed as part of the development of omnibus Local Park Management Plans. Five local board areas have completed this work, and an average of 94 percent of their parks were found to be held under the Reserves Act 1977.

51.     Ongoing land classification work will support bylaw implementation. It will not finish within the timeframe for bylaw development, so the status quo issues will remain.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed draft Bylaw impacts on local boards’ governance role as it affects decision making over local assets, particularly parks and other council-controlled public places. There is also high community interest in freedom camping regulation in many local board areas.

53.     The local board has an opportunity to provide its views on this draft proposal by resolution to the Governing Body. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in their local board area.

All proposed prohibited and restricted areas previously discussed with local boards

54.     The draft proposal includes no designated prohibited areas and two designated restricted areas located in the Whau Local Board area. All designated areas are listed in the draft Bylaw schedules within Attachment A. All other council-managed land held under the Local Government Act 2002, including roads, is proposed to be covered by general rules.

55.     The proposed prohibited and restricted areas are those areas which the Bylaw Panel recommended should be prohibited and restricted in 2019, and which are held under the Local Government Act 2002. Areas held under the Reserves Act 1977 have been removed.

56.     All areas proposed to be scheduled as prohibited or restricted were previously discussed with the relevant local boards in 2018.

Joint political working group provided views on general rules in May 2021

57.     Three local board representatives participated in a joint political working group on 21 May 2021 to provide views on options for including general rules in the Bylaw.

58.     The working group unanimously supported the inclusion of general rules in the Bylaw, and five out of six working group members supported the recommended settings included in the draft proposal. A summary of the working group’s views was reported to the Governing Body on 27 May 2021[5].

The new draft proposal responds to feedback provided on the 2018 proposal

59.     Local boards provided formal feedback on the 2018 draft proposal to the Bylaw Panel in 2019, following on from their early feedback given during engagement in 2017, and site-specific feedback provided in 2018.

60.     The table below details typical concerns expressed by local boards in their formal feedback and how the new draft proposal responds to these concerns:

Key local board concern (from 2019)

Draft proposal’s response to concern

The loss of protection in the legacy bylaws for most reserves and roadsides

·   Excludes reserves from the bylaw and continues to use the Reserves Act 1977 to manage all camping at reserves

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw, including roadsides

·   Notes individual roads can be scheduled as prohibited or restricted areas if problems arise in future

The provision for unrestricted freedom camping in the local board area

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

Freedom camping at reserves and enforcement tools under the Reserves Act

·   The Reserves Act 1977 will be used to manage all camping at reserves, which means the status quo (prohibition) will continue

·   Notes that following changes in September 2019 to the Reserves Act 1977, $800 infringement notices can now be issued for breaches of this Act

Freedom camping in inner-city areas, unsafe areas and areas near sports fields, residential homes and campgrounds

·   Bylaw schedules designate individual sites that have been identified and assessed as unsuitable for freedom camping (prohibited areas), or where additional restrictions are needed to manage impacts (restricted areas)

·   Includes general rules to manage freedom camping in all areas not individually scheduled in the bylaw

The potential effect on people experiencing homelessness

·   Clarifies that the bylaw will not be used to manage issues associated with homelessness and confirms the council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

Council’s ability to enforce bylaws and the cost of enforcement and monitoring

·   Although not contained in the proposal itself, advice will be provided to the Governing Body on options for increasing investment in bylaw implementation

Tauākī whakaaweawe Māori

Māori impact statement

61.     The Bylaw has relevance to Māori as kaitiaki of Papatūānuku. The proposal supports two key directions in the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau:

·     wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·     kaitiakitanga (ensuring sustainable futures), in relation to environmental protection.

62.     The proposal also supports the Board’s Schedule of Issues of Significance by ensuring that sites of significance to Māori are identified and protected from freedom camping harms.

63.     Mana whenua and mataawaka were invited to provide feedback during the development of the 2018 proposal via dedicated hui and again through the public consultation process.

64.     Feedback received on specific prohibited and restricted areas identified in the 2018 proposal was incorporated into the deliberations. This included the identification of sites of significance to Māori, such as wahi tapu areas.

65.     General matters raised by Māori during engagement included the need to ensure:

·     the ability to add further sites of significance to the bylaw as these are designated

·     provision for temporary bans on freedom camping, e.g. in areas under a rahui

·     a compassionate approach to people experiencing homelessness

·     provision of sufficient dump stations to avoid environmental pollution

·     clear communication of the rules in the bylaw and at freedom camping sites.

66.     The draft proposal addresses these matters by proposing to prohibit freedom camping at sites of significance to Māori (such as Maraetai Foreshore and Onetangi Cemetery), provision in the Bylaw for temporary bans, and confirming council’s commitment to a compassionate enforcement approach to people experiencing homelessness.

67.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public consultation on the proposal.

Ngā ritenga ā-pūtea

Financial implications

68.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification in September 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     Legal risks were discussed as part of the provision of legally privileged advice to interested local board members at a confidential workshop held in June 2021.

70.     The other key risks and possible mitigations are summarised in the table below.

 

If...

Then...

Mitigation (partial)

The bylaw proposal does not create enough areas where freedom camping is allowed

 

Council may need to manage an increase in overcrowding, non-compliance, and harms over time.

The proposed bylaw would enable freedom campers to stay for up to two nights on most roads, subject to general rules.

Council could consider increasing the number of designated restricted areas following consultation, or if problems arise in future.

The cumulative impact of prohibitions and restrictions in the Bylaw and other enactments is viewed as an ‘effective ban’ on freedom camping in Auckland

The risk of legal challenge could increase.

Staff looked closely at the requirements of the Freedom Camping Act 2011 in developing the proposal, and cumulative impact will continue to be monitored.

Council can’t meet public expectation of increased enforcement

There may be a loss of social license for freedom camping and reputational risk for council.

Responsible Camping Ambassadors will assist compliance staff during the peak season, although future funding is not guaranteed.

The Governing Body or local boards could allocate additional funding to increase service levels for compliance activities.

Ngā koringa ā-muri

Next steps

71.     Staff will present local board views and a finalised proposal to the Governing Body on 23 September 2021. The next steps for bylaw development are shown in the diagram below.

Diagram

Description automatically generated

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Freedom Camping in Vehicles Statement of Proposal and Draft Bylaw August 2021

137

     

Ngā kaihaina

Signatories

Author

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community and Social Policy

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Reporting back decisions made under delegation

File No.: CP2021/10795

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back two decisions of the Whau Local Board made under delegation to provide feedback to inform Auckland Council submissions.

Whakarāpopototanga matua

Executive summary

2.       On 28 April 2021 the Whau Local Board resolved (resolution number WH/2021/1) as follows:

That the Whau Local Board:

a)      delegate authority to the Chair and Deputy Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair and Deputy Chair choose not to exercise the delegation sought in recommendation (a).

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

3.       On 14 July 2021 the Chairperson and Deputy Chairperson signed off under delegation feedback from the Whau Local Board for inclusion in Auckland Council’s submission on Te Tūāpapa Kura Kāinga: the Ministry of Housing and Urban Development’s discussion document Tauākī Kaupapa Here A Te Kāwanatanga Mō Te Whakawhanake Whare, Tāone Anō Hoki | 2021 Government Policy Statement on Housing and Urban Development.

4.       This feedback and its supporting documentation are appended as Attachment A. Further information can be found on the Ministry of Housing and Urban Development’s website: https://haveyoursay.hud.govt.nz/read-the-gps-hud/.

5.       On 14 July 2021 the Chairperson and Deputy Chairperson signed off under delegation feedback from the Whau Local Board to be included in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

6.       This feedback and its supporting documentation are appended as Attachment B. Further information can be found on the Ministry for the Environment’s website: https://environment.govt.nz/what-government-is-doing/key-initiatives/resource-management-system-reform/about-the-exposure-draft/.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the decision made under delegation on 14 July 2021 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on Te Tūāpapa Kura Kāinga: the Ministry of Housing and Urban Development’s discussion document Tauākī Kaupapa Here A Te Kāwanatanga Mō Te Whakawhanake Whare, Tāone Anō Hoki | 2021 Government Policy Statement on Housing and Urban Development.

b)      receive the decision made under delegation on 14 July 2021 providing feedback from the Whau Local Board to be included in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board feedback to inform Auckland Council’s submission on the Government Policy Statement on Housing and Urban Development

239

b

Whau Local Board feedback to inform Auckland Council’s submission on the Natural and Built Environments Act Exposure Draft

253

Ngā kaihaina

Signatories

Author

Mary Binney - Senior Local Board Advisor

Authoriser

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Whau Local Board Workshop Records

File No.: CP2021/11462

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the records of the workshop held by the Whau Local Board on 14 and 28 July, and on 4 August 2021.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshop were as follows:

14 July 2021 (Attachment A)

·    Staff and members check-in: informal session

·    Local Board views on the Draft New Signs Bylaw and associated controls

·    Infrastructure and Environment – Wildlink: Update

·    Auckland Transport – Great North Road and St Georges Road, Avondale: Signalised and raised pedestrian crossings

·    Auckland Transport: Monthly Update.

 

28  July 2021 (Attachment B)

·    Staff and members check-in: informal session

·    Parks, Sport and Recreation (PSR): Update

Ø Accessibility in parks

Ø Local Paths (Neighbourhood Greenways) Plan Review

Ø Eastdale Reserve Service Outcomes Plan.

 

4    August 2021 (Attachment C)

·    Staff and members check-in: informal session

·    Auckland Transport

Ø Local Board Transport Fund Workshop (LBTCF)

Ø Monthly Bulletin

·    Community Facilities (CF): Update

Ø Arthur Curry Reserve

Ø Te Whau Pathway (TWP)

Ø General CF update

·    The Western Initiative (TWI)

·    Whau Local Board 2021/2022 Engagement work programme and engagement plan.

 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)   note the records of the workshops held on 14 and 28 July, and on 4 August 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board workshop records - 14 July 2021

267

b

Whau Local Board workshop records - 28 July 2021

269

c

Whau Local Board workshop records - 4 August 2021

271

 

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/11455

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the local board the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Whau Local Board is appended as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the governance forward work calendar for August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - August 2021

275

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Whau Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

12        Local Board Annual Report 2020/2021 - Attachment a - Draft Whau Local Board Annual Report (2020/2021)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that could give an individual access to this information prior to public release, gaining an improper advantage over others..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

15        Auckland Council’s Integrated Performance Report: Whau Local Board for March to June 2021 - Attachment b - Whau Local Board Finance report June 2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 30 June 2021 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 


Whau Local Board

25 August 2021

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Rosebank Workplace Wellbeing                   Page 281

Item 8.2      Attachment a    Tula'i Pasifika Youth Leadership programme for 2021                                                               Page 289

Item 8.3      Attachment a    English Language Partners New Zealand - Central and West Auckland                                        Page 297


Whau Local Board

25 August 2021

 

 

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Whau Local Board

25 August 2021

 

 

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[1] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/03/GB_20210325_AGN_10148_AT_WEB.htm (Item 9, GB/2021/19)

[2] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 10, GB/2021/49)

[3] http://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_AGN_10145_AT_WEB.htm (Item 9, GB/2021/48)

[4] Freedom Camping Act; Litter Act; Resource Management Act; Fire and Emergency NZ Act; Public Safety and Nuisance Bylaw; Auckland Council Traffic Bylaw; Auckland Transport Traffic Bylaw; Alcohol Control Bylaw; Dog Management Bylaw

[5] https://infocouncil.aucklandcouncil.govt.nz/Open/2021/05/GB_20210527_MAT_10145_WEB.htm