Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in via Skype for Business on Wednesday, 25 August 2021 at 6.02pm. A record of the meeting or a written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

From 6.04pm

 

Jessica Rose

 

 

Susan Zhu

 

 

IN ATTENDANCE

 

Member of Independent Māori Statutory Board (IMSB)

Glenn Wilcox

 

 


Whau Local Board

25 August 2021

 

 

1          Welcome

 

Chair K Thomas opened the meeting, welcomed those present online and led the meeting in a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WH/2021/74

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 July 2021, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Rosebank Workplace Wellbeing

 

Resolution number WH/2021/75

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the presentation on Rosebank Workplace Wellbeing, and thank Zaynel Sushil, Kim Watts and Caitlin MacColl for their attendance via Skype for Business.

 

CARRIED

Note: Deputation 8.3 was taken at this point.

 

8.3

Deputation: English Language Partners - Central and West Auckland

 

Resolution number WH/2021/76

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: 

That the Whau Local Board:

a)      receive the presentation from English Language Partners – Central and West Auckland, and thank Murali Kumar for his attendance via Skype for Business.

 

CARRIED

 

8.2

Deputation: Tula'i Pasifika Youth Leadership programme for 2021

 

Resolution number WH/2021/77

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the presentation regarding the Tula’i Pasifika Youth Leadership 2021 Programme and thank Michelle Buchan for her attendance via Skype for Business.

 

CARRIED

 

9          Public Forum

 

9.1

Public Forum: Nina Patel – Bellgrove Place development

 

Nina Patel was in attendance to express concerns about the Bellgrove Place development.

 

Resolution number WH/2021/78

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         receive the presentation on the Bellgrove Place development and thank Nina Patel for her attendance via Skype for Business.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Whau Ward Councillor's update

 

Resolution number WH/2021/79

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the report from Whau Ward Councillor, Tracy Mulholland.

CARRIED

 

12

Local Board Annual Report 2020/2021

 

Resolution number WH/2021/80

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)      adopt the draft 2020/2021 Whau Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

c)      note that the draft 2020/2021 Whau Local Board Annual Report, as set out in Attachment A to the agenda report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

d)      thank David Rose, Financial Lead Advisor, for his work on this item.

 

CARRIED

 

13

Recommendation for a decision on the proposal to grant a new community lease to West End Rowing Club Incorporated, 26 Saunders Place Avondale

 

Resolution number WH/2021/81

MOVED by Chairperson K Thomas, seconded by Member S Zhu:  

That the Whau Local Board:

a)      receive the recommendations of the Whau Local Board Hearings Panel held on 30 June 2021 (Attachment A).

b)      grant a new community lease to West End Rowing Club Incorporated over part of Saunders Reserve, 26 Saunders Place Avondale (Attachment B) subject to the following terms and conditions:

i)       term: 10 years commencing from 1 Oct 2021 with one 10-year right of renewal

ii)      rent: $1.00 plus GST per annum if demanded

iii)     West End Rowing Club Incorporated Community Outcomes Plan as approved to be attached to the community lease document (Attachment C).

iv)     all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

c)         thank Donna Cooper, Community Lease Specialist, for her attendance via Skype for Business to speak to the item.

CARRIED

Note: Under Standing Order 1.9.7 Member C Farmer requested that her vote against the motion be recorded.

 

14

Whau Quick Response Round One 2021/2022 grant allocation

 

Resolution number WH/2021/82

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)    agree to fund, part-fund or decline each application received in Whau Quick Response Round One 2021/2022 in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

QR2221-106

West Auckland Resource Centre Trust

Arts and culture

Towards the delivery of art classes including venue hire, artist, and administration fees in September 2021.

$620.00

$620.00

QR2221-113

Te Kura Kaupapa Māori o Te Kotuku

Arts and culture

Towards accommodation fees for the participants in the National Mana Kura Tuatahi Kapa Haka between July and November 2021.

$2,000.00

$0.00

QR2221-114

Te Kura Kaupapa Māori o Hoani Waititi Marae

Arts and culture

Towards accommodation fees for the participants in the National Mana Kura Tuatahi Kapa Haka competition between July and November 2021.

$2,000.00

$2,000.00

QR2221-110

Vaiana Tua

Community

Towards craft materials, morning tea, and a weight scale to deliver social activities between September 2021 and March 2022.

$1,000.00

$500.00

QR2221-111

Youthline Auckland Charitable Trust

Community

Towards the telecommunication costs for the Youthline phoneline services in the Whau area between September 2021 and March 2022.

$2,000.00

$1,000.00

QR2221-115

Moths and Butterflies of New Zealand Trust

Community

Towards marketing, travel, plants, refreshments, and art materials for the "Global Grandparents and Butterflies Day" on 2 October 2021.

$2,000.00

$1,000.00

QR2221-108

Bay Olympic Soccer and Sports Club

Sport and recreation

Towards the cost of food, prizes and entertainment hire for the "Club Open Day" on 2 October 2021.

$1,530.00

$800.00

Total

 

 

 

$11,150.00

 $5,920.00

 

 

CARRIED

 


15

Auckland Council’s Integrated Performance Report: Whau Local Board for March to June 2021

 

Resolution number WH/2021/83

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      receive the performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 28 September 2021.

CARRIED

 

16

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Resolution number WH/2021/84

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)         support in principle the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation, subject to the following considerations and feedback:

i)          reiterate its informal feedback provided to staff, prior to the Governing Body direction, on freedom camping as aligned to the Whau Local Board Plan 2020’s intent to support the Whau community’s right of participation and sense of belonging

ii)         note its resolutions of 27 June 2018 (resolution number WH/2018/85) and its feedback  on Auckland Council’s submission to the Ministry of Business Innovation and Employment provided under delegation on 11 May 2021 and received 26 May 2021 (resolution number WH/2021/86).

b)        provide the following general feedback on the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022:

i)     support Auckland Council not using the bylaw to manage issues associated with homelessness and support Auckland Council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

ii)    support the two sites identified as potential designated sites in the Whau area.

c)         support the use of general rules for all areas where freedom camping is permitted, as proposed in the draft Statement of Proposal, and support the following options:

i)     in respect of General rule 1 (Self-containment rule) the Whau Local Board supports Option D – Freedom camping vehicles must be self-contained unless staying in a serviced area (an area with access to 24-hour toilets and other facilities for non-self-contained camping (alternative to proposed rule)

ii)    in respect of General rule 2 (Maximum stay rule) the Whau Local Board supports Option C – Maximum two-night stay (proposed rule)

iii)   in respect of General rule 3 (Set departure time rule) the Whau Local Board supports Option C – 9am departure (proposed rule)

iv)   in respect of General rule 4 (No-return period rule) the Whau Local Board supports Option B – No return to same street/parking area within two weeks (proposed rule).

d)        express concern and seek the Governing Body’s support to obtain more detailed advice around the wording of proposed general rule 1: “Freedom campers must use certified self-contained vehicles (unless staying in a designated restricted area identified as suitable for non-self-contained vehicles”, noting that there are no such areas in Auckland.

e)         request that the Governing Body prioritise work to investigate provision of such sites in the near future.

f)          thank Antonina Georgetti, Local Board Advisor, for her work on this item.

CARRIED

 

17

Reporting back decisions made under delegation

 

Resolution number WH/2021/87

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the decision made under delegation on 14 July 2021 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on Te Tūāpapa Kura Kāinga: the Ministry of Housing and Urban Development’s discussion document Tauākī Kaupapa Here A Te Kāwanatanga Mō Te Whakawhanake Whare, Tāone Anō Hoki | 2021 Government Policy Statement on Housing and Urban Development.

b)      receive the decision made under delegation on 14 July 2021 providing feedback from the Whau Local Board to be included in Auckland Council’s submission on the Natural and Built Environments Act exposure draft.

c)      thank Mary Binney, Local Board Senior Advisor, for her work on this item.

 

CARRIED

 

18

Whau Local Board Workshop Records

 

Resolution number WH/2021/88

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)    note the records of the workshops held on:

i)          14 July 2021

ii)        28 July 2021

iii)       4 August 2021.

CARRIED

 

19

Governance Forward Work Calendar

 

Resolution number WH/2021/89

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      receive the Governance Forward Work Calendar for August 2021.

CARRIED

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

7.19pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................